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HomeMy WebLinkAbout Partnering for Vaccine Equity; 615 Sheridan Street Port Townsend, WA 98368 www.JeffersonCountyPublicHealth.org Consent Agenda Public Health JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Mark McCauley, County Administrator FROM: Apple Martine, Director Bonnie Obremski, COVID-19 Communications Specialist DATE: SUBJECT: Agenda item — Contractor Agreement with the National Association for County and City Health Workers; September 1, 2022 — July 31, 2023: $150,000 STATEMENT OF ISSUE: Jefferson County Public Health, Admin/Community Health Divisions, requests Board approval of the Contract Agreement with the National Association for County and City Health Workers (NACCHO) for the Partnering for Vaccine Equity (PAVE) project; September 1, 2022 - July 31, 2023: $150,000 ANALYSIS/STRATEGIC GOALS/PROS and CONS: Through this project, we will partner with NACCHO to identify inequities regarding COVID-19 and flu vaccine uptake in Jefferson County by completing the Centers for Disease Control and Prevention's Rapid Community Assessment. We will take steps to build or re-build public trust by improving our staffs ability to relate to a spectrum of marginalized demographics with diversity, equity, inclusion and accessibility training. We will also improve access to public health information through a community navigator program that is informed by the results of the community assessment. FISCAL IMPACT/COST BENEFIT ANALYSIS: The agreement provides $150,000 in funding from NACCHO. No general fund dollars are used to support this program. RECOMMENDATION: JCPH management request approval of the Contract Agreement with the National Association for City and County Health Officials (NACCHO); September 1, 2022 - July 31, 2023; $150,000 REVIEWED BY: ,4.&-A-�41-� - - Mark McCauley,61 unty Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 (f)360-379-4487 360-385-9401 (f) Always working for a safer and healthier community AD-23-003 NACCHO CONTRACT#2022- 122704 CONTRACTOR AGREEMENT This Contractor Agreement is entered into, effective as of the date of the later signature indicated below, by and between the National Association of County and City Health Officials (hereinafter referred to as "NACCHO"), with its principal place of business at 1201 (1) Eye Street NW 4th Fl., Washington, DC 20005, and County of Jefferson dba Jefferson County Public Health (hereinafter referred to as"Contractor"),with its principal place of business at 615 Sheridan St.,Port Townsend,WA 98368-2439. WHEREAS,NACCHO wishes to hire Contractor to provide certain goods and/or services to NACCHO; WHEREAS,Contractor wishes to provide such goods and/or services to NACCHO; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged,the parties,intending to be legally bound,do hereby agree as follows: ARTICLE I: SPECIAL PROVISIONS 1. PURPOSE OF AGREEMENT: Contractor agrees to provide the goods and/or services to NACCHO to enhance the programmatic activities of CDC GRANT#6NU380T000306-03-02, CFDA#93.421,as described in Attachment 1. The terms of Attachment I shall be incorporated into this Agreement as if fully set forth herein. Contractor shall act at all times in a professional manner consistent with the standards of the industry. 2. TERM OF AGREEMENT: The term of the Agreement shall begin on September 1,2022,and shall continue in effect until July 31,2023,unless earlier terminated in accordance with the terms herein. NACCHO has been approved through "Expanded Authority" to temporarily continue programmatic activities of CDC GRANT#6NU380T000306-03-02 CFDA # 93.421, while waiting for CDC's acceptance and approval, in compliance with applicable guidance, federal rules and regulations. NACCHO reserves the right to exercise clause 6 of this Agreement, when requested by its Primary Fund. Expiration of the term or termination of this Agreement shall not extinguish any rights or obligations of the parties that have accrued prior thereto.The term of this Agreement may be extended by mutual agreement of the parties. 3. PAYMENT FOR SERVICES: In consideration for professional services to be performed, NACCHO agrees to pay Contractor an amount not to exceed $150,000.00. All payments will be made within 30 days of receipt of invoice(s) from Contractor and following approval by NACCHO for approved services,as outlined on Attachment 1. Five invoices must be submitted as follows: Invoice No. Amount Deliverable Due date Invoice I $11,500.00 • Attend project kick-off meeting October 15,2022 ($1,500.00) • Completion of pre-assessment($2,500.00) AD-23-003 Contract#2022-122704 Page 2 • Submission of partner agreement ($7,500.00) Invoice II $30,000.00 • Completion of quarterly report 1 December 15, 2022 ($2,500.00) • Complete CDC's Rapid Community Assessment in jurisdiction and submit summary report of methods,findings and opportunities for vaccines education and promotion($20,000.00) • Develop and submit vaccine communications plan for project period ($2,500.00) • Submission of project workplan and evaluation plan($5,000.00) Invoice III $30,000.00 . Completion of quarterly report 2 February 15, 2023 ($2,500.00) • Completion of project mid-year assessment($2,500.00) • Completion of Roots of Inequity course module($5,000.00) • Submission of resource deliverable 1 ($20,000.00) Invoice IV $45,000.00 • Completion of quarterly report 3 May 15, 2023 ($2,500.00) • Submission of all materials,products and/or collateral developed,adapted and utilized in vaccine communication campaign($15,000.00) • Complete and submit report including outcome of vaccine communication campaign($7,500.00) • Submission of resource deliverable 2 ($20,000.00) Invoice V $33,500.00 • Completion of quarterly report 4 July 31,2023 ($2,500.00) • Completion and submission of final report and project close activities($10,000.00) • End of year evaluation report($5,000.00) • Partnership impact report($7,500.00) Contract#2022-122704 Page 3 • Contribution of at least one resource for external project communication ($5,000.00) • Regular meeting Attendees($3,500.00) NACCHO award number must be included on all invoices. Unless otherwise expressly stated in this Agreement,all amounts specified in,and all payments to be made under,this Agreement shall be in United States Dollars. The parties agree that payment method shall be made by check, via postage-paid first-class mail, at the address for the giving of notices as set forth in Section 25 of this Agreement. Any changes of payment method would require a modification signed by both parties. The final invoice must be received by NACCHO no later than 15 days after the end date of the Agreement. Contractor will be given an opportunity to revise as needed but the final revised invoice must be received no later than 30 days after the end date of the Agreement. NACCHO will not accept any invoices past 30 days of the end date of the Agreement. ARTICLE II: GENERAL PROVISIONS 1. INDEPENDENT CONTRACTOR: Contractor shall act as an independent contractor, and Contractor shall not be entitled to any benefits to which NACCHO employees may be entitled. 2. PAYMENT OF TAXES AND OTHER LEVIES: Contractor shall be exclusively responsible for reporting and payment of all income tax payments, unemployment insurance, worker's compensation insurance, social security obligations,and similar taxes and levies. 3. LIABILITY: All liability to third parties,loss,or damage as a result of claims,demands,costs, or judgments arising out of activities, such as direct service delivery, to be carried out by the Contractor in the performance of this agreement shall be the responsibility of the Contractor, and not the responsibility of NACCHO, if the liability, loss,or damage is caused by, or arises out of, the actions of failure to act on the part of the Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor. All liability to third parties, loss, or damage as result of claims, demands, costs, or judgments arising out of activities, such as the provision of policy and procedural direction,to be carried out by NACCHO in the performance of this agreement shall be the responsibility of NACCHO, and not the responsibility of the Contractor, if the liability, loss, or damage is caused by, or arises out of,the action or failure to act on the part of any NACCHO employee. In the event that liability to third parties, loss, or damage arises as a result of activities conducted jointly by the Contractor and NACCHO in fulfillment of their responsibilities under this agreement, such liability, loss,or damage shall be borne by the Contractor and NACCHO in relation to each parry's responsibilities under these joint activities. 4. REVISIONS AND AMENDMENTS: Any revisions or amendments to this Agreement must be Contract#2022-122704 Page 4 made in writing and signed by both parties. 5. ASSIGNMENT: Without prior written consent of NACCHO, Contractor may not assign this Agreement nor delegate any duties herein. 6. CONTINGENCY CLAUSE:This Agreement is subject to the terms of any agreement between NACCHO and its Primary Funder and in particular may be terminated by NACCHO without penalty or further obligation if the Primary Funder terminates, suspends or materially reduces its funding for any reason. Additionally, the payment obligations of NACCHO under this Agreement are subject to the timely fulfillment by the Primary Funder of its funding obligations to NACCHO. 7. INTERFERING CONDITIONS: Contractor shall promptly and fully notify NACCHO of any condition that interferes with, or threatens to interfere with, the successful carrying out of Contractor's duties and responsibilities under this Agreement, or the accomplishment of the purposes thereof. Such notice shall not relieve Contractor of said duties and responsibilities under this Agreement. 8. OWNERSHIP OF MATERIALS: Contractor hereby transfers and assigns to NACCHO all right,title and interest(including copyright rights)in and to all materials created or developed by Contractor pursuant to this Agreement, including, without limitation, reports, summaries, articles, pictures and art (collectively, the "Materials") (subject to any licensed third-party rights retained therein). Contractor shall inform NACCHO in writing of any third-party rights retained within the Materials and the terms of all license agreements to use any materials owned by others. Contractor understands and agrees that Contractor shall retain no rights to the Materials and shall assist NACCHO,upon reasonable request,with respect to the protection and/or registrability of the Materials. Contractor represents and warrants that,unless otherwise stated to NACCHO in writing, the Materials shall be original works and shall not infringe or violate the rights of any third party or violate any law. The obligations of this paragraph are subject to any applicable requirements of the Federal funding agency. Acceptance of grant funds obligates recipients to comply with the standard patent rights clause in 37 CFR Part 401.14. 9. RESOLUTION OF DISPUTES: The parties shall use their best, good faith efforts to cooperatively resolve disputes and problems that arise in connection with this Agreement. Both parties will make a good faith effort to continue without delay to carry out their respective responsibilities under the Agreement while attempting to resolve the dispute under this section. If a dispute arises between the parties that cannot be resolved by direct negotiation,the dispute shall be submitted to a dispute board for a nonbinding determination. Members of the dispute board shall be the Director or Chief Executive Officer of the Contractor, the Chief Executive Officer of NACCHO, and the Senior Staff of NACCHO responsible for this Agreement. The costs of the dispute board shall be paid by the Contractor and NACCHO in relation to the actual costs incurred by each of the parties. The dispute board shall timely review the facts,Agreement terms and applicable law and rules,and make its determination.If such efforts fail to resolve the Contract#2022-122704 Page 5 differences, the disputes will be submitted to arbitration in the District of Columbia before a single arbitrator in accordance with the then current rules of the American Arbitration Association.The arbitration award shall be final and binding upon the parties and judgment may be entered in any court of competent jurisdiction. 10. TERMINATION: Either party may terminate this Agreement upon at least fifteen (15) days prior written notice to the other party. NACCHO will pay Contractor for services rendered through the date of termination. 11. ENTIRE AGREEMENT: This Agreement contains all agreements, representations, and understandings of the parties regarding the subject matter hereof and supersedes and replaces any and all previous understandings, commitments, or agreements, whether oral or written, regarding such subject matter. 12. PARTIAL INVALIDITY: If any part,term, or provision of this Agreement shall be held void, illegal, unenforceable, or in conflict with any law, such part,term or provision shall be restated in accordance with applicable law to best reflect the intentions of the parties and the remaining portions or provisions shall remain in full force and effect and shall not be affected. 13. GOVERNING LAW: This Agreement shall be governed by and construed in accordance with the laws of the District of Columbia(without regard to its conflict of law's provisions). 14. ADDITIONAL FUNDING: Unless prior written authorization is received from NACCHO, no additional funds will be allocated to this project for work performed beyond the scope specified or time frame cited in this Agreement. 15. REMEDIES FOR MISTAKES: If work that is prepared by the Contractor contains errors or misinformation, the Contractor will correct error(s)within five business days. The Contractor will not charge NACCHO for the time it takes to rectify the situation. 16. COMPLIANCE WITH FEDERAL LAWS AND REGULATIONS: Contractor's use of funds under this Agreement is subject to the directives of and full compliance with 2 CFR Part 200 (Uniform Administrative Requirements,Costs Principles,and Audit Requirements for Federal Awards), and 45 C.F.R. Part 75 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for HHS Awards), It is the Contractor's responsibility to understand and comply with all requirements set forth therein. 17. EQUAL EMPLOYMENT OPPORTUNITY: Pursuant to 2 CFR 200 Subpart D, Contractor will comply with E.O. 11246, "Equal Employment Opportunity," as amended by E.O. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and as supplemented by regulations at 41 C.F.R. part 60, "Office of Federal Contract Compliance Programs,Equal Employment Opportunity, Department of Labor." 18. DEBARRED OR SUSPENDED CONTRACTORS: Pursuant to Executive Order 12549 and Contract#2022-122704 Page 6 Executive Order 12689 entitled "Debarment and Suspension" and 2 CFR 180, Organization certifies to the best of its knowledge that it is not presently debarred or suspended and will execute no subcontract with parties listed on the General Services Administration's List of Parties Excluded from Federal Procurement or Non-procurement Programs. 19. LOBBYING RESTRICTIONS AND DISCLOSURES: Pursuant to 2 CFR 200 Subpart E, Contractor hereby certifies to NACCHO that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352.Contractor will also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. 20. SALARY LIMITATION: Pursuant to CDC Additional Requirement—32: Appropriation Act, General Provisions,cap on Salaries(Division H,Title II, General Provisions, Sec.202):None of the funds appropriated in this Agreement shall be used to pay the salary of an individual, through a grant or other extramural mechanism,at a rate in excess of Executive Level II.Note: The salary rate limitation does not restrict the salary that an organization may pay an individual working under an HHS contract or order; it merely limits the portion of that salary that may be paid with federal funds 21. COMPLIANCE WITH FEDERAL ENVIRONMENTAL REGULATIONS: Pursuant to 2 CFR 200 Subpart F, Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act(42 U.S.C.7401 et seq.)and the Federal Water Pollution Control Act as amended(33 U.S.C. 1251 et seq.). 22. WHISTLEBLOWER PROTECTION: Pursuant to 41 U.S.C. 4712 employees of a contractor, subcontractor, or subrecipient will not be discharged, demoted, or otherwise discriminated against as reprisal for"whistleblowing." 23. CORONAVIRUS DISEASE 2019 (COVID-19) Funds: The contractor acknowledged that the project is funded under the Coronavirus Preparedness and Response Supplemental Appropriation Act,2020(P.L 116-123);the Coronavirus Aid,Relief and Economic Security Act, 2020 (the "CARES Act) (P.L. 116-136); the Paycheck Protection Program and Health Care Enhancement Act (P.L. 116-139) and/or the Consolidated Appropriation Act, 2021 (P.L. 116- 260), Division M—Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (P.L. 116-260)and hereby agrees,as to applicable to the award,to 1)comply with existing and/or future directives and guidance from the Secretary regarding control of the spread of COVID-19; 2)in consultation and coordination with HHS,provide,commensurate with the condition of the individual, COVID-19 patient care regardless of the individual's home jurisdiction and/or appropriate public health measure and 3)assist the United States Government in implementation and enforcement of federal orders related to quarantine and isolation. The Contractor will comply, to the extend applicable, with Section 18115 of the CARES Act, with respect to the reporting to the HHS Secretary of results tests intended to detect SARS-CoV-2 or to diagnose a Contract#2022-122704 Page 7 possible case of COVID-19. Such reporting shall be in accordance with guidance and direction from HHS and/or CDC. Furthermore,consistent with 45 C.F.R. 75.322,the Contractor agrees to provide to CDC copies and/or access to COVID-19 data collected including but not limited to data related to COVID- 19 testing. CDC will specify in further guidance and directives what is encompassed by this requirement. 24. EXECUTION AND DELIVERY: This Agreement may be executed in two or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same Agreement. The counterparts of this Agreement and all Ancillary Documents may be executed and delivered by facsimile or electronic mail by any of the parties to any other party and the receiving party may rely on the receipt of such document so executed and delivered by facsimile or electronic mail as if the original had been received. 25. NOTICE: All notices,including invoices,required to be delivered to the other party pursuant to this Agreement shall be in writing and shall be sent via facsimile,with a copy sent via US mail, postage prepaid,to the parties at the addresses set forth below. Either party may send a notice to the other party,pursuant to this provision,to change the address to which notices shall be sent. FOR NACCHO: With a copy to: National Association of County and City National Association of County and City Health Officials Health Officials Attn:Victoria Thompson Attn:Ade Hutapea,LL.M.,CFCM,CCCM 1201 (1)Eye Street NW 4th Fl., Director,Contracts Washington,DC 20005 1201 (1)Eye Street NW 4th Fl., Tel. (202)5074257 Washington,DC 20005 Fax(202)783-1583 Tel. (202)507-4272 Email: vthompson(a�iaccho.org Fax(202)783-1583 Email: ahutapeaAnaccho.org FOR CONTRACTOR: County of Jefferson dba Jefferson County Public Health Attn:Bonnie Obremski Web&Digital Communication Specialist 615 Sheridan St., Port Townsend,WA 98368-2439 Tel.(360)379-4478 Fax(360)385-9401 Email: bobremski(@co.jefferson.wa.us Contract#2022-122704 Page 8 IN WITNESS WHEREOF,the persons signing below warrant that they are duly authorized to sign for and on behalf of,the respective parties. AGREED AND ACCEPTED AS ABOVE: NACCHO: CONTRACTOR: JEFFERSON COUNTY,WASHINGTON By By Name: Jerome Chester Name Grejq Brotherton Title Chief Financial Officer Title Chair Board of County Commissioners Date Date Federal Tax ID No.: 91-6001322 UEID:FNXKANAVBP15 DUNS No.: 184826790 APPROVED AS TO FORM ONLY: 4` ftA � January 19, 2023 Philip C.Hunsucker, Date Chief Civil Deputy Prosecuting Attorney Contract# 2022-122704 Page 9 NATIONAL ASSOCIATION OF COUNTY AND CITY HEALTH OFFICIALS CONTRACTOR AGREEMENT—ATTACHMENT I SCOPE, OF WORK Scope of Work:Jefferson County Public Health Department Project:Partnering for Vaccine Equity—Enhanced Communications Campaign:Coordinating and Collaborating with Partners to Develop Strategies to Strengthen COVID-19 and Influenza Uptake Project Period:Upon contract execution to no later than July 31,2023 Award Amount:$150,000 Project Background Through the Partnering for Vaccine Equity project,NACCHO will support local health departments(LHDs)to identify and address drivers of vaccine hesitancy,engage community stakeholders and influential messengers to support vaccine messaging,provide education and vaccine delivery at the community level,and facilitate relationships between vaccine providers and the community to increase vaccine confidence and access opportunities.This work will be strengthened through strategic national-level partnerships and collaboration with other funded entities to maximize sharing of resources,best practices and lessons learned in addressing misinformation and advancing vaccine equity. Objectives With support from NACCHO,Jefferson County Public Health Department seeks to meet the objectives and corresponding Scope of Work below: 1. Improve understanding of current barriers to COVID-19 and influenza vaccination for adults in local jurisdictions. 2. Identify vaccine inequities and opportunities for enhanced vaccine education and access at the local level. 3. Develop and enhance local collaborations to improve vaccine education,outreach,and access for identified adult populations. 4. Contribute to shared learning and reporting of challenges,results,and outcomes throughout the project period. Required Activities • With the support of NACCHO,conduct CDC's Rapid Community Assessment activity designed to identify communities at-risk for low vaccine uptake,better understand the local community's vaccine needs and decisions,and identify areas of intervention and prioritize potential intervention strategies.This is a critical element of the award and will require a substantial time commitment. • Plan and implement a communications campaign to promote influenza and COVID-19 vaccination uptake using lessons learned from the Rapid Community Assessment activity.The communications campaign should be specific to the jurisdiction and/or population of focus and may include traditional methods such as paid media and non-traditional methods,such as peer-to-peer education. Contract# 2022-122704 Page 10 • Identify and implement an intervention beyond a communications campaign that enhances collaboration and coordination of adult immunization services with a partner(s)in the jurisdiction.Examples"may include,but are not limited to: o Provider education to enhance timely and accurate administration and communication of recommendation vaccinations o Coordination of mobile vaccination,home visits and/or workplace vaccination program Healthcare provider practice support(IIS enrollment,standing orders,data sharing agreements,reminder/recall) Development of immunization stakeholder coalition or taskforce • Develop a workplan and corresponding evaluation plan with identified program activities,outcomes,and goals. • Develop and share documentation of collaborating and coordinating with a partner(s)to improve adult immunization services(examples include but are not limited to standard operating and reporting procedures,educational materials for community,promotional materials,training modules,sample MOUs,data sharing,cost sharing,and other legal agreements between the entities). • Participate in scheduled(i.e.,monthly,or bi-monthly)calls with NACCHO to monitor project progress,engage in peer networking,share best practices and resources,and receive technical assistance.Technical assistance may include facilitating connections between demonstration sites and subject matter experts,training opportunities for LHD staff,and/or providing activity planning and implementation support. • Designate at least one LHD staff member to complete NACCHO's Roots of Health Inequity course and incorporate learnings in LHD practice or strategies. • Partner with NACCHO to develop new and/or update existing materials and share subject matter expertise focused on adults from racial and ethnic minority groups experiencing inequities in influenza and COVID-19 vaccination coverage and uptake; • Participate in evaluation activities and document project outcomes.As such,recipients will be expected to conduct the following activities: o Participate in NACCHO's evaluation and assessment activities conducted at baseline,mid-year,and project close; o Documentation of the partnership development process with a logic model;and - Final report documenting methods,results,conclusions,and lessons learned. • Submit progress reports(monthly,bi-monthly,quarterly,etc.)to share outcomes,challenges,and needs related to vaccine promotion and accessibility activities. • Designate one LHD main point of contact with whom NACCHO will directly communicate on all matters related to this project. Invoice Number and Deliverable Primary Task/Deliverables Tentati - Due Dates Payment Schedule Amount Invoice#1 Attend project Kick-Off Meeting Week of September 12,2022 $1,500 (Actual Date TBA) October 15,2022 Invoice total:$11,500 Completion of pre-assessment September 30,2022 $2,500 Submission of partner agreement October 15,2022 $7,500 Invoice#2 Completion of quarterly report 1 October 7,2022 $2,500 December 15,2022 Complete CDC's Rapid Community Assessment in December 15,2022 $20,000 Invoice total:$30,000 jurisdiction and submit summary report of methods, findings and opportunities for vaccine education and promotion. Develop and submit vaccine communications plan for December 15,2022 $2,500 project period Submission of project workplan and evaluation plan December 15,2022 $5,000 Invoice#3 Completion of quarterly report 2 January 9,2023 $2,500 February 15,2023 Completion of project mid-year assessment February 15,2023 $2,500 Invoice Total:$30,000 Completion of Roots of Inequity course module February 15,2023 $5,000 Submission of resource deliverable 1 February 15,2023 $20,000 Contract# 2022-122704 Page 11 Invoice Number and Deliverable Payment Schedule Primary Task/Deliverables Tentative Due Dates Amount Invoice#4 Completion of quarterly report 3 April 7,2023 $2,500 May 15,2023 Submission of all materials,products,and/or collateral May 15,2023 $15,000 developed,adapted and utilized in vaccine Invoice Total:$45,000 communications campaign Complete and submit report including outcomes of May 15,2023 $7,500 vaccine communications campaign Submission of resource deliverable 2 May 15,2023 $20,000 Invoice#5 Completion of quarterly report 4 July 10,2023 $2,500 July 31,2023 Completion and submission of final report and project July 31,2023 $10,000 close activities Invoice Total:$33,500 End of year evaluation report July 31,2022 $5,000 Partnership Impact Report July 31,2023 $7,500 Contribution of at least one resource for external July 31,2023 $5,000 project communications Regular Meeting Attendance July 31,2023 $3,500