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HomeMy WebLinkAboutMINUTES re: Regular Meeting of September 26, 2022 and October 3, 2022 N {O DRAFT Nct MINUTES Regular Meeting — September 26, 2022, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Kate Dean and Commissioner Greg Brotherton were present. Chair Eisenhour called the meeting to order at the appointed time. She noted there had been a recent Jefferson County Sheriff's Office officer-involved shooting. She voiced support for the department when making decisions and responding to stressful situations. PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments. Five comments were received. Since the majority of comments were regarding the hearing on Legal Lots of Records (LLOR) at 11:00 a.m., Chair Eisenhour reminded commentators that oral comments received outside of the hearing, will not be a part of their hearing testimony, and they would need to speak again during the hearing if they would like their testimony to be a part of the hearing record. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. AGREEMENT,Amendment No. 3 re: Support of the Hood Canal Regional Pollution Identification and Correction Program Phase IV; No Dollar Amount, Time Extension Only; Jefferson County Public Health; Hood Canal Coordinating Council (HCCC) 2. AGREEMENT re: Collective Bargaining and Trust Participation for Jefferson County Central Services Employees; In Various Amounts; Jefferson County Centrals Services Department and Jefferson County Human Resources; Teamsters Local No. 589 and Washington Teamsters Welfare Trust 3. MINUTES re: Regular Meeting of September 19, 2022 4. ADVISORY BOARD REAPPOINTMENT re: Conservation Futures Citizen Oversight Committee; Four(4) Year Term to Expire August 5, 2026; Open Interest—"Climate Change" Representative; Craig Schrader 5. ADVISORY BOARD APPOINTMENTS (3) re: Conservation Futures Citizen Oversight Committee; 1) To Serve an Unexpired Term to End February 22, 2024; Open Interest—Equity Representative, Cameron Jones; 2) To Serve an Unexpired Term to End February 22, 2024; Ecosystem Services Representative, Jessica Randall; 3) To Serve an Unexpired Term to End June 22, 2023; District No. 3 Representative, Kalyn Marab 6. Payment of Jefferson County Payroll Warrants Dated September 20, 2022 Totaling $68,072.23 and A/P Warrants Done by Payroll Dated September 20, 2022 Totaling $14,189.77 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) 1 DRAFT Commissioners Meeting Minutes of September 26, 2022 7. Payment of Jefferson County Vouchers/Warrants Dated September 19, 2022 Totaling $974,514.96 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) PROCLAMATION re: Proclaiming the Month of October 2022 as Community Planning Month: Department of Community Development(DCD) Director Brent Butler thanked the Commissioners and County Administrator for promoting the proclamation and read from a quote regarding planning. Planning Manager Josh Peters also provided a quote. All three Commissioners read aloud the proclamation. Commissioner Dean moved to approve the proclamation with a correction to the date of approval in the last portion of the document. Commissioner Brotherton seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: Commissioner Dean discussed recent meetings she attended and miscellaneous topics. WEEKLY COMMUNITY UPDATE: COVID-19,Monkey Pox Virus (MPV) and Emergency Management Update: Public Health Officer Dr. Allison Berry provided information on the viruses circulating in Jefferson County. Emergency Management Director Willie Bence provided an Emergency Management update. The meeting was recessed at 10:21 a.m. and reconvened at 10:30 a.m. with all three Commissioners present. HEARING re: Adopting Jefferson County 2022 Parks, Recreation, Open Space and Trails Plan - CANCELLED: Parks and Recreation Manager Matt Tyler was present for the hearing. Commissioner Brotherton noted that the agenda did not have a link to the hearing materials. After a brief discussion, the Board agreed to cancel the hearing. Manager Tyler stated he will work with staff to produce an updated hearing notice for the Board to approve later in the meeting. The Board tentatively set the meeting for October 10, 2022 at 10:30 a.m. COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners and County Administrator continued discussing meetings they attended, and miscellaneous comments. HEARING re: Lots of Record re: Determination of the Legal Status of Lots, Site Development Review, Boundary Line Adjustment; Amending Chapter 18.10 and 18.35 of the Jefferson County Code(JCC); Adopting a New Chapter 18.12; Adopting a New Article VII in Chapter 18.40; and Miscellaneous Other Amendments to Chapter 18.40 JCC: Department of Community Development Director(DCD) Brent Butler, Planning Manager Josh Peters and Assistant Planner Bryan Benjamin were present for the hearing. Director Butler reviewed the purpose of the hearing and Assistant Planner Benjamin provided a presentation on the Legal Lots of Record (LLOR). Staff answered comments and questions during the presentation. Due to the length of time spent on the presentation, the Board agreed not to attend the Virtual Washington State Association of Counties/Special Meeting of the Board of County Commissioners at 12:00 p.m. After discussion, Chair Eisenhour opened the floor to allow for public testimony. The following individuals provided testimony: Allison Lewis; Brinnon, Tom Thiersch; Jefferson County, Jim Fox; Port Townsend, Terry Smith; Port Hadlock, Sally Ellis; Port Townsend, Shellie Yarnell; Brinnon, Lizanne Coker; Port Townsend, Susan Stoll; Brinnon, Kevin Coker; Port Townsend, Bob Heinith; Port 2 DRAFT Commissioners Meeting Minutes of September 26, 2022 Townsend, George Yount; Port Townsend, Amanda Grace; Jefferson County, and Paula Mallory; Brinnon. Hearing no further testimony, Chair Eisenhour closed testimony. The meeting was recessed at 1:32 p.m. and reconvened at 1:44 p.m. with all three Commissioners present. CONTINUED DELIBERATIONS re: HEARING re: Lot of Record re: Determination of the Legal Status of Lots, Site Development Review, Boundary Line Adjustment; Amending Chapter 18.10 and 18.35 in the Jefferson County Code(JCC); Adopting a New Chapter 18.12; Adopting a New Article VII in Chapter 18.40; and Miscellaneous Other Amendments to Chapter 18.40 JCC: Department of Community Development(DCD) staff addressed comments and concerns raised during public testimony. The Commissioners continued deliberating on the issue. The meeting was recessed at 2:39 p.m. and reconvened at 3:06 p.m. with all three Commissioners present. CONTINUED DELIBERATIONS re: HEARING re: Lot of Record re: Determination of the Legal Status of Lots, Site Development Review,Boundary Line Adjustment; Amending Chapter 18.10 and 18.35 in the Jefferson County Code(JCC); Adopting a New Chapter 18.12; Adopting a New Article VII in Chapter 18.40; and Miscellaneous Other Amendments to Chapter 18.40 JCC: The Board agreed to have Commissioner Brotherton work with DCD Director Butler and Planning Manager Peters on bringing forward a revised version of the ordinance next week that the Board can review and take-action on. Chair Eisenhour stated for the record that the oral and written testimony portion of the hearing is closed. ADDITIONAL BUSINESS re: HEARING NOTICE re: Adopting Jefferson County 2022 Parks, Recreation, Open Space and Trails Comprehensive Plan: As the hearing was cancelled this morning, Public Works staff drafted a Hearing Notice for Board approval. After review, Commissioner Dean moved to approve a Hearing Notice to reschedule the Adoption of the Jefferson County 2022 Parks, Recreation, Open Space and Trails Comprehensive Plan, with a hearing to be held in the Commissioners' Chambers on October 10, 2022 at 10:30 a.m. Commissioner Brotherton seconded the motion which carried by a unanimous vote. ADDITIONAL BUSINESS re: Caswell-Brown Village Potential Award of HUD Continuum of Care Program Funds: Commissioner Brotherton provided a draft letter outlining Jefferson County's financial support to OlyCAP if they are awarded HUD Continuum of Care Program Funds. After the Board reviewed the letter and made edits, Commissioner Dean moved to approve the letter, as amended. Commissioner Brotherton seconded the motion which carried by a unanimous vote. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: • Boards and Committees: Chair Eisenhour and Commissioner Dean are both serving on Washington State Association of Counties (WSAC) Federal Issues Committee. Some future meetings may need to be special noticed in the event both Commissioners plan on attending. 3 Commissioners Meeting Minutes of September 26, 2022 D R A F T NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:32 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Heidi Eisenhour, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Kate Dean, Member Clerk of the Board 4 yON D RAFT 4 J i,. 0_7 ,s„,NUC- MINUTES Regular Meeting — October 3, 2022, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Heidi Eisenhour. Commissioner Kate Dean and Commissioner Greg Brotherton were present for the meeting. Chair Eisenhour called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and two comments were received. The Commissioners addressed the comments. They also discussed electric vehicles. Chair Eisenhour called for public comments. No further comments were received. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 44-22 re: Authorizing Application to the Department of Ecology Water Quality Program; Jefferson County Public Works 2. AGREEMENT re: Conduct Environmental Research as a part of Beached Bird Survey Program; In the Amount of$11,940; Jefferson County Public Health; University of Washington 3. APPROVAL re: Submittal of a Community Wildfire Defense Grant for$175,000; Washington State Department of Natural Resources 4. ADVISORY BOARD REAPPOINTMENT re: North Pacific Coast Marine Resources Committee (NPC MRC); Two (2) Year Term to Expire August 2, 2024; Conservation Environmental Groups Citizen Representative, Jill Silver 5. ADVISORY BOARD REAPPOINTMENT re: Jefferson County Parks and Recreation Advisory Board; Two (2) Year Term to Expire August 27, 2024; District No 1 Representative, Vern Bessey 6. Payment of Jefferson County Vouchers/Warrants Dated September 26, 2022 Totaling $939,556.81 and Dated September 28, 2022 Totaling $3,263.76 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) PUBLIC COMMENT PERIOD - Continued: Chair Eisenhour called for public comments. No comments were received. PROCLAMATION re: Proclaiming October 8, 2022 as the East Jefferson Fire and Rescue (EJFR) 150th Anniversary: EJFR Assistant Fire Chief Pete Brummel was present to represent the fire department. All three Commissioners read aloud the proclamation. Commissioner Brotherton moved to approve the proclamation. Commissioner Dean seconded the motion which carried by a unanimous vote. 1 Commissioners Meeting Minutes of October 3, 2022 DRAFT Assistant Fire Chief Brummel stated he has a deep appreciation for the Board of County Commissioners and the community for supporting the fire department. He added that he is proud of their personnel and that they have a dynamic organization with a vested interest in serving the community. He noted that on Saturday, October 8, 2022 from 9:00 a.m. to 4:00 p.m., the EJFR will be holding demonstrations in downtown Port Townsend between Pope Marine Park and Memorial Field. PROCLAMATION re: Proclaiming the Month of October 2022 as National Disability Employment Month: Developmental Disability and Behavioral Health Coordinator Anna McEnery was present for the reading of the proclamation. All three Commissioners read aloud the proclamation. Commissioner Brotherton moved to approve the proclamation. Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioner Brotherton read from a list of employers who employ those with developmental disabilities. PROCLAMATION re: Proclaiming the Week of October 2-8,2022 as Mental Illness Awareness Week: All three Commissioners read aloud the proclamation. Commissioner Dean moved to approve the proclamation. Commissioner Brotherton seconded the motion which carried by a unanimous vote. National Alliance on Mental Illness (NAMI)Jefferson County Chapter Director Val Phimister and local NAMI members were present to discuss appreciation of the proclamation and provided information about their program. WEEKLY COMMUNITY UPDATE: COVID-19, Monkey Pox Virus (MPV) and Emergency Management Update: Public Health Officer Dr. Allison Berry provided information on the viruses circulating in Jefferson County. She stated that after Governor Inslee announces an end to the COVID-19 pandemic in Washington State on October 31, 2022, she will change to providing updates once a month. Emergency Management Director Willie Bence provided an emergency management update. The meeting was recessed at 10:20 a.m. and reconvened at 10:30 a.m. with all three Commissioners present. HEARING re: Third Quarter Budget Appropriations/Extensions; Various Departments: Finance Manager Judy Shepherd was present for the hearing to review the budgetary requests. Superior Court Clerk Ruth Gordon was present to clarify her budget appropriation request. After review of the requests, Chair Eisenhour opened the hearing to allow for public testimony. Hearing no testimony, she closed the public hearing. After deliberations, Commissioner Brotherton moved to approve RESOLUTION NO. 45-22 re: Order Third Quarter Budget Appropriations/Extensions; Various Departments. Commissioner Dean seconded the motion which carried by a unanimous vote. CONTINUED DELIBERATIONS re: Lot of Record re: Determination of the Legal Status of Lots, Site Development Review, Boundary Line Adjustment; Amending Chapter 18.10 and 18.35 in the Jefferson County Code(JCC); Adopting a New Chapter 18.12; Adopting a New Article VII in Chapter 18.40; and Miscellaneous Other Amendments to Chapter 18.40 JCC: Chief Civil Deputy Prosecuting Attorney Philip Hunsucker, Civil Deputy Prosecuting Attorney Barbara 2 - H � 1 :.,_ , , Commissioners Meeting Minutes of October 3, 2022 Ehrlichman, Department of Community Development Director(DCD) Brent Butler, DCD Deputy Director Josh Peters, Assistant Planner Bryan Benjamin and Environmental Health Director Pinky Mingo were present for continued deliberations on the issue. Assistant Planner Benjamin provided a presentation which included a review of the timeline and proposed staff changes. After deliberations, Commissioner Dean moved to adopt ORDINANCE NO. 09-1003-22 re: Lot of Record re: Determination of the Legal Status of Lots, Site Development Review, Boundary Line Adjustment; Amending Chapter 18.10 and 18.35 in the Jefferson County Code (JCC); Adopting a New Chapter 18.12; Adopting a New Article VII in Chapter 18.40; and Miscellaneous Other Amendments to Chapter 18.40 JCC. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1 The ordinance was adopted at 11:34 a.m. COMMISSIONERS' BRIEFING SESSION: The Commissioners and County Administrator discussed recent meetings they attended, and miscellaneous topics. The meeting was recessed at 12:06 p.m. and reconvened at 1:30 p.m. with all three Commissioners present. WORKSHOP re: Legislative Update: County Administrator Mark McCauley stated that Jefferson County is set to receive $1.692 Million in American Rescue Plan Act(ARPA) funding for fiscal year 2022 and another$1.692 Million for 2023. He added that $1 Million of the funds are already spoken for: $500,000 for the Habitat for Humanity Project in Port Hadlock and $500,000 for Evans Vista in Port Townsend. There will be a Workshop in November 7, 2022 to discuss additional ARPA fund usage. Commissioner Dean reviewed North Olympic Legislative Alliance (NOLA)'s legislative priorities, State programs and policies that negatively impact poor rural communities, Washington State Association of Counties (WSAC) Legislative Steering Committee (LSC)2022 Legislative priorities, LSC September 22, 2022 meeting packet regarding Behavioral Health, and the Association of Washington Cities (AWC) 2023 Legislative Agenda. Public Comment Period for this segment was held at 2:50 p.m. and no comments were received. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: • Recycling • Calendar Coordination • Boards and Committees Vacancies • Public Comment for the Workshop re: Legislative Update. No comments were received • End of Governor Inslee's COVID-19 emergency proclamation: The Board will discuss further with staff at an upcoming BOCC meeting. There are quite a few decisions at the local level to make prior to October 31, 2022. Tentative date set for discussion/workshop: October 10, 2022 3 Commissioners Meeting Minutes of October 3, 2022 NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 3:02 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Heidi Eisenhour, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Kate Dean, Member Clerk of the Board 4