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Home My WebLink AboutM031306 District No. 1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: Patrick M. Rodgers County Administrator: John F. Fischbach Clerk of the Board: Lorna Delaney MINUTES Week of March 13,2006 Chairman Phil Johnson called the meeting to order in the presence of Commissioner David W. Sullivan and Commissioner Patrick M. Rodgers. Recommendation for Bid Award; Official County Newspaper; Port Townsend/Jefferson County Leader: Clerk ofthe Board Lorna Delaney presented the information on the bid award for the official County newspaper. One bid was received from the Port Townsend/Jefferson CountY Leader. County Administrator John Fischbach reported that he received an e-mail from John Brewer, publisher of the Peninsula Daily News, who said they had not been informed of the call for bid. Lorna Delaney explained that the call for bid was approved by the County Commissioners on January 26 and was mailed to The PDN and The Leader. It was also published in the legal section of The Leader. She added that the annual deadline for designating the official County newspaper is set by statute. Commissioner Rodgers stated that he feels it is important that there is competition between the newspapers in order to keep the cost down. He said he would prefer not to proceed without a bid from The PDN. Commissioner Sullivan noted that the bid from The Leader is a matter of public record at this point. The only other option would be to allow both newspapers to submit new bids. Lorna Delaney suggested that the Prosecuting Attorney be asked for an opinion. She noted that the bid from The Leader is the same amount as last year. The Board directed her to check with David Alvarez. After checking with the Deputy Prosecuting Attorney, she stated that David Alvarez said that the County has no grounds to throw out the bid because it is a responsible bid and the proper procedures were followed. Commissioner Sullivan moved to accept the bid award recommendation for the Port Townsend/Jefferson County Leader. Chairman Johnson seconded the motion. Commissioner Sullivan and Chairman Johnson voted for the motion. Commissioner Rodgers abstained from the voting. The motion carried. Page 1 Commissioners Meeting Minutes: Week of March 13,2006 t),~.,,,,,,,, (~ 1 "'" "'A,O 1/1,,,,.\ COUNTY ADMINISTRATOR'S BRIEFING: John Fischbach reported on the following items: · The agenda for the workshop on the Port Hadlock UGA Sewer System was presented. · Last week there were several meetings regarding economic development, including meetings with the Peninsula Development Association and the RC&D. He also talked with the State about the Economic Development Council contracts. There is a quarterly report due on April 14. · Katherine Baril, WSU Extension, has invited the Board and the County Administrator to meet with a delegation from the Taiwanese government who will be visiting next week to discuss rural economic development through advances in technology. The Board asked ifthe agenda could be modified slightly to accommodate a scheduling conflict with another meeting. · Director of Community Development Al Scalf reported that the Board and the Planning Commission have ajoint workshop this week on the proposed 2006 Comprehensive Plan amendments. There are 7 amendments being proposed: 2 suggested amendments and 5 site specific amendments. Appointment to the Jefferson County Parks Advisory Board: The Board interviewed Steve Crosland who is interested in serving as a representative for District #2 on the Parks Advisory Board. Commissioner Sullivan moved to appoint Steve Crosland to an unexpired term on the Parks Advisory Board. Commissioner Rodgers seconded the motion which carried by a unanimous vote. His term will expire on May 1, 2006. APPROVAL OF MINUTES: Commissioner Sullivan moved to approve the minutes of February 27,2006 as presented. Commissioner Rodgers seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to approve the minutes of March 6, 2006 as presented. Commissioner Rodgers seconded the motion. Commissioner Sullivan and Commissioner Rodgers voted for the motion. Chairman Johnson abstained from the voting because he wasn't present at the March 6 meeting. The motion carried. The Board interviewed Linda Germeau at 8:45 a.m. and Leslie Peterson at 9:00 a.m. They are both interested in serving on the Housing Authority Board. PUBLIC COMMENT PERIOD: There were no public comments. Page 2 Commissioners Meeting Minutes: Week of March 13,2006 IJ"',""" ;". ........ ...S It" ".. ..'_ I'fl""'\ APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve the Consent Agenda as presented. Commissioner Rodgers seconded the motion which carried by a unanimous vote. 1. AGREEMENT NO. 0663-88829 re: Alternative Response System (ARS) and Early Intervention Program (EIP); Jefferson County Public Health; Washington State Department of Social and Health Services 2. AGREEMENT NO. C13035, Amendment No.7 re: 2005-2006 Consolidated Contract; Jefferson County Public Health; Washington State Department of Health 3. BIn CALL re: Supply of Liquid Asphalt Products for Road Maintenance; Bids will be Accepted Until 10:00 a.m., Monday, March 27,2006 and Opened and Read Publicly at 10:05 a.m. in the Commissioners' Chambers 4. BIn CALL re: Supply of Asphalt Concrete for Road Maintenance; Bids will be Accepted Until 10:00 a.m., Monday, March 27,2006 and Opened and Read Publicly at 10:10 a.m. in the Commissioners' Chambers 5. Advisory Board Reappointment; Jefferson County Parks and Recreation Advisory Board; Two (2) Year Term Expiring April 6, 2008; Brian Miller BID OPENING re: Paradise Bay Road Phase I; County Road Project No. CRl148: County Engineer Monte Reinders opened the 2 bids that were received for the Paradise Bay Road Phase 1 project. The bid from Seton Construction from Port Townsend was $793,241.17. The bid from Stan Palmer Construction from Port Orchard was $1,059,083. The Engineer's estimate was $891,622.35. The Board directed Public Works Staff to review the bids and get back to them with a recommendation for a bid award that is to the best advantage of the County. BID OPENING re: Computer Equipment: Central Services Director Allen Sartin reported that no bids were received on the computer equipment. He presented the Board with a draft resolution acknowledging that there were no bids and directing the Central Services Department to dispose of the surplus items. He recommended that the Board approve the resolution. Commissioner Sullivan moved to approve RESOLUTION NO. 11-06, in the matter of awarding the bid for the sale of surplus computer equipment. Commissioner Rodgers seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes: Week of March 13,2006 ;~~ ~ f.\ll/ ,,(,~" Appointment of Two (2) Members to Serve on the Jefferson County Housing Authority Advisory Board: After interviewing the well-qualified people who sent letters of interest to fill the vacant positions on the Housing Authority Advisory Board, the Board took the following action: Commissioner Sullivan moved to appoint David Rymph to an unexpired term on the Housing Authority Advisory Board. Commissioner Rodgers seconded the motion which carried by a unanimous vote. His term expires on February 1, 2009. Commissioner Rodgers moved to appoint Leslie Peterson to an unexpired term on the Housing Authority Advisory Board. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Her term will expire on July 16, 2006. Jefferson County Marine Resources Committee (MRC) Interview: The Board interviewed Jim Donaldson who is interested in serving as a representative for District #3 on the Marine Resources Committee. Commissioner Rodgers moved to appoint Jim Donaldson to an unexpired term on the MRC. Commissioner Sullivan seconded the motion which carried by a unanimous vote. His term expires on August 16, 2006. From 10:45 to 11: 14 a.m., the Board met in Executive Session with the County Administrator, Deputy Prosecuting Attorney, Community Development Director, and Community Development and Environmental Health Staff regarding actual litigation. Port Ludlow Drainage District re: Proposed Drainage Standards: This agenda item was cancelled. Solid Waste Advisory Committee Interviews: The Board interviewed Robert and Martha Burns who are interested in serving as representatives for District #3 on the Solid Waste Advisory Committee. Commissioner Rodgers moved to appoint Robert and Martha Burns to a 2 year term representing District #3 on the SW AC. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Their term will expire on March 13, 2008. Page 4 Commissioners Meeting Minutes: Week of March 13,2006 IJ"'" "" ;' ....'.1~ ~"'l"I;("~""'" The meeting was recessed at the close of business on Monday. On Wednesday evening the Board attended a joint BOCC/Planning Commission workshop at the Shold Business Park to hear applicant presentations on proposed 2006 Comprehensive Plan amendments. On Thursday morning, the Board attended a workshop in the Commissioner's Chambers on the proposed Port Hadlock UGA Sewer System. Commissioner Rodgers and Commissioner Sullivan were present. Chairman Johnson had an excused absence. ~.""......~ ....'10......._ .' ,;. ~ '. " ~ .1 ~ .. .11> MEETING'A.D~Q (.1 , I) ~ ~ " .' .' ---,--..---"'.~-~-'- '" ,..'\ ... / ..". . SEAL: i ;: : r "2af#v<,J) CPt C Julie Matthes, CMC Deputy Clerk ofthe Board, Page 5