HomeMy WebLinkAboutJAVS MaintenanceO n /rt 9 SL
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
FROM: SUPERIOR COUR/T/SOPHIE NORDSTROM
DATE: . 1-a(01 rtA-ur G
RE: Justice AV Solutions (JAVS) Maintenance Agreement.
STATEMENT OF ISSUE:
Superior Court is requesting that funding for this agreement be approved for funding for 2023
budget year.
ANALYSIS:
On an annual basis, the Superior Court applies for funding regarding the JAVS Safeguard
Maintenance Agreement. This agreement covers the maintenance for the courtroom
audio/video equipment for the period between 02/01/2023 to 01/31/2024.
FISCAL IMPACT: Total amount is $8167.00, with $6588.00 transferred from budget line
SC51221 480000 and the balance of$1579.00 supplemented from budget line SC51221
310000.
RECOMMENDATION: It is the recommendation that the BOCC approve this expenditure.
REVIEWED BY:
Mark McCaul , County Administrator Date
pdUid sX-
CONTRACT REVIEW FORM Clear Form
INSTRUCTIONS AM ON THE NEXT PAGE)
CONTRACT WITH: JUSTICE AV SOLUTIONS(JAVS) Contract No: 020123SC
Contract For: JAVS SAFEGUARD MAINTENANCE AGREEMENT Term: 02/01/23-01/31/24
COUNTY DEPARTMENT: SUPERIOR COURT
Contact Person: SOPHIE NORDSTROM
Contact Phone: 360-385-9395
Contact email: snordstrom®co.jeBerson.wa.us
AMOUNT: $8167.00 PROCESS: Exempt from Bid Process
Revenue: n Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund # 001-240 RFP or RFQ
Munis Org/Obj SC5221480000 Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES CO PLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: N/A:
Signature f Oate
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: a N/A:Ci-+ o 2
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 2/2/2023.
Please add punctuation to the agenda request.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 2/1/2023.
Only the Board of County Commisssioners can approve contracts. Next
time, please use county standard signature block.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
I
411Z Classic Coverage Extended Warranty, Preventative
JUSTICEAWSOLUTIONS Maintenance and Support Agreement
This Extended Warranty,Preventative Maintenance,and Support Agreement"Agreement"is entered into by and
between Justice AV Solutions"JAVS"and Jefferson County Superior Court"Customer"located in Port
Townsend,WA for the period of February 1,2023,extending through January 31,2024.
WHEREAS,Customer is in possession of the JAVS recording system(s)more particularly identified in
Attachment A"System":
WHEREAS,JAVS will provide the following Extended Warranty Coverage,Preventative Maintenance, Support,
and Services so as to maximize the reliability of Customer's systems(s)"Services;"
NOW,THEREFORE, in consideration of the promises and mutual covenants contained herein,the parties hereby
agree as follows:
A. DEFINITIONS
CODEC-Technically known as the video conferencing unit(VCU),the codec compresses and
decompresses data for video signals.
Extended Warranty-Coverage ofJAVS provided equipment to include repair or replacement for a
specified period after the expiration of the original warranty.
Preventative Maintenance(PM)-The scheduled cleaning and adjustment of JAVS provided systems as
outlined in the respective agreement.
Service-The provision for onsite technical support,user training,and servicing JAVS provided equipment
as defined by the contract.
Standard Travel-Travel within the contiguous 48 states and within a 150-mile radius(300 miles round
trip)ofclosest stationed JAVS service technician.
Support-Remote phone and online troubleshooting and diagnostics.
Travel Premium-Travel within the contiguous 48 states more than the 150-mile radius(300 miles round
trip)from the closest stationed JAVS service technician calculated as a round trip distance less standard
300 miles divided by 70 MPH times the applicable hourly rate.
Warranty-Coverage of JAVS provided equipment to include repair or replacement for a period of 1 year
from the date of install.
B. SERVICES
1. Help Desk Support. In the event of a System(s)malfunction or questions about system operation,the
Customer is encouraged to contact the JAVS help desk by phone at 877-528-7457 or via email at
helpdesk@iays.com Monday-Friday 8:00 am to 9:30 pm EST.Calls after 9:30 pm local time will
normally go to voicemail and be addressed at the beginning ofthe next business day.JAVS trained help
desk staff to provide immediate troubleshooting,training, and diagnostics on common issues that can be
resolved quickly. JAVS also provides online PC support and training through your internet connection.If
the issue requires an on-site technician,our help desk will gather the necessary contact information
including the: contact's name,phone number,city,system identification number,and detailed description
of the issue. The contact information is used by JAVS to log/track issues properly,assign priority levels
based on contract status,and dispatch the appropriate technician to the Customer's location.
2. Response Times. In the event that a component from Attachment A requires an on-site repair to address a
reported issue,JAVS will schedule a visit during regular business hours. The response time is conditional
to the Customer's approved room and equipment availability and the severity of the issue,which is
measured in four priority levels: Urgent,High,Normal,and Supportive. Any variation from the
timeframes referenced below will be discussed and mutually agreed upon by the Customer and JAVS. For
clarification,the priority levels are described in Attachment B.
3. Extended Warranty. Extended warranty is available on JAVS provided and installed equipment less
than 5 years old,based on the date of installation.
JAVS will provide and provision a prolonged warranty on JAVS supplied equipment,both of JAVS
manufacture and third party,outside of the manufacturer's standard warranty. JAVS will attempt to
repair the faulty equipment dependent upon parts and courtroom availability. If the equipment is not
repairable in the field,JAVS at its discretion,will either provide a temporary unit until the original
equipment is repaired and reinstalled, or a permanent exchange will be put in service. If the covered
equipment requiring repair is no longer available or deemed non-repairable,JAVS will be responsible for
the replacement product and all costs associated with its replacement.
Non-warranted equipment:
JAVS provided and installed equipment older than 5 years old,based on the date of installation.
JAVS will attempt to repair the faulty equipment,dependent upon courtroom availability.For non-
warranted equipment,the Customer is responsible for the cost of all repair parts,including shipping.
From time to time,non-warranted equipment may be deemed non-repairable. If the non-warranted
equipment is not repairable in the field,the Customer is responsible for the cost of the replacement
product(s). JAVS recorders older than 5 years old,are not eligible for repair involving part(s)
replacement and require the purchase of a new recorder at client expense.
For replacement items purchased from JAVS,JAVS will provide labor at no charge.
Components of Polycom Video Conferencing Codecs are included with this agreement.The
Codec unit has optional coverage directly through Polycom and is separate from this
agreement.
JAVS service technicians will perform updates on software as needed for the Polycom
Codec. However,JAVS service technicians can only provide feature updates to Polycom
Systems that have a current active Polycom Certificate of Coverage.
After the expiration of the initial warranty, separate support coverage is available through
Polycom. If the court wishes to renew the warranty,please reach out to
megan.molnar@jays.com to request a quote.
4. On-site Warranty Support. JAYS will provide on-site warranty services,which include removing
equipment and forwarding to the manufacturer for repair,installing loaner and/or new equipment as
deemed necessary by JAVS,and re-installing repaired equipment;on all products listed in Attachment A.
2
5. Preventative Maintenance. JAVS will perform a bi-annual inspection,review,and operational test of the
System and make adjustments as deemed necessary by JAYS. Preventative Maintenance includes
updating any System software and firmware as required. All Preventative Maintenance will be
coordinated and scheduled with a customer-appointed representative to occur during regular business
hours. JAVS will provide documentation to the Customer via a Preventative Maintenance form detailing
the status of each system which includes key system information and hard drive capacity of the System.
JAVS will document and test each function/mode ofthe entire System(s)which includes the automatic
audio and video mixer/switcher,control boxes,microphones,cameras,time and date generator,monitors,
streaming servers,recorders,PA processors,and speakers,private mode feed muting,
playback/presentation,assisted listening devices and audio/video conferencing to ensure proper creation
of the audio/video record and system operation.
C. EXCLUSIONS
Notwithstanding anything to the contrary elsewhere in this Agreement,JAVS shall have no responsibility and/or
liability regarding the following:
1. All video conferencing equipment,bandwidth,network stability,and call quality issues are the
responsibility of the court. *
2. Normal wear and tear items such as backup UPS batteries and projector lamps.
3. Consumable items such as batteries, CDs, DVDs,printer paper,and print cartridges.
4. Services,software,hardware,and Operating Systems that are no longer supported by a third party.
5. Upgrades of Systems that would transition from analog camera systems to digital,or major
software version upgrades,such as AutoLog 7 to AutoLog 8.
6. Vandalism(including inmate abuse),deliberate tampering with the System,intentional or
unintentional damage caused by other contractors/staff,attempted repair and/or maintenance by any
personnel not employed by JAVS. *
7. Repair or replacement of any equipment in the event of damage due to negligence or other claims
covered by Customer's insurance. *
8. Customer-provided or non-JAVS certified equipment,hardware,and software.
9. Moving of equipment. *
10. Customer requested on-site advanced training.
It. Repairs and/or service that requires reconfiguring JAVS equipment due to changes made by
Customer's third-party hardware,network,anti-virus settings,or any local IP provider connection
i.e.change of IP address or network configuration,video conferencing connection issues) *
12. Lost records or data recovery due to equipment failure,computer viruses,or Customer user error.
13. Migration of Customer recordings for archival,retention,and restoration.
14. Shipping delays for repair,loaner,or replacement parts and equipment.
Customer approval required to perform services for the indicated Exclusions,which will be billed at current
labor rates plus parts and expenses if applicable.
FEES/PAYMENTS for exclusions
A fee of$150.00 per hour(I-hourminimum)plus *Travel and expenses,will apply for each request for
on-site service for services not covered by this agreement. Travel time is defined as a portal to portal.
3
D. TERMS
1. Effective Date. The Agreement begins February 1,2023 and will continue for a period of 1 year thereafter.
2. Fees; PeMents._In consideration of JAVS provision of the Services,the Customer pays a fixed fee of
8,167.00"Fee"plus any applicable state taxes. Payment of Fee will be made within 30 days from the date
of the invoice.
BREAKDOWN OF MAINTENANCE FEE
Contract Period: February 1, 2023 - January 31, 2024
MAC-00294
Courtroom
Number/location SID# System Description Maintenance Fee
Superior Court SID-01149 JJAVS Centro CX Recording System S 5,1n.00
Superior Court SID-01149 I Mobile Cart Presentation System S 3,039.00
Total s 3,167.00
Note: A.JAVS reserves the right to review and recalculate fees associated with the service agreement
and adjust accordingly for the next contract period.Changes in the pricing of fees reflect added
coverage for new equipment and/or services not previously covered under the service agreement
and/or the removal of equipment that is no longer covered.This review is performed prior to the
delivery of the subsequent agreement and can affect your agreement fees for that period.
3.Billing of Excluded Services.A fee of$150.00 per hour(one-hour minimum)plus expenses will be
charged for any excluded services(Includes Video Conferencing Systems,see Section C.)requested by
the Customer for on-site support.
4.Refunds. Refunds ofFees payable hereunder will be limited to a pro-rated portion calculated per business
day of the total amount paid for the Agreement in the event that the agreed response time is not met.The
pro-rated portion of the Agreement Fees payable to Customer as a refund shall be limited to the number
ofdays required to respond that are in excess of the agreed response period.No refund shall be payable
for days that JAVS does not have access to the covered equipment.No refund shall exceed the value of
the Agreement. A request for a pro-rated refund payable to the Customer for a decommissioned
System(s)must be received in writing.
E. NO WAIVER
WHETHER BY CHOICE OR NEGLECT JAVS FAILURE TO ENFORCE ANY TERM,EXCLUSION,OR
LIMITATION HEREIN SHALL NOT BE CONSTRUED OR INTERPRETED AS A WAIVER OF JAVS,
RIGHT TO ENFORCE ANY TERM,EXCLUSION,OR LIMITATION CONTAINED IN THIS AGREEMENT.
F. LIMITATION OF LIABILITY
JAVS DOES NOT ACCEPT LIABILITY BEYOND THE REMEDIES SET FORTH IN THIS AGREEMENT
OR ANY LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES,INCLUDING WITHOUT
4
LIMITATION ANY LIABILITY FOR PRODUCTS NOT BEING AVAILABLE FOR USE OR FOR LOST
DATA OR SOFTWARE. SOME STATES(OR JURISDICTIONS)DO NOT ALLOW THE EXCLUSION OR
LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES,SO THE ABOVE LIMITATIONS
MAY NOT APPLY TO YOU.
G. DISPUTE RESOLUTION
ANY CLAIM,DISPUTE,OR CONTROVERSY,WHETHER IN CONTRACT,TORT,OR OTHERWISE,
WHETHER PRE-EXISTING,PRESENT OR FUTURE,AND INCLUDING STATUTORY,COMMON LAW,
INTENTIONAL TORT,AND EQUITABLE CLAIMS AGAINST JAVS arising from or relating to this
Agreement,its interpretation,performance,or the breach,termination or validity thereof,the relationships which
result from this Agreement,including,to the full extent permitted by applicable law,limitations of liability,
indemnity,and relationships with third parties,JAVS advertising,or any related purchase or service SHALL BE
RESOLVED EXCLUSIVELY AND FINALLY BY BINDING ARBITRATION ADMINISTERED BY THE
NATIONAL ARBITRATION FORUM(NAF)under its Code of Procedure then in effect(available via the
Internet at http://www.arb-forum.com/,or via telephone at 800-474-2371).
S
DocuSign Envelope ID:BB658BFA-944D-4FC2-A434-B2A511756329
ACCEPTED BY CUSTOMER ACCEPTED BY JAVS
Jefferson County Superior Court Justice AV Solutionsb
Signature Signature
Name Greg Brotherton Name Megan Molnar
Title Chair,Board of County Commissioners Title Contract Administrator
Date Date November 1,2022
Phone# (360)385-9384 Phone# 502.489.5118
Email gbrotherton@co.jefferson.wa.us Email Megan.molnu@jays.com
ACCEPTED BY CUSTOMER
Additional Court Representative(if,equiredbycourt)
Signature —Own•c_ClIn
Name Sophie Nordstrom
Title Court Administrator
Date a/a
Customer contact for scheduling of maintenancetrepair
Name Sophie Nordstrom
Title Court Administrator
Phone (360) 385-9395
Email sordstrom@co.jefferson.wa.us
Approved as to form only:
February 1, 2023
Philip C.Hunsucker DATE
Chief Civil Deputy Prosecuting Attorney
6
ATTACHMENT A-
Jays
lu lc SOLUTIONS CLASSIC COVERAGE EXTENDED WARRANTY,PREVENTATIVE MAINTENANCE AND SUPPORT AGREEMENT
Jefferson County Superior Court
Port Townsend,Washington
Account# SID# Qty Part# Description Install Date Service Warranty 5 Year Date
Superior Court
JAVS CENTRO CX RECORING SYSTEM
50483 SID-01149 1 JAV-CENTRO-CX Centro CX"-Base Unit plus Centro CX software(Does Not include Cameras or Mics) -14 Microphone 1/17/2016 Yes No 1/17/2021
Inputs;8 Camera Inputs;1 Video Conference Input/Output
1 Presentation Input;1 Audio Conference Input;1 Interpretation Input
2 Zoning PA Outputs;1 Local Monitor Output;1 Remote Monitor Output
6 Configurable,Mutable A/V Outputs
50483 SID-01149 1 Centro Power Supply 1/17/2016 Yes No 1/17/2021
50483 SID-01149 1 JAV-CTVi-CAB Equipment Cabinet 9/19/2007 Yes No
AUTOLOG&DIGITAL RECORDERS
50483 SID-01149 1 JAV-SW-AL7 AutoLog 7"Record Session Logging and Control Software 1/29/2013 Yes NA
50483 SID-01149 1 1AV-REC7-SM Recorder 7 Standard"Audio/Video Recording Device with Multichannel Audio Recording 1/29/2013 Yes No
50483 SID-01149 1 JAV-REC7-SS Recorder 7 Standard"Audio/Video Recording Device with Stereo Audio Recording 1/29/2013 Yes No
50483 SID-01149 1 JAV-SW-S7S Scheduler 7"Record Session Scheduling Software 1/29/2013 Yes NA
50483 SID-01149 1 JAV-SW-P7S Publisher 7"Record Session Publishing Software 1/29/2013 Yes NA
50483 SID-01149 1 JAV-HDE Hard Drive Enclosure,3.5"SATA to USB 2.OeSATA 1/29/2013 Yes No
50483 SID-01149 1 JAV-REC7-DRMK Recorder 7"Dual Rack Mount Kit 1/29/2013 Yes No
50483 SID-01149 2 JAV-SW-V7P Viewer 7 Pro"Record Session Viewing Software 1/29/2013 Yes NA
50483 SID-01149 1 USB-LED USB LED Confidence Recording Indicator 9/19/2007 Yes No
50483 SID-01149 1 JAV-VS3100P IP Audio/Video Encoder:Built-in Server for Case Monitoring Centralized Logging Applicaions 9/19/2007 Yes No
50483 SID-01149 1 JAV-FS108 Netgear 8 Port 10/100 Fast Ethernet Switch w/Auto Uplink. 9/19/2007 Yes No
50483 SID-01149 2 JAV-H915RM Custom Clamping RackMount for the PDR/SDR 9/19/2007 Yes No
50483 SID-01149 2 JAV-CENTRO-ROC Centro Record Output Cable 1/17/2016 Yes No 1/17/2021
50483 SID-01149 1 JAV-SPE-100 Samsung Video Encoder with Audio 1/17/2016 Yes No 1/17/2021
CAMERAS
50483 SID-01149 3 JAV-7017 Low Profile Color Video Camera(NTSC) 9/19/2007 Yes No
50483 SID-01149 3 JCM4400 Wall Mount for JAVS Camera 9/19/2007 Yes No
50483 SID-01149 3 JAV-VM550 FujiNon 5mm to 50mm Varifocal Zoom Lens with filter 9/19/2007 Yes No
50483 SID-01149 1 PS2 JAVS Camera Power Supply 9/19/2007 Yes No
50483 SID-01149 3 JAV-CAMINT Actua"Video Interface with Video,Power and Genlock 1/17/2016 Yes No 1/17/2021
TELECONFERENCING
50483 SID-01149 1 JAV-THAT2 Telephone Handset Audio Tap 9/19/2007 Yes No
MICROPHONES
50483 SID-01149 8 JAV-CENTRO-MPA Centro Microphone Pre-Amp Adapter Required to Connect an Existing Mic 1/17/2016 Yes No 1/17/2021
50483 SID-01149 7 JAV-JM14 JAVS FlexMic with Multicolor LED and Touch Button 2/1/2018 Yes Yes 2/1/2023
50483 SID-01149 5 JAV-PLX-CB FlexMic Plexiglass-C Bend(Left Law,Right Law,(2)Bench Approach,Jury/Voir Dire) 2/1/2018 Yes Yes 2/1/2023
50483 SID-01149 1 JAV-ATW-1311/L Wireless Microphone Bundle with 2 Lapel Microphones. 2/1/2018 Yes Yes 2/1/2023
ATTACHMENT A-
VV52AVCLASSICCOVERAGEEXTENDEDWARRANTY,PREVENTATIVE MAINTENANCE AND SUPPORT AGREEMENT
Jefferson County Superior Court
Port Townsend,Washington
Account# SID# City Part# Description Install Date Service Warranty 5 Year Date
50483 SID-01149 1 JAV-PLX-SL FlexMic Plexiglass-Short L Bend(Bench,Witness)Includes:ATW-RC13 Rack-mount receiver chassis,ATW- 2/1/2018 Yes Yes 2/1/2023
RU13x2 receiver unit,ATW-T1001 x2 UniPak®transmitter,MT830cW x2 lavalier microphone.
50483 SID-01149 1 JAV-ATW-1322 Wireless Microphone Bundle With 2 Handheld Microphones.Includes:ATW-RC13 Rack-mount receiver 2/1/2018 Yes Yes 2/1/2023
chassis,ATW-RU13 x2 receiver unit,ATW-T1002 x2 handheld dynamic microphone/transmitter.
50483 SID-01149 1 JAV-AT-MX341B SmartMixer-4-Channel Automatic Mixer 2/1/2018 Yes Yes 2/1/2023
50483 SID-01149 1 JAV-ATW-RU13 Receiver unit for System SO PRO systems 7/7/2020 Yes Yes 7/7/2025
50483 SID-01149 1 JAV-ATW-TIO01 System 10 Digital UniPak Beltpack Transmitter 7/7/2020 Yes Yes 7/7/2025
50483 SID-01149 1 JAV-MT830CW Omnidirectional Condenser Lavalier Microphone 7/7/2020 Yes Yes 7/7/2025
50483 SID-01149 1 JAV-MPA-PHX Microphone Pre-Amp Adapter with 3-Pos Phoenix connector for adding non-FlexMics to the 1AVS 7/7/2020 Yes Yes 7/7/2025
Processor
50483 SID-01149 1 JAV-27153 C2G loft Cat6 550 MHz Snagless(UTP)Patch Cable-Black 7/7/2020 Yes Yes 7/7/2025
50483 SID-01149 3 JAV-WIR-RX18 Stethoscope-Style IR Receiver,2.3/stereo/2.8MHz,rechargeable 12/4/2019 Yes Yes 12/4/2024
50483 SID-01149 1 JAV-ATW-1302 Wireless Microphone Bundle with 1 Handheld Microphone. 12/4/2019 Yes Yes 12/4/2024
Includes:ATW-RC13 Rack-mount receiver chassis,ATW-RU13 receiver unit,ATW-T1002 handheld dynamic
microphone/transmitter.
50483 SID-01149 1 JAV-MPA-PHX Microphone Pre-Amp Adapter with 3-Pos Phoenix connector for adding non-FlexMics to the JAYS 12/4/2019 Yes Yes 12/4/2024
Processor
PA SYSTEM
50483 SID-01149 1 JAV-DRPA Equalization&Loud Speaker Control System 9/19/2007 Yes No
50483 SID-01149 1 JAV-D45 45 Watt Power Amplifier 9/19/2007 Yes No
50483 SID-01149 1 ATT-213 4-Way Variable Attenuator"Brick" 9/19/2007 Yes No
Transfer Isolated
Four In/Four Out
Balance to Unbalanced
50483 SID-01149 1 JAV-10OTBP Small Speaker,Black 3/12/2013 Yes No
50483 SID-01149 1 JAV-MISC Speaker and volume Switch for Judge's Bench 3/12/2013 Yes No
50483 SID-01149 2 JAV-SPK5B Control Style Wall Mounted Speaker(Black) 3/12/2013 Yes No
50483 SID-01149 2 JAV-SPWMB Black Speaker Mount for JAVS JAV-SPK5B Speaker 3/12/2013 Yes No
ASSISTED LISTENING SYSTEM
50483 SID-01149 1 JAV-CENTRO-ALA Centro Assisted Listening Adapter 1/17/2016 Yes No 1/17/2021
50483 SID-01149 1 JAV-WIRSYS90 SounclPlus Courtroom Advantage Value System 2/6/2008 Yes No
1 WIR TX90 -Combination Modulator and Emitter System
3 WIR RX14-2 -Headset Style IR Receiver,Two Channel
1 WIR RX124N -Body Pack 4 Channel IR Receiver
1 NKL 001 -Neckloop
1 HED 021 -Headphone
50483 SID-01149 1 JAV-CHG-520 5-Bay Drop-In Charger for WIR RX20 6/25/2021 Yes Yes 6/25/2026
RAIL ATTACHMENT A-
3
JusT,7,w":;_ i..,<. CLASSIC COVERAGE EXTENDED WARRANTY,PREVENTATIVE MAINTENANCE AND SUPPORT AGREEMENT
Jefferson County Superior Court
Port Townsend,Washington
Account# SID# City Part# Description Install Date Service Warranty 5 Year Date
50483 SID-01149 5 JAV-IR-RX20 Stethoscope-Style IR Receiver,2.3/stereo/2.8MHz,rechargeable 6/25/2021 Yes Yes 6/25/2026
Mobile Cart Presentation System
PRESENTATION
50483 SID-01149 1 JAV-AVSC-HDMI-VIDEO HDMI to Analog Video Converter and Scaler ACC EDID(external display identification data)management 9/9/2020 Yes Yes 9/9/2025
system ensures correct content is displayed.ACC Supports noise reduction and video enhancement
features
50483 SID-01149 2 JAV-MHD18G-181NPROBLK MicroFlex Pro AV/IT Certified 41<60 18G High Speed HDMI Cable with ProGrip Jet Black 1.5ft 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 2 JAV-MHD18G-3PROBLK MicroFlex Pro AV/IT Certified 4K60 18G High Speed HDMI Cable with ProGrip Jet Black aft 9/9/2020 Yes Yes 9/9/2025
50483 SiD-01149 1 JAV-VP-410 Composite Video&Stereo Audio to HDMI Scaler Audio A€"U/E 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-VS-44UHD 44 HDMI Matrix Switcher RS-232,Ethernet,&IR 9/9/2020 Yes Yes 9/9/2025
JUDGE'S DISPLAY
50483 SID-01149 1 JAV-27153 C2G 10ft Cat6 550 MHz Snagless(UTP)Patch Cable-Black 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-MHD18G-181NPROBLK MicroFlex Pro AV/IT Certified 4K60 18G High Speed HDMI Cable with ProGrip Jet Black 1.5ft 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-MHD18G-3PROBLK MicroFlex Pro AV/IT Certified 4K60 18G High Speed HDMI Cable with ProGrip Jet Black 3ft 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-TP-78OR 4K60 4:2:0 HDMI HDCP 2.2 PoE Receiver with RSA€"232&IR over LongA€"Reach HDBaseT 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-LED-1562HD 15.6"LED LCD Monitor 16:9-8 ms 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-SK40RUSBB 4)Outlet Surge Protector&(2)USB Outlets(3.4A)-1080 Joule Rating 9/9/2020 Yes Yes 9/9/2025
Superior Courtroom Presentation Cart
50483 SID-01149 1 JAV-SOL05 Bose Solo 5 Compact Soundbar 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-WB-120 Wall Mount for Bose Solo 5 Soundbar 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-KlD120B Dynamic Height-Adjustable Desktop Articulating Arm Monitor Mount 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-MHD18G-181NPROBLK MicroFlex Pro AV/IT Certified 4K60 18G High Speed HDMI Cable with ProGrip Jet Black 1.5ft 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-MHD18G-6PROBLK MicroFlex Pro AV/IT Certified 4K60 18G High Speed HDMI Cable with ProGrip Jet Black 6ft 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-DN-50OBDMKII Media player for DVD disc,SD/SDHC and USB 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-PRES-T Tall Persuasion Cart with Speakers(Requires Laminate Option Choice)9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-PL-BC 15A Classic Series Power Conditioner with Lights-10'Cord 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-C-A35M/IRE-10 3.5mm(M)to 1 IR Emitter Cable-10'9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-KT-107 7-Inch tabletop/in-wall Touch Panel w/POE 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-RK1 19"Rack Adapter for Kramer Multi-Tools&Desktop Models 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-RK-T2B-B 19 Unch Rack Adapter.Holds 2 MegaTOOLS 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-SL-240C 16 Port Master/Room Controller 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-VP-440 Compact 6A€"Input Presentation Switcher/Scaler with HDBaseT&HDMI Simultaneous Outputs 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-PS752 Desktop Document Camera-20x Zoom+12x Digital Zoom Output Resolution-XGA,SXGA,WXGA,1080p 9/9/2020 Yes Yes 9/9/2025
Input-1 x VGA(pass-through from computer),1 x HDMI,1 x 3.5 mm audio jack Output-2 x VGA,1 x HDMI,
1 x Composite,1 x 3.5 mm audio jack
50483 SID-01149 1 JAV-EB1 1 Space Econo Blank(Black) 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-EB3 3 Space Econo-Blank(Black) 9/9/2020 Yes Yes 9/9/2025
ATTACHMENT A-
4%VS4
JUSTICE SOLUTIONS CLASSIC COVERAGE EXTENDED WARRANTY,PREVENTATIVE MAINTENANCE AND SUPPORT AGREEMENT
Jefferson County Superior Court
Port Townsend,Washington
Account# SID# Qty Part# Description Install Date Service Warranty 5 Year Date
50483 SID-01149 1 JAV-EB4 4 Space Econo-Blank(Black) 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-UD2 2 Space Utility Drawer 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-LED-22-TV 21.5"LED Full HD Monitor-Composite,VGA,&HDMI Inputs 9/9/2020 Yes Yes 9/9/2025
WIRELESS PRESENTATION
50483 SID-01149 2 JAV-MHD18G-3PROBLK MicroFlex Pro AV/IT Certified 4K60 18G High Speed HDMI Cable with ProGrip Jet Black 3ft 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-MHD18G-6PROBLK MicroFlex Pro AV/IT Certified 4K60 18G High Speed HDMI Cable with ProGrip Jet Black 6ft 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-MS116-BK Optical Mouse-M5116-Black-USB 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-KB216 USB Keyboard 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-VIA-CAST Miracast Enabled USB Dongle for VIA Devices-Native Windows 10 and Android Support 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-VIA-CONNECT-PLUS VIA Connect PLUS Wireless Presentation System With an HDMI Input 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-VM-2H2 4K HDMI 1:2 distribution amplifier with HDCP2.2 and HDM12.0 support 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 1AV-R6230 Netgear R6230 IEEE 802.11ac Ethernet Wireless Router 9/9/2020 Yes Yes 9/9/2025
COURTROOM MONITOR (mounted on mobile cart)
50483 SID-01149 1 JAV-27153 C2G loft Cat6 550 MHz Snagless(UTP)Patch Cable-Black 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-MHD18G-181NPROBLK MicroFlex Pro AV/IT Certified 4K60 18G High Speed HDMI Cable with ProGrip Jet Black 1.5ft 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-MHD18G-3PROBLK MicroFlex Pro AV/IT Certified 4K60 18G High Speed HDMI Cable with ProGrip Jet Black 3ft 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-TP-78OR 4K60 4:2:0 HDMI HDCP 2.2 POE Receiver with RSa€"232&IR over Longfi€"Reach HDBaseT 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-TP-780T 4K60 4:2:0 HDMI HDCP 2.2 POE Transmitter with RSa€"232&IR over Longa€"Reach HDBaseT 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-LED-65 659CI Hospitality Value LED HDTV featuring as ultra-slim bezel,USB cloning capability,and ad splash 9/9/2020 Yes Yes 9/9/2025
customization
FEED TO A/V SYSTEM for RECORDING
50483 SID-01149 1 JAV-ACC-320 Power Strip for the LCD Monitor Cart 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-SR560M Large Flat Panel TV Cart 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-SK40RUSBB 4)Outlet Surge Protector&(2)USB Outlets(3.4A)-1080 Joule Rating 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-AVSC-HDMI-VIDEO HDMI to Analog Video Converter and Scaler 5CC EDID(external display identification data)management 9/9/2020 Yes Yes 9/9/2025
system ensures correct content is displayed.S€C Supports noise reduction and video enhancement
features
50483 SID-01149 1 JAV-27153 C2G 10ft Cat6 550 MHz Snagless(UTP)Patch Cable-Black 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 2 JAV-MHD18G-181NPROBLK MicroFlex Pro AV/IT Certified 4K60 18G High Speed HDMI Cable with ProGrip Jet Black 1.5ft 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-MHD18G-3PROBLK MicroFlex Pro AV/IT Certified 4K60 18G High Speed HDMI Cable with ProGrip Jet Black 3ft 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-TP-78OR 4K60 4:2:0 HDMI HDCP 2.2 POE Receiver with RSa€"232&IR over Longa€"Reach HDBaseT 9/9/2020 Yes Yes 9/9/2025
50483 SID-01149 1 JAV-TP-780T 4K60 4:2:0 HDMI HDCP 2.2 POE Transmitter with RSa€"232&IR over Longa€"Reach HDBaseT 9/9/2020 Yes Yes 9/9/2025
ATTACHMENT B
Priority Example
Initial On-SiteLevelResponse*Response
Urgent Non-Recording System; inability to record audio; I Business 2 Business
inability to record judge,witness,or attorney Hour Days
microphone(s)
Faulty monitor,camera,microphone(other than Urgent 2 Business 3 Business
High Level examples),or system mode not critical to Hours Days
recording;publishing; secondary recorder;
Normal System adjustments to microphone or PA levels, 4 Business 5 Business
camera views,and user settings; Hours Days
Next scheduled
Supportive Operational training or minor/preferred hardware 8 Business Preventative
or software user adjustments,video conference Hours Maintenance or
other higher-
level repair visits
An"Initial Response"for the purposes of this Agreement is when a service ticket is
opened and acknowledged by JAVS help desk or JAVS Safeguard Technician.
An"On-Site Response"for the purposes of this Agreement is the time from when JAVS help desk or
JAVS Safeguard Technician logs the ticket and when the JAVS Safeguard Technician arrives at the
Customer's agreed-upon appointment for the initial on-site repair.
7