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HomeMy WebLinkAboutWSDOT Detour SR116 onto Chimacum Irondale RdsAdW Washington State V. Department of Transportation Local Agency Haul Road/Detour Agreement Chimacum Creek Detour Agreement Number HR3 0169 State Route Number SR 116 Local Agency and Address Jefferson County Public Works 623 Sheridan Street Port Townsend, WA 98368 Section/Location Control Section Number See Exhibit A 160600 Region Olympic Intended Use (Haul Road or Detour Road) Detour Road Vehicle Restrictions N/A Description of Roads or Streets _I See Exhibit A This Agreement is made and entered into between the Washington State Department of Transportation (WSDOT) and the above named governmental entity (Local Agency), hereinafter individually referred to individually as the 'Party' and collectively as the 'Parties'. Recitals WSDOT is planning the construction or improvement of a section of state highway as shown above, and In the construction of the project it is planned to use, for the purpose noted above, those Local Agency roads or streets described above and as further detailed in red on the attached Exhibit "A", and 3. It is anticipated that as a result of the use of these roads or streets, additional maintenance expense may be incurred by the Local Agency. Now Therefore, It Is Mutually Agreed As Follows: The Local Agency hereby agrees to WSDOT's use of the roads or streets covered by this Agreement subject to the conditions contained herein. 2. Immediately prior to the beginning of WSDOT's use of the above described roads or streets, the parties to this Agreement shall make a joint condition inspection and WSDOT shall prepare a memorandum record of the condition of said roads or streets. The memorandum record shall include a statement of the extent and frequency of routine maintenance operations normally carried out by the Local Agency on said roads or streets and may include photographs showing condition of the existing roadway. 3. WSDOT agrees to reimburse the Local Agency for the cost of additional routine maintenance and repairs, operations in excess of those enumerated in the record made under the provisions of Section II, made necessary by WSDOT's project. The reimbursement for such additional routine maintenance and repairs shall be limited to the actual cost of such operations supported by proper records. Such costs are to be exclusive of all administrative and overhead costs and all charges for small tools. Upon completion of use of the roads or streets covered by this Agreement, a joint inspection shall be made by the parties to determine the condition of said roads or streets. All maintenance and/or repairs shall be based upon the conditions of these roads or streets at the time of this completion inspection, taking into account the memorandum record made under Section 2. 5. It is expressly understood that WSDOT shall be responsible only for that extra maintenance and repairs of the Local Agency's roads or streets occasioned by the project use. In the event of a dispute over the terms of this Agreement and/or the extent of maintenance or repair work required to be performed, the dispute shall be submitted to the Secretary of Transportation for determination. In determining this responsibility the Secretary shall give consideration to the memorandum record provided for in Section 2. The conclusions of the Secretary as to the extent and amount of such maintenance shall be final and conclusive as to all parties to this Agreement. DOT Form 224-014 Page 1 of 2 Revised 07/2018 6. The Local Agency agrees not to restrict below legal limits the size, weight, or speed of vehicles using the roads or streets covered by this Agreement except as stated above under Vehicle Restrictions. 7. No liability shall attach to WSDOT or the Local Agency by reason of entering into this Agreement except as expressly provided herein. In Witness Whereof, the parties hereto have executed this Agreement as of the party's date signed last below. WASHINGTON STATE LOCAL AGENCY DEPARTMENT OF TRANSPORTATION By: - By: — - Printed: i Printed: Title: Title: Date: _ Date: Approved as to form.only: C . i November 9, 2022 Philip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney DOT Form 224-014 Page 2 of 2 Revised 07/2018 !] I ± « 0 _ _ �■/. /ffin $ w °cr o ' § /j a r: > o 1 r ( §� � ■ ''� } a � | e , « - � §• m Mx;,} k k/� ? m ;0go 0 2 �§ & , m §§A n 5 In ¢ � 6| Exhibit A — Additional Detour Conditions WSDOT will work to coordinate and accommodate the Port Hadlock Wastewater (Sewer) Project during the duration of WSDOT's project at Chimacum Creek. HR3 0169 Exhibit A Paae 2 of 11 SR 116 Chimacum Creek is part of the larger US 101 & SR 116 North Olympic Peninsula Design -Build Project. The below specifications are a draft copy of what will be included in the Request for Proposal Technical Requirements, which are part of the contract between WSDOT and the Design -Builder. 2.22.1.1.1 Full Freeway, Highway, and Roadway Closures The Design -Builder will be allowed to close all lanes of mainline freeways, highways, and roadways ***US 101 and SR-116*** in accordanQiftth this Section upon written notification to the WSDOT Engineer and upon prio MWval by the WSDOT Engineer and all Local Agencies impacted by the detour r The Design -Builder shall provide written n ' t on to SDOT Engineer of the planned closure, including the date and tthe closure, ork activities scheduled for Work preceding the full closure, applicable traffic ol, at least 60 Calendar Days in advance of the full f s, highways, and ro s closure. Roadway closures, detours, and alternate ro naly' by OT for disproportionate impacts to ^d i,EP comet f an EJ or LEP co munity is identified along a proposed route and will be disp an impacted, appropriate mitigation must be coordinated between WSDOT Co nications and the Design Builder. When additional changes are made to the route, ❑uld be evaluated to determine if the'detour adds congestion, noise or creates sa issues for adjacent residences ald businesses Odlor adds:considei ably la - distance to access residences/busigesses that may affect lbw income and minority population. WSDOT will work with local aggn-cies and conduct pttli'lic outreach as necessary, to ensure that the proposed ro\busi have a di" rtioily high and adverse effect on EJ or LEP If opulations The Comman 'nclude appropriate accommodations for identified populationses. A submittal that does not conform to the Contract Time limits, is incomplete, unintelligible, oi- includes inaccurate information, will be returned to the Design -Builder for correction. The Design. -Builder will be notified promptly of a disapproved closure or a closure that wilI re wire coordination with other parties, including EJ and LEP, as a condition of approv . The Design -Builder shall submit the scheduled closure to the WSDOT Engineer for Review and Comment at least 14 Calendar Days prior to the date on which the closure is scheduled; the closure will be approved by 4:00 p.m. the following business day. All freeways, highways, and roadways closures not confirmed as scheduled shall be canceled. ***Detour routes shall be provided by the Design -Builder for closures at the following locations: HR3 0169 Exhibit A Paae 3 of 11 Tumwater Creek • Chimacum Creek Detours shall be approved by impacted Local Agencies a minimum of 30 Calendar Days prior to implementing the closure. The Design -Builder shall coordinate the closure with nearby projects and WSDOT Maintenance activities to ensure no conflicting Work activities are planned, including ramp or roadway closures that have conflicting or overlapping detours. WSDOT will be providing detour routes for closures at Creek and will also provide the detour agreements w' Jefferson County.*** Detour routes proposed by the Design -Build r be e� detour adds congestion, noise or creates s 'ssues for zwater Creek and Chimacum City of Port Angeles and uated to determine if the [[cent residences and businesses and/or adds considerably longer tstance to access residences/businesses that may affect low income and minority p6pulation, including EJ a d LE.,P populations. All detours shall be in place, including all freeways, highways, and rotes. Full closure of the freeways ails traffic control strategy and use The Design -Builder hail comple opening the t Leeways, Highways, Advance nvti n, public neti with this SectionIlWectian,2.2 shall Work prior to closure of the WSP enforcement as part of the k TCPs. closure times prior to signing requirements shall be in accordance T s ovt DEngineer with a Contingency Plan for re- dering close ays, ghways, a ways to public traffic in the event of ment break shortage of materials, lack of production of materials, or other pro on failure; or whin it becoMes necessary to re -open the closure for use by public traffic. Design -Builder shall furnish an hour -by -hour schedule of all Work activities to be pe ed during the full freeways, highways, and roadways closure, including the Work activity hedulec or Work preceding the full closure. The Design -Builder shall also furnish ain.gi?ncy Plan for this closure including re -opening lanes for general public traffic. The Contingency Plan and its acceptance by the WSDOT Engineer shall not relieve the Design -Builder from the liquidated damages as specified in this Section and Section 1-08.9 of the General Provisions. 2.22.1.1.1.1 US 101 and SR 116 Allowable Full Freeway, Highway, and Roadway Closures ***At the Tumwater Creek location, a full closure may occur for a single session with a maximum duration of 180 days, occurring at any time of year except between the Thursday before the Memorial Day holiday and the Monday after the Labor Day holiday, HR3 0169 Exhibit A Paae 4 of 11 At the Chimacum Creek location, a full closure may occur for a single session, occurring only between June 1 st and November 1 St. At the Lees Creek and Ennis Creek locations, no full closures will be allowed.*** HR3 0169 Exhibit A Paae 5 of 11 DRAFT Transportation Management Plan SR 116 Chimacum Creek Remove Fish Barrier Washington State Department of Transportation North Central Region August 15, 2022 Project Engineer: Joey Burnell Design Team: Piper Petit, Chris Shell HR3 0169 Exhibit A Paoe 6 of 11 Project Summary The purpose of this project is to replace the existing fish barrier culvert beneath SR 116 at MP 0.22 with a larger fish passable structure. This culvert is located approximately 1 mile west of Port Hadlock and 1.5 miles north of Chimacum, WA. The roadway over the creek was constructed on approximately 10' of fill. This project will remove and replace the existing 9' diameter, 70' long corrugated pipe with a minimum 70-foot hydraulic opening bridge structure. The proposed structure is a voided slab superstructure that will maintain existing lane and shoulder widths and will be designed to accommodate the load of a 6" thick future sidewalk on both sides of the bridge with bridge barrier and railing heights that would accommodate this addition. Additional work associated with the structure replacements includes grading & excavation, temporary stream diversion, roadside restoration & erosion control, surfacing, HMA, guardrail, permanent impact attenuators, and other miscellaneous traffic items. The new bridge is projected to be under construction for 5 months, under a full roadway closure with traffic detoured through the county roads of Irondale Rd and Chimacum Rd. During the closure, the foundations, wingwalls, superstructure and approach slabs will be constructed, and the roadway fully rebuilt. This project has been split from its original bundle and is now planned to be combined under a new design build bundle as the fish passage projects, US 101 Lees Creek (MP 250.50), Ennis Creek (MP 250.00) and Tumwater Creek (MP 246.40) in the Port Angeles Vicinity. HR3 0169 Exhibit A Paae 7 of 11 Temporary Traffic Control Design Considerations Existing and Future Conditions SR 116 is a two-way, two-lane major collector that services as a connection between the Port Had lock- Irondale community (including a primary school and public library approximately 700 feet East of the project) and SR 19. The Port Hadlock-Irondale community can also be accessed on the county roads of Chimacum Rd from the south and Irondale Rd to the north.ln the vicinity of Chimacum Cr SR 116 is a 40 MPH roadway with 11' lanes and approximately 9' shoulders with 2:1 (or steeper) side slopes down to wetlands on both sides. The wetlands are inundated with standing water year-round and have multiple side channels on both sides that funnel back to the main channel at the culvert. The 2019 AADT (Annual Average Daily Traffic) in the vicinity of the project is 5800 vehicles per day with an average of 5% trucks. The DHV- 30 (Design Hour Volume) is 576. The project is likely to result in some increased congestion on the county roads of Chimacum Rd and Irondale Rd. These two county roads along with SR 116 (East of the project) will experience further lane and shoulder closures during construction as the County will have an expected utility project occurring during the same time frame as this project. The detour is also expected to impact local bus and school bus routes. At the conclusion of the project, all roadway geometry will be restored to the existing configurations. General Schedule and Timeline This project will be delivered using the design build delivery method which means the final design and project schedule will be determined by the contractor who is finishing the design as well as constructing the project. It is anticipated that the project will be constructed summer through fall of 2024 though if the contractor runs into design, permitting or procurement delays this project could slip to 2025. As mentioned above the county will also have lane and shoulder closures on both county roads (Chimacum Rd and Irondale Rd) as well as SR 116 where they will be installing sewer utilities. Their anticipated schedule is 2023 — 2026 with the heaviest workloads anticipated in 2024 and 2025. Their schedule will also be determined by the contractor so traffic impacts to all 3 roads will likely occur at the same time as our detour. Traffic Control Strategy Selected Work Zone Traffic Control Strategy With the project site surrounded by wetlands from the toe of fill on, environmental considerations and design challenges make a detour/widening build out unfeasible. This made the strategy of building the project in stages unachievable which means our best option is a full roadway closure. The main traffic that this closure will impact is locals to the Port Hadlock-Irondale community that use SR 116. Traffic, including a large chunk of the seasonal tourist traffic, that is headed north to Port Townsend along SR 19 would be largely unaffected by this project's closure. Locals heading into the Port Hadlock or onto Indian or Marrowstone Islands will be detoured from using SR 116 to either Chimacum Rd if coming from the south (SR 104) or Irondale Rd if coming from the north (Port Townsend). The greatest inconvenience will be to locals living, working, or going to school along this section of SR 116 that will need to drive around the detours and back up SR 116 on either end of the closure. SR 116 will stay HR3 0169 Exhibit A Paae 8 of 11 open to local traffic and the projects hard closure will be barricaded at locations that cut off no streets or driveways. Once the new structure is built and the roadway is reopened, traffic impacts are expected to be rare to none. Because of the constrictions of the site, we're anticipating that almost the entire project will need to be full built prior to opening the closure to traffic. There may be shoulder closures following the end of the full closure for punch list items, but lane closures would be rare (but possible) for items such as re -striping or pavement markers. Management Strategies to Minimize Traffic Impacts WSDOT has and will continue to work closely with the Jefferson County, the public library, the school, local transit, emergency services and the navy to notify and allow each entity time to plan for delays, alternate routes and notice to their users. Traffic control and signage will need to be coordinated with the counties utility project to make sure there are no conflicts and information is clearly being communicated to the travelling public. With the anticipated construction schedule happening in the summer, a large duration of the closure would happen during the school's summer break which would reduce impacts to the school and its busses will be reduced. Also, the project will use many precast concrete elements including bridge girders which will help reduce the duration of the roadway closure. In addition, the design team will continue to prioritize construction strategies/sequences that would help shorten the full closure duration to minimize impacts to the community and travelers. Key Project Information Contacts/Communications Team NAME POSITION Breyden Holoubek NCR Design Team Chris Shell I NCR Design Team Piper Petit Joey Burnell Amelia Amos PHONE 509-667-0864 509-293-3323 EMAIL H o 1 o ub B (c4wsdot. wa. f, Shelbawsdot.wa.eoV NCR Design Assistant Project 509-423-5944 1 Pct LPCa)wsdot.wa.gtiv Engineer NCR Design Project Engineer 509-664-0860 BurnclJ@)wsdot.wa.goy Port Orchard CN Project Engineer 360-874-3016 amosaQwsdot.wa.gov Ben Ford Manuel Abarca Port Orchard Design -Build Site I Manager OR Traffic Design Engineer OR Assistant Traffic Designer OR Assistant Traffic Design Engineer OR Communications Office 253-365-6700 360-357-2683 360-357-2633 360-704-3232 _ 360-357-2703 fordben a).wsdo[.Nv_ goy AbarcaM0*sdot.wa.gov. miesmOwsdot.wa.goy 1zawaKQwsdot.wa,goy I _ mitchca(Rwsdot.wa.gov Melissa Mies Kumiko Izawa Cara Mitchell Ashley Carle _ Mike Allende OR Planning Office HQ Communications Office 360-357-2675 206-440-4455 yarleasf&.wsdot.wa:gov a llendM�wsdot.wa.l;py HR3 0169 Exhibit A Paae 9 of 11 Connie Rae Area 3 Maintenance Superintendent 360-565-0685 Nate Bergeman Area 3 Assist. Maint. Superintendent 360-565-0686 Gerald Page Area 3 Maintenance Supervisor 360-374-5175 Jim Hart Area 3 Maintenance Supervisor 360-565-0680 Barbara LaBoe Freight Office 360-705-5080 Local Agency/Stakeholder Contacts NAME I ENTITY/POSITION Monte Reinders Eric Kuzma Bruce Patterson Art Clarke Leigh Schwartz Bill Laubner Tamara Meredith Miranda Nash Nicole -Gauthier Pat Iolavera Allison Satter Katherine Weatherwax Joe Nole Jefferson County Emergency Management Bret Black Terri Ysseldyke-All Jefferson County Public Works Director/ County Engineer Jefferson County Engineering Service Manager Jefferson County Public Works Assistant Superintendent, _Chimacum School District Principal, Chimacum Creek Primary School Facilities/Maintenance Director, Chimacum School District Director, Jefferson County Library Mobility Operations Manager Jefferson Transit Fixed Route Operations Manager, Jefferson Transit Regional Community Planning Liaison Officer (Navy) Community Planning & Liaison Officer (Navy) Washington State Patrol, District 8 Public Information Officer Jefferson County Sheriff Department of Emergency Management (Jefferson County) PHONE 1 EMAIL raec(Wwsdot.wa,gov bcrgernj40,wsdot,wa.gav I a t a V HartjaQwsdot.wa.�oy 1 aboeb rwwsdo t.wa. gov 360-385-9242 MReinders cbcojefferson wam 360-301-9167 ekuzma(Jco.jefferson.wa.tis - -- - - — BPatterson(c7co.iefferson,wa.us art clarkc cr.csd49,org 360-302-5855 le.ivli scliwartx n csd49.org 360-302-5985 bill iaubner r csd49.or 360-385-6544 I tmereditll iclibra .info mnashCcr�, jeffeas�n ua rrs i t.com 360-385-3020 naautliicr(y)jgffcrsontransit.com x128 _ 360-689-1692 atricia.r.iolavera.eiv cOus.na .mil 360-930-2934 Allison.e.Satter.eivLa)us,na_vy.iiiil 360-791-5918 1 Kathcrine.Weatlicr-wax(cl?wsp.wa.gov_ 360-385-3831 nole ,co.'efferson.wa.us 360-385-9368 jcdem(c-r7co.0efferson.wa.us East Jefferson Fire and Rescue 360-385-2626 bblack e'fr.or East Jefferson Fire and Rescue tsseldyke-allfuclfir f District Secretary I- HR3 0169 Exhibit A Paae 10 of 11 Construction Planning/Notification Audiences • Local media • Local Tribes (Lower Elwha, Jamestown S'Klallam, Suquamish, Port Gamble S'Klallam) • Social media (Statewide) • Freight • Area residents • School District/Transportation • Law Enforcement Emergency Services ■ Public Transit • Local Cities & Counties Public Works • Local elected officials (City Council & County Commissioners) TMP Monitoring The design team will continue to monitor the development of this plan through the design builder as it moves along to advertisement of the contract. Development will include engaging with and incorporating input from the Port Orchard Construction Office, maintenance, local agencies, and the OR Traffic and Communications Offices. During construction, the contractor and project inspector will work together to monitor the functionality of traffic control along the detour and through the project. The prime contractor's Project Manager and the TCS will work together with the Project Engineer, WSDOT Traffic Offices and Jefferson County to address traffic control issues that arise beyond what can be mitigated by the contractor and project inspector on site. Increased congestion is expected on the detour route during peak hours while the closure is in place, the TCS will monitor and maintain signage & dynamic messaging along the detour route for the duration of the closure. Attachments • Vicinity Map • Proposed Detour Plan HR3 0169 Exhibit A Paae 11 of 11 Video log by: Date of video log: Inspected by: Date of inspection: General Comments: Specific Comments: HR3 0169 Exhibit B Record of Condition Prior to Detour Usage of WSDOT of WSDOT of Jefferson County Road/Street Milgost/Location Comments Page 1 of 2 HR3 0169 Road/Street Milepost/Location Comments Page 2 of 2 HR3 0169