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HomeMy WebLinkAbout121222MMINUTES Regular Meeting — December 12, 2022, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Kate Dean and Commissioner Greg Brotherton were present. Chair Eisenhour called the meeting to order at the appointed time. She noted that there will be a brief Public Health update from Public Health Officer Dr. Berry. She also stated she is thankful for the Commissioners' Office staff, Human Resources (HR) team, and Finance Manager Judy Shepherd. PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and no comments were received. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve the items on the Consent Agenda as presented. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 65-22 re: Adoption of the 2022-2023 Jefferson County Cost Allocation Plan; Jefferson County Auditors Office 2. RESOLUTION NO.66-22 re: Delegate Signature Authority for Volunteer Agreements; Jefferson County Public Works 3. AGREEMENT No. ICA23016 re: Improving the Quality of Public Defense Services; In the Amount of $32,375; Jefferson County Administrator; Washington State Office of Public Defense 4. AGREEMENT re: Commercial Driver's License (CDL) Tuition and Licensing Reimbursement; In the Amount of $10,000; Jefferson County Human Resources; Karl Springer (Employee); Teamsters Local Union No. 589 of International Brotherhood of Teamsters 5. AGREEMENT, Extension re: Private Security Screening Services Nineteen (19) Day Extension for Continued Service through December 30, 2022; No Additional Dollar Amount, Time Extension Only; Jefferson County Central Services; PPC Solutions, Inc. 6. AGREEMENT, Amendment No. 1 re: ARPA Grant to Provide Economic Assistance; No Dollar Amount, Time Extension for Reporting Only; Jefferson County Administrator; Economic Development Council (EDC) Team Jefferson 7. MEMORANDUM OF UNDERSTANDING (MOU) re: Annual Salary Support; In the Total Amount of $163,528; Jefferson County Administrator; Jefferson County Extension, Washington State University 8. DELEGATION OF SIGNATURE AUTHORITY re: Authorize the County Administrator to Execute an Annual Subscription for Virtual Meeting Platform; In the Amount of $6,838.28; ZOOM Video Communications, Inc 9. REQUEST FOR AUTHORIZATION re: To Terminate the Professional Services Agreement with Steve Shively, dba S3 Solutions; Jefferson County Administrator Commissioners Meeting Minutes of December 12, 2022 10. APPROVAL OF THE CONTINUATION OF THE JEFFERSON COUNTY PUBLIC OFFICIAL POSITION SCHEDULE BOND No. 52BSBHB6126; Issued by Hartford Fire Insurance Company for the Treasurer, Clerk, Sheriff, Auditor, Prosecuting Attorney, Engineer, Commissioners No.1, No. 2 and No. 3, Judge and Assessor 11. ADVISORY BOARD REAPPOINTMENT CLARIFICATION OF TERM re: Marine Resources Committee; Four (4) Year Term to Expire August 16, 2024; District No. 2 and Acting Chair; Brenda Johnson 12. TERMINATION OF INTERLOCAL AGREEMENT re: Regional Septic Loan Program; Jefferson County Prosecuting Attorney's Office; Clallam, Kitsap, Jefferson and Mason Counties and the Kitsap Public Health District 13. MINUTES re: Regular Meeting of December 5, 2022 14. Payment of Jefferson County Payroll Warrants Dated December 5, 2022 Totaling $1,170,032.33 and A/P Warrants Done by Payroll Dated December 5, 2022 Totaling $549,968.17 and Dated December 6, 2022 Totaling $412,429.12 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) PUBLIC COMMENT PERIOD - Continued: Chair Eisenhour called for public comments, and one comment was received. The Commissioners addressed the comment. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended, miscellaneous topics and reviewed upcoming meetings. PUBLIC HEALTH UPDATE: Public Health Officer Dr. Allison Berry provided information on the viruses circulating in Jefferson County and answered questions posed by the Board. DELIBERATION re: Adopting the 2022-2023 Budget Modification for the General Fund and Other Funds, the 2023 Jefferson County Road Construction Program, the 2023 County Capital Improvement Program, and the Central Services 2023 Cost Allocation Plans: County Administrator Mark McCauley noted that the Commissioners held a hearing and heard testimony last week on this issue. He added that it is a balanced budget and the 5-year projection is very robust, but he is keeping an eye on financial indicators. Finance Manager Judy Shepherd was also present and answered questions posed by the Board. During deliberations, County Administrator McCauley stated that he would like a motion regarding Blake funding refunds and administrative costs. Chair Eisenhour moved to contract outgoing Clerk Ruth Gordon to assist with Blake funding. County Administrator McCauley suggested additional edits to her motion. Chair Eisenhour recalled her motion. Clerk Carolyn Gallaway paraphrased County Administrator's original proposed motion as: "to authorize staff to bring on Clerk Ruth Gordon in the capacity to assist with Blake funding, and then staff will prepare a first quarter 2023 budget appropriation to recognize that expense." Chair Eisenhour made that aforementioned motion. Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioner Brotherton moved to adopt the RESOLUTION NO.67-22 Adopting the 2022-2023 Budget Modification for the General Fund and Other Funds, the 2023 Jefferson County Road OA Commissioners Meeting Minutes of December 12, 2022 Construction Program, the 2023 County Capital Improvement Program, and the Central Services 2023 Cost Allocation Plans, as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:15 a.m. and reconvened at 10:21 a.m. with all three Commissioners present. ADDITIONAL BUSINESS: DISCUSSION re: Small Farms Coordinator Position (Consent Agenda Item No. 7): Interim Washington State University (WSU) Extension Director Bridget Gregg was present to answer questions the Commissioners had regarding a Memorandum of Understanding for WSU listed on the Consent Agenda, and how it pertained to the Small Farms Coordinator position. DISCUSSION re: Letter to Department of Natural Resources (DNR) with Comments Regarding Carbon Project: Chair Eisenhour briefly explained the carbon project status and reviewed a proposed letter to send to DNR. The Commissioners reviewed the letter and made proposed edits. Chair Eisenhour opened the floor to allow for public comments and five individuals provided comments. The Commissioners addressed the comments received and continued discussion. Chair Eisenhour stated she will incorporate the edits discussed and bring forward an updated draft letter for final review during the afternoon session at 2:00 p.m. COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners and County Administrator continued discussing recent meetings they attended, miscellaneous topics and reviewed upcoming meetings. The meeting was recessed at 11:30 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 1:45 p.m. Chair Eisenhour announced that the Executive Session will be held from 1:31 to 1:45 p.m. regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator and Chief Civil Deputy Prosecuting Attorney. The Board concluded the Executive Session and resumed the regular meeting at 1:45 p.m. Commissioner Dean moved that the Board of County Commissioners confirm the conflict waiver for Philip Hunsucker to continue to represent the County in the St. Marie lawsuit, this will be confirmed in writing with the Chair of the Board signing a written conflict waiver to be provided by the Prosecuting Attorney's Office. Commissioner Brotherton seconded the motion. Chair Eisenhour called for public comments and none were received. She called for a vote on the motion. The motion carried by a unanimous vote. Commissioner Brotherton moved that the Board of County Commissioners confirm that the County Administrator has authority to approve any litigation decisions in the St. Marie lawsuit, except for Commissioners Meeting Minutes of December 12, 2022 settlements. This motion does not excuse reports to the Board necessary to keep it advised of the progress of the St. Marie lawsuit. Commissioner Dean seconded the motion. Chair Eisenhour called for public comments and one comment was received. She called for a vote on the motion. The motion carried by a unanimous vote. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: • Calendar Coordination CONTINUED DISCUSSION re: Letter to the Department of Natural Resources (DNR) re: Carbon Project: The Commissioners reviewed the edits incorporated by Chair Eisenhour. Commissioner Brotherton moved to submit this letter as amended today. Commissioner Dean seconded the motion. Chair Eisenhour called for an additional public comment period on this topic and one comment was received. She called for a vote on the motion. The motion carried by a unanimous vote. ADDITIONAL DISCUSSION ITEMS - Continued: The Commissioners and County Administrator reviewed the following: • Calendar Coordination Continued • County Administrator briefing • Communications Specialist and Database Specialist update • Olympic Housing Trust; request for letter of good standing NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 2:35 p.m. until the next regular meeting or special meeting as properly noticed. SEAL: ` ATTEST: a � I Carolyn riallaway, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS /V"� i i Asenhour, Char Meg Brotherton, Member Kate Dean, Member 0