Loading...
HomeMy WebLinkAboutJefferson County Farmers Market $20,000 (no ins) - 12192240 AGREEMENT FOR 2023 HOTEL -MOTEL FUNDING FOR TOURISM SERVICES JEFFERSON COUNTY FARMERS MARKET This Agreement is by and between JEFFERSON COUNTY (hereinafter known as "COUNTY" and JEFFERSON COUNTY FARMERS MARKET (hereinafter known as "FARMERS MARKET"). WHEREAS, FARMERS MARKET is a Government Agency of the State of Washington; and WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson County, as authorized by Chapter 67.28 RCW and Jefferson County Code Chapter 3.25; and WHEREAS, the Jefferson County Lodging Tax Advisory Committee reviewed and recommended funding the lodging tax proposal by FARMERS MARKET to implement a strategy for the unincorporated area of Jefferson County to promote tourism activities; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: SECTION 1: SERVICES TO BE PERFORMED FARMERS MARKET shall use its capabilities and utilize the funding provided under this agreement to continue and update the ongoing performance of the following tourism promotion services, as outlined below: FARMERS MARKET shall use its capabilities and utilize up to $20,000 of funding provided under this agreement to promote the Chimacum Farmers Market, restricted to any of the eligible items in the itemized list of proposed tourism promotion services, a copy of which is incorporated herein as Exhibit A. SECTION 2: RESPONSIBILITIES OF FARMERS MARKET: 1. On or before January 31; April 30; July 31; October 31, 2023; and January 31, 2024, provide to the COUNTY: see Exhibit C, attached hereto and incorporated; • A quarterly report of the use, services, programs and activities of the Chimacum Farmers Market under this Agreement for the prior quarter; • A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report, the financial statement shall also include a detailed financial statement for all 2023. 2. On or before January 31, 2023 OR upon execution of this agreement, whichever is later, provide to the COUNTY: • A billing invoice requesting payment of Hotel -Motel Funding for the current year. 3. For a minimum of six (6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to County or State representatives to audit those records. 4. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be Page: 1 of 11 Jefferson County Farmers Market refunded to Jefferson County. Any monies under -expended of the total funding allocated under this Agreement shall be refunded to Jefferson County by January 31, 2023. 5. By February 281h of each year provide the following information on Exhibit B, attached hereto and incorporated by reference for the previous year. a. Each festival, event, or tourism facility owned and/or operated by FARMERS MARKET. b. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not) by FARMERS MARKET on each festival, event or tourism facility. c. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist" includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). d. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts, bed and breakfasts, or commercial campgrounds). e. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. SECTION 3: RESPONSIBILITY OF JEFFERSON COUNTY 1. The COUNTY will provide FARMERS MARKET funding from Hotel -Motel Tax receipts to be used in support of their responsibilities as defined under this agreement. 2. Said funding is in the sum of $20,000 for 2023. Payment is to be predicated on submittal of reports defined in Section 2. Payment will be made by the COUNTY upon receipt of an invoice on the next available billing cycle. SECTION 4: TERM This Agreement shall be for a term of one year, commencing on January 1, 2023 and ending on December 31, 2023, except for the reports referenced in Section 2, due January 31, 2024 and February 28, 2024. SECTION 5: ASSIGNMENT Either party to the agreement shall not assign this Agreement, except by signed amendment SECTION 6: MODIFICATION This Agreement may be modified by mutual written agreement executed by both parties. SECTION 7: TERMINATION The Agreement may be terminated, in whole or in part, by the County upon thirty (30) days written notice in the event expected or actual revenue from the Hotel -Motel Tax is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. FARMERS MARKET may terminate this Agreement upon thirty (30) days written notice to the COUNTY. In the event of termination under this clause, the County shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, FARMERS MARKET shall refund to the COUNTY a pro -rated share of the payment based upon the balance of time remaining in the paid period, unless otherwise negotiated. Page: 2 of 11 Jefferson County Farmers Market SECTION 8: HOLD HARMLESS FARMERS MARKET shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from FARMERS MARKET's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require FARMERS MARKET to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of. (a) FARMERS MARKET's agents or employees; and , (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of FARMERS MARKET's negligence, or the negligence of FARMERS MARKET's agents or employees. FARMERS MARKET specifically assumes potential liability for actions brought against the COUNTY by FARMERS MARKET's employees, including all other persons engaged in the performance of any work or service required of FARMERS MARKET under this Agreement and, solely for the purpose of this indemnification and defense, FARMERS MARKET specifically waives any immunity under the state industrial insurance law, Title 51 RCW. FARMERS MARKET recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. SECTION 9: INSURANCE FARMERS MARKET shall obtain and keep in force during the term of the Agreement, or as otherwise required, the following insurance: A. Commercial General Liability Insurance. FARMERS MARKET shall maintain commercial general liability coverage on a form acceptable to Jefferson County Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage. B. Worker's Compensation (Industrial Insurance). FARMERS MARKET shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Risk Management, upon request. SECTION 10: INDEPENDENT CONTRACTOR The FARMERS MARKET and the COUNTY agree that the FARMERS MARKET is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the FARMERS MARKET nor any employee of the FARMERS MARKET shall be entitled to any benefits accorded County employees by virtue of the services provided under Page: 3 of 11 Jefferson County Farmers Market this agreement. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the FARMERS MARKET, or any employee, representative, agent or contractor of the FARMERS MARKET. The FARMERS MARKET shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. SECTION 11: COMPLIANCE WITH LAWS FARMERS MARKET shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. This Agreement shall be interpreted and construed in accord with the laws of the State of Washington and venue shall be in Jefferson County, Washington. SECTION 12: DISCRIMINATION PROHIBITED FARMERS MARKET with regard to the project to be completed under this agreement, will not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, contractors or subcontractors. SECTION 13: INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the County and the Jefferson County Farmers Market and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both the County and the Jefferson County Farmers Market. APPROVED and signed this day of 'ZoZZ JEFFERSON COUNTY Attest: B OF(COMMISSIONERS Carolyn Crallaway, CMC Aei Eisenhour, Chair Clerk of the Board Approved as to Form: JEFFERSON COUNTY FARMERS MARKET December 15, 2022 Philip C. Hunsucker, Authorized Official Chief Civil Deputy Prosecutor Page: 4 of 11 Jefferson County Farmers Market EXHIBIT A Itemized List of Proposed Tourism Promotion Services niypc 1,,n4jnX5oncv C"I Reach r Notes Port 70%risend Leader print advertisement in-kod $2,01010,001�&5110 wbs,,Ocis Two donAted 112 page ads "T LeWer and Perivitsula Daily News t Co -promote our farnmem morites 1") print adveitsentent )CFAt SS,0W.00 6,5010 WOU n0ofs throughout the seas an PSA'smtinig IS times between April. KPTZ-Radio promotion JCFU $375.00 IZ,0004%terwii December 16,W) viewers Posts "rT"Ot-ii; "'th, iWe' t ,,.Mlmty Ps-ebooOnvegiram CFV i2,DW.00 QkOrl�fty Farmer, mark2rt CO'Drumate the Pert Tawntr,;':5 and UP11110", 0M. Vftftf OUWe' OWA%br-r map LTAC S31;1300.00 -10.000 readers 16, W vi rwe'fN Ch,rrlacum, Farmers M;,ket-, Weekly buclited posti/ads, 22 weeks .4 LTAC $660.00 qii-arterty 14-XV subscribers, Rvart+ ng visitors to the Oiympk Penimolit 66.0W brochures through dtstributi<in at visitor (erltr,, meal Otympic Culinary LOOP LTAC $43S.00 distributed regionally Wgtnit, and rlywe -10,OW market shoppem - viewers in 4 flags, attract attention to the Ctumarurn CoAorlul Feather Flags JAC $13000 pasiirig Market -10'1?00 market shoppers * viewers in 4!signs pas -zed on marki-t ddp lirt%lirig $40000 passing shoppers '10,DDO market shoppers viewers in S165 each, 8 banners, posted around the Pr "Witlairtal Banners LTAC 51,32000 passirill; county 2,500 distributed to local *qtng, visitor R&* Cards?LTAC $78670 craters and at our markets Rack cards on the Seattle/Bainbridge, Kingston/Edmonds and Seattle Pier 52 route. CO advrriKinj with The Resciri at Hack cards WA Fernes LTA( $I,W 50 24,1104,WK ararl,m Port Ludlow. Full Cent 53,321. Aired regionally on the VVA Stair Ferfi—, 1S.000 5,x, a I media through the Jefferson County ChAmbf, no Vit-*erl , 6,841,271 Commerce, Rri Theatre, Pori Tbwn%rnd video production LTAC $3,50000 feft)' tr3WM Food Co op, and an scl(ial media Seetlie Stronger digital Digital advertisement n the Food and advorti%ing LTAC $1,S0000 1,340,000 readers Drink, feaWes/newf, and events sectims May -Sept. 60 second video. U,gital advertising on the 1 Seattle/Bainbridge. td;tl,:)nd%/KinS0Ljn, WA State Ferries j LTA( 5,,664 37 6,841,271 travtiiom Seattle Pier 51 ferry rovi P,t Semite Times digital 511 per 1,000 nvipressons run over Oe adv#etiie-went LTAC I- D. 4LY9.00O,,Ypreiscrns course of the market season "10,fH:xJ market 'K:Js'Activities LTAC, 573Q 00 51,0ppers S1 r3 per month, 5 mrmth� -10,000- gnafket Live mus-C stipend, 526K,s per week. 22 Lave Ni.sc Fund LW $4,400 .00 I shoppers wre*s I -10,0W mori'm Musk Coordinator Stipend LTAC $1,500.fl0 tfioppM Ctu rdtnatrng the CFM mosK program SfaN lla- I pt, Des LTAC per hey x, 6 Moors per month x 6 mnoths Staff time distr but�ng postcards and suff time LTAC 52SO.00 poster Staff time fa thr coardmaticn, leirirsh,p and hosting of the Chimacum FArrrr% Ch"t'lar.m Site Manager 1 Market and kids vtsvr et ai $19 per hinu, Time LTAC SISOCO 00 1 x 10 hours per week May October Mark*- Aim wustatlon arj I! 2 "Oum rnr WOO* 22 weektat 530, tjvrrsighi LTAC y1'324) 00 market 2!!2�ft 12nt reporting i P"Tol! Tax kT4( For bd" StIff hOM at 1S.3% Re"est G,tal tTAC sudget Page 5 of 11 Jefferson County Farmers Market Exhibit B Jurisdiction Lodging Tax Reporting Form - To Be Submitted to Jefferson County Administrator's Office No Later than February 28th of each Year Lodging Tax Reporting Form OrpnL=wm taAer3ut; mdwg to promote feswmb. I.wW and tvcuum-rela� zrdufies ftcrugh tourism -related fatuities avme4 of powored by wa-profit ur1ranimu m or tip loca' piri ictaau xie tequzed to cnWleu this foi for EAC H aca-vay 1 �iaaGieztu t.aPg a4Nr Sp Tno ` 1Prk }: 0 5011cj(3) t 501(cXi) Lai fud: dicnan EVU& : Arm y T77e (Cteaclt 4w): 0 EvamtFeiavaV 0 Ftci ity' O.Uztedmr 5 Am=, Srw Dwe': I Acmvav East Cara' Tcra1 a4WOf'Acrt LT S i Aca, = Fran twi: S 9 .acetic :t: 1 1-3 7t7 Am6* 6 .P603aG.'SOcTk'!,.`.: .=9:J�6•}Ck: (")Direct 4.t}=. P`4 l 1tTG9T. �:G7ffi'" ()Lv. C;ewnv. i v v- ()sd rltsma"3 E�timare" ()ti;!�X 'ezpini3;: 11 1�1 of.AmerAepi to TrsveW 50 Miles arMan* t Pxaae" 1s) ab7mt3' DL r g,eaceadc^e Sum?rr' 3F3ttTV,. r sau,=.dEnwra" is f OLw t V-423 : 12 Fr=s w atAmiaei WU Trxxs!&i see Amer Sate at Cauettp" is ptv; .ec" ` r.s'/lr..✓'�Y�3a.�.��td:"e iitiS•i�•" ''....✓++',, ]�ii wad G]�ii ' na *S#e Lod&g Tax YL-arh-Reporting Definitioar'Iir�trur tions Yvmpae lg:3wa3i'i hat Prazrei Fepar: RE TUELN Tanis FORM TO: ?e k ion C awry Admiz ecu's Office 13-113 J4ffien n str"t P.0 E3rm 122E Pests T =And. WA 99369 effoo ii,ca jeffenou a.w 13 ?x=ber of At,scie s %to °3w td 0"wqtx in UzpW Acrommodaaau" t) Pro)"d* b) Arfiaa` C) k{etEfO&:Oln-•4,' 0W." 1dina r.ws+.» r rjF mma-m in-i,* 0:sa.'ax"d cuvf" ;se xwre3 Esamma" l �a 1 ?44s1auaJ: 14 ;Ctanber cf Ar?er:.ieea Sto Stem X ' m Ptid Accrnm o —mam t) Proi"V b) Acraaz" c) 0 Ctcea T4w- () mda Cc* W ()Ipmeas use Smw- 15Number ofPudLaiVw'i Li* b) ACCiGL* 5'ww. DE ADLL`7E- February SBth of Each Reporting V#Ar Page 6 of 11 Jefferson County Farmers Market LTAC Yearly Reporting Definitions/Instructions Activity Type: Event/Festival: Short-term activity occurring between specific dates (e.g., 4th of July celebration, local marathon) Facility: Municipally -owned facility that operates some or all of the year (e.g., county historical museum, convention center) Marketing: Activity that provides information to encourage visitors to an area; is typically a year-round activity but may also operate for less than a full year. Activity Date: Activity beginning and ending dates. Actual: Persons estimated to have actually participated in event/festival or visiting a facility. For marketing activity, enter the number of persons estimated to have actually visited area as result of marketing activity. Projected: Persons expected to participate in event/festival or visiting a facility. For marketing activity, enter the number of persons expected to visit area as result of marketing activity. Methodology: Select the methodology used to estimate the actual number of visitors/participants. Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as hotels, restaurants or tour guides, likely to be affected by an event. Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates. Representative Survey: Information collected directly from individual visitors/ participants. A representative survey is a highly structured data collection tool, based on a defined random sample of participants, and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons (3 square feet). Other: (please describe) Overall Attendance: Total projected and estimated actual attendance recorded for event, facility or resulting from marketing activity. Total Attendees Traveling 50 miles or more: Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility. For marketing organizations, report visitors traveling more than 50 miles to visit area. Of total, attendees who traveled from another state or country: Of the total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility or visit area, report projected and estimated actual number of visitors who traveled from another state or country. Attendees who stayed overnight: Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such as hotels, motels, bed and breakfasts, etc. Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such as family and friends. Paid Lodging Tights: Total projected and estimated actual number of paid lodging nights. One Lodging night = one or more persons occupying one room for one night. Page 7 of 11 Jefferson County Farmers Market EXHIBIT C 1 st QUARTER Due by April 301h to afmckni¢h�Ca��owie�fferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from the County 15t QTR: 2. LTAC funds spent by your organization 1" QTR (include 200 word limit regarding activities and funds spent with supporting documentation ie: reports outlining LTAC funds,): 3. LTAC funds balance remaining 15t QTR: 4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. Page 8 of 11 Jefferson County Farmers Market EXHIBIT C 2°1 QUARTER Due by July 3151to 1fmj;kpi2bt0cgJeffCrsQn.Wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from the County 1st QTR: LTAC funds spent by your organization Vt QTR (include 200 word limit regarding activities and funds spent with supporting documentation ie: reports outlining LTAC funds,): 2. LTAC funds balance remaining 151 QTR: Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. Page 9 of 11 Jefferson County Farmers Market EXHIBIT C 3rd QUARTER Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from the County 1st QTR: Due by October 31st to afrnckaight@QoJQ&r5gn,wa.us LTAC funds spent by your organization 1st QTR (include 200 word limit regarding activities and funds spent with supporting documentation ie: reports outlining LTAC funds,): 3. LTAC funds balance remaining 1st QTR: 4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. Page 10 of I I Jefferson County Farmers Market EXHIBIT C 41h QUARTER Due by January 31st to afmckniQht@�o.iOff�rgon.wa., Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from the County VS QTR: 2. LTAC funds spent by your organization 1" QTR (include 200 word limit regarding activities and funds spent with supporting documentation ie: reports outlining LTAC funds,): 3. LTAC funds balance remaining 15t QTR: 4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. Page 11 of 11 Jefferson County Farmers Market Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Executive Assistant DATE: December 19, 2022 SUBJECT: AGREEMENT re: 2023 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of $20,000; Jefferson County Farmers Markets STATEMENT OF ISSUE: This agreement provides grant funding for 2023 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee met on October 28, 2022 and reviewed request for proposals. This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on November 21, 2022. FISCAL IMPACT: Jefferson County Farmers Markets $20,000 RECOMMENDATION: Approve and sign the agreement. Date: 1L is yZ CONTRACT REVIEW FORM (INSTRUCTIONS SIRE ON THE NEXT PAGE) Clear Form CONTRACT WITH: Jefferson county Farmers Market Contract For: Lodging Tax COUNTY DEPARTMENT: County Administrator Contact Person: Adiel McKnight Contact Phone: 002 Contact email: afmcknight@co.jefferson.wa.us AMOUNT: $20,000 Revenue: Expenditure: Matching Funds Required: Sources(s) of Matching Funds Fund # Munis Org/Obj Contract No: LTAC JCFM Term: January through December 2023 Exempt from Bid Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES CO PLIA TH JCC 3 5.080 AND CHAPTER 42.23 RCW. CERTIFIED: F N/A: ■�l _ J j y,► ?� --signature Date STEP 2: DEPARTMENT CERTIFIES, THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS N BEE ' DEBARRED B ANY FEDERAL, STATE, OR LOCAL $20,000 125 12555730/411108 PROCESS: AGENCY. ` CERTIFIED: ® N/A: C '��� ,, , (✓ / ) _L Signature Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 12/15/2022. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 12/15/2022. Pre -approved languge. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 4�¢so Nc0� ©� December 19, 2022 Board of County Commissioners 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Kate Dean, District 1 Heidi Eisenhour, District 2 Greg Brotherton, District 3 Jefferson County Farmers Markets Amanda Milholland P.O. Box 1384 Port Townsend, WA 98368 Dear Amanda Milholland, Enclosed for signature are two (2) originals for AGREEMENT re: 2023 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of $20,000; Jefferson County Farmers Markets Please sign both, keep one and return the second to: Jefferson County Commissioner's Office Attn: Adiel McKnight P.O. Box 1220 Port Townsend, WA 98368 • Please remember that on or before April 30; July 31; October 31, 2021 and January 31, 2022 you are required to provide to the County: A quarterly report of the use, services, programs and activities under this agreement for the prior quarter. • A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report, the financial statement shall also include a detailed financial statement by February 281h of each year along with Exhibit B attached to your contract. • Insurance shall be obtained as outlined in the terms of the Agreement and provide a copy to this office. • Payment will be provided upon invoice, subject to the terms of the Agreement Thank you for your assistance. Cordially, Adiel McKnight Executive Assistant Phone (360) 385-9100 Fax (360) 385-9382 jeffbocc@coJefferson.wa.us