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Home My WebLink AboutM032706 District No. 1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: Patrick M. Rodgers County Administrator: John F. Fischbach Clerk of the Board: Lorna Delaney MINUTES Week of March 27,2006 Chairman Phil Johnson called the meeting to order in the presence of Commissioner David W. Sullivan and Commissioner Patrick M. Rodgers. COUNTY ADMINISTRATOR'S BRIEFING: John Fischbach reported on the following items: · Port Hadlock UGA Sewer Project: The County will review population distribution in the sewered subzones. The consultant will be looking at grey water alternatives and updating a 50-year cost/benefit analysis for collection alternatives. · Chimacum Drainage District: This district disbanded in 1972, however there is a small amount of money in the fund. The County Commissioners would need to take official action to dissolve the district and dispose of the fund. The Board agreed to keep the district as it is at the present time. · Courthouse Clocktower Project: This project is scheduled to begin in May. The County has received some complaints about the relocation ofthe US Mailbox to Cass Street. There is some question about whether the newspaper boxes will be moved from the front entrance. There are also concerns from neighbors about the contractor's hours of operation from noon to 8 p.m. to accommodate the District Court's schedule. · Economic Development: The County Administrator sent a letter to the State Department of Community, Trade and Economic Development requesting the redesignation ofthe Associated Development Organization (ADO) recipient from the EDC to Jefferson County. The County recently took over the responsibilities of the ADO when the EDC's Executive Director resigned. · New Courthouse Telephone System: Central Services Director Allen Sartin reported that he has been working with Hansen Electric and B&C Telephone on the new telephone system for the Courthouse. He has added Eschelon Telecom, another vendor from the RFP list, to the final list for consideration. He plans to have a recommendation to the Board within the next 2 weeks. APPROVAL OF MINUTES: Commissioner Rodgers moved to approve the minutes of March 20, 2006 as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 1 Commissioners Meeting Minutes: Week of March 27,2006 t~S -. ,1/,,..(.\ Port Ludlow Drainage District re: Proposed Drainage Standards: (Rescheduled from March 13,2006) Dick Regan, Chair of the Port Ludlow Drainage District Commissioners, explained that the district was formed in 2000. Their first task was to develop a comprehensive plan to identify and address drainage problems within the district boundaries. They have completed several drainage projects at a cost of approximately $250,000 and they have plans to do several projects within the next 2-3 years. The North Bay area has stormwater drainage problems because of the slope of the land to the bay and the hardpan beneath the soil. There are approximately 400 lots in that area that can be builtout. Currently the Department of Community Development sends the Drainage District Commissioners a copy of the stormwater plan that is included when a building permit application in their district is submitted. Approximately 90% of these plans have to be returned for revision because they do not meet the stormwater drainage standards for the property. The Drainage District Commissioners are requesting that the County Stormwater Ordinance be amended to allow them to oversee the design, construction, and final signoff regarding stormwater plans on all new development in the drainage district. Deputy Prosecuting Attorney David Alvarez noted that he has concerns about their request because of liability issues. Director of Community Development Al Scalf explained that a property owner has the option of doing their own stormwater management plan when they submit their building permit application. However, the regulations to address stormwater issues are becoming more complex and in most cases an engineered plan by a professional is necessary. Lee Amundson, Drainage District Commissioner, reviewed the changes that they are proposing for the UDC and the Comprehensive Plan. Al Scalf stated that the process to address these changes requires that the Port Ludlow Drainage District make application to DCD and attach a SEP A checklist. The application would go through review by staff and they would give the County Commissioners a recommendation about whether the proposed changes should be docketed. PUBLIC COMMENT PERIOD: The following comments were made: there is no reason to have an EDC if it doesn't bring jobs and businesses into the County; the Blackpoint Master Plan Resort Project would be good for the County's economy; expanding the size of the building footprint would allow a hotel to be built at Discovery Bay which would increase revenue to the County; there is no affordable housing in Port Townsend and the County needs to work on promoting affordable housing in the Tri Area; applying for a boundary line adjustment has put a burden on a family who has lived on their farmland for years because they are required to meet new regulations regarding septic systems; and why did it take 2~ years to get a Planned Rural Residential Development (PRRD) through the planning process? Page 2 Commissioners Meeting Minutes: Week of March 27,2006 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to delete #2 and approve the balance of the Consent Agenda as presented. Commissioner Rodgers seconded the motion which carried by a unanimous vote. 1. BIn AWARD re: Paradise Bay Road Phase I, Project No. CR1148; Seton Construction, Inc. 2. DELETED: Agreement No. HC05-04 re: Phase II of Hood Canal Shore Stewards; WSU - Jefferson County Extension; Washington State Puget Sound Action Team (See later in minutes) 3. Annual Certification for Calendar Year 2005; Washington State County Road Administration Board BID OPENING re: Supply of Liquid Asphalt Products: The County Administrator opened the bids. BInnER Lee/Eastes Trucking Paramount Petroleum Albina Asphalt BIn AMOUNT Trucking Bid Only CRS-2P: $265/ton; CSS-l: $255/ton; MC-250: $390/ton CRS-2P: $270/ton; CRS-2: $234/ton; CSS-l: $300/ton RS-LTP: $304.75/ton; MC-250: $450/ton CRS-2P: $295/ton; CSS-l: $250/ton US Oil & Refining The Board directed Public Works Staff to review the bids and get back to them with a recommendation for a bid award that is to the best advantage of the County. BID OPENING re: Supply of Asphalt Concrete: There was one bid submitted. The County Administrator opened the bid from Ace Paving as follows: Asphalt Concrete Cl. A: $48.00/ton Asphalt Concrete Cl. G: $44.00/ton MC250 Cold Mix Asphalt Concrete: $51.50/ton Public Works Staffwill review the bid and get back to the Board with a recommendation for a bid award. The Board met with the County Engineer for a workshop regarding the process for designating speed zones and speed limits on County roads. The meeting was recessed at the close of business on Monday and reconvened on Tuesday at 10:00 a.m. All 3 Commissioners were present. Page 3 Commissioners Meeting Minutes: Week of March 27,2006 "~~""'>' " ..'i...., - ," .,':.... ~r.sll'''('~'''!'. AGREEMENT NO. HC05-04 re: Phase II of Hood Canal Shore Stewards: (See Item #2 on the Consent Agenda) Commissioner Sullivan moved to approve the agreement between WSU - Jefferson County Extension and the Washington State Puget Sound Action Team. Commissioner Rodgers seconded the motion which carried by a unanimous vote. Letter Requesting that a Public Forum be Scheduled Regarding Indian Island Naval Magazine's Safety Record, Standard Operating Procedures and Environmental Program: The County Administrator explained that Chairman Johnson asked that a second letter be sent to Rear Admiral French, USN, District Commander, Navy Region requesting a public forum regarding Indian Island. Chairman Johnson moved to send the letter. Commissioner Sullivan seconded the motion. Chairman Johnson called for a vote on the motion. Chairman Johnson and Commissioner Sullivan voted for the motion. Commissioner Rodgers voted against the motion. The motion carried. JEFFERSON COUNTY BOARD OF COMMISSIONERS .7. I . "'~ 10, : Davi ~~ ~~ atrick M. Rodgers, M=ber I- 10." ~ '.sa"~) r'<.~ Ctr.C Julie Matthes, CMC Deputy Clerk of the Board Page 4