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Home My WebLink About008 Emails with ApplicantFrom:Donna Frostholm To:Jenny Murphy Subject:FW: 413 Gybe Ho Road - Variance PRE2021-00020 Date:Thursday, January 12, 2023 1:49:37 PM From: Josiah Brown <brown.josiah.d@gmail.com> Sent: Thursday, May 12, 2022 3:50 PM To: Amanda Hunt <AHunt@co.jefferson.wa.us> Cc: Helena Smith <HSmith@co.jefferson.wa.us>; David W. Johnson <djohnson@co.jefferson.wa.us>; Donna Frostholm <DFrostholm@co.jefferson.wa.us>; DCD Front Staff <dcd@co.jefferson.wa.us> Subject: Re: 413 Gybe Ho Road - Variance PRE2021-00020 ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. The May 9th email in my sent folder to Amber and Helena shows the attachments being sent. Could this be a problem with DCD being able to receive attachments? I will resend them to the DCD email later today, but please verify if you get them. I will drop off paper copies if need be. Thanks, Josiah On May 12, 2022, at 2:09 PM, Amanda Hunt <AHunt@co.jefferson.wa.us> wrote: Hi Josiah, Good Afternoon- It has come to my attention that you submitted applicationmaterials for a Reasonable Economic Use Variance Permit Application on May9th, 2022. DCD Staff has found the May 9th email, but the email does not showany attachments. This may have been a technical error. The applicant can re-submit the application materials in one or more of thefollowing methods: 1. The applicant can re-submit all the application materials to the DCD Front StaffEmail again (dcd@co.jefferson.wa.us) 2. The applicant can re- submit all application materials through the online file sharing tool: https://liquidfiles.jeffcowa.us/filedrop/DCDPermitting 3. Or, if the attachments are too large to send online, the applicant may drop offpaper copies at the Jefferson County DCD Office (621 Sheridan Street, PortTownsend, WA 98368). Please notify Jefferson County DCD Front Staff of thedate and time you would be dropping off application materials in advance. Thank you! Best, Amanda H. Amanda Hunt Assistant Planner ahunt@co.jefferson.wa.us From: Josiah Brown <brown.josiah.d@gmail.com> Sent: Wednesday, May 11, 2022 7:05 AM To: LD <ldrichert@gmail.com> Cc: Amber Warren <AWarren@co.jefferson.wa.us>; Helena Smith <HSmith@co.jefferson.wa.us>; Donna Frostholm <DFrostholm@co.jefferson.wa.us>; Amanda Hunt <AHunt@co.jefferson.wa.us>; sally ellis <salanjake@hotmail.com>; David W. Johnson <djohnson@co.jefferson.wa.us>; Joanne@eco-land.com; Bob Brown <bob@bb-plumbing.com> Subject: Re: 413 Gybe Ho Road - Variance PRE2021-00020 ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Hi LD, We originally submitted this permitting paperwork to DCD on 04/20/22. As you know, we have been working with DCD to get this permit for over a year now. There are a lot of reports and paperwork involved in this. We are hoping the permitting process can move along so we can start our driveway project this summer in the dry months (as our mitigation plan requires). Thanks, Josiah On May 10, 2022, at 4:09 PM, LD <ldrichert@gmail.com> wrote: Josiah, How long ago was this originally submitted to DCD?. Thanks, LD Richert On Mon, May 9, 2022, 21:36 Josiah Brown <brown.josiah.d@gmail.com> wrote: Hi Amber and Helena, Attached are the forms we sent previously to David, Donna and Amanda toapply for a reasonable economic use variance. Can you please help us getthis process going? We have attached the following documents to this email: Permit Application Form Variance Application Form Site Map prepared by Josiah Brown SEPA Environmental Checklist Wetland and Wetland Buffer Mitigation Plan, prepared by Ecological Land Services, Inc. on March 17, 2022 Wetland Delineation Report, prepared by Ecological Land Services, Inc. on April 18, 2021 Stormwater forms, prepared by Everett Sorensen, PE (Evergreen Engineering Services) on April 12, 2022 Stormwater Calculation Worksheet Stormwater Permit Application Minimum Requirements Flowchart Stormwater Management Plan We are separately working with WA State Ecology to obtain anadministrative order and submitted the relevant forms for that today. Please let us know if you need copies of any of the below forms: Approved Jurisdictional Determination Form, dated August 11, 2021 from the U.S. Army Corps of Engineers, stating that the wetland is not a jurisdictional water of the U.S. JARPA Endangered Species Act biological assessments (“no effect determination”), prepared by Ecological Land Services, Inc. on April 8, 2022 Please let us know what else is needed and where to send the permittingfee for the REUV. We appreciate your time and help, Josiah and Lauren Brown (360) 301-5024 On Mon, May 9, 2022 at 12:46 PM David W. Johnson <djohnson@co.jefferson.wa.us> wrote: Josiah, I’m not involved with this and Donna is on vacation. I’ll forward to the permitting staff. Thanks! From: Josiah Brown <brown.josiah.d@gmail.com> Sent: Monday, May 9, 2022 12:37 PM To: David W. Johnson <djohnson@co.jefferson.wa.us>; Donna Frostholm <DFrostholm@co.jefferson.wa.us>; Amanda Hunt <AHunt@co.jefferson.wa.us> Cc: sally ellis <salanjake@hotmail.com>; Joanne@eco-land.com; LD Richert <ldrichert@gmail.com>; Bob Brown <bob@bb- plumbing.com> Subject: Re: 413 Gybe Ho Road - Variance PRE2021-00020 ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Good Morning David, Amanda and Donna, Reaching out again to confirm you’ve received my email from 4/20/22 with the paperwork for our “Reasonable Economic UseVariance”. Would you please confirm this paperwork has been received andlet us know our next steps? Thanks, Josiah On May 2, 2022, at 11:35 AM, Josiah Brown <brown.josiah.d@gmail.com> wrote: Good Morning David, Amanda and Donna, Reaching out again to confirm you’ve received myemail from 4/20/22 with the paperwork for our“Reasonable Economic Use Variance”. Would you please confirm this paperwork has beenreceived and let us know our next steps. Thanks, Josiah On Apr 25, 2022, at 8:00 AM, Josiah Brown <brown.josiah.d@gmail.com> wrote: Good Morning David, Amanda and Donna, I wanted to reach out and verify that you received my email last week with the paperwork for our “Reasonable Economic Use Variance”. Can you please confirm this paperwork has been received? Thanks, Josiah On Apr 20, 2022, at 8:38 PM, Josiah Brown <brown.josiah.d@gmail.com> wrote: Hi David, Amanda and Donna, We have been working towards obtainingaccess to our parcel since our first CAMmeeting on 1/7/2021. We finally have all of therequired forms and reports assembled to applyfor the 'Reasonable Economic Use Variance' forour driveway. We have attached the following documents to this email: Permit Application Form Variance Application Form Site Map prepared by Josiah Brown SEPA Environmental Checklist Wetland and Wetland Buffer Mitigation Plan, prepared by Ecological Land Services, Inc. on March 17, 2022 Wetland Delineation Report, prepared by Ecological Land Services, Inc. on April 18, 2021 Stormwater forms, prepared by Everett Sorensen, PE (Evergreen Engineering Services) on April 12, 2022 Stormwater Calculation Worksheet Stormwater Permit Application Minimum Requirements Flowchart Stormwater Management Plan We are separately working with WA StateEcology to obtain an administrative order andsubmitted the relevant forms for that today. Please let us know if you need copies of any ofthe below forms: Approved Jurisdictional Determination Form, dated August 11, 2021 from the U.S. Army Corps of Engineers, stating that the wetland is not a jurisdictional water of the U.S. JARPA Endangered Species Act biological assessments (“no effect determination”), prepared by Ecological Land Services, Inc. on April 8, 2022 Please let us know what else is needed andwhere to send the permitting fee for the REUV. We appreciate your time and help, Josiah and Lauren Brown (360) 301-5024 On Tue, Oct 5, 2021 at 11:34 AM David W. Johnson <djohnson@co.jefferson.wa.us> wrote: Josiah, After talking to LD and Donna about this, it seems like the variance is the best of the two options (least expensive overall). I have attached the pre-app outline and the forms necessary to get started. Please complete the forms and return to me for review. Once we have everything we need, we will setup a case and send you an invoice for the fees. In addition to the forms, you will need to submit a Wetlands Mitigation Plan prepared by your Biologist. Let me know if you have any questions. Thanks! David Wayne Johnson - LEED AP - Neighborhood Development Interim Planning Manager – Associate Planner Department of Community Development (DCD) Jefferson County 360.379.4465 EFFECTIVE TUESDAY 6/1/2021 DCD WILL BE OPEN TO THE PUBLIC. M-Th 9:00-12:00 & 1:00- 4:30 DCD will maintain limited customer interaction and recommends scheduling an appointment to meet with staff. DCD will no longer be accepting building applications by drop off or mail, you must schedule an appointment with front staff to submit. A mask and social distancing is required. Please visit our website https://www.co.jefferson.wa.us/dcd to see how we can best serve you during this time. Email: dcd@co.jefferson.wa.us Phone: 360-379-4450 Mail: 621 Sheridan St.; Port Townsend, WA 98368 DCD offers an online scheduling calendar to request appointments, submit questions, and pay consultation fees on our website front page. Appointment times for this new service are available Tuesday-Thursday from 1:30pm-3:45pm. Customers must request appointments at least 48 hours in advance. All meetings require a minimum $50 for 30 minutes or $100 for 1 hour. Mission: To preserve and enhance the quality of life in Jefferson County by promoting a vibrant economy, sound communities and a healthy environment. P SAVE PAPER - Please do not print this e-mail unless absolutely necessary All e-mail may be considered subject to the Public Records Act and as such may be disclosed to a third-party requestor. ***Email may be considered a public record subject to public disclosure under RCW 42.56*** From:Donna Frostholm To:Jenny Murphy Subject:FW: Invoice for Variance Permit Application ZaON2022-00016 Date:Thursday, January 12, 2023 2:20:36 PM From: Josiah Brown <brown.josiah.d@gmail.com> Sent: Thursday, October 6, 2022 9:24 PM To: Amanda Hunt <AHunt@co.jefferson.wa.us> Cc: sally ellis <salanjake@hotmail.com>; Donna Frostholm <DFrostholm@co.jefferson.wa.us>; Bob Brown <bob@bb-plumbing.com> Subject: Re: Invoice for Variance Permit Application ZaON2022-00016 ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them.Hello Amanda, At the risk of sounding rude, I would like to remind you that this has been a very longprocess for us. Our first CAM meeting was 01/07/21 and after many meetings (onsiteand over Zoom) we submitted our REUV Application and payment on 05/17/22. We were told the review process would start in July-August and it has now been 145days since our submittal. This is significantly longer than the timeline outlined in theDCD’s Variance application: · “Step 2 – Determination of Completeness: Following submittal of your application, county staff will make a determination within 28 days as to whether your application is complete. · Step 3 – Formal Application Review and Decision: Following the determination of completeness, a final decision must be made by the county within 120 calendar days. The final decision may be made by either the Administrator (for all Minor Variances) or the Hearing Examiner (for all Reasonable Economic Use Variances and Major Variances). Public hearings before the Hearing Examiner are required for all Reasonable Economic Use Variances and Major Variances. In all variance cases the decision may be appealed.” This delayed review process has pushed out our future building plans yet another year(since our mitigation plan only allows us to put in a driveway between July andSeptember). We are frustrated that merely seeking access to our property has already been a multi-year endeavor. After numerous prior meetings, we would like to see this movingforward and a date set for the Public Hearing with the Hearing Examiner. Thank you,Josiah On Thu, Oct 6, 2022 at 2:39 PM Amanda Hunt <AHunt@co.jefferson.wa.us> wrote: Hi Josiah, Good Afternoon- I apologize for the delay in my response. Due to losing a DCD Staff Member, many older assignments were placed on my deck which extended the estimated review time for this project. The plan is to review the project next week and determine what next steps are required. I will likely reach out and schedule a “Check In” meeting to make sure I have all the right information and also allow you to ask us questions as well. Jefferson County DCD appreciates your patience throughout our process. Thank you! Best, Amanda H. Amanda Hunt Assistant Planner ahunt@co.jefferson.wa.us From: Josiah Brown <brown.josiah.d@gmail.com> Sent: Sunday, October 2, 2022 8:45 PM To: Amanda Hunt <AHunt@co.jefferson.wa.us> Cc: sally ellis <salanjake@hotmail.com>; Donna Frostholm <DFrostholm@co.jefferson.wa.us>; Bob Brown <bob@bb-plumbing.com> Subject: Re: Invoice for Variance Permit Application ZaON2022-00016 ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Hello Amanda and Donna, I'm reaching out to check in on the status of our REUV. Do you know when this will be complete and when it will be scheduled for the hearing examiner? Thanks, Josiah On Wed, Jun 8, 2022 at 1:25 PM Amanda Hunt <AHunt@co.jefferson.wa.us> wrote: Hi Sally and Josiah, Good Afternoon- Apologizes for the late response. I was gone on vacation and came back late last week. I am the assigned planner to the Brown Type III Reasonable Economic Use Variance Application (ZON2022-00016/MLA2022-00044). Donna Frostholm (DCD Staff Biologist) will be assisting me with this application. Please see the text below for Jefferson County DCD’s response to your questions: 1. Do you know how long a Variance permit typically takes? Generally, permit review takes 8 to 10 weeks. More complicated projects (Type II -III) generally have longer review time frames, due to scheduling site visits, public notices, staff report drafting, and scheduling a public hearing. With my current workload, I estimate starting my review of this project in July – August 2022. 2. Do they need to go in front of the hearing examiner? If so is this case on the hearing examiner's schedule yet? Type III Reasonable Economic Use Variance Applications require final decision by the Jefferson County Hearing Examiner (JCC 18.22.250(2)). As of today, this application is not on the Hearing Examiner’s schedule. The assigned planner schedules a Public Hearing with the Hearing Examiner when the noticing period, staff report, and all other review procedures have been completed. In other words, scheduling the Public Hearing is the last step of the review process. Please let me know if you have additional questions. Thank you! Best, Amanda H. Amanda Hunt Assistant Planner ahunt@co.jefferson.wa.us From: sally ellis <salanjake@hotmail.com> Sent: Friday, June 3, 2022 7:40 AM To: Amber Warren <AWarren@co.jefferson.wa.us>; Amanda Hunt <AHunt@co.jefferson.wa.us> Cc: Josiah Brown <brown.josiah.d@gmail.com> Subject: Fw: Invoice for Variance Permit Application ZaON2022-00016 ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Good morning Amber and Amanda- Can you please tell us who is the land use planner assigned to this case? ZON2022-00016. So Josiah can start working with that person directly- Josiah and his wife have been working hard on this property. It truly would be nice if they can start work this summer, vs. next summer. Amanda, do you know how long a Variance permit typically takes? Do they need to go in front of the hearing examiner? If so is this case on the hearing examiner's schedule yet? Thank you Sally L Ellis From: Josiah Brown <brown.josiah.d@gmail.com> Sent: Friday, June 3, 2022 1:24 PM To: DCD Front Staff <dcd@co.jefferson.wa.us>; Helena Smith <HSmith@co.jefferson.wa.us>; Amber Warren <AWarren@co.jefferson.wa.us>; Amanda Hunt <AHunt@co.jefferson.wa.us>; Donna Frostholm <DFrostholm@co.jefferson.wa.us> Cc: sally ellis <salanjake@hotmail.com>; Bob Brown <bob@bb-plumbing.com> Subject: Invoice for Variance Permit Application ZON2022-00016 Hello DCD, I’m reaching out again to see what the progress is on our Reasonable Economic Use Variance application. The Wa State Ecology office has issued us our Administrative Order. We really need to get this Variance issued so we can start work. Otherwise we will have to wait until next summer. Please provide a status update. Thank you, Josiah Begin forwarded message: From: Josiah Brown <brown.josiah.d@gmail.com> Date: May 30, 2022 at 9:03:23 PM PDT To: DCD Front Staff <dcd@co.jefferson.wa.us> Cc: bob@bb-plumbing.com, sally ellis <salanjake@hotmail.com> Subject: Re: Invoice for Variance Permit Application ZON2022-00016 Hello DCD, On May 26, 2022 we received an Administrative Order from the State of Washington Ecology to proceed with our driveway project (please see attached). When can we expect to hear back from DCD about our variance application? Thanks, Josiah On Tue, May 17, 2022 at 8:42 PM Josiah Brown <brown.josiah.d@gmail.com> wrote: Hello, The invoice has been paid online/electronically. Confirmation Number: 114576984. Thank you, Josiah On Tue, May 17, 2022 at 11:45 AM DCD Front Staff <dcd@co.jefferson.wa.us> wrote: Hello Mr. Brown, Thank you for submitting your application for a reasonable economicuse variance. We received your application and have begun processing it. Your case number is ZON2022-00016. Here is an invoice for fees owed. Once the invoice is paid, your case can be assigned to a land use planner. Please submit payment online at theweb address listed at the bottom of the invoice, mail a check to the address at the top of the invoice, or drop one off in our office M-Th9:00-4:30, closed 12-1 for lunch. Thank you, Jefferson County Dept. of Community Development dcd@co.jefferson.wa.us 360-379-4450