HomeMy WebLinkAboutHealthier Together re: Community Health and Wellness Center Planning Interlocal re: - 121922IN, ERLOCAL FOR COMMUNITY HEALTH AND WELLNESS CENTER PLANNING
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This Agreement is made between the City of Port Townsend ("City"), the Port Townsend School District
No.50 ("District"), Jefferson County Public Hospital District No.2 ("Hospital"), Jefferson County
("County"), and the Port of Port Townsend ("Port"), collectively the governmental parties (referred to as
party/parties for the remainder of the document).
WHEREAS, Chapter 39.34, RCW (Interlocal Cooperation Act) permits local government units to make the
most efficient use of their powers by enabling them to cooperate with other government entities based
on mutual advantage and thereby to provide services and facilities in a manner under forms of
governmental organizations that will accord best with geographic, economic population, and other
factors influencing the needs and development of local communities; and
WHEREAS, each named party desires and agrees to enter into joint action and to work together to
develop a Community Health and Wellness Center in Port Townsend; and
WHEREAS, the parties agree that this effort has the potential to impact the economic and social
sustainability of our community, leading to the recruitment/retention of families and young people,
greater social connections, opportunities for healthy activities, and employment opportunities for all
ages; and
WHEREAS, the parties, along with two local nonprofit organizations, the Olympic Peninsula YMCA and
the Jefferson Aquatic Coalition entered into a Memorandum of Understanding; and
WHEREAS, the City of Port Townsend has created and plans to lead a community engagement
framework for this effort and has agreed to be the fiscal sponsor of this effort; and
WHEREAS, the parties understand this initial planning effort will include a robust community
engagement process, siting, financial planning, and construction plan; and
WHEREAS, each party has agreed to contribute financially to this effort; and
WHEREAS, this planning effort will also include two local nonprofits; and
WHEREAS, the City of Port Townsend will publish a request for qualifications for an architectural firm to
assist with this planning and design effort; and
WHEREAS, the parties agree to meet regularly and help guide the design and community engagement
process;
NOW, THEREFORE, the parties do agree as follows:
1. Purpose
The purpose of this agreement is to provide a cost -sharing arrangement between the parties to
allow the initial planning, siting, community engagement, and financial and operational planning
for the creation of a community health and wellness center in Port Townsend.
2. Contract Administrator
Per RCW 39.34.030(4)(a), the parties request that the City appoint the City's Director of Parks
and Recreation Strategy as this Agreement's Contract Administrator.
3. Party Benefits, Responsibilities, and Cash Contributions:
3.1 The City of Port Townsend understands the importance of the community health and
wellness center for all residents. It has initiated this effort. The City will continue to
provide leadership, and the community engagement framework, convene the parties,
hire an architectural firm to assist with the design, and contribute $30,000 to this initial
planning effort.
3.2 The Port Townsend School District will utilize a facility for education, swim lessons, and
swim teams. The School District will allow consideration of the Mountain View Campus
for siting such a community health and wellness center and contribute $5000 to the
planning effort.
3.3 Jefferson County Hospital District will use this facility for preventative medicine,
education, and community wellness. Jefferson County Public Hospital District will allow
consideration of land located near the Hospital for a possible community health and
wellness center and will contribute $50,000 to this planning effort.
3.4 Jefferson County, Washington understands and supports community health and
wellness County -wide, and knows that a community health and wellness center will
complement its current community center in Port Townsend. Jefferson County will
contribute $100,000 toward this planning effort.
3.5 The Port of Port Townsend understands the importance of a community health and
wellness facility for their workforce and families of their workforce. They will contribute
$5000 toward this planning effort.
3.6 The City will invoice each of the government parties for 50% of their contribution before
December 31, 2022, and the remaining 50% of their contribution in the first quarter of
2023. Each party will pay the invoices within thirty days of receipt. If the total cost of
the project exceeds the total contributions of all the parties, including the City, the City
will negotiate with the party for any additional contributions. The party may, but will not
be required to, agree to contribute additional funds to the planning effort._ If the total
contributions exceed the cost of the project, the City will return a pro-rata share of the
excess funds to each party after paying the final contractor's final invoice.
4. Approval of Final Design
4.1 Upon completion of the design and financial plan, any party may independently
reexamine and confirm the project's scope of work. No further work is authorized under this
Agreement. Each party will have the opportunity to approve the final design before any party
proceeds with the implementation of the design (i.e. financing, construction, etc.). Further
collaboration of the parties will be delineated in a subsequent Agreement. Upon completion, the
City will own the design, but should the City not choose to implement the design, the City will
cooperate with any party seeking to implement the design.
5. Duration and Termination
5.1 The term of this Agreement shall commence as of the date signed by all parties and shall
end on December 31, 2023, unless this Agreement is terminated before such date by
paragraph 5.2. This Agreement shall take effect upon filing a copy thereof with the County
Auditor by RCW 39.34.040 or posting it on the City's website.
5.2 Termination of this Agreement may be accomplished by mutual agreement of the
parties before final approval of the design and financial plan. A party seeking to terminate this
Agreement shall give the other party advance written notice of not less than thirty (30) days.
5.3 If this Agreement is terminated by paragraph 5.1 or 5.2, the party shall share
proportionally of their contribution in any expenditures previously incurred by the City. Any
plans, engineering drawings, or other documents made in preparation for project design
approval are deemed to be the property of the City.
5.4 Following the effective date of the termination of this Agreement under paragraph 5.2,
the City may proceed with the remaining party to complete the final design and financial plan
for the Community Health and Wellness Center.
6. Miscellaneous
6.1 The Contract Administrator shall supervise and manage the completion of the
Community Health and Wellness Center schematic design on behalf of the parties. The City shall
have no responsibility to supervise or manage the construction of the approved design plans
under paragraph 4 of this Agreement.
6.2 Each party to the Agreement shall defend, indemnify, and hold the other parties
harmless from claims, actions, injuries, damages, losses, or suites including attorney's fees,
arising or alleging to have arisen directly or indirectly out of or in consequence of the
performance of this Agreement to the extent caused by the fault or negligence of the
Indemnitor, its elected officials, employees, officers, agents, assigns, volunteers, or
representatives.
6.3 The City shall maintain all financial records necessary to carry out the purposes of this
Agreement by generally accepted accounting principles. Such records shall be available during
normal working hours for the review of the respective parties, their accounting representatives,
or the State Auditor.
6.4 This Agreement and all questions concerning the capacity of the party, execution,
validity (or invalidity), and performance of this Agreement, shall be interpreted, construed, and
enforced in all respects by the laws of the State of Washington. The venue for any action will be
Jefferson County Superior Court.
Jefferson County School District No.50
1 /24/23
Dr. Linda Rosenbury Date
Superintendent
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port of Port Townsend
Cr rs, s( Ut;*! Date
APPROVED AS TO FORM ONLY:
Philip C. Hunsucker, - Date
Chief Civil Deputy Prosecuting Attorney
City of Port Townsend
ohft Mauro, City Manager Date
Jefferson County
Kate Dean, County Commissioner
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley, County Administrator
DATE: December 19, 2022
SUBJECT: INTERLOCAL AGREEMENT re: Community Health and Wellness
Center Planning - Healthier Together
STATEMENT OF ISSUE:
Carrie Hite, Director of Parks and Recreation Strategy for the City of Port Townsend, has requested that the
County sign the attached Interlocal Agreement regarding the planning effort to create a Community Health
and Wellness Center. Other parties to the agreement are: City of Port Townsend ("City"), the Port Townsend
School District No.50 ("District"), Jefferson County Public Hospital District No.2 ("Hospital"), Jefferson
County ("County"), and the Port of Port Townsend ("Port"), collectively the partners.
ANALYSIS:
The purpose of this agreement is to provide a cost -sharing arrangement between the parties to allow the
initial planning, siting, community engagement, and financial and operational planning for the creation
of a community health and wellness center in Port Townsend.
The Board of County Commissioners has already committed to financially supporting this effort with
$100,000 in American Rescue Plan Act funding. This agreement formalizes the relationship between
the parties regarding the project.
FISCAL IMPACT:
This agreement requires the County to contribute $100,000 which will come from the Grant Management
Fund -Fund 123.
RECOMMENDATION: Approve the attached Interlocal Agreement and authorize Commissioner Kate
Dean to sign on behalf of the Board.
RE D BY:
Mark Mc ey, County Administrato to
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Multiple Partners - City of PT, et al Contract No: CHWC Interlocal
Contract For: Community Health and Wellness Center Planning Term: Through December 31, 2023
COUNTY DEPARTMENT:
County Administrator
Contact Person:
Mark McCauley
Contact Phone:
360-385-9130
Contact email:
mmccauley@co.jefferson.wa.us
AMOUNT: N/A
Revenue:
Expenditure:
Matching Funds Required:
Sources(s) of Matching Funds
Fund #
Munis Org/Obj
N/A
N/A
N/A
N/A
N/A
N/A
PROCESS: Exempt from Bid Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES P A CE 3.55 80 AND CHAPTER 42.2,3 RCW.
CERTIFIED: R NIA: R Z-
ignature Dat
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSE)COR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NO BEEN DE ATE Y ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: O N/A: �-
Signature Da
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically h Laserfiche):
Electronically approved by Risk Management on 12/14/2022.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 12/15/2022.
Non-standard indemnity and insurance provisions. Risk Management
decision whether to accept, but seems low risk.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP b: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL