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RISK MANAGEMENT COMMITTEE Tuesday, December 6, 2022 – 10:30 a.m. MEETING MINUTES
MEMBERS: Mark McCauley, County Administrator/Risk Manager
Sarah Melancon, Human Resources Director/Risk Coordinator Ruth Gordon, Superior Court Clerk Apple Martine, Public Health Director Willie Bence, Emergency Management Director/Safety Officer
LEGAL COUNSEL: Philip Hunsucker, Chief Civil Deputy Prosecuting Attorney
SECRETARY: Adiel McKnight, Executive Assistant/Claims Coordinator
CALL TO ORDER: Risk Management Committee (RMC) members participated in the meeting remotely. Chair Melancon called the meeting to order at 10:36 a.m. in the presence of Members McCauley, and Gordon. Also in attendance: Legal Counsel Hunsucker.
PUBLIC COMMENT PERIOD: No comments received.
APPROVAL OF MINUTES: Member McCauley moved to approve the Regular Meeting Minutes of October 4, 2022 as presented. Member Gordon seconded the motion. The motion carried.
EXECUTIVE SESSION: An Executive Session was scheduled from 10:40 a.m. to 10:50 a.m. Chair
Melancon announced that the Executive Session will be held from 10:40 a.m. to 10:50 a.m. regarding Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: Risk Manager, Chief Civil Deputy Prosecuting Attorney, Superior Court Clerk, Risk Coordinator, and Claims Coordinator. The Chair resumed the regular meeting at 10:50 a.m.
EXECUTIVE SESSION: An Executive Session was scheduled from 10:50 to 11:00 a.m. Chair Melancon announced that the Executive Session will be held from 10:52 a.m. to 11:02 a.m. regarding Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: Risk Manager, Chief Civil Deputy Prosecuting Attorney, Superior Court Clerk, Risk Coordinator,
and Claims Coordinator. The Chair resumed the regular meeting at 11:02 a.m. and announced the
Committee will be extending the Executive Session from 11:02 a.m. to 11:17 a.m. The Chair resumed the regular meeting at 11:17 a.m. and announced the Committee will be extending the Executive Session from 11:17 a.m. to 11:22 a.m. The Chair resumed the regular meeting at 11:22 a.m.
OLD BUSINESS: The Risk Management Committee discussed the following claims:
• #C-04-22; John McClure. Legal Counsel Hunsucker noted this is now a lawsuit, and therefore should be removed from old business.
• #C-06-22; Julie St. Marie. Legal Counsel Hunsucker noted this is now a lawsuit, and therefore
should be removed from old business.
Risk Management Committee – December 6, 2022 Page: 2
• #C-07-22; Tracy Gwendolyn. Member Gordon moved to close this claim. Member McCauley seconded the motion. The motion carried. Chair Melancon stated the claim is denied unless the claimant takes-action to reopen the claim and provide the County with additional information.
Assistant Claims Coordinator Carolyn Gallaway stated for the record that this agenda item included public comment to be taken prior to action, but that there was no public currently in attendance. NEW BUSINSESS: The Risk Management Committee discussed the following claim:
• #C-08-22; Michael McCutcheon. Member McCauley stated that based on the memo from Jefferson
County Roads Superintendent Matt Stuart’s recommendation on requesting more information, he
moved to delay taking-action at this time. Member Gordon seconded the motion. Chair Melancon called for public comments and none were received. She called for a vote on the motion. The motion carried. CLOSING REMARKS: Member Gordon stated it was a pleasure to serve on the Risk Management Committee and she learned a lot over the years. Legal Counsel Hunsucker stated that he will not be able to attend the January regular meeting and the January 3, 2023 meeting will need to be cancelled. NOTICE OF ADJOURNMENT: Chair Melancon adjourned the meeting at 11:29 a.m. until the next regular meeting or special meeting as properly noticed. Respectfully submitted:
______________________________ Carolyn Gallaway, Assistant Claims Coordinator