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JEFFERSON COUNTY
Job Description
Bookkeeper I
Public Works
Financial Management
Financial Manager
NO
Level 3
Teamsters
NO
A3-E
Post Office ~~~
Human Resource Manag r . OV' - ~
December 2005
SUMMARY
Assists Bookkeeper II and III positions with the bookkeeping activities for various Public Works funds,
processes financial transactions and retains records by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be
assigned.
Assists in entering invoices into computer, print and file vouchers, and disburse warrants to vendors.
Contacts vendors to review accounts and answers questions.
Assists in maintaining records of equipment and rental rates, and data entry of new equipment, material
usage from time sheets, equipment, gas, diesel and parts usage from the shop.
Assists with invoicing other County departments for equipment rental, materials usage and labor costs.
Assists with researching records for vendor payment histories, payroll information, grant billing
information and project expenditure histories.
Catalogs files and administers a final detail posting reports.
Deposits and codes revenues for various funds including records of facilities rent payments.
Processes and reconciles Parks campground revenues.
Processes and enters cash receipts and prepares revenue transmittals.
Reconciles Treasurer's receipts with transmittals.
Reconciles petty cash bank statements.
Provides various personnel with computer printouts ofprojects and budget status.
Jefferson County Job Description: Bookkeeper I
Assists with update of monthly spending plans.
Assists with maintaining department project records.
Accountable for specific accounting project steps.
Assists with maintaining accounts receivable customer database, prepare customer bills and mail out.
Works in a team based environment.
Participates in self-directed team process to set work level expectations, goals and objectives.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
COMPETENCY:
To perform the job successfully, an individual should demonstrate competency in the following:
Cost Consciousness - Works within approved budget; Develops and implements cost saving measures;
Conserves organizational resources.
Diversity - Demonstrates knowledge ofEEO policy; Shows respect and sensitivity for cultural
differences; Educates others on the value of diversity; Promotes a harassment-free environment.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with
integrity and ethically; Upholds organizational values.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and
on time; Supports organization's goals and values; Supports affirmative action and respects diversity.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional
resources; Sets goals and objectives; Develops realistic action plans.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with
respect and consideration regardless of their status or position; Accepts responsibility for own actions;
Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality;
Applies feedback to improve performance; Monitors own work to ensure quality.
Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase
productivity; Works quickly.
Safety and Security - Observes safety and security procedures; Determines appropriate action beyond
guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes
approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected
events.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered
when absent; Arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own
actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate
plan.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each
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Jefferson County Job Description: Bookkeeper I
essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill,
and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
EDUCATION and/or EXPERIENCE
Associates Degree (AA) in accounting or related business program;
OR
High school diploma or GED and two (2) years experience in governmental accounting;
OR
Four (4) years related experience in accounting with some governmental accounting
and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals. Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
MA THEMA TICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions,
proportions, percentages, area, circumference, and volume. Ability to apply concepts of
basic algebra and geometry.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in
situations where only limited standardization exists. Ability to interpret a variety of
instructions furnished in written, oral, diagram, or schedule form.
COMPUTER SKILLS:
To perform this job successfully, an individual should have knowledge of database software;
internet software; spreadsheet software and word processing software and the ability to learn
specialized accounting software.
CERTIFICA TES, LICENSES, REGISTRATIONS
Valid Washington State Driver's License
OTHER SKILLS AND ABILITIES
Knowledge of theory and practice of governmental accounting principles, methods of payroll, accounts
payable, and secretarial processes.
Ability to use standard office equipment such as a typewriter, personal computer, copy machine,
facsimile machine, calculator and other general office equipment.
Ability to operate effectively under pressure to meet strict deadlines.
Ability to handle confidential information pertaining to payroll and personnel records.
Ability to consult with department personnel, in person or by phone, regarding payroll, vouchers and
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Jefferson County Job Description: Bookkeeper I
computer assistance.
Ability to perform assignments under conditions of frequent interruptions, and crowded surroundings.
Ability to perform work accurately and independently in a responsible manner.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands
to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and
arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
The employee must regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral
vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
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