HomeMy WebLinkAboutPort Ludlow Village Council Trails $4,400 (no ins ) - 121922cC� Av6 f• 5 3�
AGREEMENT FOR 2023 HOTEL -MOTEL FUNDING FOR TOURISM SERVICES
PORT LUDLOW VILLAGE COUNCIL
This Agreement is by and between JEFFERSON COUNTY (hereinafter known as
"COUNTY" and PORT LUDLOW VILLAGE COUNCIL (hereinafter known as "PLVC-TRAILS
COMMITTEE -Trails Committee").
WHEREAS, PORT LUDLOW VILLAGE COUNCIL is a non-profit corporation of the
State of Washington; and
WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson County,
as authorized by Chapter 67.28 RCW and Jefferson County Code Chapter 3.25; and
WHEREAS, the Jefferson County Lodging Tax Advisory Committee reviewed and
recommended funding the lodging tax proposal by PLVC-TRAILS COMMITTEE to implement a
strategy for the unincorporated area of Jefferson County to promote tourism activities;
IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the
parties as follows:
SECTION 1: SERVICES TO BE PERFORMED:
The PLVC-TRAILS COMMITTEE shall use its capabilities and utilize up to $4,400 of funding
provided under this agreement to continue and update the ongoing performance of the following
tourism promotion services consistent with the Itemized List of Proposed Tourism Promotion
Services and Lodging Tax Budget a copy of which is incorporated herein and attached hereto as
Exhibit A:
SECTION 2: RESPONSIBILITIES OF PLVC-TRAILS COMMITTEE:
1. On or before April 30; July 31; October 31, 2023; and January 31, 2024, provide to the
COUNTY: see Exhibit C, attached hereto and incorporated;
• A quarterly report of the use, services, programs and activities of PLVC-TRAILS
COMMITTEE under this Agreement for the prior quarter;
• A quarterly financial statement detailing revenues, expenses and cash balances for the
prior quarter; and for the final quarter report, the financial statement shall also include a
detailed financial statement for all 2023.
2. On or before January 31, 2023 OR upon execution of this agreement, whichever is later,
provide to the COUNTY:
• A billing invoice requesting payment of Hotel -Motel Funding for the current year.
3. For a minimum of six (6) years, maintain documented proof of payments made, contracts
executed, and other expenditures authorized under this Agreement. Upon reasonable
notice, provide access to County or State representatives to audit those records.
Page: 1 of 12 Port Ludlow Village Council -Trails
4. Funding provided by this Agreement may only be expended on the services described in
Section 1 of this Agreement. Any monies used for other services or purposes shall be
refunded to Jefferson County Hotel/Motel Fund. Any monies under -expended of the total
funding allocated under this Agreement shall be refunded to Jefferson County by January
31, 2023.
5. By February 281h of each year provide the following information on Exhibit B, attached
hereto and incorporated by reference for the previous year.
a. Each festival, event, or tourism facility owned and/or operated by PLVC-TRAILS
COMMITTEE.
b. The amount of lodging tax revenue allocated for expenditure (whether actually
expended or not) by PLVC-TRAILS COMMITTEE on each festival, event or tourism
facility.
c. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist"
includes persons traveling more than 50 miles to the location of the event, festival or
facility and overnight stays in the area).
d. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels,
motels, resorts, bed and breakfasts, or commercial campgrounds).
e. Measurements that demonstrate the impact of increased tourism attributable to the event,
festival or facility.
SECTION 3: RESPONSIBILITY OF JEFFERSON COUNTY
1. The COUNTY will provide PLVC-TRAILS COMMITTEE funding from Hotel -Motel Tax
receipts to be used in support of their responsibilities as defined under this agreement.
2. Said funding is in the sum of $4,400 for 2023. Payment will be made by the COUNTY upon
receipt of an invoice on the next available billing cycle.
SECTION 4: TERM
This Agreement shall be for a term of one year, commencing on January 1, 2023 and ending on
December 31, 2023, except for the reports referenced in Section 2, due January 31, 2024 and
February 28, 2024. Work performed during the term and pursuant to this Agreement, but prior to its
complete execution, is hereby ratified.
SECTION 5: ASSIGNMENT
Either party to the agreement shall not assign this Agreement, except by signed amendment.
SECTION 6: MODIFICATION
This Agreement may be modified by mutual written agreement executed by both parties.
SECTION 7: TERMINATION
The Agreement may be terminated, in whole or in part, by the County upon thirty (30) days written
notice in the event expected or actual revenue from the Hotel -Motel Tax is reduced or limited in
any way, or for non-performance of duties under this Agreement, or for any reason. PLVC-
Page: 2 of 12 Port Ludlow Village Council -Trails
TRAILS COMMITTEE may terminate this Agreement upon thirty (30) days written notice to the
COUNTY. In the event of termination under this clause, the County shall be liable to pay only for
services rendered prior to the effective date of termination. If termination covers a period for which
payment has already been made, PLVC-TRAILS COMMITTEE shall refund to the COUNTY a
pro -rated share of the payment based upon the balance of time remaining in the paid period, unless
otherwise negotiated.
SECTION 8: HOLD HARMLESS
PLVC-TRAILS shall indemnify and hold the COUNTY, and its officers, employees, agents and
volunteers (and their marital communities) harmless from and shall process and defend at its own
expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or
suits at law or equity arising in whole or in part, directly or indirectly, from PLVC-TRAILS's
negligence or breach of an of its obligations under this Agreement; provided that nothing herein
shall require PLVC-TRAILS to indemnify the COUNTY against and hold harmless the COUNTY
from claims, demands or suits based solely upon the conduct of the COUNTY, its officers,
employees, agents and volunteers (and their marital communities), and; provided further that if the
claims or suits are caused by or result from the concurrent negligence of. (a) PLVC-TRAILS's
agents or employees; and , (b) the COUNTY, its officers, employees agents and volunteers (and
their marital communities), this indemnity provision with respect to claims or suits based upon
such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall
be valid and enforceable only to the extent of PLVC-TRAILS's negligence, or the negligence of
PLVC-TRAILS's agents or employees.
PLVC-TRAILS specifically assumes potential liability for actions brought against the COUNTY
by PLVC-TRAILS' employees, including all other persons engaged in the performance of any
work or service required of PLVC-TRAILS under this Agreement and, solely for the purpose of
this indemnification and defense, PLVC-TRAILS specifically waives any immunity under the
state industrial insurance law, Title 51 RCW. PLVC-TRAILS recognize that this waiver was
specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual
negotiation.
SECTION 9: INSURANCE
PLVC-TRAILS shall obtain and keep in force during the term of the Agreement, or as otherwise
required, the following insurance:
A. Commercial General Liability Insurance. PLVC-TRAILS shall maintain commercial general
liability coverage on a form acceptable to Jefferson County Risk Management for bodily
injury, personal injury, and property damage, with a limits of not less than in the amount of at
least $1 million per occurrence, for bodily injury, including death, and property damage.
B. Worker's Compensation (Industrial Insurance). PLVC-TRAILS shall maintain workers'
compensation insurance at its own expense, as required by Title 51 RCW, for the term of this
Agreement and shall provide evidence of coverage to Jefferson County Risk Management,
upon request.
Page: 3 of 12 Port Ludlow Village Council -Trails
SECTION 10: INDEPENDENT CONTRACTOR
The PLVC-TRAILS COMMITTEE and the COUNTY agree that the PLVC-TRAILS
COMMITTEE is an independent contractor with respect to the services provided pursuant to this
agreement. Nothing in this agreement shall be considered to create the relationship of employer
and employee between the parties hereto. Neither the PLVC-TRAILS COMMITTEE nor any
employee of the PLVC-TRAILS COMMITTEE shall be entitled to any benefits accorded
County employees by virtue of the services provided under this agreement. The COUNTY shall
not be responsible for withholding or otherwise deducting federal income tax or social security
or for contributing to the state industrial insurance program, otherwise assuming the duties of an
employer with respect to the PLVC-TRAILS COMMITTEE, or any employee, representative,
agent or contractor of the PLVC-TRAILS COMMITTEE. The PLVC-TRAILS COMMITTEE
shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax
reports, business licenses, registrations, and all other obligations of an independent organization.
SECTION 11: COMPLIANCE WITH LAWS
PLVC-TRAILS COMMITTEE shall comply with all Federal, State, and local laws and
ordinances applicable to the work to be done under this Agreement. This Agreement shall be
interpreted and construed in accord with the laws of the State of Washington and venue shall be
in Jefferson County, Washington.
SECTION 12: DISCRIMINATION PROHIBITED
PLVC-TRAILS COMMITTEE with regard to the project to be completed under this agreement,
will not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed,
color, national origin, honorably discharged veteran or military status, or the presence of any
sensory, mental, or physical disability or the use of a trained dog guide or service animal by a
person with a disability, unless based upon a bona fide occupational qualification in the selection
and retention of employees, materials, supplies, contractors or subcontractors.
SECTION 13: INTEGRATED AGREEMENT
This agreement together with attachments or addenda represents the entire and integrated
agreement between the County and PLVC-TRAILS COMMITTEE and supersedes all prior
negotiations, representations, or agreements written or oral. This agreement may be amended
only by written instrument signed by both the County and PLVC-TRAILS COMMITTEE.
SIGNATURES ON FOLLOWING PAGE
Page: 4 of 12 Port Ludlow Village Council -Trails
APPROVED and signed this % 9tlday of b-Ce^be,—, 2022.
Attest: e�C
C 11 C�G"✓a
Cazoaway, CMC
Clerk of the Board
Approved as to Form:
` December 15, 2022
Philip C. Hunsucker,
Chief Civil Deputy Prosecutor
JEFFERSON COUNTY
BO RD OF COMMISSIONERS
.S
Heidi EiTowViiffa
Chair
oPort Lu`unc—
il Trails Committee
Authorized Official
Page: 5 of 12 Port Ludlow Village Council -Trails
EXHIBIT A
Itemized List of Proposed Tourism Promotion Services
1. Our hiking and biking maps are distributed to Gateway Visitors Center, the Inn, the
Marina, Golf Course, and on our trails. We are requesting 2500 maps of our biking trails
(for $$724.37) and 5000 Hiking Maps ffor $1108.65) for a total of $I833m.
2. Our newest trail to be constructed (opening in the Fall of 2023) is the McCormick Rail Trail, This
is in conjunction With the National Great American Rail Trail, given it will be following the old
McCormick Logging Railroad bed along the beautiful Ludlow Creek, To enhance the use,
experience this grant will fund ten interpretive signs to explain the historic use of the creek as
well as providing six resting benches at key scenic views along Ludlow Creek, The total cost for
this action is: $2519.44
1 The third action is to fund structures to exhibit the Port Ludlow only remaining cultural
site of the old Port Ludlow Cemetery, which is a historic site along the Around the Bay
Trail. The structures to be funded are two 2 by 4 foot signs, a facing fence (fifty feet)
with a four foot gate of white vinyl, and a replica of the Minerva Jane Walker headstone
that was lost during road construction in the 1%0s. The cost for this (the labor will be
done by volunteers) is $3883.12
I
Action 1 (Maps)
Action 2: McCormick Trail
Action 3: Port Ludlow Cemetery
Total of Request:
$1833.02
$2519.44
$3883.12
$823S.S8
Page: 6 of 12 Port Ludlow Village Council -Trails
Exhibit B
Jurisdiction Lodging Tax Reporting Form - To Be Submitted to Jefferson
County Administrator's Office
No Later than February 28th of each Year
Lodging Tax Reporting Form
Organu=ow recevmg funding to promote fesmraL-, special event-_ and tauri_m-related actnaties through towtumrrelated fact: ties
owned or Ws wcred by non-profit organmamom or the local juriAi€lion are €equued to complete the- form for EACH acnezty
1 Orpmirar m Name: F q-N=E year:
2 Spomsar Type (Check Ooe}: 0 501(c)(3) 0 501MO) 0 Lai Jansdiciton C)Gter Evian ;
3 ActiutyNiame
4 ActrvrM TcTe (Check Ore): 0 EvmtT suval* () Fxiyn•* (>arkeaag'
5 Armors Start Dare•:
3 Acutty End Bate*:
7 Tocal Cost of Acr v y 5
8 Amauar F.-aested: S
9 Amman Aawded: S
10 Overal Aamdrace'
a) pru;,ecled*
b) U=0
c) Mebodoog fCheck One;
Duect Cwrs•
C)lydireaComm-
�
i ^^� Represemauve,,:t=ee*
Sunw.
0 Smrcttued Emwre*
Ocher tevplamj:
11 Number ofAneudees'Ale Traveled 54 Miles ox.ldare*
el Pva c—ed*
bt Arruai*
c;- Yebxioiogy (Clsedt One)
0 Direct Co mr*
bdirett Coot"
O F.epresemame Surr'e.0
lukmral Staves-*
0 Sauctured Emmace*
C) odw ( ):
13 23om: m of Atteedees VIw Tmel!d from Another Sttae or Cots mw
a+ pm,--ted*
b) Acraa*
c) Armtwdowgy (Creek One)
0 Daect Catms*
oloduea Caam*
oRepresemamv Survey*
0kfomstlSI..-
QStnuturedEakmate*
oobez E explma):
'See Lodging Tax Yoark Reporting
Definition-, In:trucrions
ti ame of Indtv.daal Who Ft Bred Fj"m
?tame s
E-Mat IL-s;z
RETL KX THIS FORM TO:
Jefferson County Adzn=stratoi s Office
1820 Jeffer-,or. Street
P.O. BM 1 'C
Part Townsend. WA 98368
yef bocce copeffersoa.na.us
13 Numbet of Anw Sees Who Staved Onam & m Unpaid ACcommodamms'
a) Proje:*d*
b) Arran:*
c) 3fetbxboe+ t k One): Cuea --oim[*
1dwKt Ctxmt• C)Reprrsermacn Stacey,
O'mfratr.rt State:;" 0 Structured Es..'
Is `:umber of Armadees VU Sued Oyanighr mi paid Acco=oda; om'
ai projeeted*
bt Ate*
C: Sfrrt ado:oev (C7ueck One): Cued Comr.
0 adna Camr* ORepresectaace Stacey*
ufotmrl5urveg, 0Strurnued Esama el
;ee ilm:
t i Number mf P.md r ad#m .\ i`hrs'
a pmected*
b) 1A,.m*
C) Mebacl9 t u i. Check Cue):
Cuect :flttmtt*
:mdaw O mt*
jF et taatm Stucm•*
1 kMal Sutves•
O' Saucwed Esamao-*
DEADLD-Ea Februan.- 23th of Each Reporting. Year
Page: 7 of 12 Port Ludlow Village Council -Trails
LTAC Yearly Reporting
Definitions/Instructions
Activity Type: Event/Festival: Short-term activity occurring between specific dates (e.g., 4th of July celebration, local marathon)
Facility: Municipally -owned facility that operates some or all of the year (e.g., county historical museum,
convention center)
Marketing: Activity that provides information to encourage visitors to an area; is typically a year-round activity but
may also operate for less than a full year.
Activity Date: Activity beginning and ending dates.
Actual: Persons estimated to have actually participated in event/festival or visiting a facility. For marketing
activity, enter the number of persons estimated to have actually visited area as result of marketing activity.
Projected: Persons expected to participate in event/festival or visiting a facility. For marketing activity, enter the number of
persons expected to visit area as result of marketing activity.
Methodology: Select the methodology used to estimate the actual number of visitors/participants.
Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at
entry points, vehicle counts or number of chairs filled. A direct count may also include information collected
directly from businesses, such as hotels, restaurants or tour guides, likely to be affected by an event.
Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold,
redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates.
Representative Survey: Information collected directly from individual visitors/ participants. A representative
survey is a highly structured data collection tool, based on a defined random sample of participants, and the results
can be reliably projected to the entire population attending an event and includes margin of error and confidence
level.
Informal Survey: Information collected directly from individual visitors or participants in a non-random manner
that is not representative of all visitors or participants. Informal survey results cannot be projected to the entire
visitor population and provide a limited indicator of attendance because not all participants had an equal chance of
being included in the survey.
Structured Estimate: Estimate produced by computing known information related to the event or location. For
example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international
building code allowance for persons (3 square feet).
Other: (please describe)
Overall Attendance: Total projected and estimated actual attendance recorded for event, facility or resulting from marketing activity.
Total Attendees Traveling 50 miles or more:
Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility. For
marketing organizations, report visitors traveling more than 50 miles to visit area.
Of total, attendees who traveled from another state or country: Of the total projected and estimated actual number of
visitors traveling more than 50 miles to attend event or facility or visit area, report projected and estimated actual number of
visitors who traveled from another state or country.
Attendees who stayed overnight:
Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such
as hotels, motels, bed and breakfasts, etc.
Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such
as family and friends.
Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights. One Lodging night = one or more persons
occupying one room for one night.
Page: 8 of 12 Port Ludlow Village Council -Trails
EXHIBIT C 1 St QUARTER
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from the County 1" QTR:
Due by Apri1301h to afmckni ght co.jefferson.wa.us
LTAC funds spent by your organization 1'Y QTR (include 200 word limit regarding activities and funds spent with
supporting documentation ie: reports outlining LTAC funds,):
3. LTAC funds balance remaining 15S QTR:
4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior
quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed
and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be
able to provide access to County or State representatives to audit those records.
Page: 9 of 12 Port Ludlow Village Council -Trails
EXHIBIT C 2nd QUARTER
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from the County 111 QTR:
Due by July 315t to afmcknight0co.jefferson.wa.us
1. LTAC funds spent by your organization 1" QTR (include 200 word limit regarding activities and funds spent with
supporting documentation ie: reports outlining LTAC funds,):
2. LTAC funds balance remaining 111 QTR:
3. Please attach your organization's report for all revenue, marketing, services, programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed
and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be
able to provide access to County or State representatives to audit those records.
Page: 10 of 12 Port Ludlow Village Council -Trails
EXHIBIT C 3" QUARTER
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from the County 15t QTR:
Due by October 31st to afmcknight@co.jefferson.wa.us
2. LTAC funds spent by your organization 15t QTR (include 200 word limit regarding activities and funds spent
with supporting documentation ie: reports outlining LTAC funds,):
3. LTAC funds balance remaining 1st QTR:
4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed
and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be
able to provide access to County or State representatives to audit those records.
Page: 11 of 12 Port Ludlow Village Council -Trails
EXHIBIT C 4" QUARTER
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from the County 15t QTR:
Due by January 31s' to afmcknightftco.jefferson.wa.us
LTAC funds spent by your organization 15t QTR (include 200 word limit regarding activities and funds spent with
supporting documentation ie: reports outlining LTAC funds,):
3. LTAC funds balance remaining 15t QTR:
4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior
quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed
and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be
able to provide access to County or State representatives to audit those records.
Page: 12 of 12 Port Ludlow Village Council -Trails
Adiel McKnight
Executive Assistant
Board of County Commissioners
RE: LTAC Contracts for PLVC and PLVC Trails 2023
Dear AdieI,
I have enclosed the executed contracts for the LTAC Grants for PLVC and PLVC Trails 2023.
Would you please direct all communications for either PLVC or PLVC Trails to me
at . I am responsible as Treasurer for invoicing and disbursing funds. I will keep Larry
Scott and Dave McDearmid (the new President) informed with any updates or questions. Jim Moffit is no
longer servicing as President. He had some difficult family matters that required his attention.
Thanks, and Happy New Year,
Paul
ap ulsailr )aol.com
8172915669
Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Adiel McKnight, Executive Assistant
DATE: December 19, 2022
SUBJECT: AGREEMENT re: 2023 Hotel Motel (Lodging Tax) Grant Funding; In the
Amount of $4,400; Port Ludlow Village Council Trails Committee
STATEMENT OF ISSUE:
This agreement provides grant funding for 2023 to certain non-profit agencies for the
promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging
Tax Advisory Committee met on October 28, 2022 and reviewed request for proposals.
This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund, and approved
by the Board of County Commissioners on November 21, 2022.
FISCAL IMPACT:
Port Ludlow Village Council Trails Committee $4,400
RECOMMENDATION:
Approve and sign the agreement.
REVIEWED BY:
/2/IdZ,z
Mark McC ey, County Administrator Date:
CONTRACT REVIEW FORM
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Port Ludlow Village Council Trails Committee
Contract For: Lodging Tax
COUNTY DEPARTMENT: County Administrator
Contact Person: Adiel McKnight
Contact Phone: z102
Contact email: afmcknight@co.jefferson.wa.us
AMOUNT: $4,400
Revenue:
Expenditure:
Matching Funds Required:
Sources(s) of Matching Funds
Fund 4
Munis Org/Obj
Clear Form
Contract No: LTAC PLVC-Trails
Term: January throuqh December 2023
Exempt from Bid Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES C L E WITH JC .55.081) AND CHAPTER 42.23 RCW.
CERTIFIED: ❑ N/A:FE
Vi
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS N71 BEEN EBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY. „
CERTIFIED: ❑ N/A:
ignature Date
$4,400
125
12555730/411113
PROCESS:
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 12/15/2022.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 12/15/2022.
Please fix typo in sections 8 and 9: PLVC-TAILS should be PLVC-TRAILS.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
AN ,
z
r
U
COIN
�S°N oo 4�rG
tG�SFI G �
IN O
December 19, 2022
Board of County Commissioners
1820 Jefferson Street
Port Townsend, WA 98368
Kate Dean, District < Heidi Eisenhour, District 2 Greg Brotherton, District 3
Port Ludlow Village Council — Trails Committee
Larry Scott
P.O. Box 65012
Port Ludlow, WA 98365
Dear Larry Scott,
Enclosed for signature are two (2) originals for AGREEMENT re: 2023 Hotel Motel (Lodging
Tax) Grant Funding; In the Amount of $4,400 Port Ludlow Village Council Trails Committee
Please sign both, keep one and return the second to:
Jefferson County Commissioner's Office
Attn: Adiel McKnight
P.O. Box 1220
Port Townsend, WA 98368
• Please remember that on or before April 30; July 31; October 31, 2021 and January 31, 2022
you are required to provide to the County: A quarterly report of the use, services, programs
and activities under this agreement for the prior quarter.
• A quarterly financial statement detailing revenues, expenses and cash balances for the
prior quarter; and for the final quarter report, the financial statement shall also include a
detailed financial statement by February 281h of each year along with Exhibit B attached to
your contract.
• Insurance shall be obtained as outlined in the terms of the Agreement and provide a copy to this
office.
• Payment will be provided upon invoice, subject to the terms of the Agreement
Thank you for your assistance.
Cordially,
Adiel McKnight
Executive Assistant
Phone (360) 385-9100 Fax (360) 385-9382 jeffbocc@co.jefferson.wa.us