HomeMy WebLinkAboutTyler Technologies re: EnerGov Software Implementation - 112122 (CA Signed)tyler
i
Jefferson County, WA - External Change Order: TY-EG-2022-769
Tyler Technologies
Title: Jefferson County, WA - Additional Billable Service Hours
Contract/PC: 2018-0109
Date: 11/3/2022
Client Project Manager: Jodi Adams/Alisa Hasbrouck
Tyler Project Manager: Harshaw, Jason
PROPOSED CHANGE
Client requires additional service hours above estimates to complete the project. Implementation
hours will support go -live and post -production with a small reserve for CSS launch early Q1. PM hours
to support through go -live and close. Training and API consulting needs have not been identified, but
hours requested in the event the need for either arises.
IMPACT OF CHANGE
Task
Billable Service Hours: Implementation Consulting
Billable Service Hours: Project Management Billable
Service Hours: Training Billable Service Hours: API
Consulting
Overall Shift In Weeks
7
�•:tyler
Cost
asks:
Task Category
Fixed Fee
Billable Hrs.
Non -Billable Hrs.
Rate
Billable Service
Hours:
Implementation
Consulting
100
$125
Billable Service
Hours: Project
Management
20
$175
Billable Service
Hours: Training
20
$175
Billable Service
Hours: API
Consulting
4
$300
-
$
Est. Billable Effort: 144 Est. Non -Billable Effort: 0
Est. Billable Value: $20700 Est. Non -Billable Value: $0 Fixed Fee Value: $0
Change Total: $20700
0
•tyler:
Acceptance
Note: No changes may be made to this project without the agreement of the Project Manager(s) and must be
approved by the Project Director. Submit endorsed Change Order to the Tyler Technologies Project Manager.
Approval
Date • • • • By Signature
Project Manager Harshaw, Jason
PMO Manager
Olsen, Jamie
Implementation
Manager
Edwards, Trevor
G
Data Service Manager
Johnson, David
Training Manager
Goss, Christy
,
Delivery Director
Lawrence, Stanley
VP, Professional
v�
Services
Stubbs, Peter
I
Client Manager
McCauley, Mark'
�4 c.,ON JEFFERSON COUNTY
DEPARTMENT OF COMMUNITY DEVELOPMENT
621 Sheridan Street I fort Townsend, WA 98368
360-379-4450 j email: dcd@co.Jefferson.wa.us
http://www,co.Jefferson.wa.us/2.60/CommunityDevelopment
Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Community Development
Jodi Adams, Permit & Admin Manager
DATE: 11/21/2022
SUBJECT: Agenda item — EnerGov change order; $20,700
STATEMENT OF ISSUE:
Jefferson County Community Development & Public Health requests Board approval of Change Order for to the
License and Service Agreement with Tyler Technologies for EnerGov Software project implementation.
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
The purpose of this change order is to add additional hours above estimates to complete the project.
Implementation hours will support go -live and post -production with a small reserve for CSS launch early Q1.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
The attached change order increases the contract amount by $20,700. This will be funded using general fund
monies residing in Capital Improvement Fund.
RECOMMENDATION:
JCDCD management requests approval of the attached change order and authorization of the County
Administrator to sign it.
REVIEWED BY:
g
Mark McCauley, my Administrator
Date
CONTRACT REVIEW FORM
(INSTRUCTIONS ARE ON THE NEXT PAGE)
Clear Form
CONTRACT WITH: Tyler Technoloqies
Contract No:
Contract For: EnerGov Software Implementation Term: Upon signature - until terminated
COUNTY DEPARTMENT: Jefferson County Community Development & Public Health
Contact Person: Jodi Adams
Contact Phone: 360-379-4494
Contact email: jadams@co.jefferson.wa.us
AMOUNT:
Revenue:
Expenditure:
Matching Funds Required:
Sources(s) of Matching Funds
Fund #
Munis Org/Obj
N/A
N/A
N/A
PROCESS: Exempt from Bid Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
✓ Other: contract supplement
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.090 AND CHAPTER 42.23 RCW.
CERTIFIED: Fm� N/A: F ,. - f. 11/08/2022
/Stgna-. re Date
STEP 2:
COUNTY
AGENCY.
DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
(CONTRACTOR) HAS NOT BEEN DEItARRED BY ANY FEDERAL, STATE, OR LOCAL
CERTIFIED: � N/A: F
1 j /08/2022
--
Sign ture Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Lasertiche):
Electronically approved by Risk Management on 11/16/2022.
Agenda request asks for Board delegation of signature authority.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 11/16/2022.
PAO approved on 11/16/2020, assuming County Administrator has
authority to sign.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL