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Home My WebLink About013 06 , 0C ~ Au...c\ "j c c.'~ <. J~ 1.1f.)/u(r I ~ (0.. J . \)J:: cf\ L JEFFERSON COUNTY STATE OF WASHINGTON RESOLUTION NO. 13-06 IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIATIONS/EXTENSIONS FOR } FOR VARIOUS COUNTY FUNDS } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2006 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the 570time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2006. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUND # FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE CURRENT EXPENSE/GENERAL FUND 001-021-000 Clerk, Elections 001-068-000 Community Services 001-261-000 Transfers 001-270-000 Non-Departmental Total General Fund $0 -$25,000 $50,000 $5,300 $30,300 $22,883 $0 $0 $0 $22,883 SPECIAL REVENUE/CAPIT ALlENTERPRISE/INTERNAL SERVICE FUNDS 108-000-010 Extension $0 $5,750 114-000-010 Economic Development $0 $50,000 125-000-010 Hotel-Motel $5,000 $0 185-000-010 Flood/Stormwater $12,271 $11,570 301-000-010 Construct & Renovate $610,000 $0 303-000-010 Courthouse Clocktower $0 $760,163 Page 1 of2 EXPENSE $22,883 -$25,000 $50,000 $5,300 $53,183 $5,750 $25,000 $5,000 $23,841 $610,000 $760,163 IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIATIONS/EXTENSIONS FOR } FOR VARIOUS COUNTY FUNDS } RESOLUTION NO. 13-06 NOW, THEREFORE, BE /T RESOLVED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOL VED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 17th day of April, 2006, at the hour of 10:05 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. APPROVED this 3rd day of April, 2006. JEFFERSON COUNTY BOARD OF CO MISSIONERS "" , Chairman Dav; Yb-. ~~ Pat Rodgers, Member --, " '. TO: BOARD OF COUNTY COMMISSIONERS Date: March 21, 2006 RE: Request For Emergency Budget AppropriationlExtension and Amendment Elections DepartmentfFund Name 001-021-000 Fund Number Commissioners: (check all that apply) a Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful exami.ation of aU the expenditures within the departinent budget with respect to present and future needs, I find that my budget, is short. Therefore, I request an emergency appropriation and budget extension in the amount $22,883.36' for this cwnt year for the reason(s) outlined below. o For funds other thtUf Current Expense - Is there enough Fund Balance (unencumbeted cash) to cover this additional expenditure? Yes . No o Please be advised that a revenue source (i.e. grant, new fee) has been receives! by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et 33400.00.0000 State Grants (SA) $17,173.00 ; -$17,173.00 $0.00 33400.30.00 I 0 HA V A Grant $0.0<1- $40,056.. $40,056.. $0.00 $0.00 $17,173.00 $22,883.. $40,056.. BARS # Expenditure Description Current Revision New Budget Bu et 51170.49.0200 ES&S License Agreement $0.00 $11,902.. $11,902.11 59411.64.0000 Machinery & Equipment $0.00 $10,981.. $10,981.. $0.00 $0.00 $0.00 $0.00 $22,883._ $22,883.. l I Expenditures: To appropriate budget for the ES&S License Agreement ($1190~j2 - grant reimbursed) and to appropriate I budget for the following: Pitriey Bowes Output Stacker and Dryer ($4,863.36); projector and screen ($1,781.35); and Variable I ;Speed Programmable Folder ($4,336.33). All of these requests are paid for by HA V A grants, I ! I i I i I I Reason for A ro riationlExtension Revenue: to correct BARS # Revenue (33400.00.0000 - $17,173.00 to 33400.30.0010 $17,173.00) and reflect additional HA V A Grants received ($22,883.36): lly submitted, .. Yr,. ~ Y---' Q[~ () K t1,(J TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendm t County Administrator/Community Services 001-068-000 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X") PAGE 1 OF 2 m Please be advised that after a thorough examination of my curent udget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this y ar. After a careful examination of all the expenditures within the department budget with respect to pres nt and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined bel ,I request an emergency appropriation and budget extension in the amount of: I -$25,000 I Date: March 30, 2006 D For funds other than Current Expense (General Fund)- - Is thel" to cover this additional expenditure? DYes DNo enough Fund Balance (unencumbered cash) D ! i i Please be advised that a revenue source (i.e. grant, new fee) ha~ been received by this department which was not included in the annual budget at the time it was prepared. Ther~fore, I request an emergency appropriation and budget extension to include this new revenue in the budget thi$ year as outlined below in the amount of: I $0 I . BUDGET CUR~SNT REVISION Description BARS Revenue # $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 51990.49.0021 Description Economic Devel ment Council BUDGET CURRENT REVISION AMENDED $25 000 -$25 000 $0 $0 $0 $0 $0 $25,000 -$25,000 $0 T~ \""'rk~ +k fU(L) ~ ..(......- ! '" III~" ,.,..J. 'l.L~UCb 0. bv.d,et ~fon .~~~ A. .~s-,..o e-.~WwlV\+- __ +t... r:bC ~"'" t-k (04A*,~' ~~-' '+ .1..:.M' jl Elect OfflCialJDepartment Head Signature ~} TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment County AdministratorlTransfers 001-261-000 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") PAGE 2 OF 2 [K] Please be advised that atter a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $50,000 I Date: March 30, 2006 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BUDGET CURR.ENT REVISION BARS Revenue # Description $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700.00.0410 Description Transfer to Economic Devel ment Fund BUDGET CURRENT REVISION AMENDED $0 $50,000 $50,000 $0 $0 $0 $0 $0 $50,000 $50,000 Reason for r riationlExtension Th~ A""f^~ ~-. fW\()9<,b +k .1$,0(10 w"ld.. ,,~~ ~ b-~d:e.oC fo-..+Iu. E..b c.. ;,..-h> fk- f,L<mC1M\" ()eu-e-Lr~'\ F~ '."'" +k c..o1~tz':' Use. ANO (" ~_ _....""~.:t .......,1( ~~ ~ 4-... G-.ohArw..IPOSe.d". $2Sj 0 Of) 10t pIO~rv-' ~ , ~ e~ U\cl \~ w',1I b4t. ~ +I.c aof.. runr' ~ a.w+(..81',~J by /101 {~ Submitted, ~,~ Icial/Department Head Signature 1>'" ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension anq Amendm nt Date: March 30, 2006 County Administrator/Non-Departmental DepartmentlFund Name Commissioners: (mark all that apply with an "X") [!] Please be advised that after a thorough examination of my curent udget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this y r. After a careful examination of all the expenditures within the department budget with resP'd to pre nt and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined bel . I request an emergency appropriation and budget eXtension in the amount of: I $5,300 I 001-270-000 Fund Number D For funds other than Cummt Expense (General Fund)- - Is the enough Fund Balance (unencumbered cash) to cover this additional expenditure? . 8~~ D 1 Please be advised that a revenue source (i.e. grant, new fee) h~ been rece1ved by this department which was not included in the annual budget at the time it was prepared. The$fore, I request an emergency appropriation and budget extension to include this new revenue in the budget th~ year as outlined below in the amount of: I I . BUDGET CUR~T REVISION BARS Revenue # Description $0 AMENDED $0 $0 $0 $0 $0 , i $0 BARS Expenditure # Description 51990.95.0015 Info. Services, GIS BUDGET CURRENT REVISION AMENDED $0 $5 300 $5 300 $0 $0 $0 $0 $0 $5,300 $5,300 Reason for r riationlExtension ~ ~ +4 COeA."'~'s ShUlA. of .. ~ tt" ~ t-'Cb ~~'J ~~ Lc"d-~ :re<<~ ~ ~,& wn" ""....lc. -. ~~~" cry Jc,.,....u . I~ ~ to"'" , I ~ ., J. ().b + It Un:r1 fc. k AI> La... 4<\ (. WI> f k .J.e J. . ~Ubmitted. 4-~:~f., .R Elected OfficiallDepartment Head Signature ~k~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Date: March 17, 2006 WSU JEFFERSON COUNTY EXTENSION DepartmentlFund Name Commissioners: (mar1< all that apply with an "X") [i] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $5,750 I 108000010 Fund Number D For funds other than Cummt Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? a~: lKJ BARS Revenue # 338 31 00 0000 338 31 00 0000 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $5,750 I BUDGET CUR-RENT REVISION AMENDED $0 $4,000 $4,000 $43 250 $1 750 $45,000 $0 $0 $49,000 Description PSAT GRANT #IAC200503 PSAT GRANT #HC05-04 $43,250 $5,750 BARS Expenditure # 53190.10.0020 53190.10.0601 Description SHORE STEWARDS COORDINATOR JEFFERSON CO CLERK HIRE BUDGET CURRENT REVISION AMENDED $14815 $3000 $17815 $7,700 $2 750 $10 450 $0 $0 $0 $22,515 $5,750 $28,265 Reason for AppropriationlExtension Two new PSAT grants have been received. IAC200503 to enhance long-teon stewardship of marine shorelines in eastern Jefferson County by conducting an educational and public involvement workshop' and HC05-D4 to work with the Action Team, WSU-Mason and Washington Sea Grant to develop and carry out a plan for Phase II of the Hood Canal Shore Stewards regarding the use of fertilizers and for the prevention of onsite SFJjtic system failure. artment Head Signature Dn A'" . TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendm nt County AdministratorlEconomic Development DepartmentlFund Name Commissioners: (mark all that apply with an "X") Date: March 30, 2006 114-000-010 Fund Number 00 Please be advised that after a thorough examination of n1Y curent b dget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this y ar. After a careful examination of all the expenditures within the department budget with res~t to pres nt and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) olirtlined bel w, I request an emergency appropriation and budget extension in the amount of: I $25,000 I 00 For funds other than Current Expense (General Fund). - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? @~:S 00 Please be advised that a revenue source (i.e. grant, new fee) h~been received by this department which was not included in the annual budget at the time it was prepared. The fore, I request an emergency appropriation and bu et extension to include this new revenue in the budget this. year as outlined below in the amount of: $50 000 BARS Revenue # 39700.00.0410 Description Transfer In from General Fund BUDGET CURRENT REVISION AMENDED $0 $50 000 $50 000 $0 $0 $0 $0 $50,000 $50,000 BUDGET CURRENT REVISION AMENDED $0 $25 000 $25 000 $0 $0 $0 $0 $0 $25,000 $25,000 BARS Expenditure # 55100.41.0000 Description Professional Services Reason for ~ ~.fen +<... (;(pprr'f~ J L~' 'V> ~ ~'" o-f ~ ~1II ~~ ~ L~ 0't'I\~c:. ~u<(, ...-...'"\. T~ ~"v.c.. ( .$ S6,OO~ w,tt (DUU\1lc. ~,.J.!,C~pA.~ ~~~C.)"5tOO~ ~~ Iprovi t.2S"~()60.fen. 40h Fll>cU kot.~. Respectfully Submitted, ~ fL.. On /J Elected lciallDepartment Head Signature ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Date: March 30, 2006 County Administrator/Hotel-Motel DepartmentlFund Name Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $5,000 I 125-000-010 Fund Number o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURR,J:NT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure # 51990.41.0040 Historical Socie Description BUDGET CURRENT REVISION AMENDED $43 246 $5,000 $48,246 $0 $0 $0 $0 $43,246 $5,000 $48,246 Reason for ro riationlExtension Tkc Boce.. tl8t~ +0 NOT ~~ ~ b~c+ ~~ I-l~-kn:e....t S.c:~ NJr'_~~n 2D05 ,~.t"4thnJ I" .f-~c.O.. .. SIN> ;J'\~ b,.~ ~ +~ y~ :tOt? S- ... hJ.. . Respectfully Submitted, ?f24.QP L Elected OfficiallDepartment Head Signature f)t( - , TO: BOARD OF COUNTY COMMISSIONERS i RE: Request for Emergency Budget Appropriation/Extsion and Amend~t Date: March 20, 2006 FloodIStonnwater Fund DepartmentlFund Name Commissioners: (mar1< all that apply with an "X") ,[!] Please be advised that after a thorough examination of my curent lbudget it appears that the amount allocated is insuffICient to pay necessary expenses of this department for this ~ear. After a careful examination of all the expenditures within the department budget with respect to ~ and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined ~, I request an emergency appropriation and budget ~xtension in the amount of: I$~, I : [!] For funds other than CurTeflt Expense (General Fund)- -Is ~ enough Fund Balance (unencumbered cash) to cover this additional expenditure? . [!]Ves DNo ~ 185-000-010 Fund Number BARS Revenue ## 334.03.13 , Please be advised that a revenue source (I.e. grant, new fee) h~ been received by this department which was not included in the annual budget at the time it was prepared. TI1eI'efore, I request an emergency appropriation and budget extension to include this new revenue in the budget th~ year as outlined below in the amount of: I $1~O I . BUDGET C ~S~ AMENDED , , $24 000 $11 570 $35 570 $0 $0 $0 $35,570 Description rant reimbursement ~~~:::: ,'. .' , ' $24,000 $11,570 BARS Expenditure t# 531.50.10 531.50.20 531.50.31 531.50.44 531.50.91 Description BUDGET CURRENT REVISION AMENDED $7195 $10800 $17995 $3 979 $5 160 $9 139 $0 $500 $500 $0 $1 000 $1 000 $0 $6 381 $6 381 $0 $11,174 $23,841 $35,015 Reason for f1 riationlExtension Wor1< on the project was anticipated to end during the ,First Quarter, 2 i . Wor1<will continue beyond this date. ~ "-. . C ' EIect~. Head Signature I ' t' ~K dJ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Date: March 20, 2006 Central Services/Construction & Renovation DepartmentlFund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $610,000 I 301-000-010 Fund Number 00 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [KJVes DNo D Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # DescrIption BUDGET C~NT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure f# 59410.62.0000 Buildi s Description BUDGET CURRENT REVISION AMENDED $1592 673 $610000 $2202673 $0 $0 $0 $0 $1,592,673 $610,000 $2,202,673 Reason for riationlExtension The budget for the following projects are being revised to reflect current costs for aU phases of these projects rather than just the construction phase. The Courthouse Site Master Plan project budget is being increased by $220,000. The New Public Works Building Remodel project budget is being increased by $390,000. These changes are intended to incIu('Je an costs of aN phases of these projects. .z;Sl~ 3j;l}/06 Elected OfflCial/Department Head Signature nJ( TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Arner1dment Date: March 20, 2006 Courthouse Clocktower Renovation DepartmentlFund Name Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for thislyear. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) ouUined below, I request an emergency appropriation and budget extension in the amount of: I $760,163 I m For funds other than Current Expense (General Fund)- -Is thete enough Fund Balance (unencumbered cash) , to cover this additional expenditure? fij~: - to be covered by revenue 00 303-000-010 Fund Number BARS Revenue # 33400.00.0000 33100.00.0000 Please be advised that a revenue source (i.e. grant, new fee) h. been received by this department which was not included in the annual budget at the time it was prepared. ThE;retore, I request an emergency appropriation and budQetextension to include this new revenue in the budget this year as outlined below in the amount of: I ~63 I . BUDGET CU ~~ON AMENDED $925 000 $368 000 $1 293 000 $0 $392163 $392163 $0 $0 $760,163 $1,685,163 Description State Grants Federal Grants $925,000 BARS expenditure # Description 59410.62.0010 Courthouse Renovation PI" 'ect BUDGET CURRENT ~SION AMENDED $2052979 $760 163 $2813142 $0 $0 $0 $0 ,052,979 $760,163 $2,813,142 Reason for riationIExtension budget this project is being ~ to refIec:t current costs for aN phases of project rather than just the construction phase. The Courthouse Clocktower project budget is being increased by $760.163 based on g~ awardeq. r~S~t ) ~ iA1 S/,21 06 Elected OfficiallDepartment Head SignatJe AK