HomeMy WebLinkAboutclosed_caption10:32:50 How's the last thing? Join audio until I just click, join Audio
10:33:00 Cool. And so okay.
10:33:14 Okay, So I will call us back to order.
10:33:20 we are going to our first item on the agenda.
10:33:25 After our short recess we just had is consideration as a hearing regarding a resolution to adopt the Jefferson county, 2,022 parks recreation, open space, and trails Plan exciting
and represents a ton of work on the part of our parks team led by matt
10:33:44 Tyler who's with the with us this morning. Thank you.
10:33:47 Matt. We will take public comment after staff presentation of the Parks plan.
10:33:57 So I just wanna I was part of the parts Committee for too short of a time I I jedison a bunch of stuff when I became chair, and I miss this one, but I know enjoy enjoyed my
time on the parks, committee, and appreciate seeing kind, of the the end result.
10:34:21 Of all the work that we did on the capital facilities plan, which was part of it, that I was active in, and I really appreciate some of the overarching goals in the plan that
recognition of the increased demand on camping in our community and how we might address that in the future
10:34:41 the idea of land Banking county-owned land and chimicum for future recreational operation, And I think there's been designs on some of that land for housing, housing to and
maybe they could be co-located just planning that as a seed for the
10:34:56 future, the forestry program that Parks has been involved in for the last since before I was a commissioner, and the recognition of sea level rise and its impact on some of
our parks, which I think we probably all see when we go so some of the each front parks we have and I think that'll be something we'll be
10:35:18 grappling with as long as we're all involved in our work here with the county.
10:35:21 So I appreciate the recognition of those overarching issues and the emphasis on taking care of what we have stewarding.
10:35:29 What we have is repair versus replace, and and on resource coordination, which I think is really well exemplified with the jump playground at the H. J.
10:35:39 Carol Park and community and public agencies coming together to build up really stated the art facility.
10:35:48 So I I just had all those thoughts so so I appreciate you being here, Matt.
10:35:54 Thank you so much for that wonderful introduction and to all the elected officials and staff that are here It's a pleasure to present the pros plan.
10:36:02 Oh, and I I need to open the hearing. Sorry!
10:36:06 So the hearing on the Parks recreation, open space and trails, conference, a plan for 2022 is open.
10:36:14 Great. Thank you. You've seen this pretty easy before, so I'll go through it quickly, because there may be people watching that aren't as familiar as the rest of us.
10:36:24 So Thank you all for having us here today. The Parks recreation and open space, and non-motorized transportation plan is adopted by reference into the county Comp.
10:36:37 Plan as well. All of us are familiar with. Let's see, Yeah, all of us are familiar with the need for comprehensive planning over the last 6 years.
10:36:50 The parks and Direct Advisory Board meetings have usually included one or more of our many partners, guests and guest speakers, which is continually strengthened Communication,
coordination with partners such as a city of port townsend our school districts, club sports event promoters The
10:37:06 Y.M.C.A.: Environmental groups charitable both foundations, trails, groups, special interest groups, and many, many others.
10:37:14 Board members also stayed in close communication with individuals in their districts, over topics of interest, such as such as the upkeep of Chimneckon Park.
10:37:24 The expansion of trails at Gibbs Lake Park.
10:37:28 And volunteer maintenance of iron. Dale Beach Park, and Indian Island Park.
10:37:32 The plan keeps. Jefferson County eligible for grants from the Rco.
10:37:37 For projects such as the Olympic Discovery trail in 2,015.
10:37:43 A new plan was built from scratch consultants were hired to facilitate public meetings, do a survey analysis, and write the plan.
10:37:50 But most aspects of the 2,015 plan are still valid.
10:37:55 So 2,022 is essentially an update of the 2015 plan.
10:37:58 The update was completed by the dedicated volunteers of the Advisory Board, who did community involvement for 6 years, maintain it, ranked cip or capital improvement, plan evaluated
rec programs and inspected parks as part of an annual part tour program and Finally, a
10:38:18 large volume of information and public input pertaining to active transportation, such as the Ode and the Port had locked Chimicum, Iron Dale Trail network was tapped for this
plan staff updated the plan based on all of the above and started an editing review and refformatting
10:38:36 process, Nevertheless, a lot has changed since 2,015 global climate change became very real during the heat dome of 21 use of our water access parks, cool and shady for us and
campgrounds has increased erosion and flooding of salt water access parks like lower
10:38:56 obey, continues a pandemic, uprooted fitness.
10:39:00 Centre schools, businesses, families, and communities which has pushed many classes programs and events outside and into our parks.
10:39:08 The demographics of the community continue to evolve necessary, necessitating new facilities and access improvements, planning, and progress on active transportation as continued
and the economy, and attitudes about government revenues have evolved all of These factors were considered, in this revision specifically
10:39:27 outdoor activities like one soccer Softball, pickleball and bicycle riding have grown outdoor play places like playgrounds are more important to children and families than ever
demand for camping and the expectations.
10:39:41 Of campers, have grown construction and development, such as Port Headlock, Sewer necessitate long-range planning for future parks and open space and the Chimneyson Port Hadlock
in Irondale area opportunities to support passive recreation in open space parks, areas such as the
10:39:59 flood plane of both. Both of the quill scene rivers exist
10:40:05 Global climate change, health challenges like diabetes and depression.
10:40:08 The need for active transfer tales, tracing active transport trails is greater than ever.
10:40:15 Surveys consistently indicate that walking and bicycling, are by far the most common and most popular recreational activities.
10:40:22 Across the board all kinds of trails, from regional facilities, like the Ode to the local trails, like the trailer transportation network, to non-motorize multiple purpose single
track trails natural settings like Gibbs lake Park and Indian Island park to mountain bike specific
10:40:39 trails. Our number one priority in Jefferson County, the Jefferson County Forry program has been a huge success and should continue.
10:40:48 The program resulted in open forests, where visitors can see the sun reaching the forest floor and create a healthy and diverse understory, Healthy for us have been specifically
tied to human health Jefferson County Parks including Chimneumon Park, Trailhead Park, and Gibbs Lake are
10:41:05 now, much better off forestry work in our park should continue equal access and parks is one of the most important ways to address diversity, equity, and inclusion.
10:41:17 In Jefferson County, Ada. Improvements are needed in our parks, including parking restrooms, playgrounds, and buildings. It's the main priority.
10:41:26 Of this plan. Jefferson County parts became classrooms during the pandemic events, and programs of all kinds moved outside facilities, become completely booked up and fully
utilized.
10:41:38 There is a need for more event in classroom space outside
10:41:44 The fundamental message of our plan is that Jefferson County parks are more important and busier than ever.
10:41:49 According to these 3 metrics, Park used, tripled between 2,009 and 2,021.
10:41:55 There can be no doubt that parks are vital to the health and welfare of the entire community. The economic safety and environmental benefits of parks are no longer discretionary.
10:42:05 They are a part and parcel to our partners and the lives of our citizens, is important to plan and to act, to ensure sustainability, and to continue to adapt change and grow
10:42:19 Reservations for all sorts of events, from sports to school classes, to weddings, to corporate gatherings like Jefferson Healthcare and port towns and paper corporation have
more than doubled since 2,018 and quadrupled since 2,011 astonishing I know it's quite a
10:42:40 graph Yeah, basic fundamental. Outcomes that were true in 2,015 continue to be true in 2,022, one of the most important.
10:42:49 Is a realization that county parks and wreck can't do everything, but we can continue to strategize and lead and coordinate with our mini partners and volunteers to meet the
needs of the community another outcome is that Jefferson county must save the facilities and programs that it already
10:43:05 has the message has been amplified by increasing public expectations about parks.
10:43:12 Parks are not seen, as bucolic, real rural places anymore, with limited services and simple maintenance.
10:43:18 The expectations for parks and the usage usage levels of Jefferson County parks and recreations programs are now on par with a wealthy, with a wealthy suburban, or in some places
Urban communities Jefferson county parks require dedicated professional maintenance.
10:43:35 Every day, and we can never go back to the scenario that occurred after the great recession, and finally, a basic policy of this plan is continually and incrementally improve
our parks as shown in the cip of this plan.
10:43:49 With the with the support of Jefferson County capital funds, parks, and recreation has enhanced our parks.
10:43:55 You only have to look at the jump, project the lights and roof at Memorial Field.
10:44:01 The quality of our athletic fields, access Improvements across the board, and to many other small projects to list, to see that Jefferson County is investing in our parks.
10:44:11 These incurable improvements have been very successful, and should continue the capstone of 6 years of work by the Advisory Board.
10:44:19 Is this motion recommending the plan for a adoption by the Bocc long term policy and planning work is difficult, and can seem abstract.
10:44:27 I can't emphasize enough the work of the J.
10:44:31 Of the Advisory Board. It's an example of high quality grassroots, planning and governance.
10:44:35 Thank you. Very much. Thank you, Matt. Anyone have any questions for Yeah.
10:44:47 To your testimony. I have some some comments, but I think that's nice itself.
10:44:53 It's an excellent piece of work. So really appreciate all the work that went into it.
10:44:56 Yeah, I have. Let's see one question. A couple of questions.
10:45:02 But maybe one is better, for during deliberation more just out of curiosity.
10:45:07 Can you explain to me? The Is there an intersection between the non motorized plan and the Tdp.
10:45:15 The Cdp Transportation Development Plan, The Tdp.
10:45:20 Like? Does that feed into the Oh, sorry. Yeah, Maybe transportation improvement.
10:45:27 Thank you. Yup. Yes, in a word, I learned a lot about non-motorized transportation.
10:45:36 When I did this update extensive extensive interviews with Eric and Monty and John, forming in order to create what we have here.
10:45:44 But it's important. That the motorized and the non motorized fee well coordinated.
10:45:50 yeah, I I It just occurred to me that you know we have a number of non mobileized projects on the tip, the 6 year tip.
10:45:58 And just curious how that you know, does, does one? Is the work you're doing on the non-motorized plan.
10:46:05 Feed into that, or they separate processes, just but with coordination.
10:46:12 Okay, there's seen a benefit of having it in the parks and rec plan, but it's also it's well coordinated with the tip. Great.
10:46:18 Thank you. And I think there's like connections between parks and the dip Right?
10:46:24 There's there's connectors, trails between. I know.
10:46:28 H. J. Carol, and the ball fields by the sheriff's office and in the plan in the works, you know.
10:46:34 So so Those are part of probably conversations and considerations that you Yeah, yeah, I mean, being in the same office is a big benefit.
10:46:43 It has its challenges, but nothing like proximity to increase these connections.
10:46:47 You can see it in the things that are done, like the Rick Tollison trail, and things that are underway, like the say for all to school that's currently being planned, and build
through H.
10:46:56 To Carol Park, in part
10:47:01 and I guess I could ask this as a question. But maybe it'll come up later, too.
10:47:07 the I I really appreciate. You talk about the value of partnership, and you know that we are less likely to be able to do things totally on our own But a lot of what we will
do is in partnership with the many partners that we overlap with So I'm
10:47:25 just I'm I'm curious. Do you feel like that?
10:47:28 The this draft of the plan kind of leaves the door open for what we know are emerging opportunities.
10:47:35 Right now. The the revitalization of the aquatic center discussion and the pump track discussions that you and I have had.
10:47:43 And you know I totally get the need to like. Take care of what we have already.
10:47:47 But I I did notice language about the you know kind of.
10:47:53 I can't remember the the words that were used, but it was.
10:47:57 It was pretty strategic yeah, yeah, I'm a kind of recognizing the the demand.
10:48:06 And it's interesting to see the survey results from.
10:48:09 Is it 2,011? You know, where aquatic center is?
10:48:12 Called out again and again, So just want to. Curious, if you feel like the plan kind of leaves the door open to for us to continue that work that the the community is asking,
for and that brings additional resources, you know, that we we can contribute some effort to then end up with a greater asset for the whole community because of the
10:48:31 partnerships, Yeah, specifically with the aquatic center, the plan identifies a need for it, and it has since 2,011, which will help for with any grants and funding opportunities
that they might want to seek for the Clark Center and then with all of our other partners we connected with
10:48:48 them. We're always connected with them, but especially for this plan to try to figure out what they're facing, and to make sure any goals if they have, or in the plan, so that
they can use that to help with their funding with their objectives and I know at the limiting factor is
10:49:05 always the capacity of the department being so small, but just wanna make sure we're We're you know that this plan is in line with some of the existing efforts that are you
know, starting and we don't. Want. To go Oh, wait shoot.
10:49:24 We didn't include that. Aquatics are all specifically mentioned in the plan, so they can be cited when those people go for their applications.
10:49:37 A lot of times. It's what you do.
10:49:38 You just site your your bit and show that it's supported by the entire county.
10:49:44 I mean, I really appreciate seeing even something as new as the interpretive trail and quill scene listed in here.
10:49:49 So that's another example. Yeah, yeah, I thought that was really great.
10:49:53 And I guess I have a follow-up question on that.
10:49:55 If if we're done to. You know, you talk about the the need for partnership with private and public agencies, and also the capacity issues of taking care of parks, and you know
quite a few of these Gibbs Lake Park you know that are there's a lot of volunteer effort.
10:50:11 That goes into maintenance. And I'm wondering, Is there a I guess I'm wondering what the formula is for.
10:50:18 For you know, if people always want to make a new county park right, and and usually it's a capacity issue You know, You want to make a park down South County, and it's a it's
a struggle, for for staff to really be able to support it and I guess I'm specifically asking about
10:50:34 some of the I mean, I'm really excited to see that interest in developing camping as as more of a you know, once it's scaled up a little bit, it could be a real revenue generator
which, as opposed to what it is right now, and there's 4 service campgrounds that are being
10:50:49 decommissioned in in Jefferson County right now, and a lot of volunteer effort that would is kind of being mobilized to that with an interest and taking care of you know, Elkworm
campground and in in the in the wash out and falls view campground you know that the
10:51:07 forest servers is stepping away from. Yeah, And I'm just wondering if if if that kind of community led work in something as complicated as a campground is supported by this
plan.
10:51:19 I mean, I guess I was. I was kind of trying to read this plan and use it as a look at that.
10:51:26 Those those 2 projects, strategically and see is this something that would would Jive And I guess that's a meandering question.
10:51:36 So kind of how the way the plan works is not to discourage it.
10:51:39 Anything. It leaves the door open for looking into the feasibility of the ideas that you've talked about, whether or not something like that can happen is a specific case by
case, a question but the idea with the plan is that you really don't know what can happen so let's look
10:51:58 at those opportunities like those campgrounds. Even Anderson Lake at 1 point was suggested as a county part, so it doesn't preclude anything because, even though it's difficult,
you really never know how the cards are gonna play out.
10:52:12 Or what opportunities might arise. You just look at the playground and actually, Carol, since you can't actively discourage, you know, creative thinking and ideas that might
come forth.
10:52:23 That's great. And I recognize specific capital, you know, recommendations that are already kind of in the pipeline.
10:52:30 Now, as you know, being more concrete in this plan.
10:52:33 And I thought that was yeah, I think it's great.
10:52:35 Yeah, Thank you. Yeah, So we have another workshop at 11.
10:52:43 so see if there's anybody who's joined us this morning to make public testimony on the Jefferson County 2022 parks, recreation open space and trails plan If you've joined us
to make comment on this plan please use
10:53:01 the raise hand button at the bottom of this zoom screen or press star 9 If you're on the phone.
10:53:07 love to hear your thoughts and comments about the plan
10:53:13 Anybody with us this morning to make public comment on testimony.
10:53:21 sorry after my first term. I'll get it right right.
10:53:25 testimony on this draft plan. Anyone with us to make comments on the testimony on the draft.
10:53:35 Jefferson County, Parks. Recreation: open space and Trails.
10:53:52 Yeah. Good morning, Tom Jairs, president of Jefferson County.
10:53:55 I had some difficulty reading the the almost 200 page, document that was on the website, because unfortunately, it wasn't really searchable with normal tools.
10:54:07 But regardless I did. I did skimming, and I when I did so last week I think I noticed that there was a mention of possibly incorporating a horse park, kind of facility in the
future and I my my reaction to that was hasn't the county learned anything from so the past experience
10:54:27 with the failed equestrian facility that really is, is such a special purpose.
10:54:38 entity. If it were to be done by the county, it would just be an inappropriate use of the scarce funds that are available.
10:53:38 Plan. Okay, good morning, Mister Tears. You'll need to state your name and address, and then you'll have 3Â min for comment.
10:54:56 Thank you. We appreciate your comment. Is there anyone else with us on the attendee list who would like to make testimony on the draft parks and recreation open space and trails
plan?
10:55:07 You can use the raise hand button at the bottom of your zoom screen or press star 9.
10:55:12 If you're on the phone
10:55:17 Any other comments. Quiet bunch today.
10:55:28 Okay, well, and I will close public comments on the I will coast testimony and we deliberate before we close the hearing.
10:55:43 Correct: Yes, Okay, Okay, closing public testimony and the hearing.
10:55:52 And oh, wait! There's a hand up
10:55:57 Nope. Not quite closed yet, slipped in under the wire.
10:56:00 Jackie Canterbury. You'll need up. She accepted
10:56:18 Thank you. Okay, Okay, And this is about the Nordland store.
10:56:12 Good morning, Jackie. You'll need to unmute, and you'll have 3Â min for for testimony.
10:56:22 Is that what this
10:56:30 Okay, I'm sorry. And I've been waiting for the comments on the Norden store.
10:56:23 No. Nope. This is about the draft. Jefferson County parks, recreation, open space and trails
10:56:37 we would have taken comment at 9 am. This morning In the in this, in the general public comment period, we will not be having public comment.
10:56:34 Will that be today, or my off off a couple hours
10:56:45 Another general public comment period today.
10:56:48 So did I miss that Then
10:56:51 that has not been an agenda item yet. So you can send your comments by email.
10:57:00 Or okay.
10:56:56 Okay, I will do that. Thank you so much and have a little bit day.
10:57:00 Thank you.
10:57:03 Okay. So I'm now gonna close the hearing on the draft parks.
10:57:09 Recreation, open space and trails plan And here from my colleagues any concerns questions about the draft plan.
10:57:22 Well, I'm I'm looking for equestrian in it, and I'm I'm thinking it might be in the capital table as a has it.
10:57:30 I know that we did get a really interesting pitch from the Yeah, both side the other day at the last Parks and Rec Advisory board meeting, involving perhaps using some of the
space in the forestry area to expand some of their services, including I believe, sort of therapeutic
10:57:50 the previous question. That was for a therapeutic writing facility, right, which, if they go for a grant, would help them to have it.
10:57:59 The question. Facilities mentioned in the There's just because it's in the plan.
10:58:05 There might be a There might be a lot of things mentioned in the plan that are not feasible, and would never occur right
10:58:12 Yeah, yeah, I notice things like marinas you know. Sure, that's I I I assumed we're in alignment with our CEO priorities, just because we do see these opportunities come up.
10:58:24 From partners, that we want to be able to support.
10:58:27 Yeah, I certainly see horses mentioned in trails, of course, and you know.
10:58:32 And that is the community is A is a big partner with us, and maintaining building, maintaining trails.
10:58:40 but I I understand Mr. Tears's concern about the previous equestrian park that has not come to fruition as planned.
10:58:50 So I think I would agree. That's not the intent of anyone here to continue that project. Correct?
10:58:57 No, and I would agree. I mean, though having it in the mentioned in the plan, is paves way for future activities.
10:59:05 If somebody was to submit a grant. Okay, so is there would anyone care to make a motion? I'd be happy to move that we adopt the resolution in the matter of adopting the Jefferson
county parks recreation open space, and trails plan
10:59:23 I will second. But I did have one minor Do you wanna bring that up?
10:59:31 This is deliberation. It just I mean, maybe I'm more aware of it.
10:59:37 On into business people's day, but in that, like the county profile, I I I kind of wishing that there was more recognition.
10:59:47 Of tribes, and that we really led with that. And they have become more of a partner in the work.
10:59:53 some of the work that we've done, especially at Ironyale Beach Park, which is great.
10:59:58 so I I don't need to word Smith that, But maybe in the next draft we could talk about kinda how to reword that a little bit differently.
11:00:05 I would love to have tribes called out more than President Thomas Jefferson, who I just saw a play about, and just having a little grief about the troubled history when when
would the next Update be in 6 years of 28
11:00:27 I mean, are you suggesting we had something to go? One?
11:00:32 Yeah, I mean, I I would write differently about kind of the you know that we are this.
11:00:36 You know some language around the the Jefferson County is lands.
11:00:45 yeah, basically, and you know, but it also happened to be one of the first counties organized by the Territorial Legislature. You know, I think there's room for both in there.
11:00:54 But would love to see more language around the tribes, but I don't know if it's it's probably not worth slowing down the process.
11:01:03 Well, I mean how are we doing on the pace of the project?
11:01:07 I mean the process does. If it would. Would a delay be problematic?
11:01:12 No, I mean it's time consuming. Yeah, I would definitely commit to changing it.
11:01:18 Yeah. In the future plan, or anything I can do in between this we do well, day to day and acknowledging first people's and they Americans and yeah, and so forth.
11:01:31 I mean I I could even at lunchtime write a write a paragraph like, I think it's really just kind of reordering that paragraph on the county profile.
11:01:38 Then maybe have you back and approve. Just briefly this afternoon. Should that work?
11:01:43 Yeah, that would be great, I think. If it's not a burden for your schedule, I'd be happy to Do that.
11:01:48 Okay, Are you thinking in the executive, summary?
11:01:54 Or, yeah, so. County profile is page 11. I'm not sure if that's executive, summary or not. That's after that.
11:02:01 Okay, I see it. Hmm: and I have quite a bit of language that we've used.
11:02:05 Another thing. So I think it'll be a quick, and certainly agree with your sentiment, thinking in that matter.
11:02:14 Oh, great! Thank you, no! I'd like to get it right in this in this draft if I can, and I appreciate you.
11:02:20 yeah, yeah, okay. So maybe at 3, 30 or Mark's trying to leave.
11:02:28 I don't know if we're home to recess, or could we do write it?
11:02:31 1 30, just a quick Yeah, I think it'll just take a minute.
11:02:36 Okay, absolutely, I'm I withdraw the motion.
11:02:42 Okay, the withdraws. The The motion's been withdrawn, and we are gonna make a small insertion into the introductory portion of the plan back and join.
11:02:53 Remotely. Yeah, and consider that at 1 30 great put it in and resubmit it for for the record.
11:03:02 Appreciate your flexibility. Matt and Kate well, being willing to dig a door in on this.
11:03:08 So that's great. That's why we're here.
11:03:14 okay, So we have another agenda item now at 11, we're gonna bring over Bill and Sarah, I think, for this I just say, thank you, Matt.
11:03:26 And great work to the Parks and right advisory Board.
11:03:29 That is one of the boards that all 3 of us fight over We all we've all served on, and I'll want to be serving on it again.
11:03:36 Yeah, it's a strong board, fully staffed again.
11:03:42 We got we interview So yeah, once we approve it, we'll have yeah, 3 members meetings district
11:03:53 Sarah, you're gonna need to accept your promotion to panelists
11:04:00 You may. Okay. So, Sarah. Yes, you can show a show.
11:04:06 A presentation that wasn't previously sent in the packet, and Carolyn will add it after after the fact.
11:04:13 So I don't know who wants to tee this one up.
11:04:16 If it's gonna be Phil or Sarah. But take it away, friends.
11:04:24 Hi! This is Sarah. I'm just starting. I'm having a little technical difficulty
11:04:32 Good.
11:04:36 So good morning. I do have a little Powerpoint presentation.
11:04:30 There we go. We can see and hear you both
11:04:41 If I could show that
11:04:44 On the screen
11:04:52 Okay, share screen. And then let's see.
11:05:05 This one.
11:05:13 Okay.
11:05:23 Okay. So I apologize if this is taking so long.
11:05:25 My my 2 screens, just suddenly when did so.
11:05:33 Now I'm just on my laptop. So to start this agenda, item Good morning, everyone.
11:05:41 this is we're talking today in this workshop about Covid 19.
11:05:44 Jefferson county next steps. Looking at our response to Covid.
11:05:50 19 from pandemic to endemic. So on September eighth, Governor Inslee announced the upcoming recision of all the remaining covid 19 emergency.
11:06:02 Procures, and the state of emergency. By October 30.
11:06:08 First the State is moving from a pandemic response to COVID-19 to adapting to Covid 19 as an endemic.
11:06:15 However; covid 19 remains a serious disease, and while the state of emergency orders are ending, public health leaders continue to emphasize the importance of vaccines and masking.
11:06:28 Over the last 2 and a half years the county has adopted many numerous temporary policies, and response to the Covid 19 pandemic What was the recision of Washington State of
emergency?
11:06:45 It's time for the county to review its current temporary policy, which is the twelfth policy, and determine next steps.
11:06:51 But before we look at those next steps I thought it would be interesting to take a brief step back, and review the timeline of the response of Jefferson County over the last
2 and a half years, and I think, you can see, on here this list all the work that the county did and respect to
11:07:11 Covid 19, and that began in March on March 20, third, and 2,020.
11:07:18 With that first review resolution, and on that right. And that means column. You can see to call them on the right.
11:07:27 The kind of all the different items that were brought up and discussed through these various resolutions.
11:07:38 I think if you can remember back to the Ffcra Federal families First Coronavirus Response Act Emergency paid sick leave expanded sick.
11:07:50 Leave Moving into quarantining, and just all the different kind of responses we've had in terms of that on the public health side of how we respond to Covid.
11:08:03 19. So everyone great work. The county has done a amazing job over the last 2 and a half years
11:08:12 So then we come to you. What do we do next with the Governor ending the save emergency.
11:08:20 The board may now consider whether or not to end the state of emergency in Jefferson County, ending the state of emergency will affect measures adopted in our twelfth temporary
policy, including whether or not to old to hold open public meetings in a hybrid form continuing to recommend that persons visiting the county
11:08:42 facilities where face coverings during the emergency, and reviewing temporary personnel policies outlined in Appendix.
11:08:50 I. So perhaps we should start at the the discussion at the beginning, whether or not to live the emergency, and if so, when
11:09:02 And then after that we'll move into a discussion of the hybrid meetings.
11:04:44 Yeah, that would be great. And then and then you you just use the share screen or the share screen button at the bottom of the zoom.
11:09:14 Thank you. Sarah
11:09:24 so I'll add something about whether to whether to lift the emergency if if you look at the Rcws on declaration of Emergency the County has different its own emergency, and that
and itself allows the county to tap into the minimized calling requirements related to an
11:09:48 emergency and other things, the same powers that the Governor essentially has.
11:09:53 So I think you have to think about. You know. Are there other powers in the Rcw.
11:09:59 That you want to maintain before you decide whether to lift the emergency and the other stuff we're talking about.
11:10:09 the opma issues there. There is a a new section of opma that we spent some time with in the past talking about that that is impacted by whether you have a declaration of a emergency
and So you have to think about that in the opa context But there's
11:09:20 So, Philip, are you gonna add something now, or
11:10:38 Okay? Not a light. I did appreciate Sarah using endemic as a noun.
11:10:48 I think that's it's time to use it as a noun.
11:10:54 I mean, So the the emergency powers, I mean, I don't know if it's just life.
11:11:01 Is it an emergency? I mean? Philosophically, I would say the emergency is over, but the powers that you're you're talking about? Hello!
11:10:28 the larger question of Do you wanna retain those emergency powers that you retain? Pursuant to the Rcw.
11:11:08 Can. You Can you enumerate them a little bit?
11:11:09 Sure if you if you can, let me share the screen.
11:11:17 Oh, Sh: yeah.
11:11:26 let's see here. Okay? So can you see my screen?
11:11:17 Sorry you're gonna have to stop sharing screen And then, okay, okay.
11:11:31 Okay, Okay, So start with this Rcw: 38, 52. 2 0.
11:11:41 This is what I was talking about when I said, You have the same powers as the Governor declared.
11:11:47 Emergency And here's the definition: Yeah, cause. The statute confers on the Executive has of all political subdivisions of the State that power.
11:11:56 And then, when you look at the definition of executive head getting call the county legislative in authority, and counties like ours.
11:12:05 So if you look at this slide, this is this is the power that you get from a declared emergency.
11:12:12 So you get some relief from budget law limitations, requirements for competitive bidding, and so forth.
11:12:24 and then some relief for the employment of temporary workers writing, equipment, purchase of supplies, loving taxes, and and those sorts of things.
11:12:35 So if you think there's still some reason why you want to use shortcuts for some contracting, hiring people, that you might want to think about maintaining the level that emergency
and you know I you know I think that the fact still suggests that it's still at emergency
11:11:32 Yep.
11:13:03 Well, it's I mean the the 2 pieces of information we have right now are that you know the governor is sending the his.
11:13:10 His declaration of emergency At the end of the month.
11:13:12 But we're also hearing about an uptick in cases, as Kate mentioned earlier in Europe, and we have followed that.
11:13:45 go up dramatically, so it feels a little, feels a little bit like whiplash, but potential potential whiplash to me.
11:13:54 I'm wondering if if I was hoping Apple would be here today. If she's on in the end tendee list, she could, and we could bring her over so I'd be most curious we're bringing
you over department of emergency management and public health have need
11:14:14 for us to be able to exercise these powers. I am not familiar with any actions we're taking related to the emergency, and these police powers, outside of those departments.
11:14:30 good morning. Nice to see you all. No, that's okay.
11:14:35 I I was waiting in the wings. I figured I would be called to task.
11:14:38 I I would agree with with Commissioner Eisenhower in that It's it's I hate to use premature.
11:14:48 Since we're this far into the pandemic, but it does feel necessary to maintain the the guidelines and the parameters that we have in place as they change with the pandemic but
but in order to safeguard sort of the State.
11:15:04 Of emergency here locally. That would be my suggestion.
11:15:06 I don't think you know we are. We're definitely a lot of the Covid Funding that we have to do the work we've been doing is is naturally coming.
11:15:19 To an end from the State. But I do think that as a county it it lends a sense of authority that can help us navigate as things still continue to change, and don't necessarily
wind down I do think we'll have a spike in the Fall as Dr.
11:15:38 Barry spoke about earlier on the meeting today, so I would I would be in favor of it.
11:15:44 I may have missed part of your question, Kate, as I was logging in.
11:14:25 But that would be my question. Hi, Apple! Good morning, Apple spot, or anything
11:15:51 Yeah. I was wondering if there are, you know, S.
11:15:55 Additional grant funds, for example, that we need a declaration in order to access, or you're looking at the police powers here.
11:16:04 That's the state of emergency allows us to perform.
11:16:08 If if any, of those if we anticipate using any of those still in public health and then I would have the same question for Willie.
11:15:49 Does that answer your question?
11:16:20 Correct, so I don't I I don't have enough state with with Willie's female use, but I do know we have finished using the fema money that we had used in the past and We aren't
getting any more.
11:16:34 This the State is not offering that to us. After the thirty-first there are other options beyond that, for the work that fema was covering, but because we are mostly moving
away from Mass vaccination clinics overall after the state rescents, their declaration, we're not going to be
11:16:51 seeking that funding per se. We have asked the the State Department of Health for some extra covid funding to continue our work in public health, especially around outbreak
management, so that would be at schools at jails and prisons and at long-term care facilities which still are very
11:17:11 high-risk congregate settings, where outbreaks do occur.
11:17:15 so I think that you know the powers vested in in you all as per the screen here that we see.
11:16:15 I know a lot of fema funding, for example, is tied to emergencies.
11:17:34 Apple is there? What is I can't remember what prompts health care environments to remain masked.
11:17:23 I think I think they would be helpful to maintain, despite the fact that we're not seeking a lot of additional funding for Covid at this time.
11:17:45 So, that's a really good point. And I was not able to listen to all of Dr.
11:17:49 Barry's talk with you earlier today, but my understanding is that the Cdc.
11:17:55 Will be eliminating that particular guidance around health care facilities nationally, and then it seems to me that the State Department of Health will probably follow suit,
although maybe not as quickly my understanding from attending meetings at the State level with various public Health officials and and also help officers, across our
11:18:18 state is that we may continue to to keep that ongoing for health care facilities, masking wise. I think Dr.
11:18:25 Barry did speak this morning about vaccination requirements and status of employees and health care facilities.
11:18:33 But masking really is truly a mitigating factor, and especially for us.
11:18:38 We deal with customers and patients alike within our health department.
11:18:42 We are considered a health, care, facility, And what we've noticed is that throughout the pandemic Well, certainly, Staff have come down with Covid 19 themselves.
11:18:54 We've had no transmission whatsoever from within our department between staff, nor have we had between staff and customers, or or patients, and vice versa.
11:19:04 So it's gonna be our tendency. And I I believe Dr.
11:17:42 Is that going to end at the end of the month? That that
11:19:08 Barry would agree with me that we would try to hold on to mask wearing and health care facilities for as long as possible.
11:19:15 So, Mike, you need an emergency declaration to require staff and customers to wear masks in health care facilities within the county
11:19:33 Would that be the provisions per per pertaining to the performance of public work clause In this document Philip sharing, I mean, feels like that's where it Might fit.
11:19:24 Yeah, that's a good question. That might be a good place where keeping the state of emergency for the county could support us in that moving forward
11:19:44 alright. I think there'd probably have to be a help officer order for that.
11:19:43 But
11:19:52 the health officer also has emergency powers under State law.
11:19:56 Okay.
11:19:56 This is really focused on contracting and budget requirements, and I think we've used this most during the pandemic or the wedding of contracts related to services to you know,
bring people back up to speed related to the pandemic grants and such
11:20:23 Yeah, oh, the most significant example I can think of is the contract with only cap to manage Caswell Brown.
11:20:34 but in the purchase of supplies and and other things, I I don't. I think we've made much use of this declaration
11:20:45 And us eliminating if we did decide to end the emergency that would not impact our health officer, Dr.
11:20:53 Barry's ability to use a emergency powers.
11:20:34 Exactly.
11:20:56 Is that correct? Hmm
11:20:56 Correct.
11:21:04 And is our personnel, our personnel policy. Changes are separate from this emergency declaration, as well right
11:21:14 Hmm.
11:21:13 well. Oh, you have to go, fellow, but just on those the appendix to the those emergency declaration that is part of the emergency declaration.
11:21:25 So
11:21:43 Yeah, it's interesting. So left to my own devices, I was thinking, like, rather not have an emergency declaration unless it were, you know, serving a really important function.
11:21:55 Just so that it is sincere, and exercise when it's truly needed.
11:22:02 and you know, cause I know there's some some sense among the public of like, Yeah, this is an emergency.
11:22:08 So long as we call it one, and you know just some fear that it's it's a little insincere.
11:22:17 so I am I, but very open to the what I'm hearing from Staff, which is that it is useful, or at least potentially useful enough to keep in place versus having to start over again,
should We need it, and we know that's a lot of work to rekindle any policy.
11:22:39 So I hear you on, Matt. I I was more interested in maintaining a lot of what's in the the personnel policy. I think that's that's the really useful piece of this work.
11:22:54 So I appreciate that you broke that out along those guidelines, Sarah, in your presentation.
11:22:59 but I I can totally be talked into maintaining the declaration of emergency.
11:23:05 if it's deemed helpful or potentially helpful.
11:23:09 Well, this is the moment we need a crystal ball.
11:23:12 Right is is you know what what's gonna happen in the next 2 or 3 months?
11:23:18 I mean, it seems like it. It begs the question I mean, none of us want to think about the eventuality of an uptick in cases.
11:23:27 But if that's happening, based on the little track record we have with Covid as a pandemic, and what we've seen happen historically, that the you know we we follow europe's,
lead I mean, I just would hate to see us resend something and then have to turn around
11:23:50 and spool it back up again. Yeah, And I mean, our case Rates are still really high, like stubbornly, not budgeting right now, and I think our ascertainment rate was even a little
down from last week.
11:24:04 So you know it's not like our confidence is increasing, but with the severity of disease being so much less high, vaccination rates.
11:24:13 It's you know. And how does an emergency declaration affect our vaccination effort?
11:24:23 Well, that's that's actually what I was speaking to before our vaccination effort is fueled by.
11:24:30 You know our funding through the State Department of Health, and we will continue to have that.
11:24:22 That's
11:24:35 We have that earmarked through 25 We just don't use fema funding, and it's the fema funding that would go away at the time of the rescision of the declaration on the thirty-first.
11:24:47 So we do have funding to help with ongoing vaccination efforts.
11:24:52 I like you, Kate, do agree that you know we want to be sincere and use these emergencies when they're really necessary.
11:25:00 I you know I would be in favor of having it held as such, at least through the winter, and we look at it again, and the in the early spring, just knowing what what sort of uphill
battle we may be encountering over the next 3 months, particularly and into January that way.
11:25:21 you're not resending, and then needing to come back around and and reapply.
11:25:27 It. I do think the Personnel Manual is really the heart of the matter, though, and the ways in which the declaration ending or not ending impacts those choices within The Personnel
mandals really where my attention mostly is at the moment in honor of staff and While severity, is down in terms
11:25:45 of disease. People are still needing to take that time and and be home and be sick, and that's something that's protected within the personnel manual to to an extent.
11:21:25 So if that that's the emergency declaration where we sended, then we would discuss whether or not to fold some of these items into our person on manual
11:25:57 Yeah, And that's already actually, although it's not.
11:26:01 And although the person on Manual doesn't refer to a pandemic, we do ask that people who are 6 stay home, and the county does provide sick leave one thing that the temporary
emergency policy does provide for employees is that up to 8Â h where they can get a vaccine or a
11:26:20 booster, so it does provide that admin leave paid in support of getting back vaccinated, and the the masking issue, as recommended, is very, I think that's one important part
of the policy the temporary policy as well and including you know, recommending to stay home with the sick.
11:24:38 Okay.
11:26:56 I mean ironically for me. Most of my close Co circle of people have gotten it recently in the last month versus over the last 2 years, so I feel like I'm more sensitized to
it now than I have been maybe for the preceding you know, I don't know, 12 months.
11:27:15 Or so I mean I just don't know if it's time to throw cash into the wind, I mean, and it I'm the wild child right I'm I'm the least I don't know.
11:27:28 I feel like I feel cautious in this moment. Hmm!
11:27:35 Well, I I mean I'm not an em. It seems like we're inclined to keep it I think I'd love to.
11:27:43 Start. They will use the royal. We working on. What of this appendix?
11:27:49 I should go into the Personal Manual on a permanent basis, and I think a lot of it should, you know, maybe not.
11:27:55 Just a recommendation to be masked inside all the time.
11:26:45 family member. So it keeps the that covid element alive, quite alive.
11:27:57 So I think we to start working working toward that time when we can.
11:28:05 In the emergency situation, and I I mean, I I hope that it doesn't come again.
11:28:09 I guess I I mean, I know that I mean we are moving into an endemic phase, and I think that we have to recognize that Covid not going to go away so covid being with us is it
still in emergency. I don't know it's a kind of a semantic question I'm happy.
11:28:23 To keep this going, you know, past the end of the month to protect our ability to protect our employees.
11:28:32 So I don't have a problem with it, but I do think we should plan for ending it, and that means taking this appendix eye and seeing what stays permanently.
11:27:58 Okay.
11:28:46 Yeah, and if the if the Board so wishes, I can take a stab at coming up with a draft of what I would propose potentially folding into the personal manual, and I could present
that?
11:29:05 To the board as a kind of a starting point for discussion and revision.
11:29:11 Also something that's not listed in a Excuse me, an appendix, I but was adopted by the Board, was our remote work.
11:29:20 Tell a commuting policy, and so I am working on other right now.
11:29:26 Other revisions that need to be made to the personnel manual that needs to be updated anyway.
11:28:43 Does that make sense to you, Sarah, to start
11:29:42 Great any other thoughts or questions I mean, I think this was just a discussion about this potential right?
11:29:50 We're not as public commonly we other than this discussion, or do are we ready to take public comment?
11:29:56 Yeah, but I think we do need to make a decision. Good.
11:30:04 The direction we want to go and to be able to present that to the Covid coordination meeting to get feedback from departments and since we're not meeting on the 30, first we
only have 2 meetings again, this month so I think it would be good if we could agree on a direction well.
11:30:19 I. I would just go on the record saying that I would support apple suggestion of keeping our emergency declaration in place till the end of the year
11:30:33 Or did you episode maybe spring also past the next few months?
11:30:38 Yeah, whatever let's define what a few months is.
11:30:42 But blue season looks like, and maybe in the spring have another conversation about this, in which case, if we're gonna do that, then we don't need to look at permanent changes
to the policy personal policy, manual because that appendix I lives under the declaration So I think in terms of what how
11:31:02 we want to ask staff to proceed and present to the coordination meeting.
11:31:08 That's you know. I think I think the trigger really is.
11:31:11 Do we keep the emergency, declaration in place? Because the policy stuff, the personal policy follows after that. So we'd still want to start doing that work on the personnel
policies before you know, whatever end we define
11:31:27 Yeah, I guess I'm more concerned about the end of the month.
11:31:29 Just getting through to the in our deadline as the 20 fourth.
11:31:35 To make that decision which feels soon given. Just knowing how long these take, and that that will likely get feedback from our colleagues, too.
11:31:47 sounds like Greg, and are both a little bit ambivalent about it, but want to respect Staff's wishes exactly.
11:31:52 I mean I do. You have another proposal, I mean no, I mean I I think you have the strongest opinion, and I'm I'm I'm willing to to to.
11:32:04 You know. Go past the end of the month, and if you know, into the into the winter, as you say, towards the end of the year, and and we'll know a lot more.
11:32:12 You know, if the if the the rates go down and we don't get that good surge like the Uk is getting.
11:32:21 I don't know I I don't have a super strong opinion, so I'm I'm happy to defer to your stronger opinion.
11:32:29 Well, I'm just also looking in the area of the past, and when we we kept rules in place longer than the State didn't that happen once before?
11:32:38 And it was hard for the community for them to understand.
11:32:42 Yeah, although this will be kind of maintaining status quo, I think, for the public largely I don't know that they will recognize any difference.
11:32:52 We don't have mandates, or you know, just a recommendation to mask, and we wanna make sure to keep paying for you know, paid leave, or someone has Covid so I think that you
know a Lot of these planks, inside appendix, a I definitely still want to Keep so I don't I
11:33:09 don't mind waiting. Yeah, Okay, maybe just till the end of the year.
11:33:17 So I guess that does take the acute need to. You know, modify this appendix.
11:33:21 I so we can incorporate it into our personnel policy off the the front, burner and puts it on the back burner.
11:33:27 Hmm: Yeah, although Sarah is working on a larger update of the personnel policy, blessing out with this as well, I think have some other ideas for that, too.
11:33:40 Sarah will connect on those Yeah, but it sounds like we're settling the issue here.
11:33:50 I think there's a consensus that we so we maintain the state of emergency update update that language. Any changes needed to the personnel, policy and good.
11:29:36 So I just, which is to update that that will be going into the person on manual
11:34:20 Okay, let's see, I'm gonna share my screen
11:34:34 I'm gonna pull up my Powerpoint presentation
11:34:45 And these were the items here on the right, the the primary items, although this next screen talks about, summarizes what those health and safety workplace requirements are
in appendix.
11:35:04 I, including sick employees, staying at home when employees are sick, or when family members are sick.
11:35:13 Recommendation for to fully vaccinate face coverings, handwashing, educating employees.
11:34:05 Okay, can't think of any. But maybe so, we look at Sarah's screen again, where she outlined the specific areas that we might want to address
11:35:31 I don't see a need to change any of these to other.
11:35:37 no, Yup; those are great
11:35:42 Nope, those all seem core to what we want to keep in place for now.
11:35:48 So is it really just some changes to the language on the but emergency declaration policy for that
11:36:00 I don't I mean, I don't think you have to do anything right now.
11:36:06 You don't want to
11:36:22 Sure.
11:36:04 Hmm: Okay, alright. Maybe we'd add a whereas in acknowledgment that the governors were sending the order but that we are still seeing high case rates here and once be prepared.
In case, there is another fall, search which is anticipated, or you know make it to 13
11:36:27 Sure we could, We
11:35:25 And the temporary paid leave, enhancement
11:36:31 Yeah, next one is 13. Baker's doesn't.
11:36:37 Yeah, I mean, I think you could update the resolution to.
11:36:27 I think yeah, we're on 12. Oh, just
11:36:51 Yeah.
11:36:56 Yup, I think that would be useful to have for the record.
11:36:42 You know, to reflect the changes I think primarily what you'd rely on is the continued high rates in our county to differentiate ourselves from what the government is doing.
11:37:00 Why are we continuing when the governor is sending?
11:37:04 So we could. We could probably tee that up for the next meeting of the Board account. Commissioners.
11:37:04 Sure.
11:36:35 Hey!
11:37:14 Okay, great, great. It's not forget public. Okay, So is there anything else we want to talk about before we take public comment on this item
11:37:26 Not seeing anyone ways being their hands or so. I'm gonna open public comment on this discussion around the temporary covid policies and the emergency potential emergency recension.
11:37:42 Of those. Is there anyone who's joined us today on zoom or on the phone who would like to make a public comment If you're on zoom, you can use the raise hand button at the bottom
of your zoom, screen And if you're on the phone you can press star 9, and
11:37:57 we'll bring you over for public comment.
11:38:06 Really, you're gonna need to accept the promotion.
11:38:08 The panelists. You're gonna see a little box that says
11:38:15 Promotion to panelists.
11:38:23 We're gonna try letting you speak where you are, Rita.
11:38:26 You're gonna need to unmute, though. Right? You'll need to unmute.
11:38:30 We can't hear you
11:38:39 Unmute. They mute, mute, and unmute options, are on the lower left corner of your screen. Hi! Hi, Rita!
11:38:42 Okay, Now, I tried a different on mute Hi.
11:38:49 Oh, I only need a few seconds. Thank you very much for telling sick employees to stay home.
11:38:55 I think that's a a fantastic amazing that it should not be a general thing for the entire country.
11:39:04 But congratulations for making it to be a local thing.
11:38:47 Good morning, Rita. You have 3Â min for comments.
11:39:11 Thank you. Anyone else with us on the attendee list today Who'd like to make a comment about this discussion around our covid policies?
11:39:21 Please use the raise hand button at the bottom of the zoom screen, or press star 9.
11:39:25 If you're on the phone
11:39:30 Not see any other hands go up. I will close public comment on this item
11:39:39 Okay, are we? Is there a motion that we need? Or are we just, I think, feel like it was a discussion and direction to staff.
11:39:47 So: Okay, thank you. Phil and Sarah. And I think I just clarify. Yeah, we'll you'll bring something back next week.
11:39:58 We can take a look at and finalize before taking it to covid coordination.
11:40:02 On the 20. First Perfect. Thank you. Thank you so much, and I think you're gonna stay with us for this next item, which is a workshop on updates Well, open public, the open
public, public. Meeting.
11:40:15 Add sorry open public meetings, act guidelines for boards and commissions and committees, and we'll also be taking public comment on this item.
11:40:24 And this came about due to some legislation that was passed in the last session.
11:40:30 And we're just updating our policies and practices around what all the boards and committees that we and members of our community serve on together.
11:40:02 yes.
11:40:43 So, Phil, are you gonna lead us off on this one?
11:40:49 Thank you. And it's related to our last conversation, too.
11:40:47 I will!
11:40:56 Yeah.
11:40:55 Ability ability to virtual meetings. Sorry I'm a little bit wildly today.
11:40:59 Alright.
11:41:00 I just keep getting waves and waves of bad news, and it's just like this crushing.
11:41:06 I'm crushed right now, so
11:41:11 Alright! Can everybody see my screen
11:41:16 And so we've had a couple of discussions about these guidelines, as Heidi said.
11:41:27 try to comply with recent legislation about opma.
11:41:33 And these are guidelines to be used by our county boards, committees, and commissions.
11:41:41 And so we've been through this, but especially since we've been through this, and we got some public comments, as and said in the agenda request, I I think the written public
comments were all from Mister tears, who as we know is an open government, at advocate and and
11:42:05 in response to this posted, these posted guidelines have which have been revised, and connection with the discussions we had in the past or end up end of Oh!
11:42:20 Or end of the summer, I guess, was when we were last talking about them, and then comments we've received from Mr.
11:42:28 Tears is where we are when we last left the discussion with the board, we were going to get.
11:42:37 Send this out to comments to get comments from staff, and as the agenda request says, we got one comment from Staff, which I sent out before I went on vacation and and the comment
was these look good thanks.
11:42:58 so no specific comments and I'm happy to just kinda go through them.
11:43:02 I had the time to look at Mr. Tears's comments.
11:43:09 His written comments that he sent in. I guess, yesterday, and I have them heed up in this document.
11:43:16 If that's helpful, as we go through it, we can see what he's suggesting.
11:43:21 For the most part, I think they're they're fine.
11:43:23 You have, I'd say, one major policy decision to make that you sort of already, haven't made, and that is whether to require recordings of all the meetings, although open public
meetings and I think we've we've heard from Caroline Dallas in the past Why that might not be a great
11:43:46 idea, but it's worth talking about, and so I'm prepared to go through these kind of one by one.
11:43:55 I realize we're quarter to quarter to 12.
11:41:16 Yes, sweet. But it's okay. There you go. Yep.
11:43:58 So that might take a while to have a preference for some other way to do it.
11:44:21 Would it be helpful to go through Mr. Tirshe's most recent comments?
11:44:05 Well, a lot of the the updates that I saw that were sent recently were all small seems more Scribner's errors. So I I don't feel like we need to go through all those minute
things
11:44:24 With that be the most helpful way to do this
11:44:29 Yeah, yeah, okay. So he made some some comments about wrong sections in the wrong sections and the Rcws in the in the comments. And actually, I looked. And I found a couple
of other places and fix those as well, so I i'll just scroll through.
11:44:51 Here, and those are the ones that he suggested. We change, and the ones that I found.
11:44:59 And then I highlighted other comments that he made, So he made a comment here on on public comment.
11:45:14 Requirements, sort of agenda comment that it could be noted that multiple public comment periods are allowed, even encouraged, to prevent more focus topic specific comments.
11:44:26 Is the substantive ones, maybe
11:45:34 Well, we've already done that. We've made that change in the last few months.
11:45:40 I think what we've done is we've added public comment to a large topic, but I think what Mr.
11:45:27 And so the question is, Do you want to add something in there that says that
11:45:45 Tears is suggesting is that within that, rather than waiting to the end, and having public comment on the whole discussion that we pause and have public comment on this, and
then pause and have public comment on that throughout the discussion, so within an agenda item correct and that would that, would drop things out but it go
11:46:07 ahead.
11:46:25 You hear something Yeah. Interesting should still have the one. Yeah, right, Yup.
11:46:38 I would say if we're gonna add this language here it I mean just being clear cause when we're all dead and gone, you know, I mean, this is we're we're laying policy for the
future.
11:46:51 So maybe we say multiple multiple public common periods within agenda items or within topics Yeah, I didn't.
11:46:59 That's not how I read it, Mark, but and both could be covered by both.
11:47:04 Interpretations could be covered. This language So: okay, okay, well, if you read it the other way, I think we're doing this.
11:47:10 I do too well in Bocc. But this is for all boards and commission.
11:47:14 So you know they vary so much. The board's very so much, that's the hard part we want to.
11:46:05 This is this is this is what he suggests, basically adding it, adding this or something like this, not requiring them, but but acknowledging that we can do it
11:47:21 Well, I like the language, but yeah, I think we just, you know we want to be careful in general to not be creating a really complicated process for staff, who you know, often
don't have the type of training.
11:47:42 You know, Carolyn knows this stuff backwards and forwards, but a lot of meetings.
11:47:44 We sit there are pretty clunky and you know, just trying to get to basic compliance.
11:47:29 Okay.
11:47:59 It's it's permissive. It doesn't.
11:47:48 So I don't wanna put too much of a burden on on staff, and not mandate.
11:48:04 Yeah, I think it's fine. The way we wanna say encouraged or just allowed.
11:48:07 Well, it says encouraged.
11:48:13 Yeah, I I just like I I don't know that I you know I'm thinking of some of the the chairs of these volunteer committees, and if they're saying, oh, I really should have more
public comment periods and for some boards I mean, that's it's just that's a
11:48:27 burden so I think I would maybe take out the even encouraged.
11:48:00 It's not a requirement
11:48:38 Okay.
11:48:44 Legislation on the fly Got a love it. Okay, So here's to the the big ticket item option one or option 2.
11:48:32 It gives people the tool if they need it, but doesn't
11:48:56 I also think there's a question about, you know.
11:49:03 Do we have the capability to do this I just don't know.
11:48:57 Now
11:49:12 Well, I I can tell you that the volume of files that we're storing at an exponential rate, and we're gonna have to invest hundreds of thousands in additional storage, so I'm
I'm not a fan of this so are you a fan of option.
11:49:33 One maybe recorded, Well, maybe. Yeah, I prefer May to.
11:49:40 Shall cause some will, and some won't. But everything that's recorded has to be stored, and you know, with body cams and all the video evidence up in the prosecutor's office,
where Yeah.
11:49:54 Dj has sounded the alarm on that. Yeah, I mean, I hope more folks use some of the templates that are provided in this document to to take really 6 syncs minutes, which I usually
find much more valuable But So when you are creating a Zoom Meeting, if you
11:50:17 are.
11:50:20 I agree. Suggest, How are you?
11:50:29 I would enjoy you. Go back in here, or something like that.
11:50:36 Thank you.
11:50:44 The exact motion, but very good
11:51:00 Zoom file so well, copy of.
11:51:10 So yeah, And some of our backups are taken more than 24Â h.
11:51:16 Now, cause we're backing up in the cloud we're using a capture.
11:51:21 So we're having file and backup for okay.
11:51:27 So the update to the rules about this recording issue did not define that meeting.
11:51:37 The both in public meetings shall be recorded. They they left it optional.
11:49:08 I mean. I was hoping to get some response from departments on that been
11:51:40 That's how we have option, one and option 2 correct.
11:51:42 So and what Carolyn is recommending or suggesting over here that not sure, if everyone heard this is that an option is to do a audio recorder like a handheld recorder per meetings
which seems like a logistical nightmare in some cases for our smaller boards We We currently do
11:52:05 this. I'm doing it with. Have to start doing it.
11:52:10 We just have a folder meeting, and you just had it on on a backup server.
11:52:17 So Are you recommending option 2 that we just to make sure that we get clean minutes, That, oh, shall be recorded.
11:52:29 And it's
11:52:35 But do you think that all meetings should be recorded?
11:52:38 I know. So the minutes are the final action. That's why we don't have to have audio. You don't have provided is the ending I mean, for our meeting, you know, go back and any
section, of video
11:52:54 I realize smaller, smaller horse what I think I would like it Just there's the I think.
11:53:10 So that's an option, and the audio file or video file.
11:51:42 Correct.
11:53:17 So Mr. Tearsh recommended that the language that's below this be added, and he's right.
11:53:15 That's an option here in both of these options.
11:53:25 That is, a requirement. 42, thirtys, 2 20.
11:53:30 Hmm.
11:53:30 if you're making everyone record all of these, then you're gonna have to find a way to make them all available online for for 6 months.
11:53:43 So so that I think that is an is that additional burden you have to?
11:53:41 Wow.
11:53:52 Well, I I think I think the shall be recorded as too high a a bar for a lot of our boards, but I wonder if there's any easy way to break out the boards.
11:54:05 Where that should be done I mean Pocc. Absolutely. Those should be.
11:54:12 Yeah, there are like, I'm just trying to think if there's any way to break that out, if it's you know, is includes action of a the legislative authority, or you know, does not
does not include advisory boards or just something that's to
11:54:29 to not shift that burden too much onto volunteers, because I think we would end up actually with a lot of meetings being canceled.
11:54:35 Yeah, And that's a huge paid everybody more difficulty.
11:53:48 You ought to consider but fine, you know. It's ultimately a policy choice to be made
11:54:42 Well, I think you know this gives gives each board, commission, or or committee the option of deciding whether they want to record them.
11:54:52 the only 2 boards that I know that regularly ports and commissions, that regular record.
11:55:00 The meetings are this board and the planning commission, I could be missing some, but of you know a of course, the Board of Health.
11:54:39 Recruiting volunteers to participate. Yep.
11:55:09 I guess, too, but they're already doing it
11:55:14 yeah, and maybe it is, you know, because even some of the smaller boards might have folks that really like having a recording if someone misses it, that they can listen.
11:55:23 So yeah, maybe just giving them the ability to do so. And then but I don't know if we want to call out, for example, that you know Bocc, Board of Health and Planning Commission
will be recorded.
11:55:34 And recordings will remain available. Other boards may may be recorded.
11:55:42 Yeah, something like that I don't know if it's I think we'll just miss something. If we try to get the exact right ones. We'll We'll omit one that is recorded every time I I
would be faith.
11:55:52 In favor of just option one with the additional text below to show that if you are recording, it needs to be available online I mean that that is a real barrier for for a lot
of these small boards So I that's where I lean as well great sounds like we have consensus so yeah, we
11:55:15 So
11:56:21 Okay.
11:56:29 Or required public comments. Mr. Tears recommended, replace the word comments with testimony to me.
11:56:39 yeah, that's okay. But I you know I couldn't see exactly where he was saying that in this section, so if you're in inclined to go with that, I can try.
11:56:11 are all supportive of option. One that's our option
11:57:00 it feels like comments allow for a broader latitude of topics to be discussed in a committee meeting.
11:57:09 I mean, I can imagine, like on the Marine Resources Committee.
11:57:12 If someone showed up wanting to talk about green Crab, and it wasn't on the agenda, you know I don't.
11:57:19 I don't know test, because I'm still becoming a better at the differences between hearings and comments and testimony I don't know.
11:57:29 Is it? Is it limiting to say, required public testimony?
11:57:35 That's what it is at a hearing, but this is that's not our every under hearing.
11:56:52 To find it everywhere, and make sure that it's consistent throughout. The whole document is, if you directly to do that, I will do that
11:57:40 Yet public hearing right? No, Gee! One more second Gee, still, aren't we Yeah, That's what's highlighted. That's what I thought we were talking about.
11:57:42 So
11:57:52 So so so sorry, go ahead.
11:57:52 alright is but our public comment or testimony defined in statute
11:58:00 I don't believe so. I think it talks about public comments, so I think it's the way I think about it is.
11:58:08 Comments include both Britain and Oral comments, and we usually think about oral comments as testimony, or we prefer to it sometimes is that that's when people show up and say
so written public comments or the written, ones, and typically if you have public notice on an ordinance.
11:58:27 Or resolution. You're setting a written public comment period with that.
11:58:04 Okay.
11:58:51 So because it's highlighted, and I've been staring at it for the last 3Â min with, would, we want to say, required opportunity for public comments?
11:58:59 I mean we're not requiring public comments we're requiring.
11:58:31 So I tend to think of testimony related to oral comments made at proceeding and written, as you know, written comments that are formally submitted either before or during or
after, if you extend the the written public comment period so that's, that's just the way, I look at it
11:59:04 The people are being given the opportunity I just had that feel, okay, public comment.
11:59:06 Yep.
11:59:14 whole conversation makes this clarity for me, and this now makes it clear for me But if it's just as complying with another section, it would, What is G.
11:59:23 Saying.
11:59:29 It's it's referenced. All it does is reference.
11:59:13 Hi!
11:59:31 Another section, 4,
11:59:32 Well, so I can go and fix that as well to make sure that we use the words operator throughout the thing.
11:59:39 Insect. Yup I still don't get what it's saying. Why is it?
11:59:40 Okay.
11:59:45 Why is G there? Where is that? Called out
11:59:55 I I think it's I think it's just, for this section is here because it deals with what you do at a meeting.
12:00:02 The conduct of the meeting. So it's just so. You don't miss it right?
11:59:50 Because section 4 requires public comments
12:00:06 It's just that's that's why it's there
12:00:13 Okay.
12:00:10 Okay? Sounds good. Thank you.
12:00:22 before we go too far. I have a question on hearings.
12:00:26 one of the Let's see. Well, I think, was there.
12:00:33 Decision point around the what? When to trigger a hearing or not, I saw you referenced a number, you know, Msc.
12:00:40 And there there are some that are clearly required for hearings. But then we've had some gray area.
12:00:49 so, that's one thing I want to revisit, and then the second is, do we want to set a timeline for ourselves?
12:00:21 See here!
12:00:56 By which materials to be discussed in the hearing need to be published.
12:01:04 No.
12:01:07 So we did have a discussion about that. I think there was direction on how to revise it as reflect that's reflected in this.
12:01:18 but I didn't go back and look at it again for purposes of the discussion today, so you know we could.
12:01:26 We could do that. My vision was that we would. We would get, you know, your eyes and the public's eyes on this for today I wasn't thinking it would be adopted today.
12:01:04 Well, yeah, yeah.
12:01:36 I think, thinking there would be a a resolution that the Board would pass.
12:01:41 Adopting this. So so you know, we could tea this up again for discussion on If you want to go that way.
12:01:52 I don't think a resolution is required. No ordinance is required, that's for sure.
12:01:37 Okay, okay, okay.
12:01:57 Is a hearing required
12:01:57 Oh, I do not believe a hearing is required. But do you want to have one of something?
12:02:03 Okay.
12:02:04 And that begs the question right, How? How? And I think the the sense of the conversation last time about hearings was, Hey, let's have a few hearings as possible.
12:02:14 Right.
12:02:16 If They're not required, let's not have them, and I think my suggestion was well, you might want to have a hearing on ordinances, so you're sure you get public comments on it.
12:02:28 And I think that's how my recollection is.
12:02:18 Yeah.
12:02:34 So
12:02:39 So on. Page 11. Right? H. Is that the section we're talking about?
12:02:32 That's how it ended up in the in this draft, but I haven't looked at it for sure
12:02:41 Hmm.
12:02:45 Hmm, hmm, hmm, yeah.
12:02:56 Oh, it does say, as required by statute ordinance.
12:02:58 Yeah.
12:02:57 Sorry, but it doesn't say we are implementing a new ordinance that it is required, and that is, that has generally been our practice. Which I I support. When we're actually
doing right lawmaking versus kind of internal policy, or rule, writing like to use
12:03:13 And our practice has been to publish it twice. And I I'm not.
12:03:17 Yeah.
12:03:21 I don't think that anything's record I I I didn't see any statute that required publishing it twice, you know.
12:03:28 Typical typically You're talking about 10 days, 10 days.
12:03:31 Notice for ordinances, or or that are that are required in ordinances.
12:03:27 Oh!
12:03:42 Mark's on the edge of a CD. Something that Philip we did. We did have one.
12:03:36 We have a few things that we do by resolution that require a hearing.
12:03:48 I can't recall the second, but it required that if he posted 3 times Hmm!
12:03:53 Okay.
12:04:01 But I mean the The big picture point is, you have to follow whatever the the requiredments in the statute or or county code, or potentially, an ordinance or resolution that's
not in code for a hearing.
12:03:54 was it a shooting shooting area? No, I I wish I could remember the topic, but I cannot.
12:04:26 I I I'm okay with the verbiage as it is in H. H. One.
12:04:18 So that's something you need to look at when you're putting together an agenda, whether you've met that requirement
12:04:34 And there we go
12:04:31 I think, with that talks about stuff. Oh, yeah, yeah, it does go on to say that if Bscc or Board of Health is considering an ordinance, that we will do a hearing, which I I
I support that yeah.
12:04:45 And it says, You know, Do you need to decide to determine if a public hearing is required and number 2?
12:04:43 That's what I remembered
12:04:56 Yeah, So I thought we you know my recollection is, we workshop this that issue pretty well.
12:04:52 So I I think it's I think it's pretty clear on this topic.
12:05:10 But how about the how about the materials publishing of materials?
12:05:02 The last time we talked about it. Okay, So we were on page 14, and we were talking about
12:05:16 Talks about that, too, does it? 3
12:05:24 That's 10, it is I don't know I don't.
12:05:27 I didn't see the publishing materials, but I think I think that would be helpful for other.
12:05:35 You know we have a dialed in pretty well in our office.
12:05:37 I I think it would be helpful if we had a policy about publication of materials.
12:05:43 We've we've gotten a little sloppy on it
12:05:47 The right off the screen. There it says the the chair may require publication.
12:05:23 so
12:05:55 What I can't read. I
12:06:00 a publication of Oh, it's a hearing notice.
12:06:01 Okay, Brandy coordinates propose a hearing notice.
12:06:05 She'll be published, and we will notice, is a record items for consideration.
12:06:11 So in the case. Are you thinking that when the public notice is first published, that the materials be available that's been really hard.
12:06:20 We haven't been able to mute that well deadline understandably, especially if it's a 3, you know, for doing. Yeah.
12:06:27 But if we have an emergency, moratorium or something, we might not be able to meet a deadline like that.
12:06:32 But we don't have a compelling reason to have the hearing without the materials ready.
12:06:38 Then we can just delay if that's a wish. The board has to have the materials available when it's first published.
12:06:46 I I mean doesn't have to be there when it first published. Yeah, 5 days a week. That is, it has been an issue. So Yeah, no, I've heard that, too.
12:05:56 Oh, sorry!
12:06:59 So this comes up, you know, I think, by and large.
12:07:03 if if you have something important that's being prepare to pace, you know, through the normal process.
12:07:11 Oh, with staff right on something, and then, you know, it's workshop, and then it's gets presented, and it gets massaged through a number of workshops, you know, getting things
on the on the agenda ahead.
12:06:59 With How can I review this
12:07:26 Of time. It's pretty easy. It's when you have a deadline that where you have a deadline, or and you could call it emerge, an emergency if you want, but it's not necessarily
an emergency, if you know when you have to do it by Hello, november.
12:07:46 fifteenth, and and everybody's working like crazy to get it done.
12:07:51 And you know you get it post set up, you know the Friday.
12:07:55 Be some of it posted up the Friday before, and you can't get the Powerpoint done, cause everybody's jamming on it.
12:08:02 Like a lot of our Yeah, leave a lot of record. I was just thinking
12:08:00 I could think of a couple recent examples, including link a lot of record where you know, it's just impossible to get, you know, and I I think that happens pretty much every
time you're dealing with that kind of an emergency where You've got a dline it's just not really possible to
12:08:21 to meet it. So I think you know we could.
12:08:29 We We come up with a policy, but we ought to be pretty careful about it.
12:08:08 Yeah.
12:08:33 and maybe it's getting it in there, as you know as a should would be, would be, would be good, because I think having it as a as a must, you're gonna make it it's gonna be we're
gonna rent it lots of problems.
12:08:40 Last point hmm
12:08:54 So what? About Something like draft materials for consideration in the hearing shall be published?
12:09:02 I, we should talk about where or how to word that no more, no later than 5 days before the hearing
12:09:14 Is, she is, should should I mean that's what Phillip was just saying.
12:09:22 And sometimes we're jamming right up to the There's lots of instances where you know if you can get it into agenda.
12:09:28 That's you know. First 4 days or 3 business days before so.
12:08:51 With emergency situations.
12:09:33 But hearing we're talking hearings. Yeah, But the legal lot of record record issue that we just consider just came out of your mouth.
12:09:39 So so, for he
12:09:46 So so for hearings we typically would put in the notice that, and it would be at the time of publication that the that the proposed ordinance or resolution is posted on the
county website and usually that's 10 days notice so the the proposal going forward or an ordinance or
12:10:11 resolution typically does get posted at least 10 days before it's considered.
12:10:16 But you're but you have situations where, even after that, you know, we're working on stuff that's gonna be talked about.
12:10:26 Where there's a staff recommended change, or there's a Powerpoint that goes with something, and we don't even We can't even make it.
12:10:35 You know, by the day that the agenda request is, you know, is posted just because we're you know.
12:10:43 So I mean an ideal would be. You have everything you possibly can post it, at least by the day.
12:10:51 The agenda request. That's gonna be considered ideally.
12:10:54 That would include powerpoints. But sometimes, you know, just it's just not practical to get it done.
12:09:43 So I'm just saying, shall feel
12:11:01 But I think by calling it out as draft materials like it, it's it might change.
12:11:08 It's it's not, might not be everything, but at least give the public some idea of what's going to be discussed.
12:11:16 and I Yeah, and we we have had recently a couple of situations where the material hasn't been published, or certainly not far enough in advance for the public to feel informed
so just trying.
12:11:30 To and you know I think so much of this is you know, what's the saying?
12:11:35 Culture eats strategy for breakfast like you know, it's building a culture of this is this is how we do it.
12:11:42 And you know, having it be built in. So I know, putting words on paper doesn't mean as much as just getting staff used to very consistent protocol.
12:11:50 But I think everything putting it in paper is important, too. Now No, I do, too.
12:11:00 So I don't
12:11:54 I agree with that. I'm fine with. Should you, too?
12:11:59 Yeah. Do you mind working on some draft language for that?
12:12:03 Thank you. Thank you. Bye
12:11:57 Okay, Second: yeah, happy to I I wrote down what you guys said so hopefully, that gets pretty close.
12:12:10 okay.
12:12:17 So a question about whether whether we have to publish the regular meeting schedule for 30 plus committees in the paper of record.
12:12:28 Is it necessary to publish the regular meeting schedule more than once?
12:12:32 If it isn't changed from one year to one year.
12:12:35 The Rcw. Talks about annual publishing, although you can argue it, that only applies to State committees.
12:12:42 But I think it's wise to keep it like it is.
12:12:08 Okay.
12:12:47 So I would not make a change
12:12:55 Okay, public comment period we talked about. This is the another place where he said we should use comments and testimonies sort of consistently.
12:12:47 Hmm! Hmm! Fine with that me, too.
12:13:08 I'll take a look at that between now, and when we next consider this, and then he had a This cheers had a comment about announcing the names and positions of those will be an
attendant during tenants during each executive, session, I think that's fine
12:13:28 Which is our practice, but it's not required.
12:13:31 Oh, I see it's not required to what we do, but it's not required.
12:13:35 I think yeah, I mean my I. When I learned it was not required.
12:13:42 I thought, Oh, that's I mean just good, because sometimes we end up with different people in than we knew.
12:13:48 Then we announced, and then we risk, you know, having an issue with that like.
12:13:53 So, then another should yeah, but that that still holds us too like as soon as you announce it.
12:14:01 If you don't follow it, then and then Carolyn just reminded me, we don't.
12:14:06 We don't say in our in our meetings we don't say the names, we say the positions, and that I mean Hmm!
12:13:30 sure.
12:14:18 Feels like, but we do. Maybe we want to take names out
12:14:24 Announce the plan. I still feel like a question is, do we want to require that?
12:14:30 Yeah. Well, we said, should just change. Okay, yeah, what does it add?
12:14:37 Right? I think it's more of a liability, something else to be told.
12:14:42 We did wrong, and therefore the the executive session needs to be struck.
12:14:47 Think about any committee. I mean think through the examples of committees like, Where would this?
12:14:51 This is just executive session. Right? Where do they have executive sessions other than us?
12:14:57 What else? Now we potentially I could I don't know.
12:15:05 Planning to have an elected body in order to have executive sessions.
12:14:19 Okay.
12:15:11 No, we have them in Jeff.
12:15:17 You have them at Jeff. Com: Okay, Hmm. That's it.
12:15:24 Yeah, they're not a subsidiary of the county.
12:15:26 Yeah, like transit doesn't account. Yeah Hmm. I I think I agree with Kate that you know, we don't have to put every best practice into the policy
12:15:14 Oh, you can have them in any open public meeting, act
12:15:41 Not required, not required by Rcw. Move desire to Delete.
12:15:41 You lead it
12:15:48 Yep, hmm
12:15:51 Okay.
12:15:52 But can you still do yeah.
12:15:58 you want to stop now, or do you want me to keep going
12:16:01 How much longer do we have? I can't see the
12:16:03 I don't think it's that much longer, but
12:16:08 Okay, metal requirements for minutes. Mr. Tier suggested that the minutes should.
12:16:15 Let's just start, and end times with executive sessions and closed sessions.
12:16:06 That's up. Let's finish it.
12:16:27 Yup, So as the yeah, Carolyn says, the State required us to do that years ago, So we we do.
12:16:20 I think we sort of do that already, but we also keep track of extensions. So I think that's a good idea
12:16:38 That's I don't think it. I don't think it's a Ted.
12:16:42 Isn't that an s extension? I think the second T is an S.
12:16:41 Okay.
12:17:04 Hmm.
12:16:51 Okay, Mr. Tir suggests that we add this to the end of the discussion here about just to provide some practical guidance to to boards and using emails about reply to all you
know how I feel about reply.
12:17:14 I mean, that's a good I'm yeah, I'm fine with that.
12:17:17 Are you? Guys Sounds good. 6 thumbs up.
12:17:13 To all emails. So So I'm good with this
12:17:25 Okay, yeah, Mr. Chair suggests that we add, if the error is discovered during a meet during a meeting, the meeting must be immediately adjourned.
12:17:21 A lot of our boards do that, anyway.
12:17:33 I think that's probably a good thing to say
12:17:39 because if you continue your your definitely incurring liability, and then he's got one suggestion here that I could talk to him about for Appendix e.
12:17:50 that I don't completely understand. So the suggestion was then it should form.
12:18:01 Should state only members of the government body who are present, not staff for members of the public, and I think it only applies to executive sessions, because I went through
her and looked and tried to figure it out.
12:18:13 but I don't agree with it. Sometimes we have other other people present, and and executive sessions, or closed sessions that aren't staff and the public.
12:17:36 Yup
12:18:27 And I think the minute should reflect that so
12:18:35 Carolyn was just pointing out the discussion. Items are often with other people or experts, or, you know external experts as well
12:18:50 Right? And we yeah, well, I but I think the concern is is privacy of the public.
12:18:57 The public is allowed to attend a P. Open public meeting without disclosing their identity.
12:19:05 And so I I think we we don't want to report the listing by name of the public in attendance.
12:18:41 Right. So, for example, you know you had. You had closed sessions to talk about the performance, or hiring of an employee at Prophet in those sessions
12:19:13 Even an executive
12:19:14 This, but this is only for executive sessions.
12:19:16 Oh, well, it's I thought. It's comment was more universal.
12:19:17 At least, I think it's only for executives
12:19:20 No. About the minute
12:19:23 Well, I couldn't tell what else it would apply to So I look through it, you know, before the before the meeting, so I can talk to him about this or email him about it.
12:19:35 And But I think for executive sections.
12:19:38 Everybody in the executive session ought to be listed at the minutes to solve that.
12:19:35 That sounds good.
12:19:44 he's gone, His comment only talks about the minutes.
12:19:42 How you do the minutes this
12:19:47 Should state only the members. It doesn't, It doesn't call out executive session in in his comments.
12:19:53 Hmm.
12:19:58 Hmm.
12:19:53 But yeah, but if you look through the language which I tried to do before the the workshop today, I I couldn't see where was talking about.
12:20:03 I think
12:20:04 You know anybody else. Whereas comment applied to anything but executive session.
12:20:06 That's nice.
12:20:11 We have a public comment period here. Mr. Chesh is on the call. Okay. Maybe he can clarify in the public comment period because he's still on. The He's still in the room room.
12:20:11 So
12:20:23 Is there any? Are there any other issues Okay, So Mr.
12:20:32 Tears if you're listening, please be prepared to fill us in on what you meant.
12:20:36 Around. Appendix: E: It's so wishes.
12:20:40 Yeah, if if you wish. Okay. So I'm gonna open public comments on the open P public meeting, exact guidelines for boards, commissions and committees So if you are with us in
the zoom, room, you can raise your hand using the raise hand Button at the bottom of the zoom
12:20:58 screen or if you're on the phone, you can press Star 9 and you'll be brought over to make public comment on this matter, and Mr.
12:21:11 I may be first, I may be only thank you very much.
12:21:15 I appreciate you, really do appreciate you taking the time to go through this in detail It's it's an important thing.
12:21:22 Given all the hundreds of volunteers that participate in these committees.
12:21:26 I think it's really important that that you know we have good good set of ground rules that are gonna help people comply with the law.
12:21:34 And so this this is important stuff I wanted to add a couple of things to to my written comments just before we go into any additional detail.
12:21:48 the there. There's an awful lot of talk about submitting public comments in writing, you know, email sent to the designated email address.
12:21:57 She'll be monitored by staff to ensure that written public comments on an item received by mail should be planted in Members Board.
12:22:05 that's fine, but it says that the staff has to review these these incoming emails to decide or to to ensure that they are delivered to the members of the Board.
12:22:17 the problem is that Well, it's not reliable enough, because if that staff person is assigned to do that is absent on vacation, or just simply forgets to do it you.
12:22:28 Could have a violation. I have talked to Mr. Mcaulay about this in the past.
12:22:34 really recommend that you use the technology that you have available, which is the the active directory, so that every member of every committee is in the active directory,
and therefore their committee assignments can be recorded.
12:22:45 And then that can be automatically included in a group email that exchange can automatically add forward to all the members of that committee.
12:22:53 Just, you know, use the technology to to avoid errors.
12:22:57 It's fairly simple to maintain, too, when when a person joins a committee, they get assigned to that in the active Directory.
12:23:06 the other thing about written comments. I. There seems to be very little, if any, in there about written comments that are handed in hand, delivered or received by mail.
12:23:16 So you might want to take a look and make sure that that's covered.
12:23:20 When you're talking about written comments as opposed to email comments which are sort of written.
12:23:26 The on the subject of recording of of of meetings. I I get that you don't wanna have to incurred the burden of doing it, but you know I I I will.
12:23:38 Repeat what I've said before, which is that if you want to make an audio recording, you don't need a special handheld device.
12:23:43 All you need is your phone. Everybody has phone and every phone has a voice recorder, feature.
12:23:48 And if the meeting is held by zoom, then you can use the yeah for a audio file that's created by zoom.
12:23:55 If you want to keep a recording I'm just thinking about what Commissioner Eisenhower said this morning about how she listened to the meetings of the planning. Commission.
12:24:02 Yep. They are important. They are useful, and they contain a lot of information that never showed up. In The minutes.
12:24:08 So that's why I'm just so much in favor of doing audio recordings.
12:24:14 the very last thing which was this discussion and Appendix E about stating which members are are present.
12:24:22 what I was referring to is, that the beginning of the of the minutes form where it talks about listing there.
12:24:34 There was something about identifying members of the public, not inside an executive session.
12:24:41 Just members in general who attend the meeting member of the public.
12:21:07 Tears. You are first up
12:24:46 They should not be listed, and I I'll I'll go through there, and I'll I'll send Mr.
12:24:51 Huntsucker: an email to describe exactly what I was talking about.
12:24:54 But I was not referring to to executive sessions, and I think that's about it.
12:24:46 No.
12:25:03 Thank you Mr. Tears. We appreciate, we appreciate all your information.
12:25:09 for see
12:25:20 It said, It does a list person present here under call to order discussion
12:25:34 There's their person's. Philip. Did you hear that?
12:25:37 So there. There are people who attend meetings who are like subject matter, experts for the housing Fund Board, for example.
12:25:45 We list them because they were part of the content of the meeting.
12:25:50 but not everyone who attended the meeting as an interested citizen is what Carolyn saying.
12:20:26 I think there's a last comment
12:25:58 That's how it's been treated in the past.
12:26:04 Yeah, it's tricky. It's like good, is it?
12:26:07 Meeting participants. You know, but I could see, you know, if you go if I'm the one who listens to planning commission, or you know, if there's an issue that you're interested
in, as a Commissioner or you've received a lot of input about you want to know who was part of that
12:26:20 conversation, so I can go back and have follow up conversations with the people who were in the room.
12:26:26 You wanna know who's in the room? Who's kind of the subject matter?
12:26:29 Experts or in the room, but I don't think we're talking about a list of every of the 12 members of the public that are and attend. No.
12:26:02 Okay.
12:26:39 However we.
12:26:39 So you're talking about presenters or subject matter experts.
12:26:42 Yeah yup.
12:26:53 Just talk about the easier. But what about they already are okay.
12:27:11 Oh, I see right right I'm gonna keep. Yep, right.
12:26:44 Basically. Okay, alright, I can middle of that. Once. Mister Tier sends me an email
12:27:20 So also I can work with Caroline on this once once I get the next draft.
12:27:15 That's a good point. Very small, very
12:27:26 Yeah, she's he was just expressing a concern that folks who are members of these committees and their phones all become public.
12:27:35 You know public resources, and and oh, open to pop up public meeting, Zack requests and all that stuff.
12:27:41 So then we have to, you know. Go around and track down all the phones that were in the room that day, you know.
12:27:46 It's just potentially a logistical issue
12:27:25 That makes sense.
12:27:53 If volunteers are using their phones to record a meeting, for example, Right?
12:27:57 Oh, yeah.
12:27:59 Yeah, okay.
12:28:00 Yeah, Well, you get into that whole thing about whether volunteers are subject to the open public Meetings act The general role is No, there's an exception. But the chat.
12:28:07 Yeah.
12:28:13 So. So I think in that case we would not have to produce those
12:28:24 staff members.
12:28:32 Okay, following up with Carolyn Sounds like a great idea.
12:28:27 Bye.
12:28:37 She has some input, okay, anything else. Or they go to the order this morning.
12:28:43 This afternoon. Now? Nope. So we'll see this again.
12:28:49 And when we're gonna consider an update to the personnel policy, I parks plan decades, added, Okay, Great.
12:28:38 Yep. Absolutely.
12:29:01 So we'll see you all at 1 30. We're going to recess until 1 30
12:29:06 Thank you so much, Phil. We appreciate more than we can see, more than we can say.
13:30:45 and then.
13:30:52 Yeah, she's been around. She's oh, wow! Well, Wild child, and is she living over in Seattle?
13:31:01 No, she was running here, and she passed away
13:31:09 Probably
13:31:15 Hmm. I can get it. Okay, I signed a 1, 3, 2, 9,
13:31:22 dinner.
13:31:27 Okay, are we TV, live, Okay.
13:31:38 Coming.
13:31:47 Okay, hey? I will call us back to bye as well of the mic.
13:31:52 Call us back to order hope. Everyone had a rejuvenating lunch.
13:32:00 Break! We have, and I'm sorry, Matt. We have a short item to consider before we get back to our agenda.
13:32:09 We made a slight update to the proposed parks, recreation, open space and trails plan before we adopted it, and I think that got incorporated.
13:32:19 So do you wanna share your screen, How are we gonna share that?
13:32:24 Sure, I can share my screen and up for discussion certainly open to edits.
13:32:30 So I was just trying to shift the focus little bit on the county profile to include the, you know, mentioned that we are I'm the land of our our tribal neighbors, and friends,
I realize I'm not sure the county seat port townsend is located on the
13:32:47 ancestor lines of the Skylam needs to be included.
13:32:50 we do that like for our proclamation today to acknowledge where we are in this moment.
13:32:54 But because we're covering all of Jefferson County with the pros plan, maybe that's not necessary.
13:33:00 I think it's fine
13:33:08 I think it's pertinent. Hey? So on the location of the county seat to have that info, I changed the county profile based on what you sent.
13:33:05 Matt. Any thoughts, any edits.
13:33:20 Which thank you very much for sending it; and I also changed the preface with some additional language of my own
13:33:29 Okay, So maybe we should look at yours. Huh? Yeah, let's look at Matt's screen.
13:33:35 That'd be great
13:33:33 Oh, okay, you want me to. Okay, let me figure this out
13:33:53 Mark's over here counting the minutes. Umhm
13:33:56 Sorry. I don't know if you can see my screen now.
13:34:03 So I said, throughout the both the planning implementation process is essential to remember that North America was fully populated by indigenous people's fire to European colonialism.
13:34:14 All the parts, lands, and communities. Discussing this plan are ancestral native lands of local tribes, etc.
13:34:00 Yep, we sure can.
13:34:20 Live and thrive in our community Today.
13:34:25 Yeah, I'm glad you thought of this, because it's does happen to be indigenous.
13:34:24 That's great. Yeah, I think that's Great agree.
13:34:32 Oh, yeah, okay, and then and then, did you adapt the paragraph, as I showed on my screen a minute ago?
13:34:29 People's Day
13:34:44 I think
13:34:44 Yes, it's in Kj. 11, which I'll scroll down to
13:34:47 Okay, Did you catch my typo? Yeah, camper instead of camped
13:34:54 I did. I fix that Yeah.
13:35:03 Okay, in the middle of your screen you should see the language narrative that Kate sent.
13:34:56 Thank you.
13:35:09 Yep.
13:35:17 I think that's great. Looks good to me, much improved.
13:35:21 Thank you, Kate. Yes, thank you both. Great! I'm happy to move, to approve the pros plan as presented this afternoon.
13:35:29 I'm happy to second that I'll invite.
13:35:32 Aye, Gotcha, Greg doesn't happen often.
13:35:09 I'm sorry. Commissioner Dean sent
13:35:42 Thank you guys, very much. It's a it's a landmark day.
13:35:40 Okay, Thanks: Matt.
13:35:45 I really appreciate your work and your support.
13:35:48 I because I was involved in it in my first years as a commissioner.
13:35:52 I know it's been a lot of work, so I appreciate all the work of everyone.
13:35:51 Yeah, a lot of your work is in the plan, Eisenhower: Yeah, Yeah, I can do that.
13:35:59 Go out and celebrate Matt Big deal walking a park.
13:36:06 Yeah, okay, And so for our next agenda item, we are joined by our colleagues, Kevin Street, the general manager of the Bud and Will O'donnell the broadband and communications
Director at the Pudd and This is gonna be a workshop on
13:36:21 broadband development, and we will have an opportunity for public comment as well of this agenda.
13:36:29 good afternoon, and will have the presentation. But before he does his presentation I would like to.
13:36:40 I think the Commissioners the support for broadband in the county, one of the key grants we received part of the reason received is because of the matching funds that the or
the funds that the county offered to the Pudd.
13:36:57 So I just want to take the time and recognize you all for what you've done, and it will help the county us all working forward, moving working, together, moving forward.
13:36:26 Item, Good afternoon, gentlemen.
13:37:11 Thanks Kevin, and I know, because, like I campaigns second most recently.
13:37:17 But during my campaign 2 years ago, Brian was the thing I heard about almost the most, so I appreciate all the work that you guys have been doing, and glad that the funding
that we provided could help leverage some additional funds.
13:37:09 So. Thank you. With that will yup it
13:37:30 Into our community excited to hear. Hmm! Thanks.
13:37:37 Okay, Can I share my screen
13:37:40 Alright thanks again for having us here today. Yeah let's go from the beginning.
13:37:38 You sure can
13:37:53 Yeah.
13:37:51 There we are! Everybody. See it. Great hopefully. I didn't have any typos on the front page realized it was still dated to May when it before I started, so I had to fix that.
13:38:03 it's been updated a few times since then So we're gonna talk about our broadband expansion problems program in Jefferson County and let's get started.
13:38:15 So the goal of the overall program is to facilitate access to broadband for all Jefferson County residents.
13:38:24 The way that we're gonna do that is, we're extending fiber network to all of our uncertain customers within our electric service territory, which is in Eastern Jefferson County
and We're gonna partner to assist with connections outside of our electric service territory we're
13:38:41 gonna phone fund the construction with State and Federal grants and loans.
13:38:45 And we're gonna extend the existing network where financially viable, we've got about 50 miles of fiber spread throughout county originally from back in 20.
13:38:56 13 when we participated in the Federal Fee top program with support of the county and others and our goal is to build a future proof reliable affordable network to improve quality
of life.
13:39:10 Here. Where are we building? This Right here is putting in some underground conduit just outside of the substation, the Bpa substation off of Discovery Road, near Snow pre carrier
13:39:26 Currently we've got 5 projects underway in 5 different areas.
13:39:31 the first one that we applied for funding for and received was the Olympic Fiber corridor, and that would be building 5 or from quilting all the way up in the gardener and in
through Chimicum the next one is east.
13:39:45 Discovery Bay, which covers Anderson Lake Road, and Highway 20 Jefferson North, which is the It's kind of the interior of Cape George not the colony Woodland Hills, Marathon
Island the Pt.
13:39:59 Business fiber project. That's only for businesses within the port towns and area from the fort to Glen Cove and then the one that we're working on right now is for southeastern
county and that goes from chimicum through Ludlow down to the coil and if
13:40:13 we're successful, and we've been successful in 4 of the 5.
13:40:18 But when we're successful in all 5, we will have brought fiber Internet to all of the unserved residents in E in our electric service territory.
13:38:02 hmm.
13:40:29 What I've been saying, and what I'm excited about is folks in closing will have much faster Internet than all of Seattle's residents.
13:40:42 So this area is a 12 million dollar project. It'll be over a 1,000 connections 136 miles fiber.
13:40:52 the timeline We've just started engineering on this project. Originally.
13:40:56 We we had to have it completed by the end of December 2023 that's been pushed back in the first quarter of 2024, which is much appreciated but it's gonna be a big call We're
gonna be building all over and we're
13:41:11 looking forward to getting that project started. Discovery Bay is a little bit smaller.
13:41:15 Project these folks, I should say, for all of these rural residential projects that we're going over all these folks.
13:41:23 The criteria that they had to have Internet speeds of 25 megabits per second down and 3 megabits per second up or less.
13:41:33 that 28 line is the line for having broadband, or having not, according to the Fcc.
13:41:40 Below that you're not. You can. It's considered you don't have broadband.
13:41:44 Most of these folks can barely get 10 megabits per second down.
13:41:48 A lot of them can only get one. So some of them have, you know, 19 nineties dial up speeds.
13:41:56 Some of them can't get a new connection because of the old copper lines are completely full.
13:42:02 So Discovery Bay Highway 20 and down Anderson Lake Road, As I said, this is Jefferson North It's a 10 million dollar project.
13:42:13 This is the one that you guys participate in matching funding.
13:42:17 It'll be 646 connections 100 miles of fiber.
13:42:24 we'll be starting this one in mid 2023. We're going in order of due date, for when we have to complete the project, this one the project due dates a little bit later.
13:42:35 The business fiber This is a loan opportunity that we came across.
13:42:39 We were the only ones in the state to apply for it, and thankfully we won It's a 2 million dollar loan.
13:42:47 It's a point, 4% interest rate. And it was to either serve areas that have no access to broadband.
13:42:55 So less than 25, 3 speeds or business districts that can't deliver one gigabit per second down, and 50 megabit per second up and in Port Townsend Our incumbent cable providers
can provide one mega met one megabit per second down at certain times of
13:43:14 day, depending on what package you pick, but they can't provide more than 20 megabits per second up.
13:43:21 The exciting part about fiber is, it provides a lot symmetricical speeds, so whatever it can provide down, it can also provide up so we'll be able to provide one gigabit or
better speeds, and port downs, and both down, and up the up part's really
13:40:37 That that's awesome.
13:43:36 important because that's what people are are struggling with with the online meetings, telemedicine All these new technologies where you're trying to send your own video from
back to somebody instead of just having a highly compressed video feed from one of the streaming services, So go ahead, Yep: Oh.
13:43:55 Will come at. I'm sorry. Do you mind questions now, or do you wanna with?
13:43:59 yeah, go ahead. Yep.
13:44:00 You know I'm I'm curious about the the business fiber project Specifically, I'm you know, really excited, of course, about the Pd. Jumping into the retail world for some of
this fiber.
13:44:11 Yep.
13:44:21 No, we're allowed to provide services anywhere in the county.
13:44:25 We're going to be operating an open access network which means any business that wants to join our network and meet our standards, can provide service over our fiber.
13:44:11 And I'm wondering if Pd. Will be allowed to provide the actual service to the businesses here. Or are you guys just installing the infrastructure on this one
13:44:34 But we'll be one of the options in every area that we built to.
13:44:39 That's great to hear. Thank you. Can I jump on with another question in in looking at the the costs and connections, it looks like.
13:44:48 These are all coming in. It's something like a 1,000 plus per connection.
13:44:43 Yep, sure
13:45:01 the connections. I'll have to look at my numbers again, but they can vary a lot.
13:45:05 I mean we right now what the reason why we pursue this funding for the business district is that we're connecting some folks at $30,000 per connection.
13:45:13 What it does is by building to the area all at once, instead of one at a time, we can kind of use the posted stamp approach and kind of average the cost over the whole area.
13:45:23 But we have connections. It'll be a at best $900, and, like, I said, some are 30,000, depending on how much concrete we have to to cut, or how how far we've got to take those
connections.
13:44:54 Is that fairly? The 3 that you've shown, anyway, Is that fairly typical across the state
13:45:49 And is it? Do we stand out as especially more rural, and therefore more expensive than other areas, or just could I?
13:45:36 I think the most expensive connections in our project is that highway 20 Anderson Lake Road, because they're all fairly back off the main road, and there's so few of them to
spread the cost across
13:45:59 See, you know. That will be. That would be a fun thing to to measure.
13:46:03 I haven't done any cost. Comparisons. I know that yeah, in Eastern Washington, where they in some of the areas where the they've got dams and they're building.
13:46:14 All their customers. They're not dealing with the mountains and Se.
13:46:18 that we are so over the mountain and around the sea adds the cost.
13:45:58 How do we compare to other areas of the state rural areas for the state
13:46:23 I imagine our costs are quite high, comparatively.
13:46:25 Yep.
13:46:29 This is the area that I'm working on Currently, we're gonna be applying for a Usda reconnect, Grant.
13:46:36 We've already received a pledge of matching funding from the State of Washington Broadband Office.
13:46:43 this one actually has jumped to 20 million dollars. I need to update this slide.
13:46:47 This was in a few months back. We've expanded the area, and again just as you're talking about.
13:46:52 This This is some of the most expensive area to build to down the coil through the center of the county, and that'd be about a 1,000 connections over a 114 miles of fiber.
13:47:04 we wouldn't start this project till 2024, because we won't know about funding at least from the reconnect app until next year.
13:46:24 Okay, Thank you.
13:47:15 So if we don't, if we don't win that grant, we'll apply for other funding, we'll still move forward with trying to serve this area
13:47:25 Sure, yeah.
13:47:24 We can ask about this service area on that last picture. So like is the most of the Npr served by Astound is that the big kind of gap in there is that a service area of existing
retailers or right now, I'm just saying but not everybody knows what an Npr
13:47:39 Yeah, Yeah, we we have to. What's that?
13:47:45 I was trying to pretend that I did know, but I did not.
13:47:44 is.
13:47:48 So. Thank you. Yep.
13:47:52 Okay? Yeah, no anywhere, that's served with the sound.
13:47:56 We have assiduously avoided. There are some grants that allow for some inclusion of areas where speeds of 120 are provided.
13:48:06 since Astound just kicked up their service to 400 down, and I still think it's 20 up.
13:48:13 we tried to avoid them. In fact, we had to cut back some of our southeast Jefferson County service area to avoid them.
13:47:49 So I think, Portland Ludlow, and inside the the main port let low
13:48:21 cause we wanna apply for the funds that that that meet that 28 criteria, and there have been challenges in other areas when folks have included, or when an existing provider
has claimed to cover an area they can challenge the grant and generally those challenges can stop the
13:48:42 option, We've been lucky we've not had any challenges.
13:48:47 So? What are we building? I think you guys got that pretty much figured out right now.
13:48:51 We're building fiber. We're building fiber to the premise.
13:48:54 Why is it important that we're building fiber There's a lot of technologies out there, A bunch of them can deliver broadband.
13:49:03 You've probably heard about a lot of them, but fiber the speed limits for fiber are currently unknown right now.
13:49:10 We know we can transmit about 3,000Â TB per second, up and down over a single fiber, and the limiting factor to the amount of speed delivered is the electronics they're improving
every day cable can provide a cable an Internet can provide A gigabit
13:49:27 down 20 to 50 megabits per second up, but those are congested networks, and whenever everybody's on it slows down service for everybody because the capacity is limited dsl,
is there Is what is served to everybody in the area we're building out to that's the copper phone
13:49:44 lines. In theory they can provide broadband speeds. Some of them do.
13:49:49 If you're very close to the kind of the service box most of the folks on Dsl don't get broadband speeds.
13:49:56 You can get wireless or fiveg broadband speeds.
13:50:01 Star Link is giving 100 megabits of service, but they have other in limitations.
13:50:06 Trees, notably one of them. It's very hard.
13:50:10 there's latency issues where it takes a second for your signal to be uploaded.
13:50:14 And so you're kind of always off on your timing. It's very hard to do zoom over a wi-fi or over a cellular hot spot, so fibers the best.
13:48:26 Gotcha. Thank you.
13:50:25 Technology. That's what the Feds are funding, and that's what work for Zoom pursuing
13:50:36 Sure downloading is just. That's when you're consuming Internet data when it's coming down to you, when you're streaming video when you're listening to music.
13:50:48 All of those things up is the uploading process.
13:50:50 When you're sending a file, or when you're broadcasting your own video feed, or if you're if you're broadcasting an audio feed, but broadcasting, and video, is the main concern
in the uploading process, and a lot of the old technologies have not or the
13:51:07 the the current technologies haven't been as don't have this much bandwidth.
13:50:31 Hey Will, for the public's benefit. Do you mind explaining what up and down means
13:51:13 For the uploading
13:51:16 Yeah, and they're further constrained. We all know we've we've all been from Dsl.
13:51:22 To cable and and no seeing how much our Internet usage goes up, and how much data we consume.
13:51:28 And it's just gonna keep going up Fiber is kind of the future proof technology.
13:51:33 At this point. So we're gonna be building a 10 gigabit open access network One gigabit would be the standard speed we provide in the area.
13:51:43 We are also gonna have an entry level product for folks that's 150 by 150 megabits at our kind of our base costs of $65 a month.
13:51:54 And then with that we would also take, we'd apply our Pd low income discount if you were eligible.
13:52:00 Take off 20 bucks, and then we will be accepting Acp funding, which is the affordable connectivity program through the Federal Government.
13:52:09 And so if you were qualified for all of those things, and Acp is at 200% of the Federal poverty rate, you could be paying as much as $15 a month for a very fast connection
13:52:24 the system is going to be built for reliability.
13:52:28 it's gonna be all fiber networks. So it's gonna have.
13:52:30 It's not gonna have congestion We're gonna have lots of spare bandwidth.
13:52:34 We are spending a lot of extra time planning and funds.
13:52:39 I'm buying top of the line equipment and future proof equipment.
13:52:45 everything's gonna be coming in with Wi-fi.
13:52:47 6 capability. And, like, I said, up to 10 gigabits capacity, so that if you need, you know, if you have one gigabit now, or 1, 50, you want to expand that in the future, you
would be able to they'll have apps to control your own service and we'll have our
13:53:06 Pd. Customer support team when you need help we'll be getting automatic reports whether there's an issue with an Internet we don't wanna have the situation where everybody's
frustrated and calling in and get the same.
13:53:18 Answer. Have you tried turning it off and back on again?
13:53:24 We right now are taking sign ups. If you want.
13:53:27 If you're in one of the service areas that we showed, we want you to sign up.
13:53:33 Now you will get the fiber to the home at no cost.
13:53:38 All the grants cover that installation of the fiber directly to the home, and some of the equipment inside of the home.
13:53:46 So we we will have all of that covered. We can only pay for 60% of the folks in each of those residential areas, And that's the estimate we put together.
13:53:57 Of how much we could serve within the limited Grant window.
13:54:00 So we're there's a lot of talk within the Pd.
13:54:04 Right now. What are we gonna do after that? 60% is met So we're looking at different funding models, because if we are successful enough, and I hope we have this problem where
everybody signs up and everybody wants it then we wanna make, sure we Can get everybody connected, and then we've got other questions
13:54:20 about folks who lie just outside of the project area, and we literally have, you know, a house right on the line and we want to figure out a way to get those folks connected
to But first of all we need people to sign up on our website under the broadband tab timeline for the project right Now.
13:54:38 we've been getting the contracts together from the Grants doing our ordering and planning, Purchasing engineering is underway We're hoping to put together construction bids
in the next month, or 2 and get those posted.
13:54:52 And start selecting contractors, hoping to start building in the first quarter or I guess this would be end of the first quarter, beginning second quarter of 2,023 and then
we'll, be off and underway. We're gonna be starting with the closing the gardener construction
13:55:07 corridor. We're also going to be working in port towns, and because we have a lot of fiber there to to build off of, and then we'll move on to the other projects.
13:55:16 we're gonna try to be as aggressive.
13:55:18 We can. If we can get enough crews working at the same time to to be hanging fiber from the polls or digging underground.
13:55:26 We will do that. Those details are still to be worked out, and we hope to have everything finished up by the end of 26, and that would be about 4,000 customers at that point
13:55:40 It's kind of the chart of the grants that we've applied for all the details about each Grant.
13:55:47 we're looking for in total. We're going after 46 million dollars of funding to build fiber out to the air, to the underserved in Jefferson County That's for the projects we
have on in development now we're looking at additional products even though I
13:56:05 I have said that we are trying to get everybody without access to broadband Internet right now.
13:56:12 All those folks on Dsl. There are areas that we've had to cut out of the grant projects because cable Internet was too close.
13:56:21 We're hoping to pick up some of those folks in future. Small projects.
13:56:24 We're also hoping to pick up some additional business areas.
13:56:27 So in total? The Pd. We're looking for 46 million dollars is the project total project cost.
13:56:36 We're looking at borrowing up to 10 million dollars.
13:56:41 we're putting in about a 1,000,003 of our own cast right now, and we are very excited to receive the 750,000.
13:51:15 Thank you.
13:56:50 That's highlighted in yellow from the County Commission
13:56:54 Well, can I ask about the the contract for the Ntia Grant?
13:56:58 I mean you. You wanna start on that one. I know it's just been kind of hurry up and wait.
13:56:58 Sure.
13:57:06 Yeah, So we've we've already reviewed the contract and agreed to the terms.
13:57:12 Now it just goes back. We're waiting for the final version to sign, but we've been given the okay to do engineering.
13:57:03 But any any idea the eta for those that contract
13:57:22 Great. Thank you.
13:57:26 Any other questions before we open it up for public comments or questions.
13:57:31 I'll just say Great job! It's so exciting!
13:57:34 How quickly you guys have been able to bring in this kind of funding and such an enormous need.
13:57:39 So kudos to you, Our $750,000 match looks really small.
13:57:19 We purchased materials. We've been moving forward on that project already.
13:57:46 like a lot of money. At 1 point. I yes, I'll just say it
13:58:00 All good. Well, I'm I'm bombs that I can't get service I would much rather be writing a check to our publicly owned utility than to who I currently write a check to.
13:58:10 So maybe some day. Well, I'm signed up already.
13:58:13 You know that I I'm I'm just. I'm a little concerned about.
13:58:16 I feel like you're gonna get a significantly higher than 60%.
13:58:19 Take rate, so I'm glad you're still pursuing, you know, funding options to to get everyone connected on that first pass through.
13:58:25 But so excited about all the work that you guys have been doing, and the the success that you've already gotten in and funding this important work. So thank you.
13:58:32 Thanks! Thanks for the update, hey? Well, I'm going to open it up for public comment or questions.
13:57:55 What about you guys? You guys? Came in early when we were still fledgling, so it was much appreciated
13:58:40 if you Okay? Okay? Oh, okay, perfect for the public call for public comments.
13:58:51 So if there's anyone with us on the attendee list or in the room, who would like to ask a question or make a comment if you're on in the zoom room, you can use the raise hand
but at the bottom of the screen and we'll bring you over when your number is up
13:59:06 but we have 1 one taker in the room, so hi!
13:59:11 Good afternoon. I'm Dick Ellman. I'm with the emergency preparedness group here in Jefferson County, with department of emergency management and my concern with Fiber is survivability
and the engineering behind it for windstorms earthquakes Tsunamis
13:59:28 let's
13:58:41 Oh, I had one more slide. Sorry about that
13:59:34 Kevin, you want to take that one
13:59:32 Okay? Well, let's let's see if there's anyone else who wants to math.
13:59:38 We usually take all the questions and then respond, So is there anyone else with us?
13:59:43 I see a couple of folks have raised their hand on the zoom room, so just keep track of those questions.
13:59:53 Good afternoon, everyone. Jean Ball. We'll seen. I just wanna say, thank you.
13:59:59 I I can't, I I It would be hard to overstate how impactful this will be to the residents of Jefferson County, and well, in particular, you know, South Carolina cool, Scene:
so just thank you for all your work I know this is not an easy hurdle to to Cross and I know
14:00:18 There's a tremendous amount of work that has gone into it.
13:59:50 Jean Ball, Do you have a question correct
14:00:25 Thanks, Jean, and then Will and Kevin. I don't know if you saw Caroline's note in the chat that she'd like to receive the Powerpoint.
14:00:34 That would be awesome. Like Stacy might have had a comment.
14:00:39 I'm not seeing anyone else's hands on the list. But I do see Stacy with her hand up, so we'll hear from Stacey
14:00:45 Oops.
14:00:52 Sorry about that. I had to go from different sound and everything.
14:00:57 Okay, So Hi Will and Hi Kevin. So from what I've been able to gather on the website and from the the finances you've shown, so you're anticipating that you would collect from
users on their monthly bill on anything that they've Okay, that they've financed with the low interest
13:59:38 Oh, sorry!
14:01:19 loans. So that's great. And then just a reminder that on the loans that my office would have to make the debt payments, so we'll want to coordinate that
14:00:50 Stacy, Where? Oh, they okay.
14:01:33 Thanks, Stacey. New everyday. Let's see.
14:01:39 Is anyone else anyone else want to come over and ask a question, not seeing any other hands go up, so we will
14:01:53 yeah, I I would like to. We are building this network so that during an emergency or disaster that it will survive one of the topics is the type of fiber.
14:02:11 We're putting up on the poll is adss fiber, and how it's been
14:02:18 The elasticity built into. It. So with a truck can pull it down, and it will not break our data centers or our Ceos will have battery backup and generator backup so that we
can continue on for many days for a disaster.
14:02:42 will is working on multiple pass off the peninsula, so we will not be just one path off that we have today.
14:02:50 We'll have multiple ways off. We are looking at
14:02:59 Multiple vendors, so that when we have equipment we will have re replacement equipment available for us.
14:03:09 So I I will say the network we're building will be 3 or 4 times stronger than the network we have right now, and as we all know our network right now has e 9 1 one on, it and
the new network will have just multiple tasks multiple times, better reliability that
14:01:48 Close comment and let Kevin Kevin did you say you would respond to that first question?
14:03:43 Great. Thank you, Kevin: Okay, Well, we're I think we're done with this item unless anyone has any more questions.
14:03:51 No, thank you for the update. You guys It's really exciting.
14:03:36 we have today. So we're comfortable. We are building for the future.
14:03:55 And thanks for all the work you're doing to bring us into the 20 first century.
14:04:01 Thank you for your support. Thank you for your support. It's greatly appreciated.
14:04:01 Appreciate it. Yeah.
14:01:30 Okay.
14:04:08 Thanks a lot. Okay? Well, you're welcome to hang out and listen to our next agenda item, which is a workshop on the Kptz Radio Tower project.
14:04:19 The Morgan Hill Emergency transit transmitter project, and we will also be having public common as part of this agenda item.
14:04:26 So I see our esteemed colleagues from Kptz in the room, one of my favorite people on the planet is in the room for the first time. Where for me is the Commissioner Ray Cerebran
so Sorry Ray That's Ray Rita.
14:04:43 You come a lot or or the zoom room at least, anyway.
14:04:46 Anyway. Nice to see you, Ray. Nice to see you, Bill, and I'm assuming that you are presenting on this item along with Commissioner, Brother 10. Well, maybe Mark and I can tee
it up a little bit just to start the conversation because we have had this conversation.
14:05:02 With you know. Lots of the folks here, and and think that it's a very worthwhile project to consider, I think, is the agenda request, wrote, and we have Willie with us too.
14:05:16 And Willy's absolutely supportive of this project as well.
14:05:19 So I won't try to explain the project where Ray can do a much better job than I just know that Mark and I have been through this, and we we bring this with our support already.
14:05:31 Anything to add. Mark? No. And I think this is a great candidate for revenue, sharing Arpa phones because it builds resiliency in the community and we'll help address some of
the and it'll it can serve as a backup for 5 in some ways right.
14:05:51 Thank you. Thank you. Commissioners. Thank you, Mark, for having us here.
14:05:56 I am a race cerebran. I'm representing Kptz and Krooh, and we are teaming up.
14:06:03 To propose establishing an emergency broadcast transmission site up on Morgan Hill, in Port Townsend, and it would serve to support communication to the public ultimately to
the public and through emergency responders in case There's a dire emergency in Jefferson county and
14:06:27 we're requesting $65,000 in partial support from the county for the project.
14:06:35 Our team, who are here with us is me from the Kptz board.
14:06:39 Bill Putney, who is the chief engineer, and has been since we were still learning how to square off rocks, so we could make wheels.
14:06:51 Yes, Joe. Man who I think, is somewhere in zoom from Korea R.
14:06:56 Oh, and he's on! He's on zoom.
14:07:03 okay. And John Miller, who is a Kptc engineering volunteer and is also a member of the Jefferson County Amateur Radio Club, which means you're a hamm Radio guy, right I don't
Dick, we've just been having emails and So dick's been in in the
14:07:21 loop on some of it. We're still sorting things out with with ham radio folks.
14:07:25 Bill Putney's here to kick off our story, and then I will share with Budget, and we can answer any questions.
14:07:32 Okay, Do you want to move here, Bill, or come up to the microphone?
14:07:43 Pull up another chair to do and share the mic. Okay, 1, 2 people at the table.
14:07:49 Oh!
14:07:53 yeah, and then yeah, this one, yeah.
14:08:04 Hi, Joe! That one
14:08:10 So I think that to complete the list, I'm also a radio amateur.
14:08:19 so I I'm just kind of a a little historic perspective.
14:08:25 the before Kptz and Kroh We're actually on the air, and I guess, Joe, it was in the fall of of 2010.
14:08:38 We started, having conversations with the office of emergency services, and at that time it would.
14:08:45 That was kind of a pre-nixel times, and and the office was kind of struggling with how to get information out.
14:08:56 If there was an emergency, and we we forged a rather unique relationship.
14:09:05 Yeah, yeah, care Wage and Kptz who came on the air in in 2,011 oops, many bidings.
14:09:16 It should be a bank button, using one right
14:09:22 Anyway. Came on here in 2,011. So the first radio station is that we're actually in Jefferson County, and we committed the 2 stations to to to this role and that we committed
staff we've committed equipment we committed time and energy right to this
14:09:44 and we carry it through with with alerts and and tests of the system, and been fairly successful at it We're kind of a model I presented Joe and I presented this model to the
emergency manager so that you get sound and Washington state emergency.
14:10:09 Managers, couple of years after we got it going.
14:10:13 I take my speaking, breathe at the same time, and it was very well received.
14:10:20 But the problem with with most of the stations that that we were dealing with the radio stations were were commercial stations, and they had a different scheme for how they
wanted to spend their time and and emergency preparedness.
14:10:37 Was not at the top of their list. When I look at, and having lived through the Loma Prieta earthquake in the San Francisco Bay area and the and the silver San Fernando Earthquakes
in in Los Angeles both as a Communications manager for
14:10:57 both in both those locations and those were were earthquakes that are an order of magnitude or 2.
14:11:05 Ben Benny with the projected cadia quake is Oh, it really is the amount of communications disruption, and the time that it took to restore That was just very surprising.
14:11:23 the State of California. Emergency microwave network failed.
14:11:30 in the Loma Forgetter earthquake, and it took 2 weeks to get that back on again.
14:11:35 So so an interesting experience to have, and and a teaching experience for me somewhere.
14:11:44 Okay, I know there's another slide
14:11:50 Okay, So the goals of this network were by D. Timely and accurate information.
14:11:58 Not not the second hand news, not information. Filtered through through a perspective other than the the information directly from the office of emergency services and the public
information officer.
14:12:17 we wanted this to survive both Kroh and and Kpd.
14:12:21 Z have emergency generators with with adequate fuel.
14:12:25 For 4 weeks, and commitments from the fuel suppliers to replenish that.
14:12:30 So we wanted to sell for reliant system. One didn't depend on on outside community resources because we suspect that that may not be available because he's events are gonna
be characterized as as regional events and so in lost both Los Angeles and the San Francisco area and those in those
14:12:54 earthquakes. You had other communities that that kind of brought in help.
14:13:00 Our help is gonna be suffering from the same same situation.
14:13:04 We have, and we're gonna be cut off. Transportation wise getting that that help in here is going to be us again.
14:13:13 Information direct from the Oes and from and the to fema trained radio station staffers
14:13:26 It's a it's a relationship that we built.
14:13:28 That was partly funded by the radio stations partly funded by fema money to the to the Oh, yes, it's kind of this is the collaboration and drills and planning and and to raise
the public awareness of of But emergency preparedness
14:13:51 Previous system was based on a on a point to multi-point microwave arrangement that was licensed under the Fcc's Oh, piece of microwave spectrum that's Now part of the fiveg
cellular system.
14:14:09 sadly. The Fcc. Didn't replace that with another point to multi-point.
14:14:14 So we're we're having to redesign the system around point-to-point radios, and that if we had to put all those antennas up on up on Maynard Peak, the tower just is not stressed
for it it would be a a major
14:14:32 undertaking, and a major expense, both in the initial capital expense and ongoing expense, because we Koh gets to charge for every antenna on their tower, so
14:14:52 one of the things that that that's been brought up in some of the cascadia rising events is that is, that you know, out of county resources that we're always here for cascadia.
14:15:09 Rising, were sometimes staged weeks or months in advance.
14:15:13 And I We're pretty confident that our our estimates of when earthquakes are going to arrive is not on that order.
14:15:20 So having that at independence and capability here, so building this new radio site restore will restore that that microwave system.
14:15:31 It's engineer will be engineered for point to point links We're we're collaborating with the amateur radio guys.
14:17:04 yeah, we have to pause to try and get this figured out.
14:17:08 No? Sorry. Well, Zoom, is that my microphone? Okay.
14:17:24 can. You hear us.
14:17:33 yes.
14:17:36 And she here joking, there.
14:17:38 We lost audio for about 60Â s or so.
14:17:42 Oh, no! But you can hear us now. Huh? Yeah, Al: Alright, sorry. Greg's our team. Lead on it.
14:17:55 You've got a bunch of sound engineers in the room
14:18:07 I'm gonna get some water from
14:18:12 yeah, nice to see you
14:18:23 Cool.
14:17:45 Absolutely.
14:18:40 Yes.
14:18:37 Testing testing. So can you hear me? Yeah, Okay, Yeah, they're all working
14:18:49 Okay.
14:18:43 Yup
14:18:53 Off right now. Okay, Okay, sounds good. We proceed
14:19:05 Okay, So the the top dot up there as Kptz new studio at at Portland, Yup Bottom.
14:19:15 Dot that's still on the map is the Kroh studios, and up down there is a the backup emergency Operations center, which is the dot above.
14:19:27 That that's at the at the uptown fire station Off the map map to the bottom is the Hadlock eoc.
14:19:38 The the going around clockwise around the circuit.
14:19:43 There's a there's a line that goes off the map to Krah transmitter on on Maynard Peak and above that a a line going to the Kpc. Transmitter over it over off at the end of Jacob
Miller, road
14:20:04 So this is this is this is the new network we propose, the The beauty of this is that everything is is kind of pointed point.
14:20:13 If we want to add a link to the county, to the to the county courthouse, here to to back up the existing microwave system that you have over to the well, I guess, that's an
arraignment system.
14:20:28 Not sure what else is used for, but there's not.
14:20:31 There's a microwave link that goes down to Port Headlock.
14:20:35 Down to the sheriff's office down there, and then there's we could put a link into City Hall, and that would get us kind of all of the the players in in one room okay.
14:20:48 That you know, if there's a in the first hours after disaster, and that's what reason the critical time is.
14:20:58 As first hours, and the the first days after a disaster.
14:21:01 Things, are confused, people are are missing. Don't know where to go.
14:21:09 Everybody pretty much has a car radio or portable radio.
14:21:14 not. Everybody has a cell phone, and probably within about 8Â h after after the power goes out, the sell sites are gonna go down because they don't do not have generators.
14:21:24 They have battery, backup
14:21:28 And in fact, the telephone, the wire telephone networks.
14:21:33 when you get outside of the city of Port Townsend most of the outlying areas are are on battery backup power.
14:21:41 So those have general something on on the order of 8Â h, and as far as I know, there's one generator in Jefferson County that kind of circulates around.
14:21:52 If they need it. So every every 8 days or so you could have hours of telephone.
14:21:58 Hmm! Hmm! So this is gonna be, This is, this is a really critical piece of infrastructure, and we just have a I now live down in Portland, Lovely Portland and There was just
a swarm on this Cascadia fault line a swarm of
14:22:19 earthquakes this last week that was felt over big parts of that northwestern Oregon.
14:22:25 So they don't think that it's that it.
14:22:28 What is it? Trigger event? But then, probably what everybody doesn't know about earthquakes is pretty.
14:22:37 Could be still several volumes. Yeah, Hmm: Thank you, Bill.
14:22:44 Where are you gonna follow up
14:22:53 I just I just say, okay, yeah, Oh, yeah, come on up alright.
14:22:58 Bring 2 people up. We can have 2 people up.
14:23:02 Just make sure you use the microphone. Sure? Very good.
14:23:05 Well, I just. I have a budget. I wish we had a slide of it, but I'll hand it out to you.
14:23:11 we're requesting 65,000 bucks and partial support of the project for equipment and labor.
14:23:18 15,000 of the estimate you you guys will see yourselves in Orange here in honor of the upcoming Halloween in office day.
14:23:28 But this is no joke, of course, and it says, Request from Jefferson County, 65 Grant.
14:23:34 Among It is $15,000 for a contractor to find somebody with the expertise to manage.
14:23:39 Having this essentially a transmission shaft check and a new tower put in and we don't have anybody for that yet.
14:23:48 Didn't want to get anybody or we're putting the word out a little bit.
14:23:52 We don't have anybody for that yet, and we wanted to hear.
14:23:55 By the way, we're gonna get the funding for sure.
14:23:56 Much of the equipment, and I talk while being away from my home.
14:24:01 Much much of the equipment is going to be equipment that's repurposed from Kptz, So that's reassuring.
14:24:09 all the labor for this project, apart from the construction, Thanks, Heidi appreciate it although the labor for this project, except for that construction, piece, the 15 grand
that's our plug number is going to be volunteer labor.
14:24:26 as we said in our original proposal, the city has approved a no-cost 20 year lease for their proposal.
14:24:34 Tower and Communication building, I think they're still work to be done with Dick and the the amateur Radio Club in terms of making sure everything seamless.
14:24:48 As we transition towards this project, and I think that's it.
14:24:53 We're happy. To Answer any questions I must say I don't know what other what a single thing is on this spreadsheet other than words, like insulation and concrete material.
14:25:05 Bill knows what an No. Tell vs. 2.5 transmitter is, and so if you have any more specific questions about the budget, but we certainly wanted to give you a sense of what our
overall budgetary.
14:25:19 Plan for it so 65 K. Is the piece we're asking for from the county. Right?
14:25:24 Are you gonna add to this? Yeah, I would like to say something do you want to introduce yourself? Sorry I'm Rita Kepner. I'm a a county resident and glad to be here. I'll make
note that I don't.
14:25:41 Often come in person to meetings, because I'm a my, a brand new brand, new grandmom, and I'm super protective of a baby that can't get covid shots yet.
14:25:52 So this is a big deal that I I'm coming here because I think it's that big a deal to our whole community.
14:26:00 you. Some of you know that I have been personally on the ground for 74 national catastrophic disasters around the United States, and I've had my feed in the mud and occasionally
my hands in the blood.
14:26:15 I know I know how critical communication is, and I know that you know that because you have participated in all these covid interactions with our doctors on the air.
14:26:31 So you know, emotionally, you know physically, you know, communication is super important.
14:26:38 Not only have you participated with this very special environment, the invisible support that's come from Ktp. Z.
14:26:47 Is still invisible. We mentioned that there were people trained to be able to be at the eoc.
14:26:54 You don't know. You you do know, because I'm gonna tell you that is unique in the United States of America. There's a tiny station in Alaska that has a relationship with the
eoc but we are special.
14:27:07 Here. The people have taken an enormous amount of their personal time to be trained in these fema classes, to be fingerprinted, to be background, checked in order to be able
to go to kpttz to be able to communicate and share information, directly, with our public in a disaster.
14:27:28 situation. This is so special, and I am thanking you in advance for supporting this, and should the station need more support for this transmitter, or for continuing to be on
the air I would beg you to consider that as well, if it should come up it's so, important to all, of us and I
14:27:48 know that you know. So again I thank you from the bottom of my heart, and I hope that we get through whatever has to come our way with the same elegance that we've managed to
get through the Covid. Disaster.
14:28:03 But well, you know what we had good practice, didn't we?
14:28:06 Thank you, Rita. Is there anyone else in the room who'd like to make a comment?
14:28:12 Come back up to the We're gonna need to move the microphone back to the or you can sit down there.
14:28:18 Yeah, see? Hi! I'm Dickielman.
14:28:21 I'm the Amateur radio Emergency Service emergency Coordinator for Jefferson County, and I would see this as an opportunity as a three-legged stool that needs all 3 legs.
14:28:32 So what's at the eoc for Kroh and Kptz is the output, the broadcast to the neighborhoods.
14:28:42 What's missing from that? And so you presume that it's eoc generated information that gets broadcast to the public What's missing is the eyes and ears of the volunteer emergency
communicators Both amateur radio and gmrs So I know that Joe man has A network
14:28:59 of Gmrs network the Vcom group, the Aries group here in Jefferson County also has a Gmrs repeater at the Morgan Hill site.
14:29:08 as we speak, and so the eyes and ears provide the information to the Eoc, who can then make information, and their Pio then sends it out via Krah and Kptz.
14:29:22 So I see, it really is a three-legged tool.
14:29:24 I fully support the project. We've worked through some of the the earlier discussions.
14:29:31 there still may be some you know, miscellaneous little equipment.
14:29:35 Things here and there, and so forth. We're we're planning on actually having our building removed, and the tower removed to make room for a crane to come in, and facilitate
the construction of the new building we've worked through using the Jefferson county corn
14:29:54 Dog emergency trailer to be set up somewhere, so that the crane can get in and out, and we have uninterrupted communication on our side.
14:30:04 So full speed ahead. I think everything is is looking good, and we look forward to the ultimate solution of the three-legged stool.
14:30:14 Thank you, is there? I I should make a call out for is there anyone who's joined us on zoom this afternoon who would like to make a com comment on this item the Morgan Hill
radio Tower Joe Joe looks like Joe has his hand up Is there anyone else Willie If
14:30:36 there's anyone else on zoom who'd like to make a comments who is not in the the room with us right Now, please raise your hand and we'll bring you over.
14:19:00 Shannon
14:30:46 Thank you. I prefer to be just a silent here.
14:30:52 I do enough talking on here as it is, but I do want to concur with the information that you've received thus far from our fellow presenters.
14:30:59 The 3 things that I have primary interest in for all of our listening constituencies is redundancy, resilience, and redundancy.
14:30:43 Otherwise. Let's hear from Joe, and then Willie
14:31:23 yeah, I I won't dare to sell you on the project anymore.
14:31:28 I think these fine things at a wonderful job. I think you already do understand the importance of emergency communications, and the importance of our partnership.
14:31:37 With Kroh and with Kptz, so I won't try to sell that any further.
14:31:43 I did want to provide some context as to why we're coming to the the board, and why you know, Mark and myself, think this might be a good candidate for the the revenue sharing
that's coming in back when this.
14:31:54 Partnership was first initially formed back. When Bob Hamlin was director of deem funding from Fema for these kind of infrastructure projects was a little bit more there was
more of it and it was a little bit less restricted after 9 11 after katrina after sandy they
14:32:11 made these kind of Grant programs. I'm fairly widely available, and it was really a bountiful time in terms of finding funding to support these kind of infrastructure projects.
14:32:23 Since then leading up to the leading up to the pandemic.
14:32:28 That funding was drying up pretty concernedly. And not only was the funding lessoning, there were more and more restrictions being placed on the funding, both in terms of kind
of project based stuff that we look for at something.
14:32:39 Like this as well as the annual funding, we receive in D em to support our activities, and our clerk hired so the difficult time trying to find funding for projects like this
during the pandemic Obviously, there's been a lot of funding made available to local
14:32:55 jurisdictions in the form of Cares act funding in the form of arpa funding, etc.
14:32:59 With the kind of grant funding we here at D. Em would look to fund this project with.
14:33:05 It's been really tough to come by. Never mind that.
14:33:07 We haven't had a an excess of capacity to be able to take on a project like this. And then pass through the funding and help manage it ourselves.
14:33:15 So we're really looking to leverage some of the incoming revenue, sharing, funding I think that would be a great opportunity, would remove a lot of the red tape in terms of
sitting around and waiting and trying to find the right female grant and manage that and go through all those
14:33:30 Oops! So we're, you know, coming to you all to help us out in that regard Kind of shift the paradigm a little bit away from what I initially got.
14:33:39 This partnership started, and I would really appreciate your support on that front and I'm again.
14:33:45 I can't see it enough, I think. Caroh and Kptz, for their partnership.
14:33:48 All the folks who have put in work to make this communications infrastructure in partnership what it is today. No, thank you.
14:31:20 Great. Thank you, really. Do you have something you want to add
14:33:56 Thanks, Willie. I mean our only other option is that everyone learns single sideband radios right
14:34:03 I don't think that's gonna Happen Thank you, everyone, do.
14:34:09 We want to have some deliberation in John Oh, did you have a comment you want?
14:34:15 Oh no! Is it? No one else on the attendee list?
14:34:19 I'm not seeing anyone. I can imagine having a comment.
14:34:22 But anyone else any attend attendee list wanting to make a comment.
14:34:27 Not see any hands go up. Commissioner Question: Yeah, I'm so.
14:34:35 This is my in my district. I love just down the hill from Morgan Hill.
14:34:38 I'm curious, I I'm guessing that the land up on the top of Morgan Hill is public facility kind of zoning because of the old Sis Is it a Cisco reservoir?
14:34:53 Thank you. But in terms of other kind of concerns from neighbors has outreach been done, and I mentioned the the public facilities because I you know I'm sure it's on a loud
use. There.
14:35:06 And obviously you use it already for some communications. But any outreach to community neighbors and just concerns that they've expressed, or anything we should know about.
14:35:19 We've had a couple of questions. It's not anybody's sight lines.
14:35:25 It's at the top of the hill, so everybody else is kind of faced out towards the world.
14:35:33 Our nearest neighbor, I guess, is is Chris Nelson.
14:35:40 She's her house is right there, right up next to the reservoir.
14:35:43 But all of her windows are looking out towards towards Canada.
14:35:48 Some reason. So we haven't made We haven't done any outreach.
14:35:55 I did a some kind of balloon testing, so I took a tape measure and 60 foot tape measure and put a couple of huge red weather balloons on it, and and floated to loaded around
there for a day, or so while I was taking site pictures to see where I
14:36:16 could see the balloons from. I think people's picture windows are generally pointed in the other direction.
14:36:25 not to say that there would. There wouldn't be some interest.
14:36:29 But it's a pretty low key, will be. It's not.
14:36:34 It's not a You know the tower that we have out at the Jacob Miller Road is is a 195 feet tall.
14:36:44 This is 60. So it's just the bare minimum I that we can and have and get over the tree tops.
14:36:54 It's just barely over the tree tops for some of these microwave shots Will Will there be any community outreach as part of the permitting process.
14:37:07 whatever's required. But I don't anticipate us, soliciting public.
14:37:12 Input I think I think there's been a couple of newspaper stories about the possibility.
14:37:19 we haven't received any adverse comments, so it would trigger sepa notification All that kind of thing.
14:37:30 Yeah, we did. We did do. We did do. There's a historic review.
14:37:33 That's part of the Fcc Licensing.
14:37:36 So we initiated that we haven't got negative responses back.
14:37:42 Yeah, on some reassuring regarding microwave and neighborhood.
14:37:50 I wasn't gonna bring that up. We're we're relatively confident that that we have some very interesting comments about the about the main transmitter site. This.
14:38:13 Is this transmitter we're talking about is is very low power compared to that.
14:38:21 But there were people concerned about wildlife in the area, and and oh, the way these things are engineered!
14:38:30 The the the near feel the short end, close in human animal impact is very low. The Fcc.
14:38:42 Requires that. So that and those studies were part of the of the engineering that's been done for to get the the auxiliary transmitter licenses for that site
14:39:07 So this is d kilomet again. Certainly there's a ring of trees around the site, and so one of the things that blocks the views of the neighbors is all of these radio signals
are generally going to be heading out the horizon.
14:39:22 So he's mentioned, engineered antenna patterns, and so there's not going to be a concentration of Rf.
14:39:27 Energy downward. It's going outward above everybody's head, and all of these the tower has to be tall enough to see over the trees, but the trees provide this ring of visual
recovery around the site that I think is useful too.
14:39:44 get an idea of what the site is like. To the north and west there is a really significant slopes.
14:39:57 it just the get away from the reservoir.
14:40:01 A few feed as just down into a ravine, The the slopes are more gentle off to the to the south and west, but we have a park with some very town by trees in it.
14:40:17 The edges of the reservoir are pretty high, so the site lines are are pretty restricted.
14:40:23 Hmm! And the same. It was not concerned about impacts for the neighborhood.
14:40:32 Oh, I I presume, and I, and this is my presumption.
14:40:40 Is that the City council would have heard, and we would have heard back if there were significant concerns.
14:40:46 We just haven't on age of 20. So room a 20 year.
14:40:57 Release off on the top. Oh, great with their constituents!
14:41:05 specifically this project. Yeah, And I just ask, because we whenever our jurisdictional boundaries overlap like this, I like to before we support something.
14:41:13 I like to be sure that the city is on board too.
14:41:16 This is thankfully, this is project that that the agency, both the county and and city really stepped up with, and the kind of collaboration that that I is kind of a former
commissioner just love to see I I hate it when the when the parents fight hi deliver I love it when everybody's in
14:41:45 in a court, and on the same page. It just makes makes me tingly all over.
14:41:50 So well, it's gonna benefit everybody. So maybe maybe this sort of thing that you know, and pulled in 40 years that haven't been a cascadia earthquake.
14:42:03 Yeah, But It may be the sort of thing that a year and a half from now it might be.
14:42:08 And it yeah, yup, we don't. We'll never know.
14:42:13 I I was just gonna say I am not a big guy.
14:42:17 I'm helping with the project, but it started to make sense to me when I could just tell myself a little story what would happen if there was a major disaster, and there were
no landlines and there.
14:42:31 Was no cell phones. What's gonna happen? And this is, yeah.
14:42:35 And so we Yeah, every everything awful is going to break loose.
14:42:40 But we this positions us to be behind the scenes, so that there's information coming back in from sources throughout the county and going 2.
14:42:49 The emergency services folks. And then throughout our broadcast outlooks, So people have some way of knowing what's really going on and some way of bringing safety to their
STEM cells. And their families.
14:43:03 So for for me, technology, a lot of technology. And And you know the Dick's point, and and I know we've been very active with with communities, are, you know, communities within
the county, that have their own kind of disaster.
14:43:23 Plans and their own communications, systems and some of them implemented through through.
14:43:29 a R. Which is Gmrs, which is a kind of a citizens.
14:43:36 Radio super Citizens Radio service. But you know, I think the information coming in to the Oes through those channels and going out to the public really creating that that 3
legged school But I think we'll serve as well and a big disaster because if that disaster comes it's gonna
14:43:59 be region wide, and we need to have, you know, taking care of ourselves.
14:44:08 Well, thanks you guys, for a great presentation. We're actually late for our next agenda item.
14:44:12 Which Is it not in this zoom room? So take some action at all, so I'm I'm happy to make motion and move to authorize the county administrator to allocate 55,000 of our most
recent Arpa.
14:44:29 Phones to this project 1Â s, all in favor bye.
14:44:33 Okay, gentlemen, that's contingent upon receipt. We don't.
14:44:38 We don't have those monies, but when we do, then we will execute the Board's intent.
14:44:42 Any idea of timing, and they said, 4 or 5 days after we applied, it's been 11 days.
14:44:50 Okay, okay, So yeah, 5 days ago. Yeah, yeah, of course, thank you.
14:45:09 Umhm. Nice to see you, Belle. Thanks, by Rita.
14:31:07 And having multiple paths for our information, both in just and the distribution, I will be greatly enhanced with this forward thinking plan, and I fully recommend it
14:45:14 great to see you right so great.
14:45:22 there's a new link that Philip just sent out.
14:45:26 We are leaving this public session, and going into executive session with our county administrator Chief Civil deputy, prosecutor, attorneys, civil deputy, prosecuting cutting
attorney 3 department of community development Director Dcd.
14:45:41 Planning Manager and Dcd. Planning supervisor regarding potential litigation, exemption is outlined in the Open Public Meetings Act Rcw.
14:45:51 42, dot, 110 parentheses, one parentheses.
15:14:49 how he can do it We're coming out of exact, but we need to continue going to pass it off to the chair.
15:14:57 Yeah, recording in progress.
15:15:09 I know you're right here on the mic on your microphone.
15:15:11 okay, okay, So we're coming out of executive session to extend.
15:15:17 So we're coming out of exec executive session with our county administrator, chief civil deputy prosecuting attorney, civil deputy, prosecuting Attorney, 3 Department of Community
Development Director Gcd.
15:15:33 Planning manager, and Dcd. Planning supervisor regarding potential litigation exemption.
15:15:38 Is outlined in the open public Meetings Act, Rcw.
15:15:42 42, point, 1 10, parentheses, one parentheses.
15:15:45 I. We are coming out at 3, 15 and we'll be extending for 20Â min.
15:35:50 See? No? Okay, thanks, everyone. We're coming out of executive session at 3 35 promised, and we are going back into executive session for 10 more minutes with county Admin or
with chief civil deputy prosecuting
15:36:11 attorney, civil deputy, prosecuting attorney, 3 Department of Community Development Director, Dcd.
15:36:17 Planning Manager and Dcd. Planning Service Supervisor regarding potential it again exemption is outline in the open public Meetings Act, Rcw.
15:36:26 42.com, parentheses, one parentheses.
15:36:29 I and we are not joined this time by our county administrator.
15:46:57 coming. Out. Not too. Good. Okay.
15:47:03 A commissioner's meeting. I gotta get back to the right one.
15:47:08 Alright. How's that? Hmm! Click on this
15:47:18 Oh, right! So we are coming out of executive session, and with with our chief civil deputy prosecuting attorney's civil deputy prosecuting Attorney 3 Department of Community
Development Director Dcd.
15:47:37 Planning, Manager, and Dcd. Planning supervisor regarding potential litigation exemption as outlined in the Open Public Meetings Act, Rcw 42.1 10 parentheses one parentheses.
15:47:49 I and we will be taking no action based on that. We are not imagining there's anybody wishing to make a public comment on our lack of action on this item, because we were in
executive sessions.
15:48:04 So is, Do you guys want to do any briefing or calendaring, or hmm?
15:48:15 Pretty, exhausted, It's been a wild ride today.
15:48:19 look for any highlights for order back. Yeah, let's see, I did right.
15:48:25 Hmm.
15:48:35 I would like to kind of talk through, since we're not
15:48:44 We're still proposing to change our cadence with the Kptv updates from weekly to monthly next month with.
15:48:57 So there was mentioned this morning of the idea of doing some other kind of update, but we haven't talked about anything I and I'm can reach out to Kptz.
15:49:08 We didn't talk to him this afternoon, but happy to reach out to them.
15:49:14 I think it would be hard to have something prepared every week that was like that polish and useful, you know, ready for them public.
15:49:28 Obviously, everything we talk about is public, but so I I think a different bar.
15:49:34 you're just thinking of Yeah, we'd love to get a update on the sewer, but we but like that, it requires staff time.
15:49:43 So very useful to the public. So I worry that asking a lot of busy folks right now, I mean, does it really?
15:49:54 It requires staff time during the update. We don't necessarily have to have a presentation about the sewer
15:50:06 Can facilitate Kptz taking questions for a week about the sewer.
15:50:10 I mean, you know, we've seen that if we have, you know Bob or Monte, or someone that could answer those questions.
15:50:18 But I mean to try it. Workshops that need to every
15:50:28 Might be the public. Not so. I don't know. Here, with Kptz thought about it as well, And it's basically introducing show for Kpbz.
15:50:42 And that's yeah. We had talked about doing that, too, So I mean, we have the time slot already.
15:50:48 It got to be more problematic to program a once a month, Monday at 9.
15:50:53 30 and a weekly, except that it's in the middle of some music show Oh, right there it is.
15:50:59 Yeah.
15:51:02 So it is a big that's just a big ass.
15:51:08 And
15:51:11 Their host and you mean for the last, 2 plus years we've been in the middle of some music show.
15:51:17 Yeah, yeah, and and that gives the flexibility. So
15:51:24 Listen in, and bade out music when it's not, you know that very starts I just think it's we we would all be agreeing to.
15:51:32 I'm guessing they would want much more structure, and so to to speak to them Right?
15:51:41 Yes, probably more complicated than just using the phone
15:51:49 Someone, Jerry, ask them that question Yeah, I'll reach out, I mean, I'll reach out to him.
15:51:57 And I mean a lot of people have said to me, Why doesn't the county do something like?
15:52:00 But John does on Fridays, you know, so we could spend an hour talking about jump play around, you know.
15:52:09 There's lots of projects that we get talk about very easily.
15:52:15 If there's 3 days there could be a commissioner in charge of one each each week to program the the event, and then, you know, listeners.
15:52:28 So questions on this topic, I think it could be pretty easy to do
15:52:35 Yeah, we're breaking subject matter
15:52:44 Although a lot of the morning
15:52:48 Yeah, passionate about it. And it's a good opportunity.
15:52:53 So I'm not opposed to it. Just think that keep it to Z.
15:52:57 One
15:53:02 I'm coming to, and sort of just handing it off to us, and no skills around interviewing necessarily they would be involved.
15:53:13 If if they were interested they would be involved right, and they might have a structure.
15:53:17 Because we started this conversation a year ago with them. Yeah, that's Kate But I think I mean, if they're not interested, that's that's easy.
15:53:27 I mean we can speculate this how the response Yeah, I'll come back with input from them.
15:53:34 Yeah, it's an odd time, you know, but I I probably hear more about that that call than any other county action.
15:53:44 before we really respond positively to it, into the the connection.
15:53:52 That is so, yeah, totally okay. That was one thing I had parked for.
15:53:58 Follow up from recent conversations anything else that you guys have?
15:54:03 Oh, I mean if I I could just look at my last week, if you want need to go first.
15:54:16 Sure.
15:54:16 5. Still been working on trust land transfer pretty actively and it's come down.
15:54:24 I'm on the the Junior taxing district focus group, And last week, while I was away, I participated in a junior taxing district meeting where we presented the idea.
15:54:36 There's all these different proposals for how you know how the trust land transfer process would benefit counties or not benefit counties and the future.
15:54:52 And so one thing that hadn't been talked about lately was
15:54:58 How the how the funding has come straight to counties and counties, could distribute it as we have in the past, and that was something that I wanted us to have a focus conversation
with as a focus.
15:55:10 Group so we did that last week, and I felt like it was productive and well received and hopeful that we can have that be one of the options that gets codified, or whatever it's
gonna happen.
15:55:25 At the end of this process that there's still a way for Okay, Peter Bills coined at the cast for accounting like money coming straight for to the counties for the December value
on some of these transactions around where State forest transfer trust lands, so the the trust lands
15:55:43 that benefit counties are So that was a chunk of last week.
15:55:50 went on a tour of seventh haven, which was awesome, hadn't seen that And it's been pretty inspiring development.
15:55:58 43 units of affordable housing or housing for the in house.
15:56:04 So. And let's see what is Kathy say next next summer they'll be done.
15:56:14 Oh, February! That's right. Spring.
15:56:16 Yep, So what that's exciting. And then Kate and I both attended the Mrc.
15:56:22 Meeting Tuesday evening, I met with Mark and Mallory on Wednesday to talk about our public meeting at the end of November.
15:56:32 That will be having around our forestry work that we're doing right now.
15:56:37 Looks like it's gonna be November thirtieth and likely at the county library did agenda planning with Mark, attended the Transit Finance Committee meeting and then got on the
road call in for a straight ern meeting there's been some Logistics with getting the contract
15:56:59 transferred over to Nodc. And getting Kara under contract.
15:57:06 So I think we're we're there now with all the quest outline questions, and then it attended the taxing district focus group meeting on Thursday for a couple of hours and then.
15:57:18 I did take Friday off. So that was last week
15:57:26 just high points. Let's see, pretty quiet week, as I think we talked about the parks and rack advisory board meeting.
15:57:34 We had an interview for another district, 3 representative, and met with swimming.
15:57:43 she was great. Susie, we'll get that recommendation in front of us.
15:57:46 Some consent, agenda soon participated in Alice.
15:57:49 Training in this very room. The O. 3 a meeting was canceled, so I was able to go down to the first in person meeting at the the Edc.
15:58:02 Yeah, it was fun. Yeah, It was great to see everyone. Some people I don't get to see all the time, and they're hybrid and was a little clunky.
15:58:11 I said, Oh, well, I'm sure Kate can bring an ol camera next time, so I kind of volunteered you for that and anything else. I was like.
15:58:17 Oh, yeah, we can do that. Get me in trouble. We have an extra
15:58:26 got the budget approved, for Jeff Com. And those were my high points.
15:58:35 Really.
15:58:37 Yes, alright. Let's see. Tuesday, really.
15:58:43 Almost all last week was all public health all the time. So I'll just say kind of in short, the workshop that quickly cool the building or the meetings that Commissioner, Gelder
and I were at were successful. So.
15:59:03 This is the Minnesota Department of Hell, trying to undertake a similar process that Washington has gone through and funding foundational public health services.
15:59:11 and they are a couple of years behind us, So we're them.
15:59:17 See the path, and describing the path that we took with in the cell phone, and it was it was good.
15:59:25 I feel like you know. I certainly learned something, but it we were like sharing mode and we're kind of doing our teachable moments.
15:59:33 But great. To spend a lot of time with, you know.
15:59:36 2 solid days with commissioners. Yeah, a commissioner from every county.
15:59:40 And I'm going to 50, some smaller. Yeah, so.
15:59:46 and you know seeing what what's similar and what's different.
15:59:51 that's yeah. It was. It was, I think time will spend.
15:59:55 It's probably good investment for Los Angeles cell phone. Their relationship building.
15:59:59 But actually for commissioners. So yeah, interesting to, you know, just be in a different part of the country, talking about the all the work that we share in common.
16:00:11 also obviously was it the Mrc. Meeting Rain Resources Committee meeting Tuesday evening?
16:00:24 really that that I was in Minnesota.
16:00:26 The rest of the week travel back currently Saturday.
16:00:32 But my plane was delayed, and so I missed the both the you have ev expo.
16:00:40 Unfortunately kind of Tacoma a little slower than anticipated.
16:00:43 Oh, no. That's right. Yeah, yeah, so, mostly, mostly a travel week and it's great to have that much time.
16:00:52 With Mr. Gelder and Jamie Eric, who will be able to join via Zoom.
16:01:00 So they were not there in person, but our work was really well, so
16:01:11 Hmm of the week ahead. 20 week, big gaps of time, and then 6 things at once to happen that I'm an action committee tomorrow planning for this energy futures conference beginning
of November.
16:01:34 I have a meeting.
16:01:40 I'm going conversations about this Okay, Blue: economy.
16:01:48 theme that's developing for this. Maybe Eva, we compete grants.
16:01:55 child care center, including that no something meeting is is Wednesday night.
16:02:03 See public meeting on the meeting on cool I'm exchange or preparing to do a presentation of the forest carbon calculation work.
16:02:19 Pretty good presentation of that meeting with for Tara and Bonneville Foundation environmental foundation about essentially try to advance the regional transfer development
rights programs Yeah, meet with the New President of and it's like college on Friday morning, and then go to
16:02:45 Olympia for that governor's round table on like, Yeah, is a week. Yeah.
16:02:55 And then get boosted on Saturday. So okay, my sign up for that.
16:03:03 Oh, yeah, it's good to plan a day robust, immune response.
16:03:08 I didn't look ahead Do you want me to do that quickly?
16:03:13 tomorrow. I'm out all day. I'm doing a retreat with my trust land transfer team.
16:03:21 to talk about the legislative session so, and then I'm taken Smiley to the vet. So still. Still no good news.
16:03:30 There on Wednesday. I have a straight yarn legislative team meeting, and then I have the encumbered lands, proviso work group middle of the day, and then in the late afternoon.
16:03:51 I we'll either attend the Olympic discovery, trail, board meeting, or go to the Grange to hear the district.
16:03:58 3 candidates forum, and in the middle of the day I might duck down to Bainbridge to look at them.
16:04:04 Holds that I've been communicating with someone about Thursday Tax District Focus group meeting in the morning.
16:04:14 Monty and I will do agenda prep. In the middle of the day, and then I'm gonna go out to a forest with Mallory and Mike Cronin to take a look, and Friday I have a get cut up.
16:04:29 On everything I haven't had time to do day except for we are going to do our first look at the Beha.
16:04:38 The 1 10 to one person. Proposals for baby behavioral health.
16:04:42 Friday afternoon, and I was also very sorry to miss the anniversary celebration for the fire He's Jefferson fire last weekend.
16:04:52 It was a big regret of mine, so I would have loved to look to the electric vehicles.
16:04:57 But I'm I'm more sad that I was not here, for the East.
16:05:00 Jefferson anniversary. So that's this week.
16:05:05 Alright. Let's see. I have a lawn enforcement, and firefighters.
16:05:10 One retirement disability meeting tomorrow morning, and then tourism coordinating council, and the Quilse and Brandon empowered teens.
16:05:18 Coalition Tomorrow Orca has been canceled and rescheduled this week, so nothing.
16:05:26 Wednesday morning. Open unexpectedly, doing agenda, planning for the Board of Health on Wednesday with Dr.
16:05:31 Barry and Clerk Gilbert and Apple Martine, and then I have Polycap meeting.
16:05:40 it's a little longer in person, and meeting a new finance director applicant, very fingers crossed.
16:05:47 I do have campaign forums, legal women voters, 20 years ago, and chimpanzees after Olecap got some I think Thursday is a catch up day on all the communications i've been behind,
on and behavioral health consortium and it's new incarnation is
16:06:09 Thursday afternoon, and then the port is back at the quilting community center.
16:06:15 talking about their plans down at the Herbeck, Marina and Quillsene.
16:06:21 Friday we have the full team meeting of James Baps and Seventh Haven development meetings on Friday this week, and meeting with a few constituents Thursday and Friday. As well
and that is my week coming up
16:06:41 Hmm! I think I told you guys both. But I'll just say it on the public record that Commissioner Richard Voite is probably nearing the end of his struggle with cancer, and I had
the great good fortune to take them the flowers I brought in for the office and took them
16:07:03 to him today and saw him. And let's just fun to see the whites of his eyes and have a few words with them.
16:07:11 And anyway, I shared all of our care and love him.
16:07:19 And he yeah, which is, nice. Nice to connect with them.
16:07:24 So. And I just. I'm grateful for the leadership he provided for our county for so long.
16:07:29 He was a commissioner for 12 years, and was my seventh grade science teacher at Shemakham, and that's a long history with them and lots of times pass them on the trail going
up or down to Mount townsend, so anyway.
16:07:45 No.