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HomeMy WebLinkAboutCentrum re: 2023 Hotel Motel (Lodging Tax) Grant Funding - 121922AGREEMENT FOR 2023 HOTEL -MOTEL FUNDING FOR TOURISM SERVICES 11 CENTRUM �41A dr-50 This Agreement is by and between JEFFERSON COUNTY (hereinafter known as "COUNTY" and the CENTRUM (hereinafter known as "CENTRUM"). WHEREAS, the CENTRUM is a non-profit corporation of the State of Washington; and WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson County, as authorized by Chapter 67.28 RCW and Jefferson County Code Chapter 3.25; and WHEREAS, the Jefferson County Lodging Tax Advisory Committee reviewed and recommended funding the lodging tax proposal by Centrum to implement a strategy for the unincorporated area of Jefferson County to promote tourism activities; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: SECTION 1: SERVICES TO BE PERFORMED The CENTRUM shall use its capabilities and utilize up to $30,000 of funding provided under this agreement to continue and update the ongoing performance of the tourism promotion services consistent with the Itemized List of Promotion Services and Lodging Tax Budget, a copy of which is incorporated herein and attached hereto as Exhibit A. SECTION 2: RESPONSIBILITIES OF CENTRUM: On or before April 30; July 31; October 31, 2023; and January 31, 2024, provide to the COUNTY: see Exhibit C, attached hereto and incorporated; • A quarterly report of the use, services, programs and activities of the CENTRUM under this Agreement for the prior quarter; • A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report, the financial statement shall also include a detailed financial statement for all 2023. 2. On or before January 31, 2023 OR upon execution of this agreement, whichever is later, provide to the COUNTY: • A billing statement requesting payment of Hotel -Motel Funding for the current year. 3. For a minimum of six (6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to County or State representatives to audit those records. 4. Funding provided by this Agreement may only be expended on the services described in Section I of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson County. Any monies under -expended of the total funding allocated under this Agreement shall be refunded to Jefferson County by January 31, 2024. Page: 1 of 12 Centrum 5. By February 281h of each year provide the following information on Exhibit B, attached hereto and incorporated by reference for the previous year. a. Each festival, event, or tourism facility owned and/or operated by CENTRUM. b. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not) by the CENTRUM on each festival, event or tourism facility. c. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist" includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). d. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts, bed and breakfasts, or commercial campgrounds). e. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. SECTION 3: RESPONSIBILITY OF JEFFERSON COUNTY 1. The COUNTY will provide the CENTRUM funding from Hotel -Motel Tax receipts to be used in support of their responsibilities as defined under this agreement. 2. Said funding is in the sum of $30,000 for 2023. Semi-annual payments of $15,000 will be made in the first and third quarter of 2023. Payments are to be predicated on submittal of reports defined in Section 2. Payment will be made by the COUNTY upon receipt of an invoice on the next available billing cycle. SECTION 4: TERM This Agreement shall be for a term of one year, commencing on January 1, 2023 and ending on December 31, 2023, except for the reports referenced in Section 2, due January 31, 2024 and February 28, 2024. SECTION 5: ASSIGNMENT Either party to the agreement shall not assign this Agreement, except by signed amendment. SECTION 6: MODIFICATION This Agreement may be modified by mutual written agreement executed by both parties. SECTION 7: TERMINATION The Agreement may be terminated, in whole or in part, by the County upon thirty (30) days written notice in the event expected or actual revenue from the Hotel -Motel Tax is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. The CENTRUM may terminate this Agreement upon thirty (30) days written notice to the COUNTY.. In the event of termination under this clause, the County shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, CENTRUM shall refund to the COUNTY a pro -rated share of the payment based upon the balance of time remaining in the paid period, unless otherwise negotiated. Page: 2 of 12 Centrum SECTION 8: HOLD HARMLESS CENTRUM shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from CENTRUM' negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require CENTRUM to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) CENTRUM' agents or employees; and , (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of CENTRUM' negligence, or the negligence of CENTRUM' agents or employees. CENTRUM specifically assumes potential liability for actions brought against the COUNTY by CENTRUM' employees, including all other persons engaged in the performance of any work or service required of CENTRUM under this Agreement and, solely for the purpose of this indemnification and defense, CENTRUM specifically waives any immunity under the state industrial insurance law, Title 51 RCW. CENTRUM recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. SECTION 9: INSURANCE CENTRUM shall obtain and keep in force during the term of the Agreement, or as otherwise required, the following insurance: A. Commercial General Liability Insurance. CENTRUM shall maintain commercial general liability coverage on a form acceptable to Jefferson County Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage. B. Worker's Compensation (Industrial Insurance). CENTRUM shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Risk Management, upon request SECTION 10: INDEPENDENT CONTRACTOR The CENTRUM and the COUNTY agree that the CENTRUM is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the CENTRUM nor any employee of the CENTRUM shall be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the CENTRUM, or any employee, representative, agent Page: 3 of 12 Centrum or contractor of the CENTRUM. The CENTRUM shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. SECTION 11: COMPLIANCE WITH LAWS The CENTRUM shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. This Agreement shall be interpreted and construed in accord with the laws of the State of Washington and venue shall be in Jefferson County, Washington. SECTION 12: DISCRIMINATION PROHIBITED The CENTRUM with regard to the project to be completed under this agreement, will not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, contractors or subcontractors. SECTION 13: INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the County and the CENTRUM and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both the County and the CENTRUM. G APPROVED and signed this / day of�`` JEFFERSON COUNTY Attest: BOA OF COMMISSIONERS Carolyn dallaway, CIVIC eidi Isenhour, hair Clerk of the Board Approved as to Form: December 14, 2022 E hilip C. f lunsucker, Chief Civil Deputy Prosecutor CENTRUM Official Page: 4 of 12 Centrum EXHIBIT A Itemized List of Proposed Tourism Promotion Services and Centrum Itemized List of Proposed Tourism Promotion Services for 2023 National, International, and Regional Publications and Promotions Jazz Times Magazine, Jan./Feb and April 2023 Circulation 70,000 magazine readers, $1,9SO Olympic Peninsula Getaway Guide, spring print ad edition Circulation of 200,000 including Washington State Ferries Oregon Public Broadcasting, radio underwriting announcernents, Spong/5,urnmer 2023 493,200 OR/WA listeners weekly 63% with ircorne #575,W0, 61% ages 18-54 $800 SS1000 KMHD Jazz Radio, Spring/Summer 2023 web & We stream ads. 493,200 OR/WA listener,, $5,000 weekly 7816 of listener income is -5 6.000, and 60% of listeners are ages 18 54 KCTS-9, 20 public television spots, including some onriniellim Video messages 185 $2,000 million viewers weekly throughout Washington and in Canada Poets and Writers Magazine, quarter page display ads, Jan./Feb, March/Aprii, and S2,S80 May/June 2023, Circulation 100,000 people throughout the US Downgest Magazine, Print ads, March 2023 Jazz Camp Guide and May 2023 Summer $1,900 Festival Guide Circulation 69, = people throughout the US who love jazz -4 Writer's Chronicle, quarter page display ad, spring 2023. Circulation 35,000 copies with $700 an estimated readership of 54,000 peopie throughout the U 5 Victoria Jazz Festival 2023 program guide, 1/2 page display ad. Audience 43,000 people '$1,400 Coastal Jazz Festival, Vancouver 8C, 2023 program guide, Y, page ad, 50,000 people $1,400 Acoustic Guitar Magazine, two print ads, April 2023, including wehiite display ad 54,000 i $1,700 readers throughout the US who like blues and other guitars styes Living Blues Magazine, display ad, April 2023 Circulation of 16,000 throughout US 'S1,200 JazzED Magazine, 1/3 cage print ad, Mar 2023 Circulation 13,000 jazz educators + $11m Printing of 8,000 season brochures promoting all Centrum programs for direct mail in WA $9,000 & U S Distribution starts April 2023 at Jefferson County Visitor information Center, Part Townsend Visitor information Center, B&Bs and hotels in Jefferson County, and more. Earshot Jazz Magazine, two 2/3-page ads June/luly 2073 Circulation 6,000 Seattle $M JEN Conference, (Jan Fducation Network), 1/3 page ad in program guide, circulatior 5,000, conference held Januari, 4-7,2023 in Orlando, F1 Old-time Herald Magazine, full page inside cover color ad (fiddle tunes) and half page color ad ?Noice Work,;. May 2023 Readership: 4,000 people throughout the US Fiddler Magazine , U S. Ull Page adsoring 2021 Readership: 3,000 people in the Wintergrass Music Festival program guide, full page ad, 3,000 people in Bellevue, Washington February 23 26 2023 Page 5 of 12 Centrum 2 Facebook targeted digital ads to areas beyond Jefferson County Estimated annual reach: $21500 200 million views. Seattle Stranger programming calendar, published in Arts & Culture Newsletter for 4 wevk!s in April& May 2023 (515,00 views) Social Posts for Instagram j96,500 views), Facebook gapes (121,000 views), and Twitter (138,000 views) w June 2023. Posts In Fvf rout Calendar, an event calendar targeting Seattle residents, in April/May 2023 KNKX-FM, 22 underwriting announcements, April /May 2023 .330,000 listeners throughout western Washington each week Total expenses (out -of -county marketing) $48,430 Total requested from JCLTAC $40,000 Total from individual donors 58,430 Total planned marketing expenses for 2023 is $70,000 including in -county morketinq Page 6 of 12 Centrum Exhibit B Jurisdiction Lodging Tax Reporting Form - To Be Submitted to Jefferson County Administrator's Office No Later than February 28th of each Year Lailglug Ti-, Reportiug Form e;enT- IZ:d !0U:'VM4el,2TA-d 3,ZU-,-InP- tIZOU4 —,Nmae- oT -pot.mpd by nr*-prjfii wp-,u=—=— o Local jurtAi4toz a34 zeqtwed 1r, co=plew thi-, fonu fbi EA( H -w.-r.-,,-Lry SMI-2 TV;* Zltcst ('I Lor4- fameirrm or' te I-zLj.!r. 4 Ax-vitm Tir t'Cbsd Ont,� Artmn Sw 7aw I Amnvy" Ead rare, Tor* �ov *f Am-tm S Azmmr lerjeo*d ; Amw= Awulsk S Ovpx4j A,"Adw e, Arm&* n't luxure 11 Nlimw rAAX.wAac VAw T:r V-6r, r5W.w Acn4,* Our' k4uwr Romaj ()Rvvfta=�s lw;wv* ) STac=-A S%ww ew4m 12 AwWo(Aradfti Sto Tn-, aver jr-= Arr SmwCaspW V pow",cw. 16 ACUW vza; 'See Lodging Tax Veathr f4portmg- Deftwrios-. la-,fTUcrjou-. ;bow E - !y?, L.;ALesi RETURN THIS FORM TO ;effi: -,*a C *=r/ AAU=- *,WNW -. 01TV e 142) jeffft-,= Scr.,-,-t P 0 Box 11-0 pol't 7,-Aw=4a& WA WA�ll �qftt>o.tc dzo ;effer-,--* W3 Ir - IJ V'Ar=rAr l Vlw rsyedOvixJ =,rqjtd A,-.,ccamrAjrxnLm' a A.,0j#j:qLd* b , Azw:* Mlebada�ap C hark ctp Oct, - a A010inev bi Arii:* Q Nwbodobr?,!-. hark Cftpi :v t -,lamr, 0 Idwt �W= ()1-trul Sizvew- 0 rrxrzv- :Saa.FA* C) ote v=6K e;>13d L0141c? Aa24' OF OLINT FF�-,ru irl :8rh ,f Eicb Reprirnns Ye-ev Page 7 of 12 Centrum LTAC Yearly Reporting Definitions/Instructions Activity Type: Event/Festival: Short-term activity occurring between specific dates (e.g., 4th of July celebration, local marathon) Facility: Municipally -owned facility that operates some or all of the year (e.g., county historical museum, convention center) Marketing: Activity that provides information to encourage visitors to an area; is typically a year-round activity but may also operate for less than a full year. Activity Date: Activity beginning and ending dates. Actual: Persons estimated to have actually participated in event/festival or visiting a facility. For marketing activity, enter the number of persons estimated to have actually visited area as result of marketing activity. Projected: Persons expected to participate in event/festival or visiting a facility. For marketing activity, enter the number of persons expected to visit area as result of marketing activity. Methodology: Select the methodology used to estimate the actual number of visitors/participants. Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as hotels, restaurants or tour guides, likely to be affected by an event. Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates. Representative Survey: Information collected directly from individual visitors/ participants. A representative survey is a highly structured data collection tool, based on a defined random sample of participants, and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons (3 square feet). Other: (please describe) Overall Attendance: Total projected and estimated actual attendance recorded for event, facility or resulting from marketing activity. Total Attendees Traveling 50 miles or more: Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility. For marketing organizations, report visitors traveling more than 50 miles to visit area. Of total, attendees who traveled from another state or country: Of the total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility or visit area, report projected and estimated actual number of visitors who traveled from another state or country. Attendees who stayed overnight: Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such as hotels, motels, bed and breakfasts, etc. Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such as family and friends. Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights. One Lodging night = one or more persons occupying one room for one night. Page 8 of 12 Centtum EXHIBIT C 1 st QUARTER Due by April 301h to; tuslsrit tC ts� #_f a x .0 Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from the County 111 QTR: 2. LTAC funds spent by your organization 15t QTR (include 200 word limit regarding activities and funds spent with supporting documentation ie: reports outlining LTAC funds,): 3. LTAC funds balance remaining V QTR: 4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. Page 9 of 12 Centrum EXHIBIT C 2"d QUARTER Due by July 31stto brlljj�k-nig (L—, �tl �t ��n.4v4�. u Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from the County 15t QTR: LTAC funds spent by your organization 11t QTR (include 200 word limit regarding activities and funds spent with supporting documentation ie: reports outlining LTAC funds,): 2. LTAC funds balance remaining 1" QTR: 3. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. Page 10 of 12 Centrum EXHIBIT C 3`d QUARTER Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from the County V QTR: Due by October 3151 to of c nighk(2co,igffgrApn.wa.us 2. LTAC funds spent by your organization 1' QTR (include 200 word limit regarding activities and funds spent with supporting documentation ie: reports outlining LTAC funds,): 3. LTAC funds balance remaining 111 QTR: 4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. Page 11 of 12 Centrum EXHIBIT C 4th QUARTER Due by January 31slto of clsttistJWs l cssza WAA s Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from the County V QTR: *Z. LTAC `jonds spent by your organization 1" QTR (include 200 word limit regarding activities and funds spent with suppor alruR documentation ie: reports outlining LTAC funds,): 3. LTP,L' funds balance remaining 111 QTR: 4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. Page 12 of 12 Centrum Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Executive Assistant DATE: December 19, 2022 SUBJECT: AGREEMENT re: 2023 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of $30,000 Centrum STATEMENT OF ISSUE: This agreement provides grant funding for 2023 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee met on October 28, 2022 and reviewed request for proposals. This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on November 21, 2022. FISCAL IMPACT: Centrum $30,000 RECOMMENDATION: Approve and sign the agreement. REVIEWED BY: 7.- M4`ark 1 C ey, County Administrato Dat CONTRACT REVIEW FORM (INSTRUCTIONS ARE ON THE NEXT PAGE) Clear Form CONTRACT WITH: Centrum Contract For: Lodging Tax COUNTY DEPARTMENT: County Administrator Contact Person: Adiel McKnight Contact Phone: x102 Contact email: afmcknight@co.jefferson.wa.us Contract No: LTAC Centrum Term: January through December 2023 AMOUNT: $30,000 PROCESS: Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $30,000 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund # 125 RFP or RFQ Munis Org/Obj 12555730/410901 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES C PLIA WITH C 3.51,. AND CHAPTER 42.23 RCW. CERTIFIED: N/A: Q� Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PRO SED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS N BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: ❑ N/A: ignature Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 12/14/2022. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 12/14/2022. Please delete the [pch1] language from Section 8. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL O. C m 4,¢c�O N c0� {� \HING�� December 19, 2022 Centrum Katya Kirsch P.O. Box 1158 Port Townsend, WA 98368 Dear Katya Kirsch, Board of County Commissioners 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Kate Dean, District 1 Heidi Eisenhour, District 2 Greg Brotherton, District 3 Enclosed for signature are two (2) originals for AGREEMENT re: 2023 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of $30,000; Centrum Please sign both, keep one and return the second to: Jefferson County Commissioner's Office Attn: Adiel McKnight P.O. Box 1220 Port Townsend, WA 98368 • Please remember that on or before April 30; July 31; October 31, 2021 and January 31, 2022 you are required to provide to the County: A quarterly report of the use, services, programs and activities under this agreement for the prior quarter. • A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report, the financial statement shall also include a detailed financial statement by February 28th of each year along with Exhibit B attached to your contract. • Insurance shall be obtained as outlined in the terms of the Agreement and provide a copy to this office. • Payment will be provided upon invoice, subject to the terms of the Agreement Thank you for your assistance. Cordially, Adiel McKnight Executive Assistant Phone (360) 385-9100 Fax (360) 385-9382 jeffbocc@eo.jefferson.wa.us o �CU Mmt r�ON oo sr� 41 m � December 19, 2022 Centrum Katya Kirsch P.O. Box 1158 Port Townsend, WA 98368 Dear Katya Kirsch, Board of County Commissioners 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Kate Dean, District 1 Heidi Eisenhour, District 2 Greg Brotherton, District 3 Enclosed for signature are two (2) originals for AGREEMENT re: 2023 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of $30,000; Centrum Please sign both, keep one and return the second to: Jefferson County Commissioner's Office Attn: Adiel McKnight P.O. Box 1220 Port Townsend, WA 98368 • Please remember that on or before April 30; July 31; October 31, 2021 and January 31, 2022 you are required to provide to the County: A quarterly report of the use, services, programs and activities under this agreement for the prior quarter. • A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report, the financial statement shall also include a detailed financial statement by February 281h of each year along with Exhibit B attached to your contract. • Insurance shall be obtained as outlined in the terms of the Agreement and provide a copy to this office. • Payment will be provided upon invoice, subject to the terms of the Agreement Thank you for your assistance. Cordially, Adiel McKnight Executive Assistant Phone (360) 385-9100 Fax (360) 385-9382 jeffboce@co.jefferson.wa.us centru m January 25, 2023 Jefferson County Board of Commissioners PO Box 1220 Port Townsend, WA 98368 Dear Commissioners Dean, Eisenhour, and Brotherton, 223 Battery Way PO Box 7158 Port Townsend, WA 98368 360.385.3102 www.centrum.org Thank you for your choosing to support Centrum's out -of -county marketing activities for 2023 through the distribution of LTAC funds. Your recent investment of $30,000 will ensure that more people are able to share in vibrant artistic experiences in Port Townsend, and, in turn, bring more economic activity to the region. We appreciate the County's commitment to promoting the exceptional creative and cultural amenities that make our community so special. This year marks Centrum's 50th season of bringing arts and culture to life on the Olympic Peninsula for people of all ages from across the world. Thank you for being a part of this remarkable moment and legacy of creativity in community. With greatest gratitude, Robert A. 'rman Executive Director Centrum — PO Box 1158, Port Townsend, WA 98368 USA rbirman@centrum.org 360-385-3102 x 111 Centrum's mission is to promote creative experiences that change lives.