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HomeMy WebLinkAboutArchitectural Projects PlannerJEFFERSON COUNTY Job Description Job Title: Architectural Projects Planner Department: Public Works Reports To: Engineering Services Manager/Assistant Public Works Director FLSA Exempt: NO Union: Teamsters HIP AA: Level 4 BBP: NO Grade: A 1-A Location: Public Works Office, 623 Sheridan Street, Port Townsend, WA. 98368 Approved By: Human Resources Manager � 10Q__ Approved Date: May 2019 SUMMARY: Manages of all phases and aspects of construction projects including programming, design, contract development, bidding, contract administration, field inspections and close out, by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Develops project budgets, schedules and sets alternatives for large and/or complex projects. Administers budgets and schedules, and takes responsibility for project results. Locates grant opportunities, prepares grant applications and presentations. Works with the Grant Coordinator in the pursuit of grant funding. Manages multiple grant funds and billings. Manages the selection of consultants for the planning, design and construction phases of multiple projects. Develops and administers contracts with consultants and contractors. Coordinates communication between project owner, users, consultants and other parties during planning and design phases. Prepares or reviews conceptual, technical and presentation documents. Manages the bidding and award phase for construction projects of various sizes. Performs construction inspection tasks for a variety of project types. Functions as the owner's on-site representative for construction projects. Maintains records of inspection and other documentation. Performs project management tasks for projects under construction. Coordinates communication between owner, consultant, and contractor. Negotiates changes in the contract. Manages or monitors construction schedule, costs and budget with multiple funding sources. Performs project close out tasks. Provides technical leadership to employees, contractors, or consultant in the performance of project administration. Coordinates/manages other technical staff to accomplish the goals of project delivery on a variety of projects. Jefferson County Job Description: Architectural Projects Planner Page 2 of 4 SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibility. COMPETENCY: To perform the job successfully, an individual should demonstrate competency in the following: Analytical: Synthesizes complex or diverse information; Collects and researches data. Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Project Management: Develops project plans; Coordinates projects; Develops project budget and schedule; Completes projects on time and within budget; Manages project team activities. Technical Skills: Strives to continuously build knowledge and skills; Shares expertise with others. Customer Service: Responds to requests for service and assistance; Meets commitments. Oral Communication: Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Written Communication: Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Teamwork: Exhibits objectivity and openness to others' views; Contributes to building a positive team spirit; Coordinates work with other departments. Cost Consciousness: Works within approved budget; Conserves organizational resources. Diversity: Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences. Ethics: Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support: Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values. Judgment: Supports and explains reasoning for decisions; Includes appropriate people in decision- making process; Makes timely decisions. Planning/Organizing: Assigns priority and plans work activities; Uses time efficiently; Plans for additional resources; Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism: Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality: Demonstrates accuracy and thoroughness; Monitors own work to ensure quality. Quantity: Meets productivity standards; Completes work in timely manner. Safety and Security: Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability: Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality: Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability: Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan. Jefferson County Job Description: Architectural Projects Planner Page 3 of 4 QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (BA or BS) from four-year college or university in architectural design, landscape architecture, building construction management, or related field and four (4) years related experience. OR Associates Degree (AA) in architectural design, landscape architecture, building construction management or related field and six (6) years related experience. OR An equivalent combination of education and experience. LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. MATHEMATICAL SKILLS Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. COMPUTER SKILLS To perform this job successfully, an individual should have knowledge of Auto Cad drafting software, database software; internet software; spreadsheet software and word processing software. CERTIFICATES, LICENSES, REGISTRATIONS: Valid Washington State Driver's License OTHER KNOWLEDGE, SKILLS AND ABILITIES: Ability to apply mediation and negotiation skills with other agencies. Ability to coordinate work with other departments. Accountable for specific project steps, and participates in the annual training program and annual performance evaluation process. Ability to use a high degree of diplomacy and build trust. Must have good listening skills. Jefferson County Job Description: Architectural Projects Planner Page 4 of 4 Ability to schedule time with contractors, make immediate decisions and work with users of facilities. Remain collected and firm in discussions with contractors, consultants, or citizens who may be angry, argumentative or otherwise hostile creating a stressful situation. Ability to use stress management techniques at all times. Ability to complete assigned tasks within a reasonable period of time and work under pressure and meet established time lines. Ability to design and develop projects with minimal direction and with use of good judgment. Ability to handle confidential information pertaining to design estimates and meetings with contractors. Ability to establish and maintain cooperative and effective working relationships with others. Knowledge of regulatory requirements. Ability to use management and facilitation techniques. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move, for a short duration, up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually loud.