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Home My WebLink AboutCALL FOR BIDS re: Publication of County Legal NoticesConsent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Carolyn Gallaway, Clerk of the Board DATE: January 16, 2023 SUBJECT: CALL FOR BIDS re: Publication of County Legal Notices; Bids Accepted Until Monday, March 6, 2023 at 9:30 a.m. and Opened and Read Publicly shortly thereafter in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA STATEMENT OF ISSUE: Approve BID CALL re: Publication of County Legal Notices; Bids Accepted Until Monday, March 6, 2023 at 9:30 a.m. and Opened and Read Publicly shortly thereafter in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA ANALYSIS_ Per RCW 36.72.075 the County must designate an Official County Newspaper by its first Regular Meeting in April. Bidders must have five weeks to prepare and submit their bids to the Clerk of the Board. FISCAL IMPACT: Cost to publish Bid Call. RECOMMENDATION: Approve BID CALL re: Publication of County Legal Notices; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly shortly thereafter on Monday, March 6, 2023 in the Commissioners' Chambers. EWED BY: McCauley, 4Uunty Administrator Dat Please publish one time: January 18, 2023 Bill: Jefferson County Commissioners P.O. Box 1220 Port Townsend, WA 98368 CALL FOR BIDS FOR PUBLICATION OF OFFICIAL LEGAL NOTICES Notice is hereby given that the Board of Commissioners of Jefferson County, State of Washington, will receive sealed bids for the printing and publication of Official Legal Notices. Sealed bids will be received up until the hour of 9:30 a.m. Monday, March 6, 2023 at the offices of the Board of County Commissioners, 1820 Jefferson Street, Port Townsend, WA 98368. Bids will be publicly opened and read shortly thereafter. Bids shall be submitted in accordance with the bid form and instructions on file with the Clerk of the Board of Jefferson County Commissioners at the address as noted above, where copies may be obtained. Signed this 16th day of January, 2023. Jefferson County Board of Commissioners Greg Brotherton, Chair Legal Newspaper for Jefferson County, State of Washington BIDDER Name of Newspaper Newspaper Publisher Address of Publisher Phone: Fax: E-mail: BID BREAKDOWN The undersigned does hereby submit the following bid for legal publication for Jefferson County as required by law or by order of the judge of court: BID AMOUNT of $ per column inch. Font for Legal Notices Type Size for legal notices (point) Column Width Number of columns per page The fee for the advertisement for the legal newspaper contract provided by Jefferson County at the above rate and hereby attached is: Number of times the newspaper is published each week Legal notices must be submitted for Check all that apply: publication by: ❑ Fax ❑ E-Mail ❑ Other Number of days legal notices must be submitted prior to publication date Time of day legal notices must be submitted in order to make the publication deadline Items included in bid price: Use of County Logo to identify where County legal notices begin A location map as appropriate for a specific notice • Two (2) free subscriptions to newspaper • On -Line subscription code • All County Departments and offices are eligible to submit Press Releases to the newspaper at any time Optional Bid Item: General advertisements, or employment advertisements in a section of the newspaper other than the legal notice section. These advertisements will be coordinated through the County Commissioners Office The PRINTED CIRCULATION for the named newspaper in Jefferson County is copies broken down geographically as follows: Zip Code/Community Deliveries News Stand 98368/Port Townsend 98325/Chimacum 98339/Port Hadlock 98365/Port Ludlow 98376/Quilcene 98382/Gardiner 98320Brinnon 98358/Nordland 9833l/Forks (West End) The ELECTRONIC CIRCULATION & READERSHIP: # of Paid electronic subscriptions (not included with paid print subscriptions, above): Newspaper's Website: • Are legal notices posted on your website? • If so, can they be viewed for free? • Newspaper's Website: Monthly Average: # of Hits _ # of Unique Visitors • Legal Notices in particular: Monthly Average: # of Hits _ # of Unique Visitors Social Media • Are legal notices posted on social media? • If so, please describe what social media, and any metrics on number of visits: Do you also list your legal notices at https://www.wapublicnotices.com/? Please include with your bid: A proof and a quote for the 2 sample legal notices (attached) The undersigned bidder does hereby declare that the above -named newspaper is qualified per RCW 65.16 to be the legal newspaper for Jefferson County and has been approved by the Superior Court of Jefferson County as such. BIDDER: Signed Print or Type Name ATTEST: Signed Date Title Date Print or Type Name Title STATE OF WASHINGTON SAMPLE AD #1 Jefferson County IN THE MATTER OF A HEARING NOTICE } FOR THIRD QUARTER 2022 } PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } RESOLUTION NO. VARIOUS COUNTY FUNDS } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2022 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2022. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: Fund Fund Name Revenue (-) Expenditure Net Budget Impact One -Time I On -Going General Fund 001-050 Clerk 148,684 188,684 40,000 001-068 Community Services 7,669 7,669 001-080 District Court 48,200 48,200 - 001-180 Sheriff 54,497 54,497 - 001-250 Treasurer 6,001 6,001 Total General Fund $ 251,381 $ 299,050 $ 6,001 $ 53,670 Other Funds 105 Auditor's O&M 4,400 4,400 - 108 Cooperative Extension 4,459 4,459 109 Noxious Weed 1,000 1,000 127 Public Health 114,048 292,113 178,065 143 Community Development 117,299 117,299 - 147 Federal Forest Title III 100,000 100,000 149 Homeless Housing 23,078 23,078 174 Parks & Recreation 44,114 44,114 304 HJC Jump! 235,000 235,000 401 Solid Waste 143,500 143,500 403 Solid Waste Equip Resery 400 400 505 Employee Benefit Reserve 220,170 220,170 506 Information Services 21,400 21,400 - Total Other Funds $ 257,147 $ 1,206,933 $ - $ 949,786 Total Q3 Appropriation 508,528 1,505,983 6,001 $ 1,003.456 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be considered for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, located at the Jefferson Courthouse, 1820 Jefferson Street, Port Townsend Washington, on the 311 day of October 2022, at 10:30 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested person may appear virtually or in -person and be heard for or against the extensions. You will need to join the meeting by 10:30 a.m. using the following methods: VIRTUALLY: Via the following Zoom, link: https://zoom.us/i/93777841705,, PHONE: Dial 1-253-215-8782 and enter access code: 937-7784-1705# and press *9 to "raise your hand" to be called upon. Access for the hearing impaired can be accommodated using Washington Relay Service at 1-800-833-6384, or IN -PERSON: Please note that seating capacity may be limited to 50%. To view documents or watch this meeting live with no participation, go to www.coJefferson.wa.us Follow the links under "Quick Links: Videos of Meetings: Today. " If you experience difficulties joining the meeting or viewing documents please call 360-385-9100 to report any issues. In addition, written testimony is also invited beginning on September 21, 2022 and ending on October 3, 2022 at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written public testimony may be submitted by Email to: jci�fb��cc'u.c�,.jct_fcr5��n_wa.us You may view testimony received by clicking here: www.coJc14'cr5o�n.wa.us — Services — Laserfiche Web Portal — Board of County Commissioners — BOCC Agenda Packets — 2022 Weekly Agenda Items — 10 October 2022-100322 You can also Mail your testimony to: Jefferson County Commissioners' Office; P.O. Box 1220, Port Townsend, WA 98368. Written testimony must be received by the Board of County Commissioners by the end of the hearing testimony period. APPROVED this 1911 day of September, 2022. SEAL: ATTEST: Carolyn Gallaway, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Heidi Eisenhour, Chair Greg Brotherton, Member Kate Dean, Member Page 2 of 2 SAMPLE AD #2 Please publish two (2) times: Wednesday, June 15th and Wednesday, June 22nd, 2022. Bill: Acct:15830 Jefferson County Commissioners P.O. Box 1220 Port Townsend, WA 98368 The Joint Jefferson County/City of Port Townsend Housing Fund Board has one (1) open positions to serve as Citizen Representatives. This vacancy will serve a Three (3) Year Term. The HFB is seeking applicants with experience in grants and finance, housing development and/or lived experience in housing insecurity. New applicants are encouraged to speak to relevant experience on the Boards and Commissions Volunteer Application Form. Additionally, the board seeks representation of geographic, economic, gender, age and racial/ ethnic diversity. For more information about this non -paid position, please contact the Jefferson County Commissioners Office at 360-385-9100. Applicants interested in serving should submit a written Statement of Interest to the Jefferson County Commissioners Office, 1820 Jefferson Street, P.O. Box 1220, Port Townsend, WA 98368 or email: jeffboccLwco.jefterson.wa.us along with a completed Boards and Commissions Application found on the Jefferson County Webpage: https://www co jefferson.wa.us/DocumentCenter/View/4827/Boards-Commission-Application