HomeMy WebLinkAboutInterlocal Agreement Jefferson Healthcare, Public Hospital District No. 2, Amend No. 4 - 110722AMENDMENT NO.4
TO THE
INTERLOCAL AGREEMENT
FOR
SCHOOL -BASED HEALTH CLINIC SERVICES
'(A -. -:P1
The above -referenced Interlocal Agreement between Jefferson County Public Hospital District No. 2
and Jefferson County, which commenced on September 2, 2018 and was amended on August 28, 2019,
January 21, 2021, and February 28, 2022 is hereby further amended as follows:
• The Term is extended from August 31, 2022 through August 31, 2023 (the "Extended Term")
• Section 3.a Manner of Financial Support as amended by Amendments Nos. 1, 2, and 3 is further
amended, in relevant part, to increase the District's financial contribution for the Extended
Term, beginning September 1, 2022 and ending August 31, 2023, by 5% (the CPI of U.S. City
Average for all Urban Wage Earners and Clerical Workers) effective September 2022 from
$67,536 to $70,913 for school -based health services provided to the Port Townsend School
District, the Chimacum School District, and the Quilcene School District (which also provides
services to students from Brinnon schools).
• All other terms and conditions of the Interlocal Agreement and Amendments Nos. 1, 2, and 3
remain the same.
• Any work completed in compliance with the Interlocal Agreement and Amendments Nos. 1, 2,
3, and 4 between September 1, 2022 and the time this Amendment number 4 is fully executed
is hereby ratified.
SIGNATURES FOLLOW ON THE NEXT PAGE
JEFFERSON COUNTY/PUBLIC HOSPITAL DISTRICT#2 SBHC ILA, AMENDMENT#4 0
N-18-096-A4
FORkJEFFERSON COUNTY
Heidi Eisenhour, Chair, Bd. Of County Commissioners
///7/Z Z-
Date
ATTEST`
Carolyn Gc4laway, Clerk of the Rdard
/z ZL Z
Date
APPROVED AS TO FORM:
Philip C. Hunsucker, Chief Civil Deputy Prosecuting Atty
October 28, 2022
Date
FOR THE DISTRICT
All Buhler Rienstra, Chair, Bd. Of Commissioners
Date
�WU
Mike Glenn, CEO
61
Date
AS TO
Jonathanl-,F,6nch, Chief Legal Officer
Date
JEFFERSON COUNTY/PUBLIC HOSPITAL DISTRICT#2 SBHC ILA, AMENDMENT#4 0
N-1&096-A4
615 Sheridan Street
Port Townsend, WA 98368
�eehson www.JeffersonCountyPublicHealth.org
�, Consent Agenda
Public Hea
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Apple Martine, Director
Den
ise Banker, Community Health Director
DATE: N 7, p)D -a -
SUBJECT: Agenda Item -Amendment No. 4 to Interlocal Agreement with Public Hospital
District No. 2 (Jefferson Healthcare); extended September 2, 2018 to August
311 2023; an additional amount of $3,377 for a total of $70,913.
STATEMENT OF ISSUE:
Jefferson County Public Health requests Board approval of Amendment No. 4 to the Interlocal Agreement
with Public Hospital District No. 2 (Jefferson Healthcare) to extend the period of the contract and increase
funding; September 2, 2018 to August 31, 2023; an additional amount of $3,377 for a total of $70,913
income generating.
ANALYSIS/STRATEGIC GOALS/PRO'S and CONS:
This amendment is needed to extend the agreement expiration date from August 31, 2022 to August 31, 2023,
and to increase funding by an additional amount of $3,377 for a total of $70,913. This agreement is to
contribute financial support to the school -based health clinics at Port Townsend High School, Chimacum High
School, and Quilcene High School (which will also provide services to students from Brinnon schools) that
provide onsite healthcare services to adolescent residents of Jefferson County.
FISCAL IMPACT/COST BENEFIT ANALYSIS :
This Interlocal Agreement Amendment provides for funding to support the school -based health centers for the
2022-2023 school year.
Community Health
Developmental Disabilities
360-385-9400
360-385-9401 (f)
Always working for a safer and healthier community
Environmental Public Health
360-385-9444
(f) 360-379-4487
N-18-096-A4
RECOMMENDATION:
JCPH recommends approval of Amendment No. 4 of the Interlocal Agreement between Jefferson Healthcare
and Jefferson County; September 2, 2018 to August 31, 2023; an additional amount of $3,377 for a total of
$70,913.
REVIEWED BY:
Mark McCauled, Iounty Administrator
//�Z-z
Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 Always working for a safer and healthier community (f) 360-379-4487
360-385-9401 (f)
CONTRACT WITH:
CONTRACT REVIEW FORM
(INSTRUCTIONS ARE ON THE NEXT PAGE)
Public Hospital District No. 2
Contract For: School -based health clinics
COUNTY DEPARTMENT: Public Health
Contact Person: Denise Banker
Contact Phone: X 438
Contact email: dbankereco.jefferson.wa.us
Clear Form
Contract No: N-18-096-A4
Term: 8/31 /2022 - 8/31 /2023
AMOUNT: Additional $3,377 for a total of $70,913 PROCESS:
Revenue:
Expenditure:
Matching Funds Required:
Sources(s) of Matching Funds
$3,377
Fund # 127
Munis Org/Obj 12756220
Exempt from Bid Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMP,1►N M=080f AND CHAPTER 42.23 RCW.
CERTIFIED: EIN/A• rE October 14, 2022
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT B/EEli DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY. /,
CERTIFIED: � N/A: ® October 14, 2022
S i Wafure Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserlche):
Electronically approved by Risk Management on 10/14/2022.
Approved
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 10/28/2022.
Contract amendment.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
AMENDMENT NO.3
TO THE
INTERLOCAL AGREEMENT
FOR
SCHOOL -BASED HEALTH CLINIC SERVICES
The above -referenced Interlocal Agreement between Jefferson County Public Hospital District No.2
and Jefferson County, which commenced on September 2, 2018 and was amended on August 28, 2019
and January 21, 2021, is hereby further amended as follows:
• The Term is extended from August 31, 2021 through August 31, 2022 (the "Extended Term").
• Section 3.a Manner of Financial Support as amended by Amendments Nos. 1 and 2 is further
amended, in relevant part, to increase the District's financial contribution for the Extended
Term, beginning September 1, 2021 and ending August 31, 2022, by 5% (the CPI of U.S. City
Average for all Urban Wage Earners and Clerical Workers) effective September 2021 from
$64,320 to $67,536 for school -based health services provided to the Port Townsend School
District, the Chimacum School District, and the Quilcene School District (which also provides
services to students from Brinnon schools).
• All other terms and conditions of the Interlocal Agreement and Amendments Nos. land No. 2
remain the same.
Any work completed in compliance with the Interlocal Agreement and Amendments Nos. 1, 2
and 3 between September 1, 2021 and the time this Amendment is fully executed is hereby
ratified.
SIGNATURES FOLLOW ON THE NEXT PAGE
JEFFERSON COUNTY/PUBLIC HOSPITAL DISTRICT #2 SBHC ILA, AMENDMENT #3 fm
N-18-096-A3
FOR JEFFERSON COUNTY
a
Heidi Eisenhour, Chair, Bd. Of County Commissioners
,
Date
ATTEST
e.i
Carolyn diillaway, Clerk of the oard
-2..W ?
Date
APPROVED€AS TO FORM:
Philip C. Hunsucker, Chief Civil Deputy Prosecuting Atty
January 14, 2022
Date
FOR THE DISTRICT
f
01 Buhler Rienstra, Chair, Bd. Of Commissioners
z• � •zz
Date
3(
Mike Glenn, CEO
t ' �1 I V�
Date
APPROVED AS TO FORM:
than L. �rench,. f Legal Officer
ops- 4;
Dat
JEFFERSON COUNTY/PUBLIC HOSPITAL DISTRICT #2 SBHC ILA, AMENDMENT #3 0
N-1&096-A3
AMENDMENT NO.2
TO THE
INTERLOCAL AGREEMENT
FOR
SCHOOL -BASED HEALTH CLINIC SERVICES
The above -referenced Interlocal Agreement between Jefferson County Public Hospital District No.2 and
Jefferson County, which commenced on September 2, 2018 and was amended on August 28, 2019, is hereby
further amended as follows:
• The Term is extended from August 31, 2020 through August 31, 2021 (the "Extended Term")
• Section 3.a Manner of Financial Support as amended by Amendment #1 is further amended, in
relevant part, to increase the District's financial contribution for the Extended Term, beginning
September 1, 2020 and ending August 31, 2021, by 1.5% (the CPI of U.S. City Average for all Urban
Wage Earners and Clerical Workers) effective September 2020 from $63,369 to $64,320 for school -
based health services provided to the Port Townsend School District, the Chimacum School District,
and the Quilcene School District (which also provides services to students from Brinnon schools).
• All other terms and conditions of the Interlocal Agreement and Amendment No. 1 remain the same.
Any work completed in compliance with the Interlocal Agreement and Amendments No.1 & 2 between
September 1, 2020 and the time this Amendment is fully executed is hereby ratified.
SIGNATURES FOLLOW ON THE NEXT PAGE
JEFFERSON COUNTY/PUBLIC HOSPITAL DISTRICT #2 SBHC ILA, AMENDMENT #2 11
FOR JEFFERSON COON
Greg Brotherton, Chair, Bd. Of County Commissioners
Date
ATTEST
Carolyn Gall ay, Deputy Clerk f the Board
Date
APPROVED AS TO FORM:
• C. /'Zo 7.7
Philip C. Hu sucker, Chief Civi(Dep ty Prosecuting Atty
Date
FOR THE DISTRICT
A?v.-
1i uhler Rienstra, Chair, Bd. Of Commissioners
•
Date
KL4 4v Y)
Mike Glenn, CEO
Date
APPROVED AS TO FORM:
athan L. French, Chief Legal Officer
117
Date
JEFFERSON COUNTY/PUBLIC HOSPITAL DISTRICT#2 SBHC ILA, AMENDMENT#2 In
AMENDMENT #1
TO THE
INTERLOCAL AGREEMENT
FOR SCHOOL -BASED HEALTH CLINIC SERVICES
The above -referenced Interlocal Agreement between Jefferson County Public Hospital District No. 2 and Jefferson
County, which commenced on September 1, 2018, is hereby amended as follows:
• The Term is extended from September 1, 2019 through August 31, 2020 (the "Extended Term").
* The recitals are amended, in relevant part, as follows:
"WHEREAS, the County ... maintains and operates school -based health clinics at Port Townsend High
School, Chimacum High School and Quilcene High School (which will also provides services to students
from Brinnon schools) ... "
• Section 3.a. Manner of Financial Support is amended, in relevant part, to increase the District's financial
contribution for the Extended Term, beginning September 1, 2019 and ending August 31, 2020, by $20,000 (to
support the addition of Quilcene school -based health clinic services) plus a 3% increase from the original
$42,106 contribution in 2018-2019 to $43,369 (to support a 5% wage increase for SBHC staff), for total financial
support of $63,369 for the Extended Term.
Section 3.d. is amended to correct and replace "Paragraph 2.a." with "Paragraph 3.a."
* All other terms and conditions of the Interlocal Agreement remain the same.
• In the event that the Quilcene School Board does NOT approve the school based health center for their school
District for the 2019-2020 school year, the total contribution from Public Hospital District #2 will be reduced by
$20,000 to a total of $43,369 for the 2019-2020 school year for the continuation of the Port Townsend School
District and the Chimacum School District. All other terms and conditions of the amendment remain the same.
SIGNATURES FOLLOW ON THE NEXT PAGE
JEFFERSON COUNTY/PUBLIC HOSPITAL DISTRICE #2 SBHC ILA
FOR JEFFERSON COUNTY FOR THE DISTRICT
j j Bd. Of County Commissioners issioners
COM66'
ATTEST
jp
Clei of the Board
Date
APPROVED AS TO FORM:
KiiSpCt �unsuc�i6r, Ch�iefCivil �Deput�yProsecuting Alty
_a N
Date
Date
I�S�4,�t6��1
Mike Glent, CEO
--4—
Date
APPROVED AS TO FORM:
Jonathan L. French, Chief Legal Officer
Date
JEFFERSON COUNTY/PUBLIC HOSPITAL DISTRICE #2 SBHC ILA
INTERLOCAL AGREEMENT
FOR SCHOOL -BASED HEALTH CLINIC SERVICES
This Interlocal Agreement (the "Agreement") is made and entered into by and
between Jefferson County Public Hospital District No. 2, a political subdivision
under the laws of the State of Washington (the "District"), and Jefferson County, a political
subdivision under the laws of the State of Washington ("Jefferson County"), (collectively, t h e
"Parties").
WHEREAS, the Interlocal Cooperation Act, as amended, and coded in Chapter 39.34
of the Revised Code of Washington ("RCWJ provides for interlocal cooperation between
governmental agencies; and
WHEREAS, pursuant to RCW 39.34.080, a public agency may contract with
another public agency to perform any governmental service, activity, or undertaking which
each public agency is authorized to perform by law, provided that the contract shall be
approved by the governing body of each Party to the contract and the contract sets forth
fully the purposes, powers, rights, objectives and responsibilities of the contracting Parties;
and
WHEREAS, it is in the best interest of the citizens of the Parties' respective jurisdictions
that the Parties cooperate to promote lifelong wellness and increase access to high -quality,
comprehensive health services and education in a safe, nurturing on -campus environment that
serves the unique needs of adolescents.; and
WHEREAS, the County, by and through its Jefferson County Public Health department,
maintains and operates school -based health clinics at Port Townsend High School and
Chimacum High School that are delivering health services to adolescent residents of Jefferson
County; and
WHEREAS, the District desires to continue contributing financial support for the limited
purpose of enabling the County to operate school -based health clinics, which clinics shall be
under the sole control and operation of the County;
NOW, THEREFORE, in consideration of the premises and the mutual covenants set forth
herein and for other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the Parties hereto covenant and agree as follows:
1. EVM9. . The purpose of this Agreement is to comply with Chapter 39.34 RCW
and to authorize the Parties to cooperate to support and increase school -based health clinic
services in two (2) public high schools, namely Port Townsend High School and Chimacum High
School, both located in Jefferson County, Washington.
2. Term. This Agreement shall commence on September 1, 2018 (the
"Commencement Date") and shall remain in effect through August 31, 2019 or until terminated by
either party pursuant to Paragraph 7.
Any work completed in compliance with this contract between September 1, 2018 and the time
this contract is fully executed is hereby ratified.
3. Mann r of FinaggLal Su rt.
a. The District will provide to the County a total amount not to exceed forty-two
thousand one hundred six dollars ($42,106) per twelve-month period beginning September 1,
2018, to be paid in equal monthly installments. Such funds will be used solely to support
operations of school -based clinics maintained and operated by the County.
b. The County shall submit a monthly invoice to the District requesting payment for
the prior month's installment. The District shall make each payment payable to Jefferson County
and shall deliver payments due no later than thirty (30) days following receipt of a timely invoice.
G. The County shall be solely and fully responsible for owning, operating, managing,
hiring, staffing, Insuring, setting policies and procedures for, and complying with all applicable
federal, state and local laws and regulations related to, the school -based health clinics. No person
utilizing the services of the school -based health clinics will be considered a patient of the District
or its employees or agents. The District shall have no responsibility or authority at any time to
direct or control the provision of any services by any party at the school -based health clinics.
d. Other than the financial contribution described In pl(ggMph 2,-_a., the District shall
have no obligation or liability whatsoever for the school -based clinics.
4. No Separate Igal Erct or Relation hi . This Agreement shall not be
construed to create or authorize any separate legal entity or joint venture of any kind to
conduct the undertakings in this Agreement. The Parties hereto are and shall remain
independent of each other.
S. Filing wUth the offers n C cent Au ltor. An executed copy of this
Interioeal Agreement shall be filed as required by RCW 39.34.040 prior to this Agreement
becoming effective.
6. na Hold Harmless and Ind mn
a. The County shall indemnify, defend and hold harmless the District, its
commissioners, officers, agents, and employees from and against any and all claims,
lawsuits, demands for money damages, losses, expenses, or liability, or any portion
thereof, including attomey's fees and costs, arising out of or related to the County's
performance or failure to perform its responsibilities under this Agreement, including from
any injury to any person or persons (including death or injury to any person or entity or
damage to property) if said injury is alleged or proven to have been caused in whole or in
part by the negligent or willful acts or omissions of the County or its employees, officers,
agents, representatives and/or affiliates.
b. Neither Party assumes responsibility to any other party for the
consequences of any act or omission of any person or entity not a Party to this Agreement.
C. The County shall obtain and keep in force at all times during the Term of this
Agreement, and as otherwise required:
1. Commercial Automobile Liability insurance providing bodily injury and property
damage liability coverage for all owned and non -owned vehicles assigned to
or used In the performance of the County's duties and responsibilities under
►A
this Agreement, for a combined single limit of not less than $300,000 each
occurrence; and
ii. Professional Liability insurance covering the school -based health clinics and
applicable staff that provides not less than $2,000,000 per incident, $4,000,000
aggregate; and
Ill. Membership in the Washington Counties Risk Pool; and
Iv. The County shall participate in the Worker's Compensation and Employer's
Liability Insurance program as may be required by the State of Washington.
d. The provisions of this Paraoraph 6 shall survive the expiration or termination of
this Agreement with respect to any event occurring prior to such expiration or termination.
7. Termination. This Agreement may be terminated at any time by either Party for
any reason, with or without cause, upon thirty (30) days`advance notice. Notice under this
paragraph must be in writing to be effective. In the event of termination under this clause,
the Contractor shall be liable for only payment for services rendered prior to the effective
date of termination.
B. Comgpligge with LM". Each Party accepts responsibility for its own
compliance with federal, state, or local laws and regulations.
9. Coverer, L w, This Agreement shall be governed by and construed according
to the laws of the state of Washington. Venue for any dispute related to this Agreement shall
be in Jefferson County, Washington.
10. Administrators. The administrators of this Agreement are:
a. County:
Director of Jefferson County Public Health
Jefferson County
615 Sheridan Street
Port Townsend, WA 98368
Phone: (360) 385-9400
b. District:
Chief Executive Officer
Jefferson Healthcare
834 Sheridan Street
Port Townsend, WA 98368
Phone: (360) 385-2200
11. Section Headin s. The headings of the sections of this Agreement are for
convenience of reference only and are not Intended to restrict, affect, or be of any weight in the
Interpretation or construction of the provisions of the sections or this Agreement.
M
12. Limits of Any Waiver of B fa It. No consent by either Party to, or waiver of, a
breach by either Party, whether express or implied, shall constitute a consent to, waiver of, or
excuse of any other, different, or subsequent breach by either Party. No term or provision of this
Interlocal Agreement will be considered waived by either Party, and no breach excused by either
Party, unless such waiver or consent is in writing signed on behalf of the Party against whom the
waiver is asserted. Failure by a Party to declare any breach or default immediately upon the
occurrence thereof, or delay in taking any action in connection with, shall not waive such breach
or default.
13. Severablilty. Provided it does not result in a material change in the terms of this
Agreement, if any provision of this Agreement or the application of this Agreement to any person
or circumstance shall be held by a court of competent jurisdiction to be invalid, illegal, or
unenforceable to any extent, the remainder of this Agreement and the application this Agreement
shall not be affected and shall be enforceable to the fullest extent permitted by law.
14. o ass!99Mgat §gly or Train fer. No Party may sell, transfer, or assign any
rights or benefits under this Agreement without the written approval of all the Parties.
15. No ThIEd _-Egrly Ben ficlari . The Parties do not intend, and nothing in this
Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of
any person or entity who is not a Party.
16. M*dification of Agreement. This Agreement may be amended or supplemented
only by a writing that is signed by duly authorized representatives of all the Parties.
17. Sionature in Count The Parties agree that separate copies of this
Agreement may be signed by each of the Parties and this Agreement shall have the same force
and effect as If all the Parties had signed the original.
18. A s-Len th y"2tiggoas. The Parties agree that this Agreement has been
negotiated at arms -length, with the assistance and advice of competent, independent legal
counsel.
19. Entire Agreement. The Parties agree that:
a. This Agreement contains all the agreements of the Parties with respect to any
matter covered or mentioned in this Agreement.
b. No representation or promise not expressly contained in this Agreement has been
made.
C. They are not entering into this Agreement based on any inducement, promise or
representation, expressed or implied, which is not expressly contained in this Agreement.
d. This Agreement supersedes all prior or simultaneous representations,
discussions, negotiations, and agreements, whether written or oral, within the scope of this
Agreement.
(SIGNATURES FOLLOW ON NEXT PAGE)
4
FORTHE DISTRICT:
v
An B ler, Chair, Board of Commissioners
Date
APPROVED AS TO FORM ONLY:
0
L. French, Chief Legal Officer
it �►
Date
FOR THE COUNTY
David Sullivan, Chair, Board of County Commissioners, Jefferson County
Date
APPROVED AS TO FORM ONLY:
Philip C. Hunsucker,
Chief Civil Deputy Prosecuting Attorney
�r -
®ate
5
ATTEST
Carolyn llowvay
Deputy Clerk of the Board
Date