HomeMy WebLinkAbout2023 Peninsula Trails CoalitionRECEIVED
OCT 14 2022
JEFFERSON COUNTY
COMMISSIONERS
2023 Proposal Checklist for Tourism Promotion Activities
Organization Name Peninsula Trails Coalition
Event Name, if different
for the Larry Scott Trail/Olympic Discovery Trail
Proposed Contract Amount: $ 48,000
Proposals must completely address the questions, and all requested supplemental
information must be provided. Incomplete or late proposals will not be considered by the
Jefferson County LTAC.
To be eligible for consideration, your application must be signed, dated, and include the following
items in the listed order.
Check each item submitted:
X
Signed and Dated Proposal Summary Sheet
X Section 1 - Itemized list of proposed services and estimated costs.
X Section 2 - Proposal Questions.
X Section 3 - Proposed 2023 promotion, facility, event or activity budget.
X Section 3 — 2022 budget and year-to-date income and expense statement(s).
X Section 3 - List of names and addresses of the organization's current Board of Directors.
Name and contact information for event chairperson, if applicable.
X Section 3 - Optional work samples such as season brochures, promotional materials,
reviews, news/magazine articles, etc. (maximum of 5 separate pieces)
To be considered, a fully completed and signed original application with supporting documents
must be received and date stamped at the Jefferson County Administrator's Office, 1820 Jefferson
Street, P.O. Box 1220, Port Townsend, WA 98368 by October 15, 2022. Courthouse is closed
Saturday
Documents submitted to the County are public records, potentially eligible for release.
2023 Proposal Checklist for Tourism Promotion Activities
Proposal Deadline: October 15, 2022 at 4:30 pm (received, not postmarked) Courthouse is
closed Saturday
Address To: Jefferson County Lodging Tax Advisory Committee
Mailing Address: P.O. Box 1220, Port Townsend WA 98368
Delivery Address: Jefferson County, County Administrator's Office,
1820 Jefferson Street, Port Townsend, WA 98368
Email Address: afmcknight co.iefferson.wa.us
Please type (10 point or larger) or legibly print in ink. To be considered: all questions must be answered; all
requested documents provided; this form must be signed and dated.
Organization Name
Organization Address
Contact Name
Contact Address
Day Phone
E-Mail Address
Facility/Event (if applicable)
Total Lodging Tax Request:
Estimated 2023 org. operating
PENINSULA TRAILS COALITION
PO BOX 1836, PORT ANGELES WA 98362
LINDA HANLON
PO BOX 282, PORT TOWNSEND, WA 98368
206-579-4218 Evening or Cell Phone SAME
LHANLON@OLYMPICDISCOVERYTRAIL.ORG
OLYMPIC DISCOVERY TRAIL
budget (Incl. Lodging Tax funds) $: 461,901
If asking for funds for a specific
event, list other cash funding
sources and dollar amounts
budgeted for this project.
Note: This section is only due for
specific event and festival
funding requests.
Total Project Revenue Budget
Dollar Amount
Trail Ambassador Pilot Project & User Counters
$ 20,000
$
$ in nnn
$ in onn
$
$ 48,000
Uid your organization receive Lodging Tax Funds from the County in 2022? yes X no
1 understand that if my organization's proposal for tourism promotion activities is approved by the County that my
organization will enter into a contract with the County to provide the contracted services up to the maximum contract
amount. I understand that the proposal herein is a public record potentially eligible for public release.
M�
Sign Name:
Print Name and Title: Linda Hanlon, Devt. Dir. (contractor)
Date:
10/13/2022
1. Itemized List of Proposed Tourism Promotion Services
Organization (or Event) Name: Brian Anderson / Linda Hanlon (Projects Coordinator)
Trail Ambassador Pilot Project & User Counters $20,000
Trail User/Cameras or Eco-Counters - data service (as needed only) $1,000
Trail Ambassador Consultant - User Data Collection Lead - seasonal, 16-hrs/week $16,000
Related digital media, volunteer recruitment, outreach/community engagement $3,000
about/for the success of this Pilot trail user/trail condition pilot.
Transit, Trail & Biking Maps/Brochures Reprints $8,000
Jefferson Transit/Olympic Discovery Trail Brochure Reprints/Distribution 5,000 ct. $1,300
Jefferson County Bike Map Updates, Reprints and Distribution 6,000 ct.$4400, updates $800 = $5,200
Jefferson County Olympic Discovery Trail Segment Map Updates, Reprints and Distribution $1,500
Travel Destination E-Media Stories - Lary Scoff Trail/ODT & east Jefferson Co.: Bike, walk, run, etc. $10,000
This funding will generate photos and stories, news, trail completion/gap updates, etc. showing the trail as a
travel destination and great way to see and explore east Jefferson County! Fore more than 30 years the
Peninsula Trails Coalition has been an all volunteer lead nonprofit for the creation, completion and
maintenance of the Larry Scott Trail/Olympic Discovery Trail. Safety, access for all - of all ages and abilities -
stories are needed during this time as the group ramps up for large funding efforts to help complete the trail,
especially one of the most dangerous gaps: from 4 Corners to the bottom of Discovery Bay. Out of area mkts.
Social Media Consultant $2,500
Photo Generation/Acquisition $1,000
Travel News/Editorial Stories Consultant $3,500
Trail Values Data Collection $3,000
Trail Maintenance, Trailheads, Trail Adopters
Trail Maintenance Staff Salary - seasonal, 8-hrs/week
Trail Adopter (volunteers) Program Management
Trail Upkeep Trailhead
Porta-potties
$10,000
$6,000
$1,700
$300
$2,000
In the following space or on a separate sheet of paper, please specify each proposed tourism
promotion, facility, event or activity, including quantities and costs (see examples at bottom of
page).
Examples of how to list your proposed tourism promotion services or event (please be as specific AS
POSSIBLE about the services, quantities, the tourism market, distribution method, and cost):
10,000 promotional rack cards for 1-5 corridor from Portland to Bellingham, April -June 2018............ $1,835
The rack cards will promote an event/hotel/restaurant promotional package.
Design and printing............................................................................. $1,250
Distribution by XYZ Company............................................................... $ 500
5 hours of staff time at $17.00 per hour to write copy, edit and proof the cards ...... $ 85
1/3 page black and white event promotional advertisement in XYZ Magazine, July 2018 edition........ $1,500
XYZ Magazine has 250,000 subscribers in western and northwest states. This 1/3-page ad
will be part of a full -page advertisement being coordinated by the VCB. XYZ Magazine will match
the value of the advertisement with a feature article on Jefferson County and the event in the same edition.
2. Proposal Questions
Please confine your answers to no more than one page for each question.
1. Tell us about your promotion, facility, event or activity and why you think it will increase
tourists traveling to and staying in Jefferson County. Include a general description of the
promotion, facility, event or activity including its purpose, history, etc.), and describe your
organization's track record.
The Larry Scott Trail and the Olympic Discovery Trail create an outdoor recreation and active
transportation backbone for the north Olympic Peninsula attracting day trippers who shop and
dine locally, running and biking event participants who bring along family/friends who shop, dine
and stay overnight in campgrounds and lodgings, and long distance travelers who use the entire
135-mile route of the trail, visit county and state parks, the Olympic NP, shop, dine, stay multiple
nights, etc.
Peninsula Trails Coalition is the leading nonprofit since 1988 for the trail. Progress to
complete the trail as a travel and active transportation destination is ongoing and the PTC
provides Trail Adopter groups who maintain the trail (with jurisdictions) across the county.
This grant helps promote the trail in Jefferson County as a travel destination to out of area
markets and it will help maintain and advocate for the safe use of and values of the trail.
2. If this is a continuing promotion, facility or event, how is it different than in the past?
The Larry Scott Trail and the Olympic Discovery Trail are beautiful natural and cultural
corridors through the forests, past farms, along shorelines. The trail is designed for users -
regardless of age or physical ability. This means that trail safety comes first, and there are areas
of the trail that need to be competed especially because alternate routes are dangerous (Rt. 20
along Discovery Bay). This grant funds ongoing efforts to do stories, printed maps that help
people find and use the trail safely. Additional stories, community outreach, etc. is needed to
encourage more volunteers to help with the effort, and overall, the trail brings people to the area
for overnight and extended stays. Often, it is the reason that people are visiting the areal
New work is ongoing to extend the trail from 4 Corners to Anderson Lake SP and on around
Discovery Bay which is a vital missing link now. The Transit/ODT brochure helps keep ODT
users safe until this section of trail is complete.
Additionally, the ODT is the western end of the 3,700-mile Great American Rail -Trail which
will bring more people to the area between the Hood Canal and the Larry Scott Trail. This work
helps emphasis the need for and values of trail networks that connect communities and counties.
These stories, trail maintenance and especially the Trail Ambassador Pilot project will help us
gather BASELINE data of trail use now, and over the years as this important trail network
becomes connected.
3. Describe how you intend to market/promote your promotion, facility, event or activity to
potential tourists who reside outside Jefferson County.
a. If an event, the date of the event: N/A
b) The timeline for the activity you are proposing (eg. May through July, 2023) Year-round
c) Target Audience - Out of area primarily (50+ miles, adults/families/military staff, etc.)
d) Promotion methods: ENews, Social Media (expand channels, frequency), news stories
e) How will you promote overnight stays? Link/QR Code to booking tool Whole visit
experiences will be featured when here for the trail in stories, features, posts.
f) If you intend to collaborate, describe: Visitor Centers, services, lodgings, etc. we will do
outreach to cross promote and share news, specials, etc.
4.How will you measure the effectiveness of your promotion, facility, event or activity?
Also, describe how you will document and report to the County the economic impact from your
event/facility. (State law requires the County to report annually to the State Department of
Community Development and Economic Trade about the number of lodging stays and
economic benefit from tourists generated by use of Lodging Tax proceeds for tourism
promotion.) We will be creating a baseline of trail user data: demographics, length of visit, etc.
as the primary focus of the new Trail Ambassador program.
Table 13 for WA State GART/Rail-Trail Values: https-//www.railstotrails.org/media/l201801/
g rt_econom ic_potential_methods. pdf
5.What economic impact can we expect in Jefferson County from your proposed
promotion, facility, event or activity?
a.) # of tourists last year (2022): (seasonal trail counter stats: 284,000/2021)
b.) Esti. # of tourists who will attend this year (2023): 300,000, 5.3% increase
c.) Projected economic impact in Jefferson Co. from your facility (eg. # of tourists who
will stay overnight in Jefferson Co. -based lodgings; econ impact for Jefferson Co
restaurants, community facilities, amenities, events, and businesses). 1/3rd 100,000
As the official western end of Rails -to -Trails Conservancy's (RTC) Great American Rail
Trail, the area will see an increase in trail use and will attract visitors from farther away. RTC's
study of the cross-country trail estimated that Washington State's 554 miles of the trail will
generate $24.9M visitor spending and 1.613 trips. [https,//www.railstotrails.org/
greatamericanrailtrail/impact/]. East Jefferson County is a key segment of this and other more
regional trail networks. Stats are also derived from tourism #s until we have trail user
baseline data in 2023.
In 2023, this grant will help build capacity to continue to advocate for safety and the
eventual completion of the trail both the connection to the ODT for the LST section of it and the
additional work to reach the Hood Canal. The baseline trail user data and stories are essential.
6. Describe your organization's area of expertise. Do you provide a unique service?
These funds will help continue the work to support the PTC as the lead organizers for
the maintenance and completion of the ODT. PTC collaborates successfully with more than a
dozen jurisdictions, two counties and three tribes. 2023 is a key year for capacity building of the
organization as it grows with the popularity of the trail and increased visits for the trail. The
ODT is a featured travel destination in ads, videos, and social media now and in the future.
3. Background Information about Your Organization
Attach the following items to your proposal in the order listed:
(Note: To be considered by the Committee, all of the listed information must be included with
your proposal.) Attachments:
— Proposed 2023 promotion, facility, event or activity budget including income and
expenses.
— 2022 Budget and Actual income and expense year to date statement(s).
— List of names and addresses of the organization's Board of Directors as of the date the
proposal is filed. Also, if the proposal is for the marketing of an event and there is a
chairperson for the event (either volunteer or paid), list that individual's name, address and
phone number.
— If you desire, you may provide samples of promotion materials such as brochures or
promotional materials (maximum of five).
A. 2023 LTAC Opportunity Information
1. Jefferson County's Proposal Process -
The Jefferson County LTAC solicits service proposals each year. The proposal form is attached,
posted on the County's website, www.co.iefferson.wa.us and may also be requested by calling the
Jefferson County Commissioner's Office at the Courthouse, (360) 385-9102.
This year, the Committee will review proposals on October 28, 2022 from 1 p.m. to 3 p.m. Applicants
are asked to attend the October 28, 2022 meeting beginning at 1 p.m. The County will provide
meeting information for all complete applications. At that meeting, each proposing agency will answer
questions from the Committee regarding their proposal. The Lodging Tax Advisory Committee will
make a recommendation to the Board of County Commissioners regarding which proposals to fund,
and at what funding levels within available revenues.
The review of the LTAC recommendations and final decision about how to use the lodging tax monies
is made by the County Commissioners. Each agency will be notified of the status of their proposal.
Contracts are prepared by the County and sent to agencies.
2. Available Funding for 2023
Organizations submitting proposals should be aware that a total of approximately $800,000 in lodging
tax awards will be available for allocation to eligible tourism promotion activities through this RFP.
This amount also includes $4,000 in staff administrative costs to manage the grants and to process
invoices.
County Ordinance 02-0622-98 provides for distribution of Lodging Tax as follows:
• The lodging tax funds are to be used for targeted and/or regional promotion, the operation and
maintenance of organizations operating tourist related facilities and their costs for local
promotional activities.
• Not more than 25% for the development of tourism related facilities.
3. Definitions -
By state law, lodging tax funds may only be used for tourism promotion and the acquisition and/or
operation, including maintenance, of tourism -related facilities. The following definitions are copied
verbatim from RCW 67.28.080. Note: State law changed in 2007 to include "operation" of tourism
events in the definition of "tourism promotion."
"Tourism" means economic activity resulting from tourists, which may include sales of overnight
lodging, meals, tours, gifts, or souvenirs.
"Tourist" means a person who travels from a place of residence to a different town, city, county, state,
or country, for purposes of business, pleasure, recreation, education, arts, heritage, or culture.
"Tourism promotion" means activities, operations, and expenditures designed to increase tourism,
including but not limited to advertising, publicizing, or otherwise distributing information for the
purpose of attracting and welcoming tourists; developing strategies to expand tourism;
operating tourism promotion agencies; and funding the marketing of special events and
festivals designed to attract tourists.
"Tourism -related facility" means real or tangible personal property with a usable life of three or more
years, or constructed with volunteer labor that is: (a)(i) Owned by a public entity; (ii) owned by
a nonprofit organization described under section 501(c)(3) of the federal internal revenue code
of 1986, as amended; or (iii) owned by a nonprofit organization described under section
501(c)(6) of the federal internal revenue code of 1986, as amended, a business organization,
destination marketing organization, main street organization, lodging association, or chamber
of commerce and (b) used to support tourism, performing arts, or to accommodate tourist
activities.
4. Proposal Evaluation Criteria —
Jefferson County Policy Statement for Use of the Lodging Tax.
Jefferson County's Lodging Tax Fund will be the primary source of county funding for activities,
operations, and expenditures designed to increase tourism. The County does not make any multi-
year commitments with Lodging Tax funds. However, service providers are not limited or prohibited
from making repeat annual requests of the same nature. The County intends to maintain a reserve in
the Fund, and will assess on an annual basis how much of the Fund to appropriate in a given year.
The Jefferson County Commissioners have created a Lodging Tax Advisory Committee to conduct an
annual process to solicit and recommend Lodging Tax funded services for the County Commissioners
consideration. Jefferson County will only consider proposals for use of the Lodging Tax from public
and non-profit agencies.
The Fund will ONLY be used for the following purposes:
The promotion of emerging or on -going tourism events, facilities, and activities by government
or non-profit agencies so as to attract and draw tourists to unincorporated Jefferson County
from outside Jefferson County.
2. Operation of a tourism promotion agency (such as a visitor and convention bureau);
3. The marketing of special events and festivals designed to attract tourists to unincorporated
Jefferson County from outside Jefferson County.
4. Capital and/or operating costs for tourism facilities owned by a public entity or a non-profit
organization as defined in State law RCW 67.28.080.1(7) — Tourism Related Facility.
5. Administrative costs to support tourism events, facilities and activities.
Other Criteria.
HIGH PRIORITY will be given to tourism activities that
■ Promote Jefferson County and/or events, activities, and places in the County to potential
tourists from outside Jefferson County.
■ Have demonstrated potential or high potential from the Committee's perspective to result in
overnight stays by tourists in lodging establishments within the unincorporated areas Jefferson
County.
■ Have demonstrated potential or high potential from the Committee's perspective to result in
documented economic benefit to Jefferson County.
■ Have a demonstrated history of success in Jefferson County, or are proposed by a group with
a demonstrated history or high potential of success with similar activities.
■ Minimize duplication of services where appropriate and encourage cooperative marketing
and/or includes an element of cooperation or partnership.
■ Provide, maintain, operate, or enhance County -owned tourism facilities or infrastructure.
LODGING TAX ADVISORY COMMITTEE REVIEW CONSIDERATIONS
In developing its recommendations, the Committee considers:
■ The estimated amount of lodging tax receipts for the coming year provided by the County
Administrator's Office.
■ Operational adaptations or pivots that ensure future organizational success of tourism related
activities and promotion, in response to the COVID-19 pandemic.
■ Thoroughness and completeness of the proposal.
■ The relationship of proposed services to the areas of high priority identified by the Committee.
■ Percent of the proposal request to the event/facility promotions budget and overall revenues.
■ Percent of increase over prior year Jefferson County Lodging Tax funded proposal if any.
■ Projected economic impact within the unincorporated Jefferson County, in particular projected
overnight stays to be generated in lodging establishments in the unincorporated areas of
Jefferson County.
■ Requirements in State law for use of the tax, and the definitions in State RCW 67.28.080 for
"tourism," "tourist," "tourism promotion," and "tourism -related facility."
■ The applicant's history of promotion success, reporting history and financial stability.
■ Committee member general knowledge of the community and tourism -related activities.
NOT CONSIDERED are requests for
■ Services to be provided beyond calendar year 2023.
■ Proposals from for -profit businesses (however, a government or nonprofit agency contracting
with the County may itself contract with for -profit businesses as third -party vendors).
■ Promotional activities that reach a target audience solely located within Jefferson County.
NOTE:
1. On February 2, 2006, the State of Washington Attorney General's Office issued Opinion #AGO
2006 #4, which clarifies that a municipality may NOT provide advance payment to private
organizations for tourism promotion. Payment must occur after the services have been
performed and documentation in keeping with the contract is submitted to the County.
2. The County may not pay for donated or volunteer services or pay more than the actual cost
incurred by the contracting agency to provide the service.
5. Background Information -
Jefferson County's Lodging Tax.
The Lodging Tax is an excise (sales) tax authorized by State law in RCW 67.28, Public Stadium,
Convention, Arts and Tourism Facilities.
In 1998, the State Legislature amended Chapter 67.28 of the Revised Code of Washington (RCW) to
allow local governments to assess an additional 2% tax on lodging for tourism promotion and/or
tourism -related facilities (sometimes referred to as "the new 2%"). In April 1999, the County
Commission, by Ordinance, increased the County's Lodging Tax from a 2% to a 4% tax as allowed by
RCW 67.28.
Jefferson County's Lodging Tax Advisory Committee.
Per RCW 67.28.1817, the State requires that local governments collecting the Lodging Tax establish
a Lodging Tax Advisory Committee consisting of at least five (5) members:
The Chair — a member of the County Commission or their designee
2 members — representing the lodging industry
2 members — representing activities authorized to be funded by said tax
The Committee's role is advisory in nature, with the Committee's purpose being to advise the County
Commissioners. The Committee must select the candidates from amongst the applicants applying for
use of revenues and provide a list of such candidates and recommended amounts of funding to the
County Commissioners for final determination.
In 1998, the Jefferson County Commissioners created such a Committee, and asked the Committee
to establish an annual process to solicit and review proposals for tourism services eligible for lodging
tax funding. Committee members are appointed by the County Commissioners as part of the
County's regular advisory committee appointment process.
For additional information, contact
County Administrator
Jefferson County Courthouse
1820 Jefferson Street
PO Box 1220
Port Townsend, WA 98368
Ph: 360-385-9100, Fax: 360-385-9382
e-mail: mmccauley(anco.jefferson.wa.us
-END-
2023 Peninsula Trails Coalition/Olympic Discovery Trail Grant Budget
Linda Hanlon, Development Director, contractor
10/14/2022
Trail Ambassador Pilot Project & User Counters
Trail User/Cameras or Eco-Counters - data service (as needed only) 2-4 devices
Trail Ambassador Consultant - User Data Collection Lead - seasonal, 16-hrs/week
Related digital media, volunteer recruitment, outreach/community engagement
about/for the success of this Pilot trail user/trail condition pilot.
Transit, Trail & Biking Maps/Brochures Reprints
Jefferson Transit/Olympic Discovery Trail Brochure Reprints/Distribution 5,000 ct.
Jefferson County Bike Map Updates, Reprints and Dist. 6,000 ct.$4400, updates $800 =
Jefferson County Olympic Discovery Trail Segment Map Updates, Reprints and Distr.
$20,000
$1,000
$16,000
$3,000
$8,000
$1,300
$5,200
$1,500
Travel Destination E-Media Stories - Larry Scott Trail/ODT & east Jefferson Co.: Bike, walk, run, etc. $10,000
Social Media Consultant
$2,500
Photo Generation/Acquisition
$1,000
Travel News/Editorial Stories Consultant
$3,500
Trail Values Data Collection
$3,000
Trail Maintenance, Trailheads, Trail Adopters $10,000
Trail Maintenance Staff Salary - seasonal, 8-hrs/week max average $6,000
Trail Adopter (volunteers) Program Management $1,700
Trail Upkeep Trailhead $300
Porta-potties $2,000
2023 JEFFERSON COUNTY ODT/LST PROJECTS TOTAL $48,000
PENINSULA TRAILS COALITION BOARD OF DIRECTORS 2022
Current Jefferson County Trail Liaison: Commissioner Heidi Eisenhour
Board members reside in both counties and can be reached at:
PTC, PO BOX 1836, Port Angeles, WA 98362
Jeff Bohman, President
Joined the Board: 1991
PTC Focus: After a career with the National Park Service and other employers in a series of natural
resource and watershed management positions, he spent his last nine years before retiring working for
Olympic NP on the Elwha River Restoration project (hydro dam removal, etc.). Retirement is spent on
various recreation and travel experiences, often with family, as well as a variety of community service
activities.
Gordon Taylor, Vice President, East Clallam County
Joined: 2013
PTC Focus: Trail projects. Liaison to the City of Port Angeles.
Background & Hobbies: Gordon worked in heavy industrial maintenance and military testing for 40
years before retiring from Nippon Paper in Port Angeles. He began bicycling after being advised to pick
up lower -impact exercise. This led to riding the West Port Angeles trail before it had a bridge and
paving, and then joining that trail's improvement project and the Peninsula Trails Coalition. Gordon is
also into metalworking, motorcycles, and auto racing.
One of Gordon's favorite quotes: "Those that say a job cannot be done should not interrupt those that
are doing it." —George Bernard Shaw
John Dolansky, Treasurer
Joined: 2010
PTC Focus: Provides the PTC with responsible financial management and reporting to enable it to
succeed in achieving its mission and vision.
Background & Hobbies: Sixteen years as a controller, assistant controller, and data processing manager
in various firms. Owner of John F. Dolansky CPA since 1988. Former Big Brother in Big Brothers Big
Sisters; former Jaycee. John enjoys cycling, traveling, and cooking spicy food.
In John's own words. "Ever since I retired to Sequim and the Olympic Peninsula, my hope has been to
help finish the length of the ODT and showcase it to all cyclists around the world."
Brian Anderson, Clallam County
Joined: 2016
PTC Focus: Corresponding Secretary, Constituent Database and ODT website.
Background & Hobbies: Brian spent his career in sales and marketing. Prior to retiring, he was
president of Vision Bankcard, a merchant bank card provider with more than 8,500 clients. He enjoys
traveling, hiking, and cycling.
In Brian's own words. "I want to give others who love the outdoors a means to discover the wonders of
the Olympic Peninsula."
Bob Petersen, Jefferson County
Joined: 2015
PTC Focus: A jack-of-all-trades, Bob is up for taking on any trail project that needs to be done.
Background & Hobbies: Bob's work life focused on building teams for complex technical project, first as
an environmental engineer, and later in automotive software development. Today, Bob teaches people
how to move using the Feldenkrais Method and is on the board of wind energy startup Regenedyne.
In Bob's own words. "Coming from a long line of fisherman, being semiretired and living on Discovery
Bay is like coming home in a very deep, satisfying way. I'm looking for a way to build community in my
community. Building a trail across the Olympic Peninsula offers a unique opportunity to do that using
the skills and interests I have developed over the years."
Jan Whitlow, Vice President, Central Clallam County
Joined: 2016
PTC Focus: Representing the equestrian community to cultivate shared -use standards and practices on
the Olympic Discovery Trail.
Background & Hobbies: Jan has enjoyed a varied career as an archaeologist, historian, and technical
writer for computer and medical device manufacturers. Horses are her passion. She takes care of a
small herd at her home in Port Angeles. Jan is also a member of Backcountry Horsemen of
Washington —Peninsula Chapter and helps to maintain the trails in western Clallam County.
Jeff Selby, Vice President, Jefferson County
Joined: 2008
PTC Focus: Jeff's current interests are the completion of the ODT in Jefferson County and the annual
PTC fundraiser.
The connection of the current end of the Larry Scott Trail, the first 7 & 1/2 miles of the ODT from Port
Townsend, to the southern end of Discovery Bay is a priority on which there has been great progress
made in recent years. His efforts there will hopefully result in a safe route for trail users in the next few
years in order to bypass a very dangerous section of State Route 20 between Discovery Bay and Port
Townsend. "I'm thrilled to be involved in the effort to complete the ODT over this difficult terrain to
connect to Clallam County.
Born and raised in the Pacific NW, Jeff enjoys both road and mountain biking, skiing, and hiking.
"Having grown up in Port Angeles, I've hiked most of the trails on the Olympic Peninsula, skied on its
mountains and lakes, and cycled many miles on the northern Olympic Peninsula. I've traveled to all
seven continents but can't think of anywhere else I'd rather live and play than the beautiful Pacific
Northwest."
Molly Erickson, Vice President, West Clallam County
Joined: 2018
PTC Focus: Trail projects. Liaison to the Forks and La Push communities.
Background & Hobbies: After 44 years, Molly retired from the US Forest Service with 30 years in
development and operation of recreation facilities and trails. As the former project lead for the
Olympic Discovery Trail on Olympic National Forest, she continues to help link the West End
communities with the rest of the trail system. She also is a member of the Red Cross, is a long-term
care resident advocate, and enjoys her three granddaughters and exploring our created world.
From Molly: "Help us make a Difference."
Merrily Mount, Jefferson County
Joined: 2019
PTC Focus: It gives me great pride , pleasure and purpose to represent my community on the Board of
Directors of the Peninsula Trails Coalition .
My career spans a forty -five-year period of time where I practiced primary care as a family nurse
practitioner in settings around the world and transitioning to retirement in Quilcene, Washington. I
enjoyed my career and had many new adventures hiking, walking and bicycling. I find a great sense of
well-being sharing with nature. We have the best of the best here on the Olympic Peninsula.
The Larry Scott Memorial Trail/Olympic Discovery Trail will link our trail towns together so we can
connect our energy and resources. This trail is an alternate transportation route. This trail will benefit
all of us in many ways and will have a positive effect on our health and well-being.
Hippocrates stated, " Walking is man's best medicine " . Take time and enjoy life in motion.
Goal: To have the Olympic Discovery Trail - "Pathway to the Pacific" completed for all to use.
Rich James, Clallam County
Joined: 2019
Rich worked for Clallam County for 28 years with 25 of those years being in the Public Works
Department.
As the County Transportation Program Manager, Rich worked on planning, property acquisition,
funding, engineering and contract supervision for the Clallam County effort to construct the Olympic
Discovery Trail.
Rich also supervised the County Trail Volunteer effort in support of the trail and the County Chain Gang
work in building the Olympic Discovery Trail Adventure Route segment.
Jim Mantell, Jefferson County
Joined: 2020
PTC Focus: Work on trail projects and marketing.
Background & Hobbies: Jim is currently on the board of the Jefferson County ReCyclery. In 2018/2019,
he was the President of the Cyclists of Greater Seattle, a recreational cycling club. From 2008 to 2018,
he was the co-owner of NetReflector, a Seattle based market research company focused on customer
experience.
For over 50 years Jim has been an active cyclist, biking on less traveled roads throughout North
America, Europe and Asia. In Jim's own words. "cycling improves the quality of life for both individuals
and the community at large"
Erik Rohrer, Forks
Joined: 2021
PTC Focus: Trail Completion & Maintenance
Erik, an active hiker, biker and sailor, has been an attorney and elected judge in Clallam County for the
past thirty years.
Current: Trail Adopter (along with Cari) of a five -mile West -end section of the ODT and a member of
the Clallam County Trails Advisory Committee.
Past: Chair/President of several boards, including Peninsula College, Pacific Northwest Trail Association
and Forks Chamber of Commerce.
Jeff Chapman, Port Townsend
Joined: 2021
PTC Focus: Cross state trails including the Great American Rail Trail; advocating trail towns'
recreational benefits; maintenance and funding of distance trails.
Jeff lives adjacent the Olympic Discovery Trail in Jefferson County with his horses, and has been
involved in its development back to when the railroad was operating. He works for Jefferson County
government with over 20 years addressing property ownerships, and he often commutes to the
courthouse in Port Townsend by bicycle using the ODT.
Being a member of several trail organizations, he has ridden both horses and bicycles frequently on
many sections of the ODT in Western Washington and the Palouse to Cascades trail in Eastern
Washington. He assists with local, state, and federal recreation policy and development.
Andy Stevenson, Clallam County
Joined: 2008
PTC Focus: Trail construction and maintenance west of the Elwha River.
Background & Hobbies: In addition to his PTC board responsibilities, Andy currently serves as the
chairman of the Clallam County Trails Advisory Committee and is a member of the Recreation and
Conservation Office WWRP Trails Advisory Committee.
He is a former president and vice president of the PTC. Andy lives on the West End, where he can
usually be found cycling the local trails, tracks, and back roads. He also enjoys kayaking and hiking with
his dogs. Andy is a Marine Geologist, retired from a 32-year career with the USGS.
PENINSULA TRAILS COALITION 2022 2022 2023 2023 2024 2024 COMMENTS
INCOME
CONTRIBUTIONS INCOME
RESTRICTED CONTRIBUTIONS
UNRESTRICTED
BEQUESTS
SUPPORTING EVENTS
YEAR-END APPEAL
DIRECT MAIL CAMPAIGN
OOT-EAGLEMOUNT
GIVE BIG/GIVING TUESDAY
MAP DONATIONS
TOTAL CONTRIBUTIONS INCOME
INTERESTDIVIDENO INCOME
MEMBERSHIP DUES
GRANTS
TRAVELER'S JOURNAL-P A., SEQUIM
BIKE TUNE-UP EVENT
ANNUAL DOT FUNDRAISER '.
TOUR DE LAVENDER -NET
TANDEM RALLY -NET
SALES/COMMISSIONS
ALPENFIRE ROYALTIES
OLY CELLAR EVENT
ESAY SALES
WEB SPONSORSHIPS
TOTAL INCOME
EXPENSE.
ADMINISTRATION
OFFICE SUPPLIES
LICENSES & PERMITS
" P, 0. BOX & SITE RENTALE
WEBSITES
CREDIT CARD PROCESSING FEES
DUES AND SUBSCRIPTIONS
MISCELLANEOUS
CPAIAUDIT(AUDIT-310K, REVIEW-86K)
INVESTMENT MANAGEMENT EXPENSES
AWARDS & RECOGNITION
DEVELOPMENT
TOTAL ADMINISTRATION EXPENSE
LIABILITY INSURANCE
POSTAGE AND DELIVERY
PRINTING AND REPRODUCTION
. PROGRAM EXPENSE.'
GIVE SIGRUESOAY EXPENSES
BIKE TUNE-UP EVENT
ANNUAL DOT FUNDRAISER
PROMOTION & NEWSPAPER
STRATEGIC PLAN
. DIRECT MAIL COSTS
TRAIL AMBASSADOR PROGRAM
SUPPLIES
VOLUNTEER RECEPTION
MISC. SUPPLIES
PROMO ITEMS
MAPS AND BROCHURES
ANNUAL MEETING
TOTAL SUPPLIES ,
TRAIL EXPENDITURES
TRAIL MAINTENANCE MOR
TRAIL CONSTRUCT. INCL. MAT'L, GAS
RAISE GRANT CONSULTANT
EQUIPMENT
SANIKAN RENTALS
SUPPLIES
SIGNAGE
WORK PARTY FOODISEVERAGES
ECO-COUNTERS
TOTAL TRAIL MAINTENANCE
TOTAL EXPENSE
NETINCOME
87,000
3,000
3,000
50.000
•••«««««
50,000
"""'^""
50,000
.... . »" ACTUAL
41,000
10,000
10,000
JENNINGS 831K:WHITLOWSIOK
20170
20,170
20,170
1,000
1,000
1.000
81.000
81,000
81,000
40K MAILERS
2,000
2,000
2,000
7,500
7,500
7,500
7,000
••>»'•«•"'
7,000
•••.•«"'•""
7,000
........... ACTUAL
_-__----_
290,070
181.670
�Yw
181,870
6,000
6,000
8,000
15,000
"""^'««'
15,000
""""""'«
15.000 ""'••"^«« ACTUAL
66.000
65,000
85.000
3,994
4,500
4.500 ACTUAL
8.000
8,500
6,500 ACTUAL
0
15,000
""•"««"«
15,000 ----'-NO NO 80 RESOLUTION
30,000
30,000
30,000
20.000
•"•.».... .«.
6,000
6,000
5,000
200
200
200
0
1,300
0
6,000
5,000
6,000
8,000
6,000
6,000
�440,864
--_383,170
W 341870
1,600
"«""""'
1.600
•••^"'•'•"
1,600
••'««««« ACTUAL
360
350
350
3.500
3,600
3.500
2,500
2.600
2,600
1.500
11500
1,500
2,400
2.400
2,400
200
200
200
1,000
1,000
1,000
0.000
`^^.•»«..
6000
«««.......
8000
».........
760
760
750
70,000
70,000
70,000
$9,700
89,700
4,661 ........... "
1,127 •...'««...«.
3,000
3,000
ISO
ISO
100
ISO
$30
830
450
460
0
0
21,000
2t,000
16,000 •«»••••«•»•
69.700
5,640 "•"«`••'••« ACTUAL
3,000
ISO
160 AD, FREEBIES
830
450
3,000 •"........... NEW EVENT
3,676 2022 PON INSERT,2023 BROCHURE
0 "••...... "" 2025
21,000 46K MAILERS
SAL OF $20.000
618 "^«"•'^•
700 """'•"'•'
700 - .«>..... ACTUAL
100
100
100
1,500
0
1,500
9,000
•••'••«.....
3,500
3.600
ACTUA4.
0
'...... ""
126
126
11,218-.-.._...__--
4,426
5,925
15,000
55,000
55,000
PART-TIME
148,500
3,000
3,000
50,000
"" ......
113 OF TOTAL
18,000
""'""""^
2,400
2,400
MOWER, DEFIS
4,600
4,600
4,600
500
SW
500
5,000
1,260
1,260 ACTUAL
4,000
5,WO
6,000
0
900
0
196600 _-~--^
12200
71,750
331,884
277.167
_ 206,270
108,980
86,013
136,WO
C 1�4_A 4 a
.46
01
TRA,NSIT
Transit connections along t!
Olympic Discovery Trail / H\/V
For more information about biking A
the Olympic Peninsula
visit: https://olympiccliscover)(trail
OLYMPIC
L)I51COVOY
TRAIL
East
.Sound & Bay
F"' U OLYMpIC
S, cover)l
RAIL
Port Townsend - Blyn
Ir. I
Painting by Larry Eifet
Provided by
Ahdhgh&
!E!NiN WSuLa
coAILS
LITION