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HomeMy WebLinkAboutSDP2013-00051 - DRD MINUTES DRD Minutes 01/21/2009 Attending: Zoe, Stacie, Colleen, David, Donna, Michelle F., Cara ITEM: Gap in Legal Description 921094006—Colleen When the survey/ BLA in 1970 were done his parcel acreage was 4.21 acres. When the warranty deed was recorded 20 day later it referenced as 4 acres. He has a survey showing the parcel showing the gap in the legal description. How does he correct the gap in the legal? Decision: The process is a BLA. Signatures from the adjoining property owner will be required. ITEM: JC Visitor Center Latte Stand 821302001—Colleen Parcel is zoned CF, would an Espresso stand be allowed? Decision: No. Mobile,temporary or permanent beverage stand is not an allowed use in a CF zone. ITEM: Wilderness NW Expand 502083013—Colleen Campground and Kitchen used for retreats is a legal, non-conforming use. Zoning is RR 1:5. They would like to expand by adding a bathroom and meeting center. The meeting center they use now is a tent. Legal, non-conforming use can be expanded up to 10%with a type 1 permit. What is included in the existing campgrounds and the structures? How much expansion would be allowed? Decision: There are 2 types of expansion to be considered; land use and structure. They will be allowed to expand 10%of the land use and 10%of the structure under JCC 1820.260(1)(b). The review process is a type 1 permit. They are not allowed to expand 10%yearly or with each permit. The total expansion is calculated to include all permits. To expand more than 10%a pre-application conference would be required. This will be processed as a C(d) permit. ITEM: Demo Permit—Communication Tower—Colleen Consistency review is not required for a demo permit. In the case of this communication tower demo, would we require a permit? Fred will not require a building permit unless ORCAA requires a permit. Decision: No, we would not require a permit. We would require a letter notifying us of the demo to include the location, address and site plan. The letter will be forwarded to Zoe. ITEM: WSDOT Skiff Access Temp Hood Canal Bridge Project 721022003—Colleen Received an email from Randy Neff,WSDOT, regarding Hood Canal project. The project is located on the NW side of the Hood Canal Bridge. The proposal is for temporary skiff access for repair of the Hood Canal Bridge. The proposal consists of log mats to be attached to the existing boat ramp and a 12 X 50 float to be attached to the log mat. The Shine ferry landing is not an option because of homeland security requirements; no vessel's within 200 feet of a ferry. Decision: Review as a shoreline exemption precedence set in all previous permits. It is to be a temporary use. ITEM: Setback Averaging from shoreline 002352005—Colleen A SPAAD approved in 2002 has expired; the setback had been approved at 55 feet from shoreline bank. There is an existing SFR within 300 feet to the East. How would the shoreline averaging apply in this case? Decision: It would be averaged from shoreline setback 55 feet to the existing SFR to the East. If a SFR is within 300 feet to the West the average would be calculated from the 2 existing SFR to the East and West. ITEM: Wetland Delineation update required to Replace Manufactured Home 4'outside of footprint 801061001—Colleen Replacing a 24 X 56 man home with a 27 X 60 man home. Wetland delineation done in 2004 for the original man home. Proposed Man home will be going outside of footprint; will an update to the Wetland Delineation be required? Decision: Yes, an update to the Wetland Delineation will be required to show the category and characteristics per 18.22. ITEM: NAP—Al's email—Colleen Could we please review FWHC area within a NAP. Decision: Upon application the planner will notify the other agencies for comment within the designated NAP. We will apply JCC 18.22 within the NAP. Review the following website for additional priority species that may be reviewed within the NAP: PH&S Management Recommendations: http://wdfw.wa.gov/hab/phsrecs.htm ITEM: Geo&Wetland vesting Foley Short Plat—Cara This 10 acre parcel is the result of the Foley Short Plat recorded in 2005. A categorization for the wetland was done at the time, and a delineation waived buffer was applied and is noted on the face of the plat under the "notice to purchasers" . Also under notice of purchasers, a condition that any future permits must meet code in effect at the time of permitting. Is the buffer vested? Also, there's a slight landslide hazard, with slopes approximately 10 degrees or 17 percent. A buffer is conditioned in the 2006 COHP permit, but no landslide area or buffer is defined on approved COHP permit. Will a geotech be required? A buffer? Decision: The wetland buffer is vested. No geotech required. Condition the permit with buffer, and state that existing upslope and downslope vegetation suffices. They will need to address stormwater. ITEM: Open Space Timber Apps—Colleen 2 applications were forwarded to DCD from Sherri at the Assessor office. Both are Open Space Timber applications. One has a check with last year's fees and the second is incomplete with no fees. The application with fees was received at the assessor's office on Jan 2 and the incomplete application received Dec 30. How should we process. Decision: Return the incomplete application with updated fees and application required. The complete application assigns MLA and invoice for additional fees. ITEM: WSDOT pre-app—Donna 1. The property on the west end does not have a zoning designation. Does that mean it is tribal land? 2. WSDOT will be working outside the highway right-of-way. Would a Declaration of Restrictive Covenant be needed? 3. The proposed project would be conducted within a flood hazard area. Assume no paperwork, including elevation is needed, but want to confirm. Decision: (1) There is no zoning designation for Tribal property on the west end; (2) No, but the applicant (WSDOT) must have the property owners sign an Master Permit Application, which allows WSDOT the authority to construct project on property they do not own; (3) The project must comply with Chapter 15.15 and be floodproofed, but no paper work needs to be submitted because it is not a structure. ITEM: IMQ SEPA-David Working on response to IMQ brief to Superior court. DA wants to know if the rules and process for permitting IMQ that he cites are accurate. Also, what can be conditioned through a CUP that couldn't with SEPA mitigation? Decision: Yes they are accurate. Point out 18.40.780(1)(f)for noticing a DS. The main difference between SEPA and a CUP is the threshold between "significant" and "minimal." The CUP is a higher standard and could require stricter conditions than SEPA. The permitting process would determine those conditions based upon public and agency input. t- 1-°°\ ITEM: Gusoskeys-HPA Hardship Declaration 701194030-Colleen Hardship declaration and HPA was issued by WDFW. We notified Mr. Gusoskey that a permit was required. The work had already been done. A silt trap is going to be put in this spring. A decision was made to come in for all permitting at one time. I received an email and pictures from a neighbor, Larry Sherman. He also sent a letter to Margie Schirato regarding this issue. He has concerns about the project that was done. Decision: Contact Chris Byres to verify if this falls within the HPA. Follow up: Per discussion with Chris and Donna on 1/21/09, Chris is aware of the situation and will be meeting with Mr. Gusoskey on portions of project that may be out of compliance with the HPA. Mr. Gusoskey is also required to come if for full permitting in the spring for the silt trap installation. Admin ITEM: FPA tracking-Cara Moratoriums will continue to be tagged individually with the application number, approval date and expiration date and the 1CC information regarding moratoriums. These tags can be removed once they expire. Colleen will develop letters for 1.) shoreline/conversion comments and 2.)for when a moratorium will be applied and then Cara will create crystal reports that can then be added to tidemark activities and sent automatically. ITEM: 1/14/09 Minutes They're ready to final and send to distribution list. ' ii:Liz,01 5\(a`OC, Page 1 of 2 CF.(.J a r Colleen Zmolek From: Michelle Farfan Sent: Tuesday, January 20, 2009 9:06 AM To: Colleen Zmolek Subject: FW: Follow Up Flag: Follow up Due By: Thursday, January 22, 2009 12:00 AM Flag Status: Red Attachments: Big Ditch.JPG; Quilcene Jan 19 2009 062.JPG; Quilcene Jan 19 2009 New Canal.JPG Hey Colleen: I'm forwarding this email to you as it is just an inquiry at this time. I don't know anything about it. (Mr. Sherman contacts me as I did a permit for him). The Gusoskey's did get a SFR permit under MLA04-612 that was finaled in 2006. Mo-chi stated in her conditions that this is a Type 3 stream per DNR. Maybe it is really a complaint. Can you check into it? Thanks. Michelle Farfan Associate Planner, FHM Lead Dept. of Community Development 621 Sheridan Port Townsend WA 98368 mfarfan @cojefferson.wa.us 36o-379-4457 360-379-4"73 (Fax) This document is intended only for the person(s) to whom it is addressed and may contain privileged, proprietary or other data protected from disclosure under applicable law. If you are not the addressee or the person responsible for delivering this to the addressee, you are hereby notified that reading, copying or distributing this document is prohibited. From: Larry Sherman [mailto:shermld @comcast.net] Sent: Monday, January 19, 2009 8:16 PM To: Michelle Farfan Subject: �1 Dear Ms. Farfan (Michelle): The following is a copy of the note I sent to Marjie Schirato regarding the construction at East Bay Quilcene involvinging John and Carol Gusoskey's diverting the stream that runs to the south of their property. Can you shed any light on this for me? It is a rather large construction, I will attach a few pictures.Thanks for any insight you can give me.The work is done and seems inappropriate to me. I wonder if anyone else feels this way? Thanks, Larry Sherman 1/20/2009 • • ° Page 2 of 2 The following is my note to Ms. Schirato: "I requested and received a permit to reinforce my rip rap wall at 183 Wampum Point Road in Quilcene about 6 months ago.Thank you for your help with this.The reason I am writing is that I became aware of a project 3 lots down from mine (I am at 183 Wampum Point Road,just off of Lindsay Hill Road and East Quilcene Road intersection. My lot is on the water and of course I realize this engenders special attention to the marine habitat. The project 3 lots down from mine involves at rather large excavation done with some heavy equipment in which a small stream (which I have been told is salmon spawning habitat) has been diverted from its natural course running more or less directly west into Quilcene bay at the sand spit there. An 8 or 10 foot wide ditch has been dug and now makes a right angle in front of the Gusoskey's house and runs across the front of their small rip rap wall into the bay behind the sandy projection of beach.The diversion is quite a big change and actually passes onto the property of the Gusoskey's neighbors to the north (Kathleen and Reimer Douglas).The Douglas's were not aware of this operation and I am surprised that a construction which diverts a stream onto adjoining property would be allowed without some notification of those involved. Can you inform me of whether this was permitted by your agency and why notification of those in near proximity who would be affected was not made?Thank you for looking into this matter. Protection of the marine habitat is important and I thank you for your efforts. 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M/f?? .2 ,' T' • .%t_ . . t - '' e t ja 11 �.tAlb ,4 / ',• .'t ��''t � 4' .. t -•y„- •14 ,, tt �-t, ;. ‘-‘416 r�1■ r.• - .a� - t� + •.' I r. •. :•••••'41., a • ■ t * M a r+ • � , ,1 t 1 ti �` (, • ;t•."-44,;.:4,4--1�t f 1 .,, r ir t� ,a�tA1f ,, ' 1 ,'it:„..9",''..`".• ',:.,., • ' . • ' .r t t I ". 1 ,. iR ` •,5 • ` .{. b • , ' 4. 4i A�'� .- is'' r S t 1 ' , ra''! i Sf II 1• �• t '. "*'t . ,` ° ' ' •) t, DRD Minutes 12/24/2008 Attending: Stacie, Donna, Colleen, David ITEM: Mildred Donald Septic (901051008)- David They are repairing an old septic by installing three new drainfield trenches in a mapped landslide hazard and within Shoreline Jurisdicition. Do they need a Geotech? Decision: No,just a shoreline exemption. ITEM:Grace Church Modification (821171005)-David They applied for a modification of an approved conditional use permit to change the access from Osprey Ridge Drive to Oak Bay Road. Jim Pearson wants to have a meeting with us and David Alvarez to discuss potential legal issues because this may be an application that we cannot approve as proposed. Decision: Set up the meeting. ITEM: Rezone (962233004)—Colleen Currently zoned Rural Forest (RF), would a rezone be possible to RR:20 or AG? Under Ag he is allowed to raise livestock (horses) and board in RF but not farm workers housing. He is interested in housing for temporary workers who would be shoeing the horses. Is there anywhere in the code that allows this? He will have a SFR and ADU which he does not want to use for temporary housing for workers. Decision: To rezone from CF to AG it would have to be proven that soils can not support forestry. It is unlikely that would apply as the 2006 aerial indicates the property is heavily wooded. Regarding the temporary housing issue review the Equestrian center of the code and small scale tourist rec JCC 18.20.350. CF zone campgrounds, camping facilities, are a C(d) permit. CF zone rural recreational lodging or cabins for transient rental are a "No" use. ITEM: Shoreline—Stormwater/SPAAD (938100318)—Colleen When applying for a SPAAD to be vested in the current code should he apply for a SDP at the same time? This will be an engineered Stormwater plan for a tightline over the beach. Decision: No, he would apply for the SPAAD and be vested in the Stormwater manual at the time of SFR application. The tightline could not address the size of pipe and system with out the SFR application. ITEM: Shoreline—HPA—Hardship (701194030)-Colleen John Gusoskey received a Hardship Declaration by WDFW under RCW 77.55.021 and a HPA. This permit is to clear the channel of a "F" stream. Future work will be required along E. Quilcene road for the installation of a silt trap to prevent this from happening in the future. Will a permit be required now for the HPA. The work has been done. Decision: He will be required to come in for permitting. This may be done at the time of the silt trap installation. ITEM: Zoning - Permit Produce Stand (901142021)-Colleen This site is zoned neighborhood visitor crossroads. In 2004 it was permitted for a Produce stand and espresso stand. They would like to open a produce stand in the building as before, and outside temporary produce stand and an espresso stand (possibly mobile)or in the same spot. What permitting would be required? Decision: Type 1. consistency review. They would have to address the landscaping on the site plan and EH would review. Send them a copy of the 2004 permit. ITEM: Zoning—Comm Forest (702162000)-Colleen Parcel is 270.88 acres; could it be divided under JCC18.35.040(1). Decision: Need to check with the assessor to verify if they have more than one parcel. If it was combined for tax purposes. It would fall under this within this portion of the code. The CF density of 80 acres would have to be maintained. ITEM: Zoning-Comm Forest/Rural Forest(712331001) -Colleen A non profit organization is buying portions of a parcel zoned CF& RF to give to the Hoh River trust for a conservation easement. Can they do a BLA between CF & RF zones? Would they require a survey? Decision: Colleen needs to check with the assessor to verify how many parcels may be within this one parcel. They can do a BLA between CF& RF. Yes a survey will be required. ITEM: Zoning Comm Forest (613134001)-Colleen Same questions as above parcel. This BIA would be between CF & RR 1:20. Decision: BLA are not allowed across zoning districts. JCC18.35.040(1) would not apply if the resulting parcel would not meet the density of CF 80 acres. JCC18.35.040(4) may apply if they are sponsored by a public agency. Check with the assessor to verify how many parcels may be within this one parcel. ITEM: Zoning Comm Forest(613124001)-Colleen Same question as above parcels. Check with Assessor to verify how many parcels may be within this one parcel. JCC 18.35.040(4) may apply if sponsored by a public agency. f � DRD Revised Meeting Minutes 10/08/2008 Attending: Stacie, Cara, Colleen, Donna, Michelle, Terry, Zoe, Susan ITEM: Herold SFT-Plat Cond vs. Geo Rec Cara The item is a building permit in Glenview Short Plat with a stream and two slides. Three are recorded in Notice to Title; a) slide,b) shoreline buffer & c) stream buffer. Open space was created on stream buffer and slump area setback. Streamside buffer includes the slump slide. A geotech report was completed at the time of plat. There is a stream buffer and a slide buffer. The "marine bluff buffer" includes requires al0 foot setback from the top of the slope. The building envelope noted on the plat begins at the edge of the "marine bluff buffer" and combined "slump area" and stream buffer open space. They are outside of shoreline jurisdiction but site plans don't depict this (doesn't show OHWM or top of bluff, etc). Geotech report notes two slides; and states that permanent structures should be 50 feet back from the top of the bluff, which is in contrast to the face of the plat"marine bluff buffer" The current site plan shows stairs and rockery as existing in the"slump area" and two dry wells are proposed in the slump area. They are also proposing 593 cubic yards of fill—will SEPA be required? The site plan was prepared by a professional, and then the applicant submitted a revision, revising the professional plan and excluding portions of the plan(original size was larger than 11x17, revision is a copy of the original only capturing 11x17 of the plan. DECISION: The applicant may abide by the existing recommendations in the geotechnical report prepared for the plat (as to setbacks) -the current geo-tech report on record that it is 40 feet from the buffer (the buffer extends 10 feet from the top of the bluff) or obtain an addendum to the geotech report that addresses what is happening in the area currently. An engineer needs to design the stormwater plan for the high landside area- stormwater plan for today's standards. They have been vested in the building envelop,but the geotech recommendations need to be followed. It's outside the shoreline jurisdiction so remove the shoreline case and determine at the end if a refund is due. Forward the fill information to the building department, who may require engineering for the structure. The site plan will need to be revised by the professional originally submitting the plan. Zoe will forward language about geotechnical and engineering agreeing with each other (for the info request). ITEM: Williams (SPAAD) 021332005 Michelle A SPAAD on East Marrowstone Road is shoreline property. They can meet a 55 feet setback required by the geotech report and they have a large building envelop. Code: 18.25.410 2b&h. Eagle plan is the permit conditioned on an Eagle Plan if it is required? DECISION: A revised site plan is needed. Check to see if the top of bluff is accurately depicted when completing a site visit. A map of the topo lines show the bluff isn't a straight line so they need to depict where the bank is on the plan. We want to know if an eagle plan is required but don't need to hold up permit; show a finding for eagle if required. ITEM: Coker 940800004 Michelle Property is on Ridge Drive in Cape George; single family residence and addition to the garage. They show a 5 foot set back to Goss Road. Goss Road is a private road in parts but its county road by this property. DECISION: Planner is meeting today with client. Send information to public works. ITEM: Cote (SPAAD) 021321053 Michelle Do we need an eagle plan? DECISION: We want to know what is required and can make it as a condition of the permit. ITEM: SDP Exempt Process Michelle Marine permit for buoy in Oak Bay; send reviewer packet to Margie and Jeffrey and Jeff Schreck, Corp of Engineers-Ronald & Mark at DOH. Mystery Bay buoy's are on hold. DECISION: Send packet for 14 day review to appropriate parties. ITEM: ZON08-15 Beckett Pt SPAAD Zoe Southern portion of Beckett Point with septic connection on lot 39 but not lot 40. Randy doesn't want to approve this because they don't have a septic connection. They may be able to get a septic connection if a few years and don't feel we should deny the permit because they don't have one yet. DECISION: JC should be able to issue permit with a condition that if they are unable to obtain a sewage connection then it would be null &void. Include this wording and send to Randy to show what has been done in the past. A parcel warning tag would be appropriate. A SPAAD requires a sewage connection. Also,the Dept of Arch requires a survey on these parcels. The road approach application is in. Parcel tag with a tag that doesn't allow anything to be issued. ITEM Tree Removal Shoreline 021203006 Colleen Has permit with DNR to remove some danger trees and there are trees surrounding the house and by the water that they want to be removed. Logging has been completed now. Moratorium expired in May 2008. DECISION Call Ross to see if there is a permit with DNR to verify and to explain conditions of the shoreline jurisdiction currently and if he has anything else to add. Ross may be able to say if they are danger trees. It's in shoreline jurisdiction in a high hazard land slide area. Tree removal would be at their risk and they may want to plant something else in this area. It they are taking a tree down to a stump then a geotech is needed. An arborist can determine if a tree will survive. Must show how they are preserving vegetation in shoreline. ITEM Sign Bench & fence Wetland 921089011 Owner wants to put signs on the beach in the tidelands that say it's a private beach. It's next to public land and JC puts up a sign in the summer but takes it down in the winter. The way it is marked it gives the indication that people can walk in the area and there are several trails in the area. She would also like to put pilings into the water and fence through the wetlands and mud flats to mark her land private. JCC 18.31.52 signs may be exempt. The use is commercial non- conforming use in residential zoning. DECISION: Ask the county (or the state)what they do with signage. What is happening with the adjacent property, grandfathered, approved? Who owns property in the area? Is it all park property? A recreation facility should have adequate screening from private land. Ask Jeffrey Stewart about what is allowed. JC doesn't have much regarding signage in the code—"d"talks about provisions and"f" speaks about signs. It wouldn't be an exemption. Groins would work to keep people out but can the property be fence off? A sign isn't development so no permit required. A surveyor could mark the boundary of her property. She could ask the park about putting up additional signs and she could offer to maintain them. SMA doesn't mark wetland boundaries. To install pilings she needs a pre-application conference with a SEPA exemption with HPA (call Margie). Fence in wetlands (mudflats). To be a wetland it needs to be vegetated. A fence is considered a structure and they would need to be 30 feet from high water. Corps of Engineers must review also. • ITEM: Stormwater Permit required? Hoh Tribe 613284007 Colleen Harold Miller from Hoh Tribe purchased parcel from logging company recently. There is a railroad easement going through the property. They are having a future educational center on the property. A 60 x 60 area of gravel will be added. They will have a grand opening for the future educational center to be developed once the property goes to the tribe. DECISION: They don't need a permit but reference the thresholds for event. ITEM Stormwater PUD 959100108 Colleen Jim Parker asked about a parcel behind PUD. Is a permit required for a slab to put in a treatment facility in the future and possibly install a pole building? There was a stream showing on the property but is no stream there now. There is a large discharge pond already on the property but he says there isn't any water in it. It is next to where the slab would be built. Natural flow is through Sun Field Farm. Susan and Angela have visited the site and are aware. The treatment facility/tanks could be phased in. The pole building may or may not be built. The slab could be 40 x 60 but as small as 10 x 15 feet if no permit is required. It's in a critical aquifer recharge area. Well drilling isn't reviewed by JC but by DOE. DECISION: We should acquire more information about what he is doing with the property. He doesn't need environmental review but he should speak to Fred about what may be required in the future. A building permit may be needed for installation of the tanks. They can pour a pad but they may need permits depending upon what they are going to do later with the pad. They need conditional use criteria for a minor utility development permit in the future for development and a pre-app would be necessary. Let them know the building department would need to review and when they build in the future they need to make sure that the building department could approve it in the future. DOE will be working with them to update the water system. ITEM: Outdoor Storage Permit 402232066 Colleen There is a short plat on the property. A commercial oyster business wants to store oyster seed shells on the property. It is zoned RR: 1: 5. Agriculture zoning uses may apply. They have landscaping on site and they are outside critical areas. They want to do their own CCR's with vegetation. It's surrounded by trees and no land disturbing would be necessary. Aquatic processing would not occur on property only storage. Agricultural warehouse (public) vs. outdoor storage. Is there a plan to expand in the future? DECISION: Aquaculture uses and activities applies to allow use (Table 3-1). However,both outdoor storage and processing are a"no"under code. A consistency review to evaluate the screening that would be used for the shells. A DOT review to evaluate the trucks coming in and out to deliver. Additional information may be required for more information about the size and how much they want to store. The Code that applies is Aquatic Animal Processing Plant and Storage so it's "no"on the use for storage and it's not the intent of the residential zone but more for an industrial zone. ICY s ITEM: Shoreline/GMA Stream Dredging 701194030 Colleen A creek identified by Ross as a Type III. A mitigation for reduction of setback was done. Logging was completed upstream and the creek over flows it's banks, pooling and undermines his bulkhead. It is over flowing on newly planted trees that are near the shoreline. It's in shoreline and GMA jurisdiction. He would need to dredge the whole stream to clear it. There is a culvert on the property. This is similar to an adjacent property issue. DECISION: Streamline fish enhancement plan may be encouraged and refer them to Al Latham or WDFW. If it is subject to SEPA, then Al can do that process. They need an HPA, a Shoreline . Exemption (if under a certain amount) and if WSFW will endorse it for Streamline Fish Enhancement (or local conservation district)then he doesn't have a fee for the shoreline exemption (and review)Turnaround would be faster. We would issue a shoreline exemption and would be doing the review for both (no CASP required). ISSUE: Forest setback Variance 702142001 Colleen/Fred DECISION: Reduction granted ADMIN: Jamestown Contact: Leann Jenkins (Planning Director) is the contact for Jamestown not Kathy Duncan. COM Cases: Clarify; don't close out a COM case until final zoning is done on the stormwater permit. We want to make sure they have done the work. COM will stay in pending until we know the work has been completed. If you are the contact keep the case otherwise it goes to archives. COM files are in Ryan's old work station. Albert will be starting as an intern and using Ryan's old work station and will be working to improve wetland mapping and working to get GIS certificate. Flood Elevation when needed? Donna works on stairs to beach, stairs, and decks. Stairs to beach & docks must be constructed properly and don't need a flood elevation certificate. Mason County Determination of Nonsignificance (WAC 197-11-340): Route to Stacie first for review. Report will go to Joel for review next. DNS report to be filed in correspondence. Priority List: If it is waiting on applicant then stop the clock. Notify other agencies if we are waiting on them and update the case to say that we are waiting for information. If information is being requested can let the applicant know that an information request is being requesting. Take the oldest and cases in FF. SEPA/Staff Report: Does anyone have something for Zoe to review? Donna does. Eagle Plans Shoreline &New property owners: For next week Septic app: For next week Staff Report/Shorelines: For next week (Donna will check with Zoe) LPR Work Plan: Handout to planners with LPR projects. So you know who the contact is on these projects. I DRD Revised Meeting Minutes 10/08/2008 Attending: Stacie, Cara, Colleen, Donna, Michelle, Terry, Zoe, Susan ITEM: Shoreline/GMA Stream Dredging 701194030 Colleen A creek identified by Ross as a Type III. A mitigation for reduction of setback was done. Logging was completed upstream and the creek over flows it's banks,pooling and undermines his bulkhead. It is over flowing on newly planted trees that are near the shoreline. It's in shoreline and GMA jurisdiction. He would need to dredge the whole stream to clear it. There is a culvert on the property. This is similar to an adjacent property issue. DECISION: Streamline fish enhancement plan may be encouraged and refer them to Al Latham or WDFW. If it is subject to SEPA, then Al can do that process. They need an HPA, a Shoreline Exemption (if under a certain amount) and if WSFW will endorse it for streamline Fish Enhancement (or local conservation district) then he doesn't have a fee for the shoreline exemption (and review) Turnaround would be faster. We would issue a shoreline exemption and would be doing the review for both (no CASP required). 0 Page 1 of 1 Colleen Zmolek From: Cara Leckenby Sent: Wednesday, October 08, 2008 12:16 PM To: Colleen Zmolek Subject: 5/07/2008 DRD minutes re: Dr. Palmer property Hi Colleen, After the DRD meeting, I called Dr. Palmer to relay the following info: Item: Cara: Dredge: 701194010 This parcel is on the Coyle Peninsula. The proposal is to dredge the stream. This is a Type F stream with a 150' buffer. Public Works repaired culverting in the area at some point in the 80's/90's and used to dredge the stream, but they are no longer doing this and the owner is now experiencing flooding in the basement of his home. What permits would be necessary for this project? Would we even allow this? Decision: The dredging may not be allowed. He may need to come up with other alternatives to remedy the flooding. He could consult with F&W to see what they would allow. He could also do a CASP or a habitat management plan to work in the buffer. Bank stabilization will need to be looked into under the FWHCA section of 18.22. A shoreline exemption may be required for work within shoreline jurisdiction and an engineered stormwater plan will be necessary for work that would stop the flooding. The plat will need to be looked to see if ESAs were addressed on the plat (post meeting, Cara confirmed that there is no plat associated with this parcel). Assistant Planner, Development Review Division _ Jefferson County Department of Community Development C 621 Sheridan St Port Townsend WA 98368 cleckenby @co.jefferson.wa.us 360-379-4469 All e-mail sent to this address will be received by the Jefferson County e-mail system and may be subject to Public Disclosure under Chapter 42.56 RCW. C eMY\ d " 10/8/2008 Colleen Zmolek From: Cara Leckenby Sent: Wednesday, October 08, 2008 12:09 PM To: Colleen Zmolek Subject: FW: Meeting Today Cara Leckenby Assistant Planner, Development Review Division Jefferson County Department of Community Development cleckenby @co.jefferson.wa.us 360-379-4469 All e-mail sent to this address will be received by the Jefferson County e-mail system and may be subject to Public Disclosure under Chapter 42.56 RCW. Original Message From: Cara Leckenby Sent: Thursday, May 01, 2008 1:47 PM To: 'Palmer, Robert' Subject: RE: Meeting Today Hello again Robert, I have taken a closer look at your issue and will need to speak with the administrator about actions that might be taken within Jefferson County Jurisdiction. Our administrative meeting is next Wednesday, and I'll try to get back to you as soon as possible after that. Again, in the meantime, you're welcome to begin either of the processes I mentioned below. The following agencies may also have interest in the project, you will need to contact them directly for further information: Washington Department of Fish and Wildlife Region 6 Telephone 360-696-6211 U.S. Army Corps of Engineers Seattle District Regulatory Branch (206)766-6439 Washington State Department of Ecology Southwest Region 360-407-6300 Thanks, Cara Cara E. Leckenby Assistant Planner, DRD Jefferson County Department of Community Development 360-379-4469 All e-mail sent to this address will be received by the Jefferson County e-mail system and may be subject to Public Disclosure under Chapter 42.56 RCW. 1 • Original Message From: Cara Leckenby Sent: Thursday, May 01, 2008 7:59 AM To: 'Palmer, Robert' Subject: RE: Meeting Today Hi Robert, Thanks for your patience and your well wishes. This week is exceptionally busy as I am training my replacement today and tomorrow. You're in my workflow of folks to respond to (I respond to inquiries in the order that they were received) , and I should have some basic Jefferson County Code land use information hopefully by the end of the day tomorrow. Did you speak with the building official (Fred Slota) about the state of the house? I want to caution you that I cannot put together an exhaustive list of permitting requirements and contacts for all agencies that might be involved in permitting, as that type of response is outside of my scope. I can make two immediate recommendations, however. One suggestion is that you may wish to check in with the Washington State Office of Regulatory Assistance which is a good resource for determining other agency permitting requirements (the purpose of the site is to be a "hub" for permitting through state, federal and local agencies - I can make appropriate responses for Jefferson County Land Use issues, but not for Building Division issues, Health Department issues, State or Federal issues) . The ORA is on the web at http://www.ora.wa.gov/. My other suggestion is that you apply for a pre-application conference with the Jefferson County Development Review Division. I can answer very general brief inquiries, but if you apply for a pre-application conference, the planner assigned to the case will be able to take a very in-depth look at your issues and concerns. With shoreline issues (the property is shoreline and involves a stream) , the pre-application conference will be held on site and in addition to the Jefferson County planner reviewing your issues, will also bring representatives from the Washington Department of Ecology and the Washington State Department of Fish and Wildlife, which will necessarily give you far more information about the issues you may be addressing. A pre-application conference may be a good first step in order to determine the scope of the permitting process(es) in this case (including timelines, permit processes (for some state agencies as well as for Jefferson County) , permit application materials and fees) . The proposal can be very conceptual in nature, but the more information you're able to supply, the more appropriately we can address specifics. A pre-application conference will also bring WSDOE and WDFW on site to establish those departments approval of County recommended permit process (DOE has final approval of and shoreline conditional use permitting and shoreline variances, and may appeal the County's approval of a shoreline exemption permit) . The pre-application conference will be set up by a DRD planner, who will coordinate the presence of representatives from all appropriate agencies (DRD, the Washington State Department of Fish and Wildlife and the Washington State Department of Ecology) as well as the applicant and any agent designated by the applicant. Pre-application fees for shoreline permitting are currently $262.00. If the Jefferson County Environmental Health Department is required to be present, an additional $140.00 will be required. I've attached the required forms for a pre-application conference (pre-application form and site plan template) , which may be submitted along with fees ($262.00) to a Permit Technician in our front offices here at the Department of Community Development (621 Sheridan Street, Port Townsend, WA 98368) . A planner will be assigned within two weeks of receipt of the application materials, who will then begin coordinating the date and attendees for the conference. Thanks again, and I'll respond as soon as possible with the relevant codes that you may be addressing through Jefferson County permitting when undertaking this project. 2 Cara Cara E. Leckenby Assistant Planner, DRD Jefferson County Department of Community Development 360-379-4469 All e-mail sent to this address will be received by the Jefferson County e-mail system and may be subject to Public Disclosure under Chapter 42.56 RCW. Original Message From: Palmer, Robert [mailto:rpalmer @ jgh.org] Sent: Wednesday, April 30, 2008 8:53 PM To: Cara Leckenby Subject: FW: Meeting Today Hi Cara, I know you must be busy, but my under my house is still flooded and I haven't heard from you. Help! P.S. Congratulations on your success with Habitat for Humanity! Bob Palmer rpalmer @jgh.org 360.316.1004 cell Original Message From: Palmer, Robert Sent: Mon 4/28/2008 5:54 PM To: cleckenby @co.jefferson.wa.us Cc: Subject: Meeting Today Cara, Thank you for taking the time to meet with me today about the flooding on my property at 1954 East Quilcene Road in Quilcene. I'm sorry that we didn't have a bit more time to meet. I would appreciate a set of instructions on how I can go about solving the silting problem in the seasonal creek that makes up part of my northern property line, both in the short term, and in the long term. Please provide specific information on who to contact, how to contact them, what should be requested and expected of each contact, and the order that I should make the contacts. I left my contact information with your receptionist regarding an emergency determination of non-inhability of my home in Quilcene, but so far I have received no contact. Maybe you could help with this. I also got out of your office without leaving a copy of the plat plan for my parcel. If this would be helpful to you, I'll return and ask your receptionist to copy it for you. Again, I appreciate your efforts on my behalf. If you think that it would be helpful for us to meet and review this information in person, please don't hesistate to contact me and I'll return to your office. Bob Palmer 360.379.0735 home 360.344 .3700 office 360.316.1004 cell 3 rpalmer @jgh.org 4 Revised DRD Minutes for May 7, 2008 Attending: Cara, Colleen, David, Debbie, Michelle, Stacie, Zoe, Item: Michelle: Short Plat; Pre-App; 021201001 This pre-app is for a two lot short plat. This is a 20 acre parcel. There is a moratorium for subdivisions on Marrowstone Island. Should Michelle write a letter stating that there is a moratorium in effect on subdivisions and that a Pre-App is not applicable at this time? Decision: Yes. The letter should also state that there is a process (a UDC Amendment) to lift the moratorium after public water is available. Along with that process, a pre-app would be preferred. Item: Michelle: Public Works Dept: BLA vs. Plat Alteration Michelle wanted to make sure that a BLA will be allowed. David Alvarez is ok with this per an email from him. Decision: Stacie confirmed this. Item: Michelle: Scott: 601324007 This is an application for an unheated yurt to be used for "storage". The problem is there is a 15' setback. The deck is within the setback. The shoreline bank is approximately 80' high. The geotech is recommending the 15' setback. According to Molly and Frank, the deck is within the setbacks and does match the site plan that was submitted. The yurt is very close to the 15'setback. Where do we go from here? Decision: The deck needs to be re-located so that it is out of the setback. An additional info request will be sent requesting that the site plan be revised and the deck re-located. Item: Cara: Brinnon Community Center: 602353017; Add Visitor Desk? They would like to add a desk to the existing center that was reviewed in 2001, which would function as a "visitor center". It is zoned Rural Village Center. Do we need a review for this? Decision: This is an existing use and the addition of a desk to the existing structure would be an accessory use to the motel/community center. No MLA will be required, a building review may be necessary (fire and life safety). Item: Cara: Dredge: 701194010 This parcel is on the Coyle Peninsula. The proposal is to dredge the stream. This is a Type F stream with a 150' buffer. Public Works repaired culverting in the area at some point in the 80's/90's and used to dredge the stream, but they are no longer doing this and the owner is now experiencing flooding in the basement of his home. What permits would be necessary for this project? Would we even allow this? Decision: The dredging may not be allowed. He may need to come up with other alternatives to remedy the flooding. He could consult with F&W to see what they would allow. He could also do a GASP or a habitat management plan to work in the buffer. Bank stabilization will need to be looked into under the FWHCA section of 18.22. A shoreline exemption may be required for work within shoreline jurisdiction_and an engineered stormwater plan will be necessary for work that would stop the flooding. The plat will need to be looked to see if ESAs were addressed on the plat (post meeting, Cara confirmed that there is no plat associated with this parcel). Item: Cara: Greenpod Sales & Showroom: 942903203 The proposal is to install a Greenpod home as a temporary structure. What permits will be necessary. Decision: The use would be an allowed use as it can be considered retail sales etc. If they are installing the home on site while "selling", a consistency review and a building permit will be needed for this project. The project will also need to meet setbacks, parking requirements, and bulk and dimensional standards. Because of the commercial use, PW will need to be consulted to find out what the stormwater requirements will be. If they are not "installing" the home (not permanent) and are storing the greenpod on a licensed vehicle or truck bed, then Fred needs to be consulted to see if a building permit will be necessary, but land use would not review and the bulk and dimensional standards would apply. Item: Cara: PT Paper Mill: Fences Proposed; Shoreline; 001152033 & 001164020 1. The Paper Mill and Homeland Security want to put up a fence. What permits will be required. The shoreline designation is an urban designation. 2. The second fence is in the parking lot of the mill. The mill wants to repair and upgrade the fence so that it is sturdier. The fence is in shoreline jurisdiction. Decision: 1. Shoreline Urban designation has a 15' setback for all structures. If the fence was in between OHWM and the 15' setback, the fence can only be up to 42" tall. If the fence is land ward of the 15' setback the fence can be as high as 35'; except if the fence is over 6' tall then it would require engineering and a building permit. A shoreline exemption permit will be necessary if the fair market value of the structure is less than $5718.00. 2. A shoreline exemption permit would be necessary if it is within 200' of the OHWM as a maintenance and repair of existing structure. Item: Cara: LaFavour: SPAAD; Wetland and Landslide Hazard Areas 1. This is in Dabob Bay. There are no wetlands mapped. Zoe and Cara did a site visit and noticed seeping and a spring. Donna confirmed that this was a possible wetland through photographs. Donna recommended that she could go on site and confirm that this is a wetland or we could request that the applicant hire a biologist to do a review of soils, categorization and/or a wetland delineation. 2. This is mapped as a high landslide hazard area. The geologist has narrowed down the landslide area to an area of clay as noted in his mapping associated with the report, which he calls "high landslide hazard". He has proposed a minimum setback of 75' from the bluff edge. Currently the buildable area is 9' from the noted "high landslide hazard area" of clay. Will we require a standard buffer from the clay area as the boundary of the landslide hazard area? Decision: 1. Cara will do an additional info request for a wetland review/categorization or delineation and Donna will confirm later after the report is submitted. The possible wetland needs to be confirmed and what category it is. 2. The old JCC says that a 30' setback shall apply from the extent of the landslide hazard area, so yes, the buffer will be applied from the edge of the clay area, although the administrator can reduce the buffer to no less than 15' administratively as long as it does not negatively affect the critical area with the geologists recommendation. ADMINISTRATION 1. Stacie: Adult Business Moratorium An adult business moratorium was signed on May 5, 2008 and is effective immediately and is effective for six months. Ryan Hunter is the planner for this project. This is an interim code. 2. Stacie: Side Setback Stacie wanted to clarify the required 5' building setbacks. Stacie can administratively reduce the setback six inches per JCC18.40.640 and JCC18.40.020. 3. Stacie: Walk-In Hours Stacie is starting to provide walk-in hours in her office for when people have shorter questions that need to be answered. Please reference Stacie's calendar for these times when she will be available. • Page 1 of 1 Colleen Zmolek From: Al Latham [al @jeffersoncd.org] Sent: Wednesday, December 24, 2008 12:27 PM To: Colleen Zmolek Cc: Henry Palmer; John Gusoskey Subject: Gusoskey Attachments: Gososkey Project.xls; GusoskeyB.JPG; gusoskeyA.JPG Hi -attached is a spreadsheet with "channel profile" chart showing the excavation of the creek channel. At station 503 the existing channel bottom is higher than the ground level at the adjacent Palmer house (oposite side of creek from Gusoskey), so to prevent flooding of the house the channel needs to be dredged. The large sediment load is the result of upstream land use - I believe there was a road failure on Lindsey Hill Rd. several years ago that may be contributing to this sediment load. The Palmer's have papers on a court settlement with the County years ago that indicates the county has some responsibility for maintenance of this stream channel, which John has shared with Commissioner Austin and Public Works- don't know if he shared copy with you. Anyway, they are evidently not holding the county to the court settlement at this time since they are prepared to do the work themselves, but they are hoping that the court settlement would at least help expedite the permitting process Also attached are some photo's. Anything you can do to expedite this would be appreciated by the landowners. Al Latham Jefferson Co. Conservation District 205 W. Patison St. Port Hadlock WA 98339 al @jeffersoncd.orq www.jeffersoncd.orq 360-385-4105 12/24/2008 �n A ''e,. "'' s ` - y •r�`' yas' .,�X , w /` 4. 70.. • R .� . T+ e , S.: YA .a [.s• ,mn� j7 d! Y• t 1 ".' a.• 7," ' z � .A1 J • 'f r; 19r ^r Ar, '.ti -fi k I t '� .t•` t e7., 7 .. f„ c+ '1 +l r` i --� "g r W "^ 7 ' ' ... RR■77 .. tY"•C. •. t ' :s 14 Yin -'` „„.„„ ,k ,:�$f' a 4 �. �. �� � • t "IMF: '.,�, 'e � j,c -• r f 4 ,.",-.. �,� � x< `, . ' t g."�j} ,fit 1 7 L �+^.:� a� -:r ! J°t .,, 9 !' .,►'..i. r*, �� t it�far4 ;y i M �r ,..yeses , „+•+ �.. • cYjL \°� :�' # A ^t. ar' tom '` y 7J,.• %$"at* 1e. ) ' " bra `: '� ,:r.. it . r�,•fir . J w 1; •.' ' '' y ;"•pr .cam .. r"7a . • J-'4,'".•.-Y.4'.'1'', .., ..,,..., /...4. 7,.,,,,a, . 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Construction Inspection-Materials Testing- S„,,, a IHar-0 NT/ (360)452-849,FAX(360)452-8498 MEMO June 13, 2012 TO: Donna Frostholm FROM: Kathleen Douglas RE: Shoreline restoration Hi Doper First let me thank you for meeting with us last Thursday. I realize that in the scheme of things are issue may not seem important, but to my husband and myself it is extremely important and something we lose sleep over. Justin Wilson at NTI said that he was contacting Margie Shirato at DFW today so hopefully this will go smoothly. I'll keep you informed. Enclosed please find a flash drive with numerous photos (right click on properties and use the details tab to find the date), and other dots listed below. It] Pre&post dredge photos 6/13/2012 9:48 AM Microsoft'1.ctd D.,. 7,143 KB L7�Topigraphic maps 6/13/2012 8:49 AM Microsoft V.:ord D.., 6,859 KB I-'l] Photo with property lines v1.0 6/13/2012 9:49 AM Microsoft PowerP.. 3,814 KB Jeff County Shoreline Restoration Plan 6113.x2012 9:03 AM Adobe Acrobat D... 2,157 KB 1977 &later site photos with annotations 6/13/2012 8:50 AM Adobe Acrobat D.,. 1,922 KB County DEW records from attorney 2/3/2012 10:09 AM File folder Photos pre-dredge, dredging; recent 6i13,2012 9:04 AM File folder If you need anything else from me, please do not hesitate to ask. We just want the beach restored. Sincerely, Kathleen Douglas I 206-335-2991 (cell) 206-524-6640 (home) I .. .. „ ., I /7 N, C / OffiA _ - . — , ! •,t_57._w_ I / 111 f...,.; ill I 111111111 111111[1. IIIII1 I II III .1 '. III DT1816'YPN/1/second/1 of 1/206- 35-2991/131 /...c----- --); / .,,,, OT SEATTL ,, 'T RENO .--- ., ..... _. ..,.. . ., .. . , .. ..... .. ... 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' r ' ' ' ''r.'.Ar:'' '', .:1''7.'I, '..:':'--,---. ..-,r0.•,--,,,,---..,-•,- . . ,.„ .. ....„,,-:-. •••.- •..• ,-.-..-.„,,,,,......„..,„-•,,,,,,sog.2....-.,,,,,,,,,,,,,,,,-,•••,-•.•,,,,,,..,,,x-,...7.4. 3, $J,..--4,-,,•,-.. • . 7,. :,.."-r'r-- 1 - , , . r ' ' ., T tv w '� .1 a = 0 3 el .ate' O ' . � o• °' ° 5 3 Qo ,,.,f rD n 3 H a c S = 0 — y 0 �' < 0 S� < ro ID ro rO Z. � ,� x ro' 0 m N i 0 l = , O 7 0 C MD d F I N 0 M .., e. A N cra itir 2w K ro In y . : < a. f r r o . s D o ii -t, i i 1 !t ,...: .:, ft A r ..,4,Q , N #, e D i+F :S > iy g m s 0 C Donna Frostholm From: Kathleen Douglas (KMD Consulting) [v-kadoug @microsoft.com] Sent: Wednesday, June 13, 2012 7:30 PM To: Donna Frostholm Cc: justin @nti4u.com; 'Tom Roorda' Subject: RE: FedEx tomorrow with photos and docs Attachments: memo to Donna F at county.docx Hi Donna— Attached is the letter that I enclosed in the FedEx package due to be delivered tomorrow by 10am. Please let me know if you need anything further or if the county official requires additional information. I apologize that I didn't get it sent out yesterday. Really appreciate your attention to this situation. Kind regards, Kathleen MEMO June 13, 2012 TO: Donna Frostholm FROM: Kathleen Douglas RE: Shoreline restoration Hi Donna, First let me thank you for meeting with us last Thursday. I realize that in the scheme of things our issue may not seem important, but to my husband and myself it is extremely important and something we lose sleep over. Justin Wilson at NTI said that he was contacting Margie Shirato at DFW today so hopefully this will go smoothly. I'll keep you informed. Enclosed please find a flash drive with numerous photos (right click on properties and use the details tab to find the date), and other docs listed below. Pre&post dredge photos 6/13/2012 9:48 AM Microsoft Word D.., 7,143 KB I J Topigraphic maps 6.:13/2012 8:49 AM Microsoft Word D.., 6,859 KB LJ Photo with property lines v1.0 6/13/2012 9:49 AM Microsoft PowerP,.. 3,814 KB Jeff County Shoreline Restoration Plan 6/13/2012 9:03 AM Adobe Acrobat D... 2,157 KB 1977&later site photos with annotations 6/13/2012 8:50 AM Adobe Acrobat D... 1,922 KB County DFW records from attorney 2/3/2012 10:09 AM File folder Photos pre-dredge, dredging,recent 6/13/2012 9:04 AM File folder If you need anything else from me, please do not hesitate to ask. We just want the beach restored. Sincerely, Kathleen Douglas 206-335-2991 (cell) 206-524-6640 (home)