HomeMy WebLinkAboutPeninsula Trails Coalition $30,000 - 1219220' '91 !6& \3.\,A• Y,
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AGREEMENT FOR 2023 HOTEL -MOTEL FUNDING FOR TOURISM SERVICES
PENINSULA TRAILS COALITION
This Agreement is by and between JEFFERSON COUNTY (hereinafter known as
"COUNTY" and PENINSULA TRAILS COALITION (hereinafter known as "PTC").
WHEREAS, PENINSULA TRAILS COALITION is a non-profit corporation of the State
of Washington; and
WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson County,
as authorized by Chapter 67.28 RCW and Jefferson County Code Chapter 3.25; and
WHEREAS, the Jefferson County Lodging Tax Advisory Committee reviewed and
recommended funding the lodging tax proposal by PTC to implement a strategy for the
unincorporated area of Jefferson County to promote tourism activities;
IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the
parties as follows:
SECTION 1: SERVICES TO BE PERFORMED
The PTC shall use its capabilities and utilize up to $30,000 of funding provided under this
agreement to continue and update the ongoing performance of the tourism promotion services
consistent with the Itemized List of Promotion Services and Lodging Tax Budget, a copy of which
is incorporated herein and attached hereto as Exhibit A.
SECTION 2: RESPONSIBILITIES OF PTC:
On or before January 31; April 30; July 31; October 31, 2023; and January 31, 2024,
provide to the COUNTY:
• A quarterly report of the use, services, programs and activities of PTC under this
Agreement for the prior quarter;
• A quarterly financial statement detailing revenues, expenses and cash balances for the
prior quarter; and for the final quarter report, the financial statement shall also include a
detailed financial statement for all 2023.
2. On or before January 31, 2024 OR upon execution of this agreement, whichever is later,
provide to the COUNTY:
• A billing invoice requesting payment of Hotel -Motel Funding for the current year.
3. For a minimum of six (6) years, maintain documented proof of payments made, contracts
executed, and other expenditures authorized under this Agreement. Upon reasonable
notice, provide access to County or State representatives to audit those records.
4. Funding provided by this Agreement may only be expended on the services described in
Section 1 of this Agreement. Any monies used for other services or purposes shall be
refunded to Jefferson County Hotel/Motel Fund. Any monies under -expended of the total
Page: 1 of 12 Peninsula Trails Coalition
Z
funding allocated under this Agreement shall be refunded to Jefferson County by January
31, 2024.
5. By February 281h of each year provide the following information on Exhibit A, attached
hereto and incorporated by reference for the previous year.
a. Each festival, event, or tourism facility owned and/or operated by PTC.
b. The amount of lodging tax revenue allocated for expenditure (whether actually
expended or not) by PTC on each festival, event or tourism facility.
c. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist"
includes persons traveling more than 50 miles to the location of the event, festival or
facility and overnight stays in the area).
d. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels,
motels, resorts, bed and breakfasts, or commercial campgrounds).
e. Measurements that demonstrate the impact of increased tourism attributable to the
event, festival or facility.
SECTION 3: RESPONSIBILITY OF JEFFERSON COUNTY
1. The PTC shall use its capabilities and utilize up to $30,000 of funding provided under this
agreement to continue and update the ongoing performance of the following tourism
promotion services consistent with the Itemized List of Proposed Tourism Promotion
Services and Lodging Tax Budget a copy of which is incorporated herein and attached
hereto as Exhibit A:
2. Said funding is in the sum of $30,000 for 2023. Semi payments of $15,000 will be made,
beginning with the first quarter of 2023. Payment is to be predicated on submittal of reports
defined in Section 2. Payment will be made by the COUNTY upon receipt of an invoice on
the next available billing cycle.
SECTION 4: TERM
This Agreement shall be for a term of one year, commencing on January 1, 2023 and ending on
December 31, 2023, except for the reports referenced in Section 2, due January 31, 2024 and
February 28, 2024. Work performed during the term and pursuant to this Agreement, but prior to
its complete execution, is hereby ratified.
SECTION 5: ASSIGNMENT
Either party to the agreement shall not assign this Agreement, except by signed amendment.
SECTION 6: MODIFICATION
This Agreement may be modified by mutual written agreement executed by both parties.
Page: 2 of 12 Peninsula Trails Coalition
SECTION 7: TERMINATION
The Agreement may be terminated, in whole or in part, by the County upon thirty (30) days written
notice in the event expected or actual revenue from the Hotel -Motel Tax is reduced or limited in
any way, or for non-performance of duties under this Agreement, or for any reason. PTC may
terminate this Agreement upon thirty (30) days written notice to the COUNTY. In the event of
termination under this clause, the County shall be liable to pay only for services rendered prior to
the effective date of termination. If termination covers a period for which payment has already been
made, PTC shall refund to the COUNTY a pro -rated share of the payment based upon the balance
of time remaining in the paid period, unless otherwise negotiated.
SECTION 8: HOLD HARMLESS
PTC shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers
(and their marital communities) harmless from and shall process and defend at its own expense,
including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at
law or equity arising in whole or in part, directly or indirectly, from PTC's negligence or breach
of an of its obligations under this Agreement; provided that nothing herein shall require PTC to
indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits
based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers
(and their marital communities), and; provided further that if the claims or suits are caused by or
result from the concurrent negligence of: (a) PTC's agents or employees; and, (b) the COUNTY,
its officers, employees agents and volunteers (and their marital communities), this indemnity
provision with respect to claims or suits based upon such negligence, and or the costs to the
COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the
extent of PTC's negligence, or the negligence of PTC's agents or employees.
PTC specifically assumes potential liability for actions brought against the COUNTY by PTC's
employees, including all other persons engaged in the performance of any work or service
required of PTC under this Agreement and, solely for the purpose of this indemnification and
defense, PTC specifically waives any immunity under the state industrial insurance law, Title 51
RCW. PTC recognize that this waiver was specifically entered into pursuant to provisions of
RCW 4.24.115 and was subject of mutual negotiation.
SECTION 9: INSURANCE
PTC shall obtain and keep in force during the term of the Agreement, or as otherwise required,
the following insurance:
Page: 3 of 12 Peninsula Trails Coalition
A. Commercial General Liability Insurance. PTC shall maintain commercial general
liability coverage on a form acceptable to Jefferson County Risk Management for bodily
injury, personal injury, and property damage, with a limits of not less than in the amount of at
least $1 million per occurrence, for bodily injury, including death, and property damage.
B. Worker's Compensation (Industrial Insurance). PTC shall maintain workers'
compensation insurance at its own expense, as required by Title 51 RCW, for the term of this
Agreement and shall provide evidence of coverage to Jefferson County Risk Management,
upon request.
SECTION 10: INDEPENDENT CONTRACTOR
The PTC and the COUNTY agree that the PTC is an independent contractor with respect to the
services provided pursuant to this agreement. Nothing in this agreement shall be considered to
create the relationship of employer and employee between the parties hereto. Neither the PTC nor
any employee of the PTC shall be entitled to any benefits accorded County employees by virtue
of the services provided under this agreement. The COUNTY shall not be responsible for
withholding or otherwise deducting federal income tax or social security or for contributing to
the state industrial insurance program, otherwise assuming the duties of an employer with respect
to the PTC, or any employee, representative, agent or contractor of the PTC. The PTC shall be
responsible for all applicable withholdings, deductions, state industrial insurance, tax reports,
business licenses, registrations, and all other obligations of an independent organization.
SECTION 11: COMPLIANCE WITH LAWS
PTC shall comply with all Federal, State, and local laws and ordinances applicable to the work to
be done under this Agreement. This Agreement shall be interpreted and construed in accord with
the laws of the State of Washington and venue shall be in Jefferson County, Washington.
SECTION 12: DISCRIMINATION PROHIBITED
PTC with regard to the project to be completed under this agreement, will not discriminate on the
grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin,
honorably discharged veteran or military status, or the presence of any sensory, mental, or
physical disability or the use of a trained dog guide or service animal by a person with a
disability, unless based upon a bona fide occupational qualification in the selection and retention
of employees, materials, supplies, contractors or subcontractors.
Page: 4 of 12 Peninsula Trails Coalition
SECTION 13: INTEGRATED AGREEMENT
This agreement together with attachments or addenda represents the entire and integrated
agreement between the County and PTC and supersedes all prior negotiations, representations, or
agreements written or oral. This agreement may be amended only by written instrument signed
by both the County and PTC.
APPROVED and signed this Y / yday of 6—� W/11 , 2022.
JEFFERSON COUNTY
Attest:
Q BO OF COMMISSIONERS
Ca 4
Carolynhallaway, CMC� H /idi Eisenhour, Chair
Clerk of the Board
Approved as to Form: PENINSULA TRAILS COALITION
December 15, 2022
,Philip C. Hunsucker, Authorized Official
Chief Civil Deputy Prosecutor
Page: 5 of 12 Peninsula Trails Coalition
EXHIBIT A
Itemized List of Proposed Tourism Promotion Services
1. Itemized List of Proposed Tourism Promotion Services
Gfq,'W,- Atir, I (f,' Evelt) Naeou Brian Anderson /LoVISHainfion (Poi ects Coof6n-wr,.i
Trail An) 6astadoi, Pilot protect & User Counters S201000
Trail UserilCameras orEco-Counters - data serviec- (as irreirded only; $1,00
Trail Ambassador Consultant -User Dift CQNec,,jC'j J'e'j(j , ji:j 'c 516,010
Related digital media, vVilufftitf INIMY&II111111ft outreacWcommunity engag'eime-i,�t$3,000
aboutft ft succe;s 0" this P001 WWI user4rall 00ndition pilot.
Transift, Trail & Biking MaPsfSrochufts Raptints $8,00C
Jeffw"n Transit,'Oiym it; DiscovR
" Trail Brochure ei3r,ntriiDi rr ,utici ").'._)60 .-. $1,300
Jeffeman County Bike apr t)k-,jCi!rS r;e.p,-jrj,5 and DtVT,bL"JQ1 'i C-00 CCS4-101] L-1daleS SdiO $6,200
Jeftersian County Olympic Discavery Trail Segmant Map zlt $1,600
TFIVIII 006tinallion E-Media Stones - LArwV SC4* TMWMT ftm , I jejkN%*" Go, ; Bike, walk, run, t4c. S9 0,17"
Tnis funding *11 gene -are stones, newt, t,&.1 =rplcl,,onegap u;tdaW6, etc s�!uwerg the tralasa
trMVW "irWbOn aria qrcatwiay to sea and exp;ore east Jefferson Cour'y fore, 4rore trur 30 yt:jj-G If-C
Peninsula Trails C ",_ i6or, hes bee,1 ar all vole-Iteer reed 7c`JPf0htCur Ch-, Ve&W RIPle i ard
, cot .1iQ
Ff'Ornten*nCe Of" I-Erry Sc;clTTaitfolympC Discovery Trw! Safety, n,�rceF.;, `c-nll � of
r 0�s
OodieswereedP0du, no ii lirne as the group ramps up for large furdirp wrforistohep m�M*tle. 0w"I'al
esp-adAy one of the rrnet ,,#jjr.l(«CJUS 98PS IffOrM 4 COtMetS to the ba*torr. of Discover; Bay. 0 ut -of area 4*s
Social Wedia Ciansultant $2,600
Photo GenerationfAr-quisition $11,1000
Travel NOW&115ditorial Stories Consultarrit
Trail Values, 0jta Collfttlup $3-1600
$3,000
Trait Maintenance, Traililiead,,s, Trail Adopters
Trail Maintenance Staff Sill" - seasonal, $-hrstweitk
trail Adopter (VoluntEem) Program Management
Trail Upkeep Trailhead
Porta-pottks
SM000
$6,000
$1 ;700
$300
SZ000
Page: 6 of 12 Peninsula Trails Coalition
EXHIBIT B
Jurisdiction Lodging Tax Reporting Form - To Be Submitted to Jefferson
County Administrator's Office
No Later than February 28th of each Year
Lodging Tax Reporting Fore
Or..pmut ona rw-cea aar fiux in;; u) PT=,,)te £e,= ak, special event asd tcrunsm-related actnihw, dzough courses -muted £acrli s
owned or Womsored. by UOU-7profit orra=anons or the local jun>diction are requrred to complete tau: form £or EACH acnw-v,
l Ocpaimnat mae: R40=4 ear
Sporrsar Tyke ;Eck Vie: r Low 1uriActm cJd+?s , gtau
3 Actixiry N=-
Act<stty Tgpe (Oarl ` >> F ut3i' Markedae'
Actm= S= Bite•
5 Acmity En& Care'
row :*St of Acr ,- S
. :at rKles: s
9.4Cw= A9rsde& S
i 0-.wO Are e=,-e•
A) Per ACIed'
b) Aceaa'
C) »&v t+s� iicrct r cacz'
FGi�[rzCt CAtfEd'' .K�rtESP..LLriJrCdn SYI4!!4'°
Ca��-b+�`iL�S�a"' ri4lik'"ttGlf�{E"'�are'
0rfrzr (eviam;
t ; N bff raf Attadmi At.a Tm=.ted i)
a Prke ,Ie
bi Acrra•
ij V,0&*d,*'04q (aKk ore�i Btr-a Coat°
t Cams sr F ,t?3anme sun.
rr€� •! Sist�r�3 • 4 ;, ;rauw:truei Ert•
U Number Xrrr_Eed icm Acobar Suit z Cwmir f'
a), Pru;y:tec`
IT) Actr,60
ct ?k;rtG oa i k +: 7-7 Cyr Cc� rx°
at .C;II7#:r co, i..✓$''-:+*dt[:3 `sL'aS•�S.a
*7 S ..' r°
T
,-.)Otbff fewimm :
''gee Lodging Tax Vearb� FAportiag DeFiarilirm Au trurtions
",Mn!? ?. "Ct:
RE WKS THIS ro&m Fo,
lef tim Couaaes- Adaauu tratar': Office
1820 Jet rjnn Street
P.O. BOX 1 2' C
Port Townsend. WA 9816E
ofEbaccr co.jeffu3 on. rca.txs
13 \umber of ArAdees %b3 Skayed0kcni# � t'r yac{ �cc��a�raons•
a) :PropnAd'
b) Actual-
C) M 1Vha rio:or (CL-➢i one): L CEssr z,7=
adtrwcr �:fC2' l_ „�ge�r�seurtat3i!a �atIIt�t's
`.,J nfaxa l Sum,-j Saucauad Eidmz,sa•
�hh s'e�slala):
14 Number of A aciiee3 %U fiir, y-ed. o. =*x = Rv . Acco =-k& M
a) Proj K*,'
b) Acrfa:-
.duet co?7Gtsumv.y
;abai S an eg` Sm ruratl Exaar taa•
15 Number of Paid Lodgi n X-4 r3>
b) A -rued'
t 'L tadoo* rr' (C:hetfe j:� Ctracs Cemt°
..� .adsecr C'a�t" �. �Esgtarst Spray'
1 rrrl Satvey" Samar EsUMM.
DEA1)LESTT F*brv:iry 23th of Eich Rtportm-. Vtar
Page: 7 of 12 Peninsula Trails Coalition
LTAC Yearly Reporting
Definitions/Instructions
Activity Type: Event/Festival: Short-term activity occurring between specific dates (e.g., 4th of July celebration, local marathon)
Facility: Municipally -owned facility that operates some or all of the year (e.g., county historical museum, convention
center)
Marketing: Activity that provides information to encourage visitors to an area; is typically a year-round activity but
may also operate for less than a full year.
Activity Date: Activity beginning and ending dates.
Actual: Persons estimated to have actually participated in event/festival or visiting a facility. For marketing activity, enter
the number of persons estimated to have actually visited area as result of marketing activity.
Projected: Persons expected to participate in event/festival or visiting a facility. For marketing activity, enter the number of
persons expected to visit area as result of marketing activity.
Methodology: Select the methodology used to estimate the actual number of visitors/participants.
Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at
entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directly
from businesses, such as hotels, restaurants or tour guides, likely to be affected by an event.
Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed
discount certificates, brochures handed out, police requirements for crowd control or visual estimates.
Representative Survey: Information collected directly from individual visitors/ participants. A representative
survey is a highly structured data collection tool, based on a defined random sample of participants, and the results
can be reliably projected to the entire population attending an event and includes margin of error and confidence
level.
Informal Survey: Information collected directly from individual visitors or participants in a non-random manner
that is not representative of all visitors or participants. Informal survey results cannot be projected to the entire
visitor population and provide a limited indicator of attendance because not all participants had an equal chance of
being included in the survey.
Structured Estimate: Estimate produced by computing known information related to the event or location. For
example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international
building code allowance for persons (3 square feet).
Other: (please describe)
Overall Attendance: Total projected and estimated actual attendance recorded for event, facility or resulting from marketing activity.
Total Attendees Traveling 50 miles or more:
Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility. For
marketing organizations, report visitors traveling more than 50 miles to visit area.
Of total, attendees who traveled from another state or country: Of the total projected and estimated actual number of
visitors traveling more than 50 miles to attend event or facility or visit area, report projected and estimated actual number of
visitors who traveled from another state or country.
Attendees who stayed overnight:
Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such
as hotels, motels, bed and breakfasts, etc.
Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such
as family and friends.
Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights. One Lodging night = one or more persons
occupying one room for one night.
Page: 8 of 12 Peninsula Trails Coalition
EXHIBIT C 1 st QUARTER
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from the County 1" QTR:
Due by April 301h to afmcknightaco jefferson.wa.us
2. LTAC funds spent by your organization 1" QTR (include 200 word limit regarding activities and funds spent with
supporting documentation ie: reports outlining LTAC funds,):
3. LTAC funds balance remaining 15t QTR:
4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior
quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed
and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be
able to provide access to County or State representatives to audit those records.
Page: 9 of 12 Peninsula Trails Coalition
EXHIBIT C 2n1 QUARTER
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from the County 1" QTR:
Due by July 315Y to afmcknfizht cQ.ieffers n.wa.us
1. LTAC funds spent by your organization Vt QTR (include 200 word limit regarding activities and funds spent with
supporting documentation ie: reports outlining LTAC funds,):
2. LTAC funds balance remaining Vt QTR:
3. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior
quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed
and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be
able to provide access to County or State representatives to audit those records.
Page: 10 of 12 Peninsula Trails Coalition
EXHIBIT C 3rd QUARTER
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from the County 11t QTR:
Due by October 315Y to afmcknjght(dco.jefferson.wa us
2. LTAC funds spent by your organization 1" QTR (include 200 word limit regarding activities and funds
spent with supporting documentation ie: reports outlining LTAC funds,):
3. LTAC funds balance remaining 1st QTR:
4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed
and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be
able to provide access to County or State representatives to audit those records.
Page: 11 of 12 Peninsula Trails Coalition
EXHIBIT C 4" QUARTER
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from the County 1" QTR:
Due by January 315ttodfmcknigbt(@co,iefferson.wa.us
2. LTAC funds spent by your organization 1st QTR (include 200 word limit regarding activities and funds spent with
supporting documentation ie: reports outlining LTAC funds,):
3. LTAC funds balance remaining 15t QTR:
4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior
quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed
and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be
able to provide access to County or State representatives to audit those records.
Page: 12 of 12 Peninsula Trails Coalition
Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Adiel McKnight, Executive Assistant
DATE: December 19, 2022
SUBJECT: AGREEMENT re: 2023 Hotel Motel (Lodging Tax) Grant Funding; In the
Amount of $30,000; Peninsula Trails Coalition
STATEMENT OF ISSUE:
This agreement provides grant funding for 2023 to certain non-profit agencies for the
promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging
Tax Advisory Committee met on October 28, 2022 and reviewed request for proposals.
This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund, and approved
by the Board of County Commissioners on November 21, 2022.
FISCAL IMPACT:
Peninsula Trails Coalition $30,000
RECOMMENDATION:
Approve and sign the agreement.
Date.
CONTRACT REVIEW FORM
(INSTRUC770NS ARE ON THE NEXT PAGE)
CONTRACT WITH: Peninsula Trails Coalition
Contract For: Lodging Tax
COUNTY DEPARTMENT: County Administrator
Contact Person: Adiel McKnight
Contact Phone: x102
Contact email: afmcknight@co.jefferson.wa.us
AMOUNT: $30,000
Revenue:
Expenditure:
Matching Funds Required:
Sources(s) of Matching Funds
Fund #
Munis Org/Obj
Clear Form
Contract No: LTAC PTC
Term: January through December 2023
Exempt from Bid Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Other:
APPROVAL STEPS:
STEP I: DEPARTMENT CERTIFIES C MPL E :2HJC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED:17 N/A: ❑■ (j, •�� .
1
Signature rV Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH
COUNTY (CONTRACTOR) HAS
AGENCY.
CERTIFIED: ❑ N/A:
PROCESS:
$30,000
125
12555730/
IC L i
NOT BEEN DEBARRED BY
>1
Signature
THE
ANY FEDERAL, STATE, OR LOCAL
Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserliche):
Electronically approved by Risk Management on 12/15/2022.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 12/15/2022.
Pre -approved language.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
COIN,
IN, !
�S°N
mti �
\HI NCs�/
December 19, 2022
Peninsula Trails Coalition
Linda Hanlon
P.O. Box 282
Port Townsend, WA 98368
Dear Linda Hanlon,
Board of County Commissioners
1820 Jefferson Street
PO Box 1220
Port Townsend, WA 98368
Kate Dean, District 1 Heidi Eisenhour, District 2 Greg Brotherton, District 3
Enclosed for signature are two (2) originals for AGREEMENT re: 2023 Hotel Motel (Lodging
Tax) Grant Funding; In the Amount of $30,000; Peninsula Trails Coalition
Please sign both, keep one and return the second to:
Jefferson County Commissioner's Office
Attn: Adiel McKnight
P.O. Box 1220
Port Townsend, WA 98368
• Please remember that on or before April 30; July 31; October 31, 2021 and January 31, 2022
you are required to provide to the County: A quarterly report of the use, services, programs
and activities under this agreement for the prior quarter.
• A quarterly financial statement detailing revenues, expenses and cash balances for the
prior quarter; and for the final quarter report, the financial statement shall also include a
detailed financial statement by February 281h of each year along with Exhibit B attached to
your contract.
• Insurance shall be obtained as outlined in the terms of the Agreement and provide a copy to this
office.
• Payment will be provided upon invoice, subject to the terms of the Agreement
Thank you for your assistance.
Cordially,
Adiel McKnight
Executive Assistant
Phone (360) 385-9100 Fax (360) 385-9382 jeffbocc@co.jefferson.wa.us