HomeMy WebLinkAbout2023 Port Ludlow Village Council-Trails RFP 2023 RECEIVED
OCT 0 6 2022
JEFFERSON COUNTY
COMMISSIONERS
*CStiK
2023 Proposal Checklist for Tourism Promotion Activities ,
Organization Name Port Ludlow Village Council-Trails
Event Name, if different
Proposed Contract Amount: $ 8,235.58
Proposals must completely address the questions, and all requested supplemental
information must be provided. Incomplete or late proposals will not be considered by the
Jefferson County LTAC.
To be eligible for consideration, your application must be signed, dated, and include the following
items in the listed order.
Check each item submitted:
X Signed and Dated Proposal Summary Sheet
X Section 1 - Itemized list of proposed services and estimated costs.
X Section 2 - Proposal Questions.
X Section 3 - Proposed 2023 promotion, facility, event or activity budget.
X Section 3 — 2022 budget and year-to-date income and expense statement(s).
X Section 3 - List of names and addresses of the organization's current Board of Directors.
Name and contact information for event chairperson, if applicable.
X Section 3 - Optional work samples such as season brochures, promotional materials,
reviews, news/magazine articles, etc. (maximum of 5 separate pieces)
To be considered, a fully completed and signed original application with supporting documents
must be received and date stamped at the Jefferson County Administrator's Office, 1820 Jefferson
Street, P.O. Box 1220, Port Townsend, WA 98368 by October 15, 2022. Courthouse is closed
Saturday
Documents submitted to the County are public records, potentially eligible for release.
2023 Proposal Checklist for Tourism Promotion Activities
Proposal Deadline: October 15, 2022 at 4:30 pm (received, not postmarked) Courthouse is
closed Saturday
Address To: Jefferson County Lodging Tax Advisory Committee
Mailing Address: P.O. Box 1220, Port Townsend WA 98368
Delivery Address: Jefferson County, County Administrator's Office,
1820 Jefferson Street, Port Townsend, WA 98368
Email Address: afmcknight(a�co.iefferson.wa.us
Please type (10 point or larger)or legibly print in ink.To be considered: all questions must be answered; all
requested documents provided; this form must be signed and dated.
Organization Name Port Ludlow Village Council--Trails
Organization Address PLVC, PO Box 65012, Port Ludlow, WA 98365
Contact Name Jane Holmes/Larry Scott
Contact Address Same as above
Day Phone Evening or Cell Phone(J) 760-496-8610 (L) 360-531-4999
E-Mail Address (J)jensenholmespa@gmail.com (L) mclgscott@cablespeed.com
Facility/Event (if applicable) Activity: Maps; Interpretive Signs & Benches; Fence & Signage
Total Lodging Tax Request: $: 8,235.58
Estimated 2023 org. operating
budget (Incl. Lodging Tax funds) $: 12,235.58
If asking for funds for a specific N/A Dollar Amount
event, list other cash funding
sources and dollar amounts
budgeted for this project.
Note: This section is only due for $
specific event and festival $
funding requests.
Total Project Revenue Budget $
Did your organization receive Lodging Tax Funds from the County in 2022? X yes no
I understand that if my organization's proposal for tourism promotion activities is approved by the County that my
organization will enter into a contract with the County to provide the contracted services up to the maximum contract
amount. 1 understand that the proposal herein is a public record potentially eligible for public release.
Sign Name:
Date: 06 October, 2022
Print Name and Title: Larry Scott-Chair Port Lodlow Trails Committee
1
2023 Proposal Checklist for Tourism Promotion Activities
Organization Name -fork Lira lo%Ai \Ii(\-r4.3e. Giunc..A-Tr Ls
Event Name, if different
Proposed Contract Amount: $ 23 S. 5
Proposals must completely address the questions, and all requested supplemental
information must be provided.Incomplete or late proposals will not be considered by the
Jefferson County LTAC.
To be eligible for consideration, your application must be signed, dated,and include the following
items in the listed order.
Check each item submitted:
Signed and Dated Proposal Summary Sheet
Section 1 -Itemized list of proposed services and estimated costs.
vVe Section 2-Proposal Questions.
Section 3-Proposed 2023 promotion,facility, event or activity budget.
Section 3—2022 budget and year-to-date income and expense statement(s).
✓' Section 3-List of names and addresses of the organization's current Board of Directors.
Name and contact information for event chairperson, if applicable.
vz Section 3-Optional work samples such as season brochures, promotional materials,
reviews, news/magazine articles,etc. (maximum of 5 separate pieces)
To be considered,a fully completed and signed original application with supporting documents
must be received and date stamped at the Jefferson County Administrator's Office, 1820 Jefferson
Street, P.O. Box 1220, Port Townsend,WA 98368 by Courthouse is closed
Saturday
Documents submitted to the County are public records, potentially eligible for release.
Section 1: Itemized List of Proposed Tourism Promotion Services
Organization Name: Port Ludlow Village Council Trails and Natural Resources Committee
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This is an activity under PLVC-Trails for three actions which we expect will enhance our trails to
increase the using experience of visitors to Port Ludlow. Given just the number of maps
distributed by the Inn to tourists and the personal observations of our stewards on our trails,
the actions are extremely important to grow our community and our offering of a better trail
experience. That is why this activity is divided into three separate actions, that while being
executed and managed by Trails,fall under separate guidance (for example the Port Ludlow
Cemetery as a historic site on the Around the Bay Trail falls under the purview of the Ludlow
Maintenance Commission (the owner) and the Washington Department of Historic Preservation
because it is a historic cemetery, no longer in use.
1. Our hiking and biking maps are distributed to Gateway Visitors Center,the Inn, the
Marina, Golf Course, and on our trails. We are requesting 2500 maps of our biking trails
(for$$724.37) and 5000 Hiking Maps (for$1108.65)for a total of$1833.02.
2. Our newest trail to be constructed (opening in the Fall of 2023) is the McCormick Rail Trail.This
is in conjunction with the National Great American Rail Trail,given it will be following the old
McCormick Logging Railroad bed along the beautiful Ludlow Creek.To enhance the use,
experience this grant will fund ten interpretive signs to explain the historic use of the creek as
well as providing six resting benches at key scenic views along Ludlow Creek.The total cost for
this action is: $2519.44
3. The third action is to fund structures to exhibit the Port Ludlow only remaining cultural
site of the old Port Ludlow Cemetery, which is a historic site along the Around the Bay
Trail. The structures to be funded are two 2 by 4 foot signs, a facing fence (fifty feet)
with a four foot gate of white vinyl, and a replica of the Minerva Jane Walker headstone
that was lost during road construction in the 1960s. The cost for this (the labor will be
done by volunteers) is $3883.12
Recap:
Action 1 (Maps) $1833.02
Action 2: McCormick Trail $2519.44
Action 3: Port Ludlow Cemetery $3883.12
Total of Request: $8235.58
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Section 2: Proposal Questions
1. Tell us about your promotion,facility,event or activity and why you think it will increase
tourists traveling to and staying in Jefferson Count.
This grant request is for an activity that consists of three separate actions to enhance the tourist
experience of our Port Ludlow Trails.The Port Ludlow Trails is a committee under our Port Ludlow
Village Council (501c3 nonprofit)with the mission to develop and maintain over twenty-five miles of
trails around the Master Planned Resort of Port Ludlow.Trails were originally established in the late
1990s and have expanded ever since.This activity is necessary to develop three actions: (1)to update
and distribute new Trail Maps (hiking and biking)to include two new prospective trails we are
developing; (2)to purchase and install interpretive signs and benches along our new McCormick Rail
Trai; and; (3)to develop the Port Ludlow Historic Cemetery that abuts Oak Bay Road and our Around
the Bay Trail (ABT) .All actions under this activity are considered essential to increase the visitors
experience when walking, hiking or biking our Port Ludlow Trails.The maps are necessary for the tourist
to understand the options that are offered in our diverse trails(and to not get lost).The development of
the Port Ludlow Cemetery will include a fence and interpretive signs where visitors can view the only
remnant of old Port Ludlow. Finally,we expect the McCormick Rail Trail will provide the visitor with a
tremendous experience hiking along Ludlow Creek,with interpretive signs showing where dams were
installed, as well as other sites along the creek where we hope to install benches at vista sites.
2. Is this a continuing promotion,facility or event, how is it different than in the past?
No,this is not a continuing promotion, except possibly the need for future map production.These
actions are one time support of this activity to enhance the visitors experience of Port Ludlow and
present our unique past,while providing a tremendous physical experience in nature. Specific to these
actions—the new maps will include our two new trails and give the visitor accurate directions no matter
what trail they select; the new McCormick Trail is not only a historic"Rails to Trails"trail (new for us) but
also a great exposure to some tremendous natural sites of Port Ludlow;the Port Ludlow Cemetery site is
close to the Inn on a very heavily used trail (the Around the Bay Trail)displaying our only key artifact of
Old Port Ludlow.
3. Describe how you intend to market/promote your promotion,facility,event or activity
potential to potential tourists who reside outside Jefferson County.
a. If an event,the date of the event:All three actions will have a date at which they will be
ready for use or distribution; in some cases, perhaps a ribbon cutting.The publication of
maps will be completed if funding is available, probably within two months of funding
approval.The completion of the McCormick Rail Trail is still in development and won't
be open for public use until the winter of 2023. If funding is provided for signs and
benches,then they will be installed before the trail is officially open. Regarding the Port
Ludlow Cemetery action,the signs have been designed and the fence product selected.
Installation will be done by volunteers from the Cemetery subcommittee once the
funding is assured. Again, it is expected that we can complete the installation of the
fence and signs by the summer of 2023 should we receive funding.
b. The timelines for the activity:
i. The publication and distribution of the maps: March 2023
ii. The ribbon cutting(with the installation of the signs and benches)of McCormick
Rail Trail:Winter 2023
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iii. The ribbon cutting for the opening of the Port Ludlow Cemetery: Between May
and July of 2023
c. Target Audience: Certainly,our visitors will be folks from Jefferson County, but the
principal audience will be those tourists staying at the Port Ludlow Residence Inn
(owned by Port Ludlow Associates)and the tourists visiting the Port Hadlock and Port
Townsend RV parks and hotels. Given the Gateway Visitors Center is one of our key
"contact" locations for Jefferson County visitors,we envision a continued information
access relationship with them to get the word out,as well as using other websites
available.
d. Promotion methods you intend to use to reach the larger audience:We plan on
updating various websites to reflect the changes in our trails. We also plan to develop
articles for the local newspapers and the Port Ludlow Voice highlighting these additional
trails and the historic site.The key promotional initiative we will employ is expanding
our information at Gateway Visitors Center(and other county visitors centers)to inform
the public of these new options in our network of trails.
e. Describe how you will promote overnight stays at Jefferson County Lodging
establishments. Other than providing direct support/service to the overnight guests of
the Residence Inn,our multi-media initiative (to include updates to the PLA and PLVC
web sites) and continued interaction with the Gateway Visitors Center(where we
provide Trail Maps, both Hiking and Biking) and articles in the Port Ludlow Voice, we
plan to take advantage of other events to publicize and encourage overnight stays in
Jefferson County lodging, primarily to take advantage of not only our trails, but other
sites around Jefferson County.Three key actions in the past have already helped to
"spread the word" on the value of our trails and the encouragement of overnight stays
in the area:the review of our trails by the Sierra Club;the use of our trails by visitors
from Kitsap County; and the 2021 and 2022 visits by the Washington Volks Walk
organization.With the completion of the National Great American Rail Trail, we expect
the importance of the McCormick Trail and other biking trails to draw much more
interest, not only in the state of Washington but the United States.
f. If you intend to collaborate with another agency or non-profit to provide these
services, please state the name of the organization and describe the nature of the
collaboration.Trails is the only organization within the Port Ludlow community to
provide the services defined in this grant. As the point of contact for both the natural
and historical education experience,we are collaborating in an informal basis with
various other organizations. Within Port Ludlow,we coordinate with the two key
homeowner associations (Ludlow Maintenance Commission and South Bay Community
Association), and the owner of much of the land which our trails lie on, Port Ludlow
Associates. We are in communications with the National Rails to Trails program as this
program completes the east-west route.
4. How will you measure the effectiveness of your promotion,facility,event or activity?
a. The key capture point for tourists that overnight at the Inn, we will monitor(using the
attached use form)to gain information from the inn users on their experience. If a
person requests a map,then we will ask the receptionist to ask the user to complete the
questionnaire and provide it back to the Inn receptionist where we will collect and
assess.
b. We will conduct regular checks on the use of the McCorimick Trail to acquire use figures
and comments that users may have.
5
c. A specific question will be whether the tourist visited the Port Ludlow Cemetery site on
the Around the Bay Trail.This will give us some idea of the value this historic site may
have to the visitor.
d. Some of the web sites that will be changed to reflect the new trails and the historic site
on our trails network are listed as: (PLA) https://portludlowresort.com/ (PLVC)
https://www.plvc.org/port-ludlow-trails-natura I-resources-meeting-march-01-2022-
minutes,Gateway Visitors Center https://olympicpeninsula.org/things-to-
do/museums/history-museum-at-olympic-peninsula-gateway-visitor-center/ (Port
Ludlow Voice) https://plvoice.org/.
e. Should we receive this grant,we will submit the reporting requirements for the grant
and include assessments made (mentioned elsewhere) of our success in increasing
heads to beds in Jefferson County, as much as the Port Ludlow Trails program can
influence that, based on possible new initiatives currently in the planning stage.
5. What economic impact can we expect in Jefferson County from your proposed promotion,
facility,event or activity?
a. Actual of estimated number of tourists at your event/facility last year(2022): given
that our activity is newly proposed,we have no data for 2022.
b. Estimated number of tourists who will attend your event/facility this year(2023) :
i. Based on the use of maps over the past year(from March 2021 to April 2022,
we used 1100 maps on our trails. In most cases, residents who normally use the
trails don't require maps to hike the trails, so assuming 100 used by residents,
this would mean that 1000 visits from non-residents would have occurred.
Given that through impromptu surveys with residents of Eastern Jefferson
County,very few Jefferson County folks(other than from Port Ludlow) use our
trails, meaning that the majority of people who access the maps are from out of
the county.This could be 1000 people per year. Based on use figures for the
maps, 1300 maps were used by tourists staying at the Inn and using other
facilities, used trail maps.
ii. This year's Volks Walk was a tremendous success (see The Voice Oct 2022
issue). One hundred people participated representing Surrey, Canada, Oregon
and Idaho, as well as Washington. Many ate at local restaurants to include the
Dusty Greens Café. Eighty five participants came from outside Jefferson County
and many stayed in local lodging and ate at area restaurants.
iii. Based on this data we could have had up to 1500 people using our trails as a
possible source of revenue to the county for use of restaurants, businesses and
lodging. With the publicizing of McCormick Rail Trail and the Port Ludlow
Cemetery,we expect visits to the trails to increase substantially.
c. Projected economic impact in Jefferson County from your event/facility(e.g. number
of tourists who will stay overnight in Jefferson County-based lodging establishments,
economic impact for Jefferson County restaurants,community facilities,amenities,
events,and businesses)- With the reduction in Covid,tourism has increased in the Port
Ludlow area.As already mentioned,the Inn was full during the Volks Walk period. We
expect,given our current use and expected increased tourist visits with the added new
trails (McCormick Rail Trail)and the historic site (Port Ludlow Cemetery)we expect
many more day trips from Seattle visitors who will use our restaurants and possible
lodging(if they make it a weekend stay).Approximately ten percent of the visitors to
Gateway ask about trails available other than the National Parks and Forest(given the
distances away) as well as close waterfalls.They are directed to Port Ludlow because of
6
the trails and one of the key waterfalls of the Olympic Peninsula. Assuming they folks
stay in Jefferson County,and the expectation given in 5 above,we could have
approximately 1600 more people. However to be conservative,only take 50%or 800
people at 15$/meal (one meal each)or$12,000 for restaurant increased revenue.This is
all contingent on providing well presented and advertised sites that visitors may wish to
see. We believe we have those sites along our trail network.
6. Describe your organizations area of expertise. Do you provide a unique service? For the first
action, providing Trails Maps,the PLVC Trails Committee has been providing the information to
PLA for the publication of the Hiking Map for years.This function has been passed from PLA to
PLVC. Our volunteers are knowledgeable of both GPS,GIS and developing and changing the
template for the maps. (b) For the construction of the McCormick Trail,the PLVC Trails
Committee has existed since the late 1990s in constructing and maintain the 25 miles of trails.
The McCormick Trail has already been surveyed and cleared. However some major trail building
is still necessary.The trail on the old rail bed however is in great shape.The installation of the
interpretive signs on the natural and historical sites along Ludlow Creek will replicate past
successful installations of signs on the Around the Bay Trail and the Interpretive Trail. In the
past LTAC Grant process we successfully applied for and completed the construction and
installation of ten benches and will use the same process and volunteers to construct and install
these new benches. (c)The Port Ludlow Cemetery restoration as a site along the Around the Bay
Trail will employ skills that our Cemetery Sub-Committee have applied in past projects,to
include the development, design, and installation of interpretive historical signs in Port Ludlow.
To complete our 2022 LTAC grant, we contributed over 171 volunteer hours at approximately
(using the national rate for volunteer work)$5,120.We expect the same level of participation
and success for 2023 that we had for 2022.
7
Annexl: Port Ludlow Village Council :Trails Questionnaire for the INN Guests
To the Inn Receptionist—if a guest requests a Trails Hiking or Biking Map, please provide them
with a copy of this questionnaire to record their experience on our trails. Please ask for them
to drop the survey off at the front desk before they depart.Thanks
1. Date:
2. Are you a walker, hiker, or biker?
3. What trail(s) did you select to use?
4. What reason did you select this trail?
5. Do you plan to visit the Port Ludlow Cemetery site on the Around the
Bay Trail?
6. If you did visit the Port Ludlow Cemetery, do you have any comments?
7. Did you use the McCormick Rail Trail?
8. If you did visit the McCormick Rail Trail, what feature did you like the
most? The least?
9. Would you re-visit Port Ludlow and use our trails?
10.Would you tell other folks about your experience on our trails?
Thanks very much for your input
8
Section 3: This Section contains the following:
g
A. Proposed Activity Budget for the PLVC Trails Activity
(1) Estimate Quote for Biking and Hiking Maps
(2) Estimate for McCormick Rail Trail Signs and Benches
(3) Estimate for Port Ludlow Cemetery Structures
B. 2022 PLVC-Trails Budget
C. 2022 Income and Expenses Statement
D. List of names and addresses of Organizations Board of Directors (note all
addresses can be obtained from Port Ludlow Village Council as required).
9
; BLUES
PO Box 242 360//9.2681
Poalsbo.WA 98370
BILL TO CONTACT QUOTE INFORMATION
Port Ludlow Resort QUOTE ID 2970.1
70 Breaker Lane QUOTE DATE 09/08/22
Port Ludlow,WA 98365
TURNAROUND 3-4 Day
CUSTOMER Port Ludlow Resort
CUSTOMER PO
SALESPERSON
ESTIMATOR Deane-Blue Sky Printing
Trail Maps(Hiking)
01 Description 4/4 Map Pads(25/S0 Pads of 100 Sheets) Q'Y 2,500 5,000
11 x 17 inches S724.37 51,108.65
1008 Gloss Book n al?i AO
Memo arcing Map
TOTAL QUOTE S724.37 S1,108.65
ACCEPTED BY DATE
Above prices do not include postage,shipping fees or sales tax.Prices based upon receipt of'press ready"artwork.
Graphic desgn and artwork correction services available at E4S.00 per hour,Rush turnarounds subject to approval
and availability All quotations are valid for 30 days
Total amount request for 2500 Biking Maps($724.37)and 5000 Hiking Maps(41108.65) is
$1833.02
10
Annex 2B: PLVC-Trails: Estimate for McCormick Rail Trail Signs and Benches
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Annex 2C: PLVC-Trails: Estimate for Port Ludlow Cemetery Structures
12
Section 3: 2022 Budget and Year to date Income and Expense Statements
PLVC Trails 2022 Proposed Budget Responsible 2021 2021 2022
Committee Approved Financials Proposed
Officer Budget to Date Budget
Income
Trail Maintenance Agreement
Contributions (LMC, PLA, SBCA) $3,000.00 $3,000.00 $3,000.00
PLVC Donation $1,000.00 $1,000.00 $1,000.00
Interest Income $0.00 $5.02 $0.00
Other Income $0.00 $0.00 $0.00
TOTAL Income $4,000.00 $4,005.02 $4,000.00
Expenses
Niblicks Loop Bridge Maintenance $300.00 $0.00 n/a
Sign replacement/maintenance Maintenance $600.00 $0.00 $600.00
Mowing requirements Maintenance $500.00 $296.97 $500.00
Trail Maintenance Supplies Maintenance $500.00 $903.66 $800.00
Equipment Maintenance $300.00 $226.31 $300.00
Training Maintenance $500.00 $0.00 $500.00
Garden upgrade Maintenance $200.00 $0.00 $200.00
Natural
Natural Resource Interpretive Signs Resources $500.00 $0.00 $500.00
Food/Refreshments Chair $200.00 $109.62 $200.00
Miscellaneous Chair $400.00 $139.07 $400.00
Total Expenses $4,000.00 $1,675.63 $4,000.00
NOTES
1. Data date for 2021 financials is 9/30/21.
13
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Section 3: PLVC and Trails Board of Directors
PLVC:
Jim Moffitt= President jgm.moffitt@aol.com
Tam McDearmid-Secretary
Paul Hinton—Treasurer paulsailon@aol.com
Jane Holmes—Volks Walk iensenholmespa@gmail.com
PLVC Trails
Larry Scott—President mclgscott@cablespeed.com
Mark Makarowski—Natural Resources m2rowski@gmail.com
Jane Navone—Stewardship jenpl@olypen.com
Gary Hicks—Treasurer glhicks0l@gmail.com
Secretary position is vacant
Activity Point of Contact is Larry Scott at 360-531-4999. Please see address on cover page.
16
Section 3: Optional Work Samples
The following work samples are provide to support this ACTIVITY grant request:
A. Current Hiking and Biking Trails Map
B. Support from PLA for past usage/distribution of Hiking Maps (2021-2022)
C. Article in October 2022 Voice on the Volks Walk Activity
D. Monthly notification of Trails update under "Trail Mix" by Larry Scott
E. Port Ludlow Cemetery Plan for Structures
•
17
Trails Map
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PLA Map Distribution for 2921/2022
4/26/2022 Restock 25 25
4/26/2022 To Trails Commit -5 20
4/26/2022 To inn -1 19
4/26/2022 To PL Brokers -1 18
4/27/2022 Marina -1 17
5/16/2022 Marina -1 16
5/27/2022 inn/Front Desk -1 15
6/28/2022 Trails Committee -2 13
7/14/2022 Inn -2 11
7/20/2022 Marina -2 9
8/2/2022 Trails Committee -3 6
8/2/2022 Hiking Club -1 5
8/15/2022 Inn -1 4
8/15/2022 Village Store 0 4
9/7/2022 Trails Committee -2 2
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19
Port Ludlow Cemetery Plan for Structures -approved by Wa Dept of Historic
Preservaiton, Ludlow Maintenance Commission, and PLVC Trails
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20
October 2022 VOICE article on Volks Walk
Port Ludlow Voice l'=`e
Village Council
PLVC Board Meeting Summary
by Tam,ticUearnrid,Secretary Village Council Meetings
At the September I,Port Ludlow Village Council(PLVC)Board Board Meeting
Meeting,the following reports were given. Thursday,October 6
3:00 p.m.,Zoom Video Conference Call
Port Ludlow Associates,Diana Smeland,President
Busy with the summer activities.Staffing continues to be an Workshop Meeting
issue.Golf Course:Mitch Black Memorial Golf Tournament Tuesday,October 18
for the Chimacum golf coach will be held this month.Provides 3:00 p.m.,Zoom Video Conference Call
scholarships.Inn:Guardian Wine dinner on Thursday,September
22,and Red Dog Farm dinner the following week.Real Estate: Link to join either Zoom meeting:
Still working on clearing OT2,phase 2.Also getting the road zoam.us/j/5163508785
profile in place. Meeting ID:516 350 8785
Dial by your location
Q:When will the slash piles be cleared in the OT2,phase 2 area? +1 253 215 8782 US(Tacoma)
A:Will be hauled off site and used as paper. plvc.org
Jefferson County,Greg Brotherton,County Commissioner,
District 3
Tourism Coordinating Council meeting this month.Sending Q:Did we have any walkers that stayed in the Inn?A:(Diana
a letter through the Olympic Peninsula Tourism Council to Smeland)Don't have a good number,weekends have been
WSDOT about the Hood Canal Bridge closures scheduled for selling out so perhaps they were unable to stay at the Inn.
summer 2023,trying to be part of the planning process.Also Q:Any problems with the Anderson Lake walk?A:Some people
asking the County Commission(BoCC)for a letter of support got lost,trail wasn't as well-marked as in Port Ludlow.
and would like the Village Council to be part of this communica-
tion process.Staffing is really challenging all over.Looking for a Great American Shakeout,Jay Bakst,Event Coordinator
General Manager for Jefferson Transit,and the Central Services The Great Washington Shakeout will occur on Thursday,
Manager in the County has been vacant for several months,plus October 20,at 10:20 a.m.Port Ludlow will again be partici-
an executive search for the County Administrator.A program pating in this year's Shakeout.The Shakeout is about living in an
about seniors living alone,through the Environmental Public earthquake zone.Not living in a heavily populated area,we will .`.
Health has a$500,000 grant to help people that income-qualify probably be on our own for some time after a disaster.Goal is to
to update a failing septic system or install a brand-new septic be better prepared,An all-hands-on-deck event.Fire and Sheriff's'
system. Based on 605's AMI up to$35,000 per property owner is office all part of the Shakeout,as are local businesses and rosi-
available.Trying to get these funds distributed,help the commu- dents.Block captains play a key role.Every year try to add more
nity and our streams be safer. Mel with DNR,had a great tour inroads to our preparedness.
of some of their forestlands,and different kinds of resource lands
and learned a lot about the challenges in management they have. The County Department of Emergency Management(DEM)
Had dinner with Conunissioner Franz,think a lot of our values will set up an Emergency Disaster Center.Port Ludlow will
are well-aligned.The Beaver Valley sorts sale(minus Unit One) have North and South Bay communications centers,plus block
sold for more than expected:over$2 million.It will be over a captains will go throughout our neighborhoods with hand-held
year before the contract is done.Hybrid meetings:BoCC going radios and communicate with the local communication centers.
back to hybrid meetings. These centers will communicate with the DEM center.Neighbors,
can help participate by putting TEST or OK signs on display.
PLVC Committee Reports Block captains will check their neighborhood for these signs
VolksWalk:Jane Holmes did a great job spearheading this and transfer the information to the local communication centers.
event.The three-day event registered 186 walks.Some signed The communication centers will compile the information and
up for multiple walks.About 100 people participated,including communicate with the DEM Emergency Center.Knowing how t.:
some Port Ludlow residents who were interested in the trails. turn off water and gas at your residence and how much water you
Heard great stuff about the Port Ludlow area and the trails.A need is in the Think,Plan,Do!workbook.North and South Bay
lot of appreciation and thanks to the board and trails committee. have been distributing the Think,Plan,Do!workbook,a good
A.
Expenses were about$694,excluding the Porta-Potties.Big resource for households to use in preparing for a disaster
expense was printing the maps in color.People enjoyed stopping Asking PLVC,LMC,and SBCA to send out eBlasts to prepare
by the Dusty Greens Café which was about halfway through one
the community for this event.Have developed the eBlasts for
of the walks.People from Surrey,Canada,Oregon,and Idaho all three organizations,so will provide this information to them f,
participated.Forty people did the Anderson Lake walk,the
remainder of the 186 walks were in Port Ludlow. cnnrinued on pert pag