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Home My WebLink AboutM080706 District No. 1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: Patrick M. Rodgers County Administrator: John F. Fischbach Clerk of the Board: Lorna Delaney MINUTES Week of August 7, 2006 Chairman Phil Johnson called the meeting to order in the presence of Commissioner David W. Sullivan and Commissioner Patrick M. Rodgers. COMMISSIONERS/COUNTY ADMINISTRATOR BRIEFING SESSION: John Fischbach, County Administrator, reported on the following items: · The Environmental Health Director wants to meet with the Board about shellfish beach closures. · The deadline for applications for the Mental Health/Substance Abuse Oversight Committee was August 4. Applications were solicited from the Board of Health, the Substance Abuse Services Board, and the Law & Justice Council. Only 1 application was received from these 3 boards. The Board will need to discuss other options. · The financial expert for the consultant for the Port Hadlock UGA Sewer Facility Plan will be attending the sewer meeting this week. Donna Eldridge, Auditor re: Presentation on Reimbursement for Election Assistance for Individuals with Disabilities (EAID) Grant: Donna Eldridge explained that the Help America Vote Act mandated that direct recording electronic machines (DREs) be available at all polling places. The DREs are set up 20 days before an election to allow disabled voters to vote confidentially. The Board passed a resolution in 2005 adopting a countywide vote-by-mail system and the Courthouse became the County's only polling place. As a result, only one DRE was required. During this same period, the Courthouse grounds and parking lot were being redone and ADA parking was required in the Master Site Plan. The Auditor's Office and the Central Services Department collaborated to use a portion of the Election Assistance for Individuals with Disabilities grant funding for the ADA parking at the Courthouse. PUBLIC COMMENT PERIOD: The following comments were made: thank you to the Board for directing that a Critical Areas Ordinance (CAO) Sub-committee be formed to work on the ordinance; concerns were expressed about the RFP process for the new telephone system; everyone needs to be vigilant and work together to prevent forest fires during the dry season; the Board needs to look at priorities during the budget process and not spend money on frivolous projects; thank you to the County for Page 1 Commissioners Meeting Minutes: Week of August 7, 2006 ~~o;.O~(':f.' !:: ',,': t:'.$",'t'C'l,"~ moving forward on the next section of the Larry Scott Trail; Hood Canal is healthy and the County needs to see that it stays that way in the future; a question about whether the CAO Sub-committee members are residents of the County?; State associations of elected officials need to lobby to see that federal funds for local governments are not reduced dramatically along the way by administrative expenses; a member of the CAO Sub-committee who isn't a County resident offered to resign if the Board doesn't feel that it is appropriate for him to serve; and the Board hasn't done anything about a noise ordinance, it looks like it will be put off for another year, and there is still too much noise from the Fred Hill Materials Shine quarry operation at night. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve the Consent Agenda as presented. Commissioner Rodgers seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 49-06 re: HEARING NOTICE Intention to Sell Surplus County Property; Hearing Scheduled for Monday, August 28, 2006 at 10: 15 a.m. in the Commissioners Chamber 2. RESOLUTION NO. 50-06 re: Election to Receive National Forest Related Safety-Net Payments Under PLI06-393 (Title I, II, III) 3. HEARING NOTICE re: 2007-2012 Six (6) Year Transportation Improvement Program; Hearing Scheduled for Monday, August 28, 2006 at 10:05 a.m. in the Commissioners Chamber 4. AGREEMENT NO. 0663-98276 re: Juvenile Accountability Block Grant (JABG) Funding for Proctor Home Program; Jefferson County Juvenile Services; Washington State Department of Social and Health Services (DSHS), Juvenile Rehabilitation Administration (JRA) 5. AGREEMENT re: Professional Services for Caregiver Support Group; Jefferson County Public Health; Martina Abba Richard 6. AGREEMENT re: Mobile Mammography Screening Services in Qui1cene; Jefferson County Public Health; Swedish Health Services 7. AGREEMENT re: Mobile Mammography Screening Services in Qui1cene; Jefferson County Public Health; Susan G. Komen Breast Cancer Foundation 8. AGREEMENT Interlocal re: Assistance with Preparation of Sewage Management Plan; Jefferson County Public Health; Mason County 9. AGREEMENT re: Water Pollution Control Revolving Loan Fund for Hood Canal On-Site Septic Repair and Replacement Project #L0700001; Jefferson County Public Health; Washington State Department of Ecology 10. AGREEMENT NO. G0600245, Amendment No.1 re: Coordinated Prevention Grant, Solid Waste Enforcement; Jefferson County Public Health; Washington State Department of Ecology 11. AGREEMENT re: Childbirth Education Classes; Jefferson County Public Health; Carol Hardy 12. AGREEMENT NO. 0563-80108, Amendment No.1 re: Funding for Reducing Underage Drinking (RUaD); Amendment to Extend Term Expiration to December 31,2006; Jefferson County Sheriffs Office; Washington State Department of Social and Health Services, Division of Alcohol and Substance Abuse Page 2 Commissioners Meeting Minutes: Week of August 7, 2006 ;~.'"'''''' t: ~ '\'11 to"'''' 13. AGREEMENT re: Post Closure Landfill Gas and Ground Water Monitoring and Testing; Jefferson County Public Works; Aspect Consulting 14. AGREEMENT re: Larry Scott Memorial Trail Portion of the Olympic Discovery Trail, Project No. CP1069 Segment No.4; Jefferson County Public Works; Washington State Department of Transportation 15. AGREEMENT NO. LA5910, Supplemental re: Upper Hoh Road Emergency Repair, Federal Aid No. ER-050l(015); Jefferson County Public Works; Washington State Department of Transportation 16. AGREEMENT re: Fossil Creek Stream Stabilization, Oil City Road, County Project No. CR1680, Federal Aid No. BROS-2016(014); Jefferson County Public Works; Quigg Bros., Inc. 17. Final Plat Alteration Approval, Villas By the Sea #SUBOS-000S9; To Vacate a Turnaround and a Portion of the 10' Wide Stormwater and Roadway Maintenance Easement Between Lots 18 and 19 Located off of Edgewater Court, Port Hadlock; Ricky Rezinas and Sandra Rezinas, Applicants 18. Advisory Board Reappointment; Hospital District Commissioner Representative on the Jefferson County Board of Health; Three (3) Year Term Expiring August 26, 2009; Jill Buhler 19. Advisory Board Resignation; Jefferson County Tourism Coordinating Council; Carol Young BID OPENING re: Sixth Avenue Road Improvement Project No. CR1205: Bruce Laurie, Public Works Engineering Services Manager, opened the bid received for the Sixth Avenue Project. The bid from Lakeside Industries was $188,201.04. Public Works staffwill review the bid for accuracy and get back to the Board with a recommendation for bid award. Telephone System Request For Proposal (RFP) Award and Contract: John Fischbach noted that staff has been working on this project for several months, and the process and the contract have been thoroughly reviewed. Central Services Director Allen Sartin explained that the County's current telephone system was purchased in 1996 and was scheduled for replacement in 2006. Last fall, the RFP process was started. He presented the Board with the RCW and the County ordinance that apply to the RFP process, and an excerpt from the County Bid Book from Municipal Research Services Center (MRSC) that identifies this project as primarily an equipment project rather than a construction project. Eight bids were received and B+C Telephone, Inc. and Hanson Electric were chosen as the 2 finalists for consideration. Reference checks were done, demonstrations were provided by both vendors, and Comgroup, Inc., a consultant, was contacted to give the County an analysis of the manufacturers and the specific equipment being proposed. The consultant's report stated that NEC, proposed by B+C Telephone, was the stronger because of their long- term commitment to the telephony marketplace and because they were able to provide different size systems. Panasonic was identified as having good small systems. One of the other bidders had proposed NEC equipment also and they were contacted to see if they wanted to modify their proposal and submit it again for comparison purposes. There were some differences in the type of handsets that the second NEC vendor proposed and the pricing was slightly higher. Looking further into references, they found that B+C Telephone had installed several larger telephone systems that were similar to the needs of the County. Page 3 Commissioners Meeting Minutes: Week of August 7, 2006 '<E.""'" ... ,'.,'< .t: J"",,,(,~~-'!: When the contract was negotiated, several changes were made that would be in the County's best interest. B+C Telephone will receive 25% ofthe total contract for delivering the hardware, 25% for installing it and making sure it is operable, and 50% at the end of a 30 day post-implementation review period. Allen Sartin presented the Board with the contract award. He noted that all the information on the RFP and the contract can be released to the public at this time. Chairman Johnson stated that a question had been raised about prevailing wage. Civil Deputy Prosecuting Attorney David Alvarez stated that he received new information on the issue today and would like to do more research before the Board awards the contract. The Board agreed to wait on a decision and schedule the contract award on their agenda next week. The meeting was recessed at the close of business on Monday and reconvened on Tuesday at I :00 p.m. for a workshop regarding the Port Hadlock UGA Sewer Facility Plan. JEFFERSON COUNTY BOARD OF C MMISSIONERS ~7La~ICfrtL cfulie Matthes, CMC Deputy Clerk of the Board Jo , Chair ~~ David W. Sullivan, Member ~=b~ Page 4