The URL can be used to link to this page

Home My WebLink About019 06 ~1/'" (1<.:' '~ ~J._' .,) ~} u,A I \ ,t' h<') l\ \ \~ ( t." P '\Jl1 C f~ ;,C ~Sl.,,- JEFFERSON COUNTY State of Washington ORDER: BUDGET APPROPRIATIONS/EXTENSIONS:} RESOLUTION NO. 19-06 VARIOUS COUNTY FUNDS } WHEREAS, the Jefferson County Board of Commissioners did on the 3rd day of April, 2006, declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 3rd day of April, 2006, set a hearing on said emergency for the 17th day of April, 2006, at the hour of 10:30 a.m. in the County Commissioner's Chambers, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing on April 5th and on April 12th in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed below and per the attached requests. AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE EXPENSE FUND # FUND NAME CURRENT EXPENSE/GENERAL FUND 001-021-000 Auditor, Elections 001-068-000 Community Services 001-261-000 Transfers 001-270-000 Non-Departmental Total General Fund $0 -$25,000 $50,000 $5,300 $30,300 $22,883 $0 $0 $0 $22,883 SPECIAL REVENUE/CAPIT AUENTERPRISE/INTERNAL SERVICE FUNDS 108-000-010 Extension $0 $5,750 114-000-010 Economic Development $0 $50,000 125-000-010 Hotel-Motel $5,000 $0 185-000-010 Flood/Stormwater $12,271 $11,570 301-000-010 Construct & Renovate $610,000 $0 303-000-010 Courthouse Clocktower $0 $760,163 Page 1 of2 $22,883 -$25,000 $50,000 $5,300 $53,183 $5,750 $25,000 $5,000 $23,841 $610,000 $760,163 Resolution No. 19-06 APPROVED this 17th day of April, 2006. Page 2 --------- > ..-- JEFFERSON COUNTY BOARD OF COMMISSIONERS / / I /! : ' (- ~ir7c;4\, Ch~an ,/ '"1 -' ~./' /'"/' ;, . / ,/ ( /. / " /. ...! (( , . -./.... C--t. J: ./ J~ ~. '\. 6' ' avid Sullivan, Member SEAL: ATTEST: ct::~186~~ Beputy Clerk of the Board Page 2 of2 " TO: BOARD OF COUNTY COMMISSIONERS Date: March 21, 2006 RE: Request For Emergency Budget Appropriation/Extension and Amendment Elections Department/Fund Name 001-021-000 Fund Number Commissioners: (check all that apply) la Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $22,883.36' for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes . No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below, BARS # Revenue Description Current Revision New Budget Bud et 33400.00.0000 State Grants (SA) $17,173.00 -$17,173.00 $0.00 33400.30.0010 HA V A Grant $0.00 $40,056.. $40,056.. $0.00 $0.00 $17,173.00 $22,883.. $40,056.. BARS # Expenditure Description Current Revision New Budget Bud et 51170.49.0200 ES&S License Agreement $0.00 $11,902.. $11,902.p 59411.64.0000 Machinery & Equipment $0.00 $10,981._ $10,981.. $0.00 $0.00 $0.00 $0.00 $22,883.. $22,883.. Reason for Appropriation/Extension r Revenue: to correct BARS # Revenue (33400.00.0000 - $17,173.00 to 33400.30.0010 $17,173.00) and reflect additional HA VA Grants received ($22,883.36): I Expenditures: To appropriate budget for the ES&S License Agreement ($11902.32 - grant reimbursed) and to appropriate budget for the following: Pitney Bowes Output Stacker and Dryer ($4,863.36); projector and screen ($1,781.35); and Variable I !Speed Programmable Folder ($4,336.33). All of these requests are paid for by HA V A grants. ! I i I I i I j lly submitted, .. ~. ~r'-" Qf.~ oK ttIJ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment County Administrator/Community Services 001-068-000 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") PAGE 1 OF 2 m Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I -$25,000 I Date: March 30, 2006 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure # 51990.49.0021 Description Economic Develo ment Council BUDGET CURRENT REVISION AMENDED $25 000 -$25,000 $0 $0 $0 $0 $0 $25,000 -$25,000 $0 Reason for Aoorooriation/Extension T~ \1't7~~ +k ~ ~.(""'~ AcAopkJ ~I\ ",~" ",,/. 'l.tWlcl~ 0. b(J.~~G+ ;+on ~u.H..cn'~ A. *'-S-,D.~ P-rl1\+ 40 +La. C:bC ~~ tk (O(A~~ . Respec lIy Submitted, 1- .1.:~~ ..Q. Official/Department Head Signature ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment County AdministratorlTransfers 001-261-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") PAGE 2 OF 2 [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $50,000 Date: March 30, 2006 ~ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s [] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure # 59700,00.0410 Description Transfer to Economic Develo ment Fund BUDGET CURRENT REVISION AMENDED $0 $50 000 $50,000 $0 $0 $0 $0 $0 $50,000 $50,000 Reason for Appropriation/Extension Th~ ""T~ ~-. ",,'\JoCb +lL 1'2$',000 w"l,~ ~,.J. ~ ~el~d:e.ot ~~k.. r: t\ c...' L +k. !.LcmC1Mlc. Deu-e..'''"^~i F~ .fe.t +k. Cc&.\~i"t 's Us~ ANt) .,,, , ,,~ T ..{:Joll f" 1\_ _....."- +k..t c-.J',I( ~~ ~ +'0-.. ~hAf\M.\PO!e,cI,. ~.2S; DOc) 101 1'GO~rv-' ~ , ~ e~U\cl\~ w',1I ~~ +I.c ()o~ pu.nrtl~ ~q,~'ZAJ by [Je6/~ Submitted, ~, f),.;,J.W fficiallDepartment Head Signature oK (jj,b TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 30, 2006 County Administrator/Non-Departmental Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason{s) outlined below, I request an emergency appropriation and budget eXtension in the amount of: I $5,300 I 001-270-000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure # Description 51990.95.0015 Info. Services, GIS BUDGET CURRENT REVISION AMENDED $0 $5 300 $5 300 $0 $0 $0 $0 $0 $5,300 $5,300 Reason for Appropriation/Extension Tl\u> ~ +4 CO!A.r.-+y's shUUl. of tl b'," -f{.+'1,b ~~'J p~: W'I+-~ ::re.ff~ ~ (H& &.Un" "" + k ,. '" ~~~ CI"'I ,J. f\ tlV\U . Thu:.. ~ .f.t, ~ f ':,J. o.b +le ~fc. kN> L..c..... (lJ~fk -kJ.. ReS~~Ubm_. . 4- 4,;:~f. p Elect€cl Official/Department Head Signature bk ttf(! TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 17, 2006 WSU JEFFERSON COUNTY EXTENSION DepartmentlFund Name Commissioners: (mark all that apply with an "X") [!] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore. for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $5,750 I 108000 010 Fund Number o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No IKJ BARS Revenue # 338 31 00 0000 338 31 00 0000 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $5,750 I BUDGET CURRENT REVISION AMENDED $0 $4 000 $4 000 $43 250 $1 750 $45,000 $0 $0 $49,000 Description PSAT GRANT #IAC200503 PSA T GRANT #HC05-04 $43.250 $5,750 BARS Expenditure # 53190.10.0020 53190.10.0601 Description SHORE STEWARDS COORDINATOR JEFFERSON CO CLERK HIRE BUDGET CURRENT REVISION AMENDED $14815 $3000 $17815 $7 700 $2 750 $10 450 $0 $0 $0 $22,515 $5,750 $28,265 Reason for Appropriation/Extension Two new PSAT grants have been received. IAC200503 to enhance long-term stewardship of marine shorelines in eastern Jefferson County by conducting an educational and public involvement workshop and HC05-04 to work with the Action Team, WSU-Mason and Washington Sea Grant to develop and carry out a plan for Phase II of the Hood Canal'Shore Stewards regarding the use of fertilizers and for the prevention of onsite septic system failure. On 11.-1 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 30, 2006 County Administrator/Economic Development Department/Fund Name Commissioners: (mark all that apply with an "X") [[] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $25,000 114-000-010 Fund Number [[] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? @~~s [[] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $50,000 I BARS Revenue # 39700.00.0410 Description Transfer In from General Fund BUDGET CURRENT REVISION AMENDED $0 $50 000 $50 000 $0 $0 $0 $0 $50,000 $50,000 BARS Expenditure # 55100.41.0000 Description Professional Services BUDGET CURRENT REVISION AMENDED $0 $25 000 $25 000 $0 $0 $0 $0 $0 $25,000 $25,000 Reason for Appropriation/Extension -r1..t- reAl>>t\ ~ +4 (;<pp,.,.,., ~a.~ I ~ ~lttJn "v> +&... ~ 1M of A. v...'" I .. _ ( .... Tkt I"'(..~ V\ U4.. ( ..$ S ~ I 00 ~ lA;' H c.o U'U\ 1lc. +....~ ~ L~ O\'V\, c:.. .-.\1<" ~..., . I' . , (.)..$ oo~ A.v....I ~rovik $2S"~Ot)O .fen. 40~ FicHu ~M-7CCfA.-tCD\ e~fI\.OQD \..:. I rI) , ~ l. r--u-t.D . Respectfully Submitted, ~. L Of) /J Elected 0 IciallDepartment Head Signature ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 30, 2006 County Administrator/Hotel-Motel DepartmenUFund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $5,000 I 125-000-010 Fund Number o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure # Description 51990.41.0040 Historical Societ BUDGET CURRENT REVISION AMENDED $43,246 $5 000 $48,246 $0 $0 $0 $0 $43,246 $5,000 $48,246 Reason for A ro riation/Extension Tlc 60Cc. 03tcc.J +c NOT be~ ~ b~c+ ~~ w.~\cn:e.ot S.~ NJ r ,.....J ~" 'JD05"t.b '" It'; "J ;" .f-k~ "s ~O{) ; I\~ h,. c.-I' ~ + L.t "I.e-.rr. .1.00 S- ... hJ,. . Respectfully Submitted, 9a tt ~"-P # -~ Elected Official/Department Head Signature bt( - TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment FloodIStormwater Fund 185-000-010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X") [!] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department b.udget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: 1$23,841 I Date: March 20, 2006 [!] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [ilVes DNo IKJ BARS Revenue # 334.03.13 Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and bUdget extension to include this new revenue in the budget this year as outlined below in the amount of: I $11,570 I BUDGET CURRENT REVISION AMENDED $24 000 $11 570 $35 570 $0 $0 $0 $35,570 Ecol Description rant reimbursement $24,000 $11,570 BARS Expenditure # 531.50.10 531.50.20 531.50.31 531.50.44 531.50.91 Description Salaries and Wa es Benefits Su lies Communications Interfund Professional Services BUDGET CURRENT REVISION AMENDED $7195 $10800 $17995 $3979 $5160 $9139 $0 $500 $500 $0 $1 000 $1 000 $0 $6 381 $6 381 $0 $11,174 $23,841 $35,015 Reason for AoorooriationlExtension Work on the project was anticipated to end during the First Quarter, 2006. Work will continue beyond this date. ent Head Signature r' 4ft TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Date: March 20, 2006 Central Services/Construction & Renovation DepartmenVFund Name Commissioners: (mark all that apply with an "X") [KJ Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $610,000 I 301-000-010 Fund Number [KJ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Ves DNo D Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59410.62.0000 Buildin s Description BUDGET CURRENT REVISION AMENDED $1 592 673 $610 000 $2 202 673 $0 $0 $0 $0 $1,592,673 $610,000 $2,202,673 Reason for Appropriation/Extension The budget for the following projects are being revised to reflect current costs for all phases of these projects rather than just the construction phase. The Courthouse Site Master Plan project budget is being increased by $220,000. The New Public Works Building Remodel project budget is being increased by $390,000. These changes are intended to include all costs of all phases of these projects, ~Sl~ ~/;Z}J06 Elected OfficiaVDepartment Head Signature ()~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Date: March 20, 2006 Courthouse Clocktower Renovation Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $760,163 303-000-010 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes [K] No - to be covered by revenue m Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and bUdget extension to include this new revenue in the budget this year as outlined below in the amount of: I $760,163 I BARS Revenue # 33400.00.0000 33100.00.0000 Description BUDGET CURRENT REVISION AMENDED $925 000 $368 000 $1 293 000 $0 $392,163 $392 163 $0 $0 $925,000 $760,163 $1,685,163 State Grants Federal Grants BARS Expenditure # 59410.62.0010 Description Courthouse Renovation Pro'ect BUDGET CURRENT REVISION AMENDED $2052979 $760163 $2813142 $0 $0 $0 $0 $2,052,979 $760,163 $2,813,142 Reason for AoDroDriationlExtension The budget for this project is being revised to reflect current costs for all phases of this project rather than just the construction phase. The Courthouse Clocktower project budget is being increased by $760,163 based on grants awarded. iiAt;'"Oy SUbmJ:t ) ~ iHt 3/21 06 Elected Official/Department Head Si~nat~e flf'