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Home My WebLink AboutM081406 District No. 1 Commiuloner: Phil Johnson District No.2 Commluioner: David W. Sullivan District No.3 Commissioner: Patrick M. Rodgers County Administrator: John F. Fischbach Clerk of the Board: Lorna Delaney MINUTES Week of August 14,2006 Chairman Phil Johnson called the meeting to order in the presence of Commissioner David W. Sullivan and Commissioner Patrick M. Rodgers. Request for Funding, Jefferson County Domestic Violence/Sexual Assault Program: Cheryl Bozarth, Executive Director of the Jefferson County Domestic Violence/Sexual Assault Program gave an overview of the services they provide and their needs. She requested that the Board consider setting aside funding for the program in the 2007 budget. There is no charge for the majority of their services which include: · Crisis intervention · A 24 hour crisis line · Emergency food · Clothing · A shelter that houses up to 17 people and is in use most of the time · A legal advocate on staff (to assist with safety plans, temporary orders of protection, anti-harassment and sexual assault orders, dissolution papers, and parenting plans.) · Medical advocacy · Advocacy based counseling when a client wants to leave a violent relationship or has decided to leave. · Therapy for clients who have been sexually assaulted. · Prevention education in the schools · Public education · Children in the Middle parenting classes for people getting a divorce (this is the only service that has a charge.) In the last fiscal year they provided 3,955 services and 802 bed nights of shelter for 1,271 new and existing clients. Their staff consists of 4 full-time people, 5 part-time people, and 9 volunteers. Page 1 Commissioners Meeting Minutes: Week of August 14,2006 fift~ ~ .fJ( ..(.'CO State and federal grants provide funding for the services that clients receive, but these funds are expended before the end of each year. They need local funding in order to provide the same quality and level of service all year. The State expects local resources to make up for the gap in funding. They need to have more staff time for the legal advocate and they need funding to cover administrative costs that aren't covered by grants. Last year their administrative and fundraising costs were13% which included everything outside of services and maintaining their office. They have been at their current location for 14 years and have outgrown the facility. At times the physical limitation ofthe office makes it difficult to provide services in as timely a manner as they would like. They don't want to turn people away. They need to raise approximately $87,000 in local funding. Currently the City of Port Townsend contributes to the program, but the County discontinued annual funding in 2004. They recently conducted a survey oftheir clients to see where they lived and they found that it was almost equally divided between the County and the City. She asked the Board to reconsider supporting their program. COMMISSIONERS/COUNTY ADMINISTRATOR BRIEFING SESSION: John Fischbach, County Administrator, reported on the following items: · A Port Hadlock UGA Sewer project workshop is scheduled on September 5 to review the financial analysis for the project. · He presented a quarterly report and summary of the work being done on economic development by Diversified Resources. · It appears that federal funding for the Secure Rural Schools Act will be reauthorized for another year at 100%. The Washington State Association of Counties is encouraging Elected Officials to participate at a fly-in to Washington DC in September to impress upon the Legislators the detrirriental impact on small, rural counties if the funding is discontinued. · The PUD is now providing the water for the Quilcene Community Center Park. He asked if the County is willing to pay the water bill? The Board agreed that the cost for the tap at the park could be paid from the General Fund. PUBLIC COMMENT PERIOD: The following comments were made: there were no qualifications required for people volunteering for the Critical Area Ordinance (CAO) Sub-committee; there is a tight timeline for the CAO Sub-committee to complete their analysis and make a recommendation to the Planning Commission; small parcel owners and farmers are the ones who will suffer ifthe CAO regulations are too restrictive; a suggestion was made that the County look into a Surface and Stormwater Management Program that would mitigate the damage that property owners on Hood Canal have caused and require them to pay for any restoration; public officials should not be treated with blatant disrespect; two of the Commissioners were elected to stop the Pit to Pier project and they need to listen to the voters; concern was expressed about a letter from the Assessor's Office asking for documentation regarding open space agriculture status on property; there is selective rezoning and enforcement in the County and people aren't being treated the same; the County has a policy that makes it difficult for people to start businesses here and Page 2 Commissioners Meeting Minutes: Week of August 14,2006 ~O~ " ~ many of them give up and go elsewhere; there is a misconception that old growth forests attract wildlife, but most birds of prey feed in open fields; the majority of concrete batch plants in the State are owned by foreigners and people should be glad that Fred Hill Materials is owned and operated by a local family; and concerns were expressed about the RFP for the telephone system. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve the Consent Agenda as presented. Commissioner Rodgers seconded the motion which carried by a unanimous vote. 1. Advisory Board Reappointment; Community Representative on the Jefferson County Board of Health; Three (3) Year Term Expiring August 26, 2009; Roberta Frissell HEARING re: Community Development Block Grant (CDBG) Grant Close Out; Low and Moderate Income Housing Rehabilitation; Olympic Community Action Programs (OlyCAP): Chairman Johnson opened the public hearing. Dan Di Guilio, Director of Housing for 01yCAP, explained that in 2001 the County applied for a CDBG grant to rehabilitate low to moderate homes in Jefferson County. The amount of the grant funding received was $257,165. Twenty-five households received grants to correct health and safety concerns, 11 households received no-interest 20 year loans for significant repairs and 2 households had accessibility barriers corrected. The grant funding served 24 individuals over the age of 62, 20 individuals who were disabled, and 26 female heads of household. Hearing no comments for or against the grant close out, the Chair closed the public hearing. Commissioner Sullivan moved to close out the CDGB grant. Commissioner Rodgers seconded the motion which carried by a unanimous vote. Telephone System Request For Proposal (RFP) Award and Contract: (See also August 7, 2006 Minutes.) Central Services Director Allen Sartin reported that based on the concerns that have been raised regarding prevailing wage and further research by Civil Deputy Prosecuting Attorney David Alvarez, he is recommending that the Board take action to cancel the RFP on the telephone system rather than award the contract. David Alvarez agreed with the Central Services Director. Allen Sartin stated that there is nothing wrong with the current telephone system and there isn't any emergency to have it replaced. Commissioner Rodgers moved to cancel the RFP without making an award pursuant to sections 4.7.4.11 and 6.1 of the RFP. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes: Week of August 14,2006 $."0' ~ f, -. '.."-<: t:S~I"'(>~ At 10:48 a.m., the Board met with the County Administrator for a brief County Administrator Meeting. JEFFERSON COUNTY BOARD OF COMMISSIONERS ~'1a~), Cfl\C 4{;lie Matthes, CMC Deputy Clerk ofthe Board ~ Page 4