HomeMy WebLinkAboutFort Worden Public Development Authority (PDA), Amendment No 1, PIF Funding re: Employee Housing - 121922Amendment No. 1 to the Agreement by and Between Jefferson County and Fort Worden
Public Development Authority (PDA) for Public Infrastructure Project Funding — Fort
Worden Employee Housing
This Amendment No. 1 to the Agreement by and Between Jefferson County and Fort
Worden Public Development Authority for Public Infrastructure Project Funding — Fort Worden
Employee Housing is made and entered into by and between the PDA ("Grantee") and Jefferson
County, a political subdivision under the laws of the State of Washington ("County"),
(collectively "Parties").
WHEREAS, the Parties want to amend the Agreement entered into between them;
NOW, THEREFORE, the Parties agree as, follows:
1. Purpose. The purpose of this Amendment is to extend the term through December 1
31, 2022. o
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2. Amendment.
That portion of Section 2., which currently reads: "The Project begins on January 1,
2022 and shall be completed by August 31, 2022." Is amended to read: "The Project
shall begin on January 1, 2022 and shall be completed by December 31, 2022."
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(SIGNATURES FOLLOW ON NEXT PAGE)
Fort Worden PDA:
David Timmons, Executive Director
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FO EFFERSON COUNTY:
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Heidi Eisenhour, Chair, Board of County Commissioners
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Date
ATTEST:
Carolyn Gagaway, Clerk to the 13 and hat
APPROVED AS TO FORM ONLY:
December 13, 2022
Philip C. Hunsucker, vats _
Chief Civil Deputy Prosecuting Attorney
2
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of Commissioners
FROM: Mark McCauley, County Administrator
DATE: December 19, 2022
RE: AGREEMENT AMENDMENT re: Public Infrastructure Project Funding
Fort Worden Employee Housing Project; Fort Worden Public Development
Authority (PDA); $150,000
STATEMENT OF ISSUE: On June 28, 2021, the Board of County Commissioners approved the Public
Infrastructure Fund (PIF) Board's recommendation to repurpose the $150,000 grant awarded to the Fort
Worden PDA in 2019. The 2019 grant was to renovate an old barracks building for workforce housing.
Financial difficulties and the extreme loss of revenue caused by the Covin-19 pandemic derailed the
PDA's plans. The PDA's new Executive Director, David Timmons, has put the PDA on a course of
financial recovery. Part of his plan was to request that the $150,000 be reauthorized not as an outright
grant but as a forgivable loan, again for workforce housing. The loan terms follow:
a. 10-year term, interest set by a standard index acceptable to the County.
b. 3-year deferral with final 7 years accrued interest and principal.
c. Loan forgiveness if the project is fully funded within 3 years.
The PDA has requested that the term of the agreement be extended from August 31, 2022 to
December 31, 2022,
ANALYSIS: The attached agreement amendment extends the term to December 31, 2022 and
will allow the project to proceed.
FISCAL IMPACT: None.
RECOMMENDATION: Approve the attached agreement amendment.
REVI ED BY:
Mark McCaiVy, County Admi 'stra or Date
CONTRACT REVIEW FORM
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Fort Worden PDA
Contract For: PIF Agreement Employee Housing
Clear Form
Contract No: FWPDA 2022 Ext,
Term: Through December 31, 2022
COUNTY DEPARTMENT:
County Administrator
Contact Person:
Mark McCauley
Contact Phone:
360-385-9130
Contact email:
mmccauley@co.jefferson.wa.us
AMOUNT: Extension of term only
Revenue: N/A
Expenditure: N/A
Matching Funds Required: N/A
Sources(s) of Matching Funds N/A
Fund # N/A
Munis Org/Obj N/A
PROCESS:
Exempt from Bid Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Other:
APPROVAL STEPS:
STEP I: DEPARTMENT CERTIFIES CO LANCE WI �.55.00800 AND CHAPTER 42.23 RCW.
CERTIFIED: a N/A:
Si ture t D to
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NO EEN D BARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: R N/A: lLA-1�?
Signature ate
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 12/14/2022.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 12/13/2022.
Contract amendment
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
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F Forgivable Loan Agreement — Fort Worden Employee Housing Project
Agreement by and Between
Jefferson County
and
Fort Worden Public Development Authority
For Public Infrastructure Project Funding
Fort Worden Employee Housing
WHEREAS, RCW 82.14.370 authorizes a sales and use tax to provide funding of public
infrastructure projects; and
WHEREAS, pursuant to RCW 82.14.370, Jefferson County has established the Public
Infrastructure Fund and a program for its administration as codified in Jefferson County Code
Chapters 3.28 and 3.36; and
WHEREAS, the Fort Worden Employee Housing Project will renovate and repurpose Fort
Worden's historic barracks (Bldg. 203) as safe, affordable short-term housing for forty or more
employees annually. This will enhance the ability of Jefferson County businesses to recruit new
and retain existing employees. This will also help Fort Worden to reach its goal of becoming an
employer of choice and will improve operational efficiency. This project is important to the
economic development of Fort Worden and all of Jefferson County; and
WHEREAS, on June 16, 2021, the Public Infrastructure Fund Board recommended that the
County approve a 100% forgivable loan to the Fort Worden Employee Housing Project for a
grant total of $150,000; and
WHEREAS, on June 28, 2021 the Jefferson County Board of Commissioners approved the
Public Infrastructure Board's recommendation:
NOW, THEREFORE, Jefferson County, a political subdivision of the State of Washington,
hereinafter referred to as "County," and the Fort Worden Public Development Authority, a
municipal corporation in Washington State, hereinafter referred to as "the PDA," in
consideration of the mutual benefits, terms, and conditions hereinafter specified, do hereby agree
as follows:
Grant Commitment. A 100% grant of Public Infrastructure Funds is hereby made to the PDA
for the Fort Worden Employee Housing Project. The approved maximum amount of the
grant shall be $150,000. The grant ($150,000) shall be available based on submission of
appropriate invoices pursuant to Section 3. The grant is structured as a forgivable loan with
these terms:
a. 10-year term, interest set by a standard index acceptable to the County.
b. 3-year deferral with final 7 years accrued interest and principal.
c. Loan forgiveness if the project is fully funded within 3 years.
Page 1 of 10
PIF Forgivable Loan Agreement — Fort Worden Employee Housing Project
2. Project Description, Schedule and Budget. The Fort Worden Employee Housing Project will
renovate and repurpose Fort Worden's historic barracks (Bldg. 203) as safe, affordable short-
term housing for forty or more employees annually. This will enhance the ability of Jefferson
County businesses to recruit new and retain existing employees. This will also help Fort
Worden to reach its goal of becoming an employer of choice and will improve operational
efficiency.
The project begins January 1, 2022 and shall be completed by August 31, 2022.
The grant funds $150,000 of the project's total cost of $150,000. A copy of the scope of work
is attached as Exhibit A to this contract.
3. Payment. Expenses incurred for the work performed on the Fort Worden Employee Housing
Project, as described herein, by the project's consultants, contractors, suppliers, or PDA staff
shall be submitted to the PIF Administrator by the PDA using a detailed invoice. Project
costs incurred prior to the execution of this grant agreement but after the November 15, 2021
approval by the Board of County Commissioners are eligible for reimbursement, if otherwise
eligible.
Each detailed invoice shall show individual items followed by the total amount incurred and
the amount eligible for reimbursement under this grant. The PDA may submit such invoices
to the County once per month during the course of the project for work completed. All
invoices shall be submitted no later than 30 days after project completion.
The PIF Administrator shall review and approve payment invoices. Payments will be limited
to the monies that are available under the grant as described in Section 1. Such invoices, once
approved, will be paid using the County's normal bill paying process and cycle.
4. Compliance with Laws. The PDA shall, in completing its project under this Grant
Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances,
and regulations, applicable to the work to be completed under this Grant Agreement.
5. Indemnity.
a. The PDA shall defend, indemnify and hold the County, its officers, officials,
employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees, arising out of or resulting from the
acts, errors or omissions of the PDA in performance of this Agreement, except for
injuries and damages caused by the sole negligence of the County.
b. Should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injury to persons or damages to property caused by or resulting from the concurrent
negligence of the PDA and the County, its officers, officials, employees, agents
Page 2 of 10
PIF Forgivable Loan Agreement — Fort Worden Employee Housing Project
and volunteers, the PDA 's liability, including the duty and cost to defend,
hereunder shall be only to the extent of the PDA 's negligence.
c. It is further specifically and expressly understood that the indemnification provided
herein constitutes the PDA's waiver of immunity under Industrial Insurance, Title
51 RCW, solely for the purposes of this indemnification. This waiver has been
mutually negotiated by the parties.
d. The provisions of this section shall survive the expiration or termination of this
Agreement.
6. Required Insurance Coverages.
a. Commercial General Liability.
1) The PDA shall maintain commercial general liability coverage on a form
acceptable to Jefferson County Risk Management for bodily injury, personal injury,
and property damage, in an amount not less than two million dollars per occurrence
($2,000,000) and an aggregate of not less than four million dollars ($4,000,000), for
bodily injury, including death, and property damage.
2) The commercial general liability insurance coverage shall contain no limitations
on the scope of the protection provided and include the following minimum
coverage:
i. Broad form property damage, with no employee exclusion;
ii. Personal injury liability, including extended bodily injury;
iii. Broad form contractual/commercial liability, including completed
operations and product liability coverage;
iv. Premises — operations liability (M&C);
v. Independent contractors and subcontractors; and,
vi. Blanket contractual liability.
3) The PDA's commercial general liability policy shall include employer's liability
coverage.
4) The County and its elected officials, officers and employees shall be named as an
additional insured party under this insurance policy.
b. Automobile Liability.
The PDA shall maintain business automobile liability insurance on a form
acceptable to Jefferson County Risk Management with a limit of not less than a
combined single limit of $1,000,000 each occurrence. Coverage shall include
owned, hired, and non -owned automobiles.
c. Worker's Compensation (Industrial Insurance). The PDA shall maintain workers'
compensation insurance at its own expense, as required by Title 51 RCW, for the
Page 3 of 10
PIF Forgivable Loan Agreement — Fort Worden Employee Housing Project
term of this Agreement and shall provide evidence of coverage to Jefferson County
Risk Management, upon request. If the County incurs any costs to enforce the
provisions of this subsection, all cost and fees shall be recoverable from the PDA.
1) The PDA shall provide Workers Compensation and Employer's Liability
Insurance on a state approved policy form providing benefits as required by law
with employer/s liability limits no less than $1,000,000 per accident or disease.
2) This coverage shall extend to any contractor or subcontractor that does not have
their own worker's compensation and employer's liability insurance.
7. The PDA expressly waives by mutual negotiation all immunity and limitations on liability,
with respect to the County, under any industrial insurance act, disability benefit act, or other
employee benefit act of any jurisdiction, which would otherwise be applicable in the case of
such claim.
8. General Insurance Requirements.
a. Insurance coverage shall be evidenced by one of the following methods:
i. Certificate of insurance; or,
ii. Self-insurance through an irrevocable Letter of Credit from a qualified
financial institution.
b. Any deductibles or self -insured retention shall be declared to and approved by the
County prior to the approval of this Agreement by the County. At the option of
the County, the insurer shall reduce or eliminate deductibles or self -insured
retention, or the PDA shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses.
Failure of the PDA to take out or maintain any required insurance shall not relieve
the PDA from any liability under this Agreement, nor shall the insurance
requirements be construed to conflict with or otherwise limit the obligations
concerning indemnification of the County.
d. The PDA's insurers shall have no right of recovery or subrogation against the
County (including its employees and other agents and agencies), it being the
intention of the parties that the insurance policies so affected shall protect all the
parties and shall be primary coverage for all losses covered by the above
described insurance.
e. Insurance companies issuing the PDA's insurance policy or policies shall have no
recourse against the County (including its employees and other agents and
agencies) for payment of any premiums or for assessments under any form of
insurance policy.
Page 4 of 10
PIF Forgivable Loan Agreement — Fort Worden Employee Housing Project
f. All deductibles in the PDA's insurance policies shall be assumed by and be at the
sole risk of the PDA.
g. Any judgments for which the County may be liable, in excess of insured amounts
required by this Agreement, or any portion thereof, may be withheld from
payment due, or to become due, to the PDA until the PDA shall furnish additional
security covering such judgment as may be determined by the County.
h. Any coverage for third party liability claims provided to the County by a "Risk
Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect
to any insurance policy the PDA shall provide to comply with this Agreement.
The County may, upon the PDA's failure to comply with all provisions of this
Agreement relating to insurance, withhold payment or compensation that would
otherwise be due to the PDA.
J. The PDA shall provide a copy of all insurance policies specified in this
Agreement.
k. Written notice of cancellation or change in the PDA's insurance required by this
Agreement shall reference the project name and agreement number and shall be
mailed to the County at the following address: Jefferson County Risk
Management, P.O. Box 1220, Port Townsend, WA 98368.
The PDA's liability insurance provisions shall be primary and noncontributory
with respect to any insurance or self-insurance programs covering the County, its
elected and appointed officers, officials, employees, and agents.
m. Any failure to comply with reporting provisions of the insurance policies shall not
affect coverage provided to the County, its officers, officials, employees, or
agents.
n. The PDA's insurance shall apply separately to each insured against whom claim
is made or suit is brought, except with respect to the limits of the insurer's
liability.
o. The PDA shall include all subcontractors as insured under its insurance policies or
shall furnish separate certificates and endorsements for each subcontractor. All
insurance coverage for subcontractors shall be subject to all the requirements
stated in this Agreement. The insurance limits mandated for any insurance
coverage required by this Agreement are not intended to be an indication of
exposure nor are they limitations on indemnification.
p. The PDA shall maintain all required insurance policies in force from the time
services commence until services are completed. Certificates, insurance policies,
and endorsements expiring before completion of services shall be promptly
replaced.
Page 5 of 10
PIF Forgivable Loan Agreement -- Fort Worden Employee Housing Project
q. The PDA shall place insurance with insurers licensed to do business in the State
of Washington and having A.M. Best Company ratings of no less than A-, with
the exception that excess and umbrella coverage used to meet the requirements for
limits of liability or gaps in coverage need not be placed with insurers or re-
insurers licensed in the State of Washington.
Certificates of insurance as required by this Agreement shall be delivered to the
County within fifteen (15) days of execution of this Agreement. To the extent a
certificate of insurance lists or refers to any endorsements solely by name,
description or number it shall be the responsibility of the PDA to obtain and
provide to the Jefferson County Risk Management full and complete copy of the
texts of such endorsements.
S. The County shall be named as an "additional insured" on all insurance policies
required by this Agreement.
t. The PDA shall furnish the County with properly executed certificates of insurance
that, at a minimum, shall include:
i. The limits of coverage-,
ii. The project name and agreement number to which it applies;
iii. The certificate holder as Jefferson County, Washington and its elected
officials, officers, and employees with the address of Jefferson County
Risk Management, P.O. Box 1220, Port Townsend, WA 98368, and,
iv. A statement that the insurance policy shall not be canceled or allowed to
expire except on thirty (30) days prior written notice to the County.
U. If the proof of insurance or certificate indicating the County is an "additional
insured" to an insurance policy obtained by the PDA refers to an endorsement (by
number or name) but does not provide the full text of that endorsement, then it
shall be the obligation of the PDA to obtain the full text of that endorsement and
forward that full text to the County.
9. Independent Contractor. The PDA and the County agree that the PDA is an independent
contractor with respect to the project to be completed pursuant to this Grant Agreement.
Nothing in this Grant Agreement shall be considered to create the relationship of employer
and employee between the parties hereto. Neither the PDA nor any employee of the PDA,
nor any subcontractor of the PDA shall be entitled to any benefits accorded to County
employees by virtue of their services on the project to be completed under this Grant
Agreement. The County shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the State industrial insurance
program, or otherwise assuming the duties of an employer with respect to the PDA, or any
employee, representative or agent of the PDA, or any contractor of the PDA.
Page 6 of 10
PIT Forgivable Loan Agreement — Fort Worden Employee Housing Project
10. Subcontracting Requirements.
The PDA Owns Contract Performance. The PDA is responsible for meeting all
terms and conditions of this Agreement including standards of service, quality of
materials and workmanship, costs, and schedules. Failure of a subcontractor to
perform is no defense to a breach of this Agreement. The PDA assumes
responsibility for and all liability for the actions and quality of services performed
by any subcontractor.
b. Subcontractor Disputes. Any dispute arising between the PDA and any
subcontractors or between subcontractors must be resolved without involvement
of any kind on the part of the County and without detrimental impact on the
delivery of contracted goods and services.
11. Legal and Regulatory Compliance. While performing under this Agreement, the PDA,
subcontractors, and their employees are required to comply with all applicable local, state
and federal laws, codes, ordinances, and regulations, including but not limited to:
Applicable regulations of the Washington Department of Labor and Industries,
including WA-DOSH Safety Regulations; and,
b. State and Federal Anti -Discrimination Laws.
12. Tennination
a. Termination by the County.
i. Should the PDA default in providing services under this Agreement or
materially breach any of its provisions, the County may terminate this
Agreement upon ten (10) days written notice to the PDA.
H. The PDA shall have the right and opportunity to cure any such material
breach within the ten (10) day period.
iii. The County may terminate this Agreement upon immediate notice to the
PDA in the event that the funding for the project ceases or is reduced in
amount. The PDA will be reimbursed for services expended up to the
date of termination.
b. Termination by the PDA.
i. Should the County, its staff, employees, agents and/or representatives
default in the performance of this Agreement or materially breach any of
its provisions, the PDA, at its option, may terminate this Agreement by
giving ten (10) days written notice to the County representative.
H. The County shall have the right and opportunity to cure any such material
breach within the ten (10) day period.
Page 7 of 10
PIF Forgivable Loan Agreement — Fort Worden Employee Housing Project
Termination Without Cause. This Agreement may be terminated without cause at
any time by either party subject to a sixty (60) day advance written notice of such
termination to the other party.
13. No Harassment or Discrimination. The PDA and any contractors/subcontractors will not
discriminate against any person in the performance of work under this agreement or in the
selection and retention of employees or procurement of materials or supplies on the basis of
age, sex, marital status, sexual orientation, religion, creed, color, national origin, honorably
discharged veteran or military status, or the presence of any sensory, mental, or physical
disability or the use of a trained guide dog or service animal by a person with a disability,
unless based upon a bonafide occupational qualification.
14. Contract Expiration. This contract shall run until the project is complete and until the County
has made all payments required under this Grant Agreement, except that the project must be
completed no later than August 31, 2022, unless extended by mutual agreement.
15. Failure to Appropriate. The PDA acknowledges that the County may only appropriate
monies for this grant in the current year and in a manner consistent with Paragraph 1 above.
The County agrees to appropriate monies to fund this grant unless emergency circumstances
prevent the County from doing so. Any monies to be paid by the County to the PDA for this
grant are subject to appropriation by the County Commission.
16. Integrated Agreement. This Grant Agreement represents the entire and integrated agreement
between the County and the PDA and supersedes all prior negotiations, representations, or
agreements written or oral.
17. Modification of this Agreement. This Agreement may be amended or supplemented only by
a writing that is signed by duly authorized representatives of all parties.
18. No Assignment. The PDA shall not sell, as or transfer any of rights obtained by this
Agreement without the express written consent of the County.
19. Severability. Provided it does not result in a material change in the terms of this Agreement,
if any provision of this Agreement or the application of this Agreement to any person or
circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this
Agreement and the application this Agreement shall not be affected and shall be enforceable
to the fullest extent permitted by law.
20. No Third -party Beneficiaries. The parties do not intend, and nothing in this Agreement shall
be construed to mean, that any provision in this Agreement is for the benefit of any person or
entity who is not a party.
21. Controlling Law. It is understood and agreed that this Agreement is entered into in the State
of Washington. This Agreement shall be governed by and construed in accordance with the
laws of the United States, the State of Washington and the County of Jefferson, as if applied
to transactions entered into and to be performed wholly within Jefferson County, Washington
Page 8 of 10
PIF Forgivable Loan Agreement -- Fort Worden Employee Housing Project
between Jefferson County residents. No party shall argue or assert that any state law other
than Washington law applies to the governance or construction of this Agreement.
SIGNATURES APPEAR ON THE. FOLLOWING PAGE
Page 9 of 10
PIF Forgivable Loan Agreement — Fort Worden Employee Housing Project
IN WITNESS WHEREOF, the parties have caused this Grant Agreement to be executed this
,.Kt—1day of 2021.
Jefferson County
Board ofCqQ, missioners;
Kate Dean, Chair
ATTEST:
Carol y4Galloway
Clerk of the Board
APPROVED AS TO FORM:
Fort "' rden Public DeYelloPment
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Date David Timmons/
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Executive Director
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Date
11/12/2021
Philip C. Hunsucker Date
Chief Deputy Prosecuting Attorney
Page 10 of 10
DocuSign Envelope ID: 9650F48A-2D18-4B39-8E65-39C465E308DA
To David Timmons, Executive Director Date December 30 2021
From Kristin Kelsey
CC Mark Johnson
Joseph Sadoski
Project Fort Worden Building 203 Project No. 2136.00
Subject Workforce Housing Feasibility Study
Understanding Signal Architecture + Research appreciates the opportunity to
continue working with you and to support the operations of Fort
Worden. The scope outlined below will result in a building
assessment, feasibility study, and recommended budget for
rehabilitation of Building 203 as it is converted to worker housing.
Fee
Scope of Work The scope of work includes coordination and management of
architecture and engineering disciplines to deliver the project.
01 Feasibility Study Tasks
Investigation + Site Specific Analysis
• Site visit / kick-off workshop
• Review programming vision
Identify visible risks and collect feedback / lessons
learned from adjacent Building 202 rehabilitation
• Assessment of Building Codes & Regulations applicable to
proposed programming
• Preliminary assessment of overall structural integrity and
potential modifications needed by code or for life safety
improvements commensurate with substantial alterations
o Recommendations for structural integrity testing
at areas of concern — if occurs
o Structural strengthening recommendations narrative
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DocuSign Envelope ID: 9650F48A-2D18-4639-8E65-39C465E308DA
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• Historic Preservation and cultural resource evaluation:
identify grants and documentation scope required for
future funding applications
• Prepare condition assessment report:
0 Table of Contents to follow Secretary of the
Interior Standards for Rehabilitation
Concept Development
• Plan review workshop
o Alternate concepts
o Identify priorities and preferred direction
• Findings Review
• Risk analysis, mitigation recommendations
• Workpian refinement
Feasibility and Work Planning
• Preferred Concept review workshop
• Preliminary budget Review
• Outline workplan of next steps
• Identify architecture and engineering design scope
• Permitting outline
Deliverables: Documentation of evaluation and diagrams gathered to
capture the understanding and provide a framework for rehabilitation
of Building 203 as worker housing.
Consultants Consulting Engineering services will be included with this scope of
work. Consultant fees will be marked up 15%. Consultants engaged
for this scope of work include:
• Architectural: use, programming, circulation, rehabilitation,
coordination and project management
• Structural Engineering: Existing condition assessment,
reinforcement recommendations
• Mechanical / Plumbing / Fire: Existing capacity, system
improvement recommendations
• Electrical / Communications: Existing capacity, system improvement
recommendations
• Historic Preservation Evaluation: Identify character defining r
elements and rehabilitation strategy a
• Cost planning: Identify range of construction budget c,
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Assumptions
Exclusions
• Timeline: Project start: January 2022
• Design and engineering beyond the feasibilty study
• Hazardous materials testing
Fee/Hourly Rates The following hourly rates shall be used to complete this work. Fees
will be applied based on a time & materials method (we will only bill
the amount of time we take to complete the tasks completed). Clients
will be notified if work will exceed estimates provided for the tasks
proposed. Additional work will be performed only when requested.
Hourly rates are subject to annual increases. For fees based on an
hourly rate the Architect will provide, when requested, time sheets to
substantiate hours claimed.
2022 Rates (subject to annual increases):
Principal $250.00 per hour
Project Manager / Project Architect $135.00 — $185.00 per hour
Architectural Staff $110.00 — $135.00 per hour
Interior Architect $175.00 per hour
Reimbursable
Expenses Recommended expenses budget: $2,500 to be billed by occurrence
with backup receipts. Reimbursable expenses will be billed at 1.15 x
actual cost. Only expenses incurred will be billed to the project.
Expenses typically include:
• Printing, mail, delivery
• Presentation models, model materials, design work products
(mockups, material samples)
• Transportation, parking
Terms of Payment Payments are to be received within 10 days of date of invoice.
Interest on late payments will be charged at 5% or at the maximum
legal interest rate permitted under the applicable law, whichever is the
lowest. If payments are not received on the due dates Signal U
Architecture + Research cannot guarantee to continue to provide the
service until payments are scheduled.
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DocuSign Envelope ID: 9650F48A-2D18-4B39-8E65-39C465E308DA
Contract Terms The terms of the appointment will be under a master contract AIA 13-
121, with a work order AIA B-221 governing this scope of work. This
signed fee proposal will be added to that contract as Exhibit A. The
Architect retains the copyright in all the designs.
Acceptance
We confirm that the services initialed in the Fee Table page 1 are
acceptable and we agree to Signal Architecture + Research scope
and fee proposal outlined herein.
Name:
David Timmons
Date: 1/3/2022
D—Signed by
Signature: [F)3C547648FAOC430a, ij - immm's
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Project Phase
Feasibility Study
Provider Service Fees
(a 15% mark-up has been
applied to consultant fees)
Architectural
Signal A+R
$111,664.85
Structural
Lund Opsahl
$9,200.00
Mechanical / Plumbing
Greenbusch
$9,200.00
Electrical
TFWB
$5,750.00
Historic Preservation
HRA
$5,93515
Cost Estimating
RC Cost
$5;750.00
Concept Phase
$147,500.00
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206.772A618 1 info@signalarch.corn
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of Commissioners
FROM: Mark McCauley, Interim County Administrator
DATE: November 15, 2021
RE: AGREEMENT re: Public Infrastructure Project Funding Fort Worden
Employee Housing Project; Fort Worden Public Development Authority
(PDA); $150,000
STATEMENT OF ISSUE: On June 28, 2021, the Board of County Commissioners approved the Public
Infrastructure Fund (PIF) Board's recommendation to repurpose the $150,000 grant awarded to the Fort
Worden PDA in 2019. The 2019 grant was to renovate an old barracks building for workforce housing.
Financial difficulties and the extreme loss of revenue caused by the Covin-19 pandemic derailed the
PDA's plans. The PDA's new Executive Director, David Timmons, has put the PDA on a course of
financial recovery. Part of his plan was to request that the $150,000 be reauthorized not as an outright
grant but as a forgivable loan, again for workforce housing. The loan terms follow:
a. 10-year term, interest set by a standard index acceptable to the County.
b. 3-year deferral with final 7 years accrued interest and principal.
c. Loan forgiveness if the project is fully funded within 3 years.
ANALYSIS: The Fort Worden Employee Housing Project will renovate and repurpose Fort Worden's
historic barracks (Bldg. 203) as safe, affordable short-term housing for forty or more employees annually.
This will enhance the ability of Jefferson County businesses to recruit new and retain existing employees.
This will also help Fort Worden to reach its goal of becoming an employer of choice and will improve
operational efficiency.
The attached grant agreement will enable this project to proceed.
FISCAL IMPACT: Adequate funds are available in fund balance in Fund 306 to pay for the entire
grant. 2021 budget for this grant award will be carried over in the 2022-2023 biennial budget to be
adopted by the Board in December 2021.
RECOMMENDATION: Approve the proposed Grant Agreement.
REVIEW BY:
7
Mark McCauley, erim County Administr Date
CONTRACT REVIEW FORM
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Fort Worden Public Development Authority
Contract For: Employee Workforce Housing
COUNTY DEPARTMENT: County Administrator
Contact Person: Mark McCauley
Contact Phone: 360-385-9130
Contact email: mmccauleya@co.jefferson.wa.us
Contract No: FW-PDA-PIF 2022
Term: Through December 31, 2022
AMOUNT: $150.000 PROCESS: Exempt from Bid Process
Revenue: N/A Cooperative Purchase
Expenditure: $150.000 Competitive Sealed Bid
Matching Funds Required: N/A Small Works Roster
Sources(s) of Matching Funds N/A Vendor List Bid
X RFP or RFQ
Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES CONWIt AN E WIT J S.t)il1) AND CHAPTER 42.23 RCW.
CERTIFIED: N/A:
Si tore
D e
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY. "'// , , '41 lr, / 11 r
CERTIFIED: F] N/A: F
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 11/10/2021.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 11 /12/2021.
Standard County grant template.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING; ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
�hrl NG��
November 17, 2021
oard of County Commissioners
1.820 Jefferson Street
fflw�I'�
Port Townsend, WA 98361
Kate Dean, District 1 Heidi Eisenhour, District 2 Greg Brotherton, District 3
Fort Worden PDA
Attn: David Timmons, Executive Director
zoo Battery Way
Port Townsend, WA 98368
Re: AGREEMENT re: Public Infrastructure Project Funding Fort Worden Employee Housing Project;
In the Amount of $150,000; Jefferson County Administrator; Fort Worden Public Development
Authority (PDA)
Dear Mr. Timmons,
Enclosed are two (2) Originals re: AGREEMENT re: Public Infrastructure Project Funding Fort
Worden Employee Housing Project; In the Amount of $150,000; Jefferson County Administrator;
Fort Worden Public Development Authority (PDA)
Please sign both (2) Originals. Keep one (1) Original for your own records and please return the other
signed Original to the following address:
Jefferson County Commissioners Office
Attn: Julie Shannon
PO Box 1220
Port Townsend, WA. 98368
When returning the signed Original, please send a copy of your Proof of Insurance per the
Agreement.
Please contact our office if you have any questions.
Th ou,
Juhh , yy,G�N
l Sannon1�
Executive Sec etary II
Jefferson County Commissioners Office
360 385 9100
ishannon_@a cojefferson.wa._us
Enclosure