HomeMy WebLinkAboutArchitectural Projects Coordinator
JEFFERSON COUNTY
Job Description
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Architectural Projects Coordinator
Public Works
Engineering Services/Transportation Manager
NO
Teamsters
Level 4
NO
AI-D
Post Office ~ _ u..#
Human Resource Mana er ~O ~"- (\
December 2005 ~
SUMMARY Manages of all phases and aspects of construction projects including programming,
design, contract development, bidding, contract administration, field inspections and close out, by
performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be
assigned.
Develops and manages project scope, schedule, and budget for multiple projects.
Manages the selection of consultants for the planning, design and construction phases. Negotiates, develops
and administers contracts with consultants and develops and administers contracts with contractors.
Coordinates communication between project owner, users, consultants and other parties during planning and
design phases.
Provides design services and reviews design services provided by others. Prepares or reviews conceptual,
technical and presentation documents.
Manages the bidding and award phase for construction projects of various sizes.
Performs construction inspection tasks for a variety ofproject types. Functions as the owner's on-site
representative for construction projects. Maintains records of inspection and other documentation.
Performs project management tasks for projects under construction. Coordinates communication between
owner, consultant, and contractor. Negotiates changes in the contract. Manages or monitors construction
schedule, costs and budget with multiple funding sources.
Performs project close out tasks.
Directs/manages other staff on specific project phases/tasks.
Provides technical leadership to employees, contractors, or consultant in the performance of project
administration.
Jefferson County Job Description: Architectural Projects Coordinator
SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities.
COMPETENCY To perform the job successfully, an individual should demonstrate competency in
the following:
Analytical - Synthesizes complex or diverse information; Collects and researches data.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes
information skillfully; Works well in group problem solving situations; Uses reason even when
dealing with emotional topics.
Proiect Management - Develops project plans; Coordinates projects; Completes projects on time and
budget; Manages project team activities.
Technical Skills - Strives to continuously build knowledge and skills; Shares expertise with others.
Customer Service - Responds to requests for service and assistance; Meets commitments.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and
gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in
meetings.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar;
Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret
written information.
Teamwork - Exhibits objectivity and openness to others' views; Contributes to building a positive
team spirit.
Cost Consciousness - Works within approved budget; Conserves organizational resources.
Diversity - Demonstrates knowledge ofEEO policy; Shows respect and sensitivity for cultural
differences.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with
integrity and ethically; Upholds organizational values.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly
and on time; Supports organization's goals and values.
Judgment - Supports and explains reasoning for decisions; Includes appropriate people in decision-
making process; Makes timely decisions.
Planning/Organizing - Assigns priority and plans work activities; Uses time efficiently; Plans for
additional resources; Organizes or schedules other people and their tasks; Develops realistic action
plans.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others
with respect and consideration regardless of their status or position; Accepts responsibility for own
actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.
Quantity - Meets productivity standards; Completes work in timely manner.
Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions;
Uses equipment and materials properly.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes
approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected
events.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are
covered when absent; Arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; Takes responsibility for
own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an
alternate plan.
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Jefferson County Job Description: Architectural Projects Coordinator
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill,
and/or ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Associate's Degree (AA) in architectural design, landscape architecture, building
construction management or a related field, and a minimum of six (6) years related
expenence;
OR
Bachelor's degree (BA or BS) in architectural design, landscape architecture, building
construction management or related field and two (2) years related experience.
OR
An or equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals,
technical procedures, or governmental regulations. Ability to write reports, business
correspondence, and procedure manuals. Ability to effectively present information and
respond to questions from groups of managers, clients, customers, and the general public.
MA THEMA TICAL SKILLS
Ability to work with mathematical concepts such as probability and statistical inference,
and fundamentals of plane and solid geometry and trigonometry. Ability to apply
concepts such as fractions, percentages, ratios, and proportions to practical situations.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in
situations where only limited standardization exists. Ability to interpret a variety of
instructions furnished in written, oral, diagram, or schedule form.
COMPUTER SKILLS
To perform this job successfully, an individual should have knowledge of database
software; internet software; spreadsheet software and word processing software.
CERTIFICA TES, LICENSES, REGISTRATIONS
Valid Washington State Driver's License
OTHER SKILLS AND ABILITIES
Accountable for specific project steps, works in a environment and participate in the annual training
program and annual performance evaluation process.
Proficient and exceptional communication skills, verbal and written, using a high degree of diplomacy, trust
and listening skills.
Knowledge of personal computer usage and associated programs including, word processing, spreadsheet
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Jefferson County Job Description: Architectural Projects Coordinator
and scheduling software.
Ability to schedule time with contractors, make immediate decisions and work with users of facilities.
Remains collected and firm in discussions with contractors, consultants, or citizens who may be angry,
argumentative or otherwise hostile creating a stressful situation.
Ability to use stress management techniques at all times.
Ability to complete assigned tasks within a reasonable period of time and work under pressure and meet
established time lines.
Ability to work with little direction.
Ability to design and develop projects with minimal direction and with use of good judgment.
Ability to handle confidential information pertaining to design estimates and meetings with contractors.
Ability to establish and maintain cooperative and effective working relationships with others.
PHYSICAL DEMANDS The physical demands described here are representative of those that must
be met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this Job, the employee is regularly required to talk or hear. The
employee is frequently required to stand; walk and sit. The employee is occasionally required to use
hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch,
or crawl and taste or smell. The employee must frequently lift and/or move up to 10 pounds and
occasionally lift and/or move, for a short duration, up to 20 pounds. Specific vision abilities
required by this job include close vision, distance vision, color vision, peripheral vision, depth
perception and ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative
of those an employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
The noise level in the work environment is usually loud.
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