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Home My WebLink About005 06 ee:~ 0\.(.d ) .S') . -s:.2h ItG~ 1$(.6) , $0- JEFFERSON COUNTY STATE OF WASHINGTON IN THE MA TIER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIA TIONS/EXTENSIONS FOR } FOR VARIOUS COUNTY FUNDS } RESOLUTION NO. 05-06 WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2006 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2006. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUND # FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND None SPECIAL REVENUE/CAPIT AL/ENTERPRISEIINTERNAL SERVICE FUNDS 301-000-010 Construct & Renovate $1,357,600 401-000-010 Solid Waste $144,550 501-000-010 Equipment Rental $300,000 506-000-010 Information Services $41,650 $1,843,800 $0 $1,357,600 $0 $144,550 $0 $300,000 $0 $41,650 $0 $1,843,800 Pagt: 1 vf 2 IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIATIONS/EXTENSIONS FOR } FOR VARIOUS COUNTY FUNDS } RESOLUTION NO. 05-06 NOW, THEREFORE, BE IT RESOL VED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOL VED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 21st day of February, 2006, at the hour of 10:15 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. APPROVED this 6th day of February, 2006. . ~. JEFFERSON COUNTY BOARD OF COMMISSIONERS I ,I " ...., . ':'II: SEAl:: ~,Q . ,;. :)., ..- (Excused Absence) David Sullivan, Member ~er ATTEST:" /l/, , '--v--tr, I/"U' . . ~ C '.--f"fl.l..i.l j, f.-ut.,rli,.'2.-- LP7 _ // ) Jd1ie Matthes, CMC Deputy Clerk of the Board TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: January 25, 2006 Central Services/Construction & Renovation DepartmenVFund Name Commissioners: (mark all that apply with an "X") [[J Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $1,359,400 301-000-010 Fund Number [[J For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [KJYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included inthe annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59410.62.0000 Buildin s Description BUDGET CURRENT REVISION AMENDED $235,073 $1,357,600 $1,592,673 $0 $0 $0 $0 $235,073 $1,357,600 $1,592,673 Reason for Appropriation/Extension This is a capital project Carry Forward Request. These monies are for the following projects which did not get completed in 2005 as originally scheduled: Courthouse Site Master Plan Project for $832,000, Sheirff's Administrative Buildings for $20,000, and the Remodel of the new Public Works Building for $495,000, Additionally, the Gardener Community Center has requested a carry forward of $2,200 for their parking lost improvement project which was started in 2005 but was not completed and the Quilcene Community Center has requested to carry forward 2 years of funding in the amount of $8,400 to complete projects started late in 2005 that were not completed in 2005, Respectfully :l7~ JJiMJ. ' r1' ~ ;5,/ ()b FIAc:tAd Official/Department Head Signature OJ<- aa Jj2b TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Date: January 20, 2006 Solid Waste DepartmenVFund Name Commissioners: (mark all that apply with an "X") [!] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $144,550 401-000-010 Fund Number [!] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [!]Ves DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59437.64.0000 Machine BUDGET CURRENT REVISION AMENDED $194 261 $144 550 $338811 $0 $0 $0 $0 $194,261 $144,550 $338,811 Reason for A ro riation/Extension The Recycle Baler Project was not completed on schedule in 2005 due to some difficulties with the vendor. The project should be finalized in February of 2006. This is a capital expenditure and a Carry Forward Supplemental is being requested. 6K~ 1/1.1 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: January 25, 2006 Central Services/ER&R DepartmenUFund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $300,000 I 501-000-010 Fund Number []] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [KJVes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59400.62,0000 Buildin s Description BUDGET CURRENT REVISION AMENDED $0 $300,000 $300,000 $0 $0 $0 $0 $0 $300,000 $300,000 Reason for Appropriation/Extension This is a capital project Carry Forward Request. These monies are for the renovation of the West End Storage Facilities; this project was budgeted in 2005, but was not completed. Respectfully sut>y}itI~ ~ YL ~ J/d-5/0tJ Elected Official/Department Head Signature @I a$ Ijp-b TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: January 25, 2006 Central Services/Information Services DepartmenUFund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $41,650 I 506-000-010 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Yes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59418.64.0020 Com uters Description' BUDGET CURRENT REVISION AMENDED $214,151 $41650 $255801 $0 $0 $0 $0 $214,151 $41,650 $255,801 Reason for A ro riation/Extension This is a capital project Carry Forward Request. These monies are for the replacement of computer equipment that did not get replaced in 2005 as scheduled. Respectfully SUbmillj~ ~ 7f, ~ l/J6/~6 Elected OfficiallDepartment Head Signature fJK rJt! IJJj