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Home My WebLink AboutTetra Tech Hadlock Sewer Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Mark McCauley, County Administrator From: Monte Reinders, Public Works Director/County Engineer Agenda Date: February 13, 2023 loo Subject: Supplement #5 - Contract with Tetra Tech, Inc. Final Design - Port Hadlock Sewer Statement of Issue: This contract with the County's sewer design team led by Tetra Tech, Inc. is for final design and specifications for the wastewater treatment facility and pressurized sewer collection system for the Core Area (Phase 1). Supplement #5 adds scope and budget to complete the final plans and specifications for the Phase I Site Work contract which is scheduled to go to bid at the end of February. Analysis/Strategic Goals/Pro's Et Con's: This Supplement will complete the Plans and Specifications needed to go to bid advertisement in late February on the Phase I Site Work contract for the Port Hadlock Sewer. The Phase I Site Work contract will include the earthwork for the wastewater percolation pond, utilities to the treatment plant site, access road to the site, parallel influent sewer lines leading to the site from SR-116, and main effluent sewer pipe leading to the percolation pond. Tetra Tech is addressing changes requested by the County and PUD to finalize the bid package. Many of the changes result in cost savings that will more than offset these design costs. Fiscal Impact/Cost Benefit Analysis: The additional budget is $72,293 as detailed in Exhibit B to the Supplement. An additional $20,000 is included as a design contingency to cover unanticipated work bringing the total Supplement to $92,293. These costs are covered by County ARPA funds dedicated to this project. Recommendation: Please sign three (3) originals of Supplement #5 and return two (2) fully executed originals to Public Works. Department Contact: Monte Reinders x242 Reviewed By: Mark McCauleyjVounty Administrator Da Tetra Tech Supplemental Agreement # 5 FOR REFERENCE ONLY Below are direct links to the previous supplemental agreements and the original agreement. To view these, either use the links below or navigate to the agreements from the Laserfiche Weblink Portal page https://test.co.jefferson.wa.us/WeblinkExternal. From this page open the Board of Commissioners folder, then open the Contracts folder. From there open the folder for the corresponding year and scroll to the Tetra Tech agreements within that year to locate the documents below. Original Agreement—4/21/2020 https://test.co.'efferson.wa.us/WeblinkExternal/DocView.aspx?id=2384154 Supplemental Agreement#1-11/2/2020 https://test.co.'efferson.wa.us/WeblinkExternal/DocView.aspx?id=2601659 Supplemental Agreement#2—11/22/2021 https://test.co.'efferson.wa.us/WeblinkExternal/DocView.aspx?id=3338923 Supplemental Agreement#3—2/14/2022 https://test.co.*efferson.wa.us/WeblinkExternal/DocView.aspx?id=3399021 Supplemental Agreement#3—11/7/2022 https://test.co.4efferson.wa.us/WeblinkExternal/DocView.aspx?id=4120942 %osear corm CONTRACT REVIEW FORM (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Tetra Tech-Supplement#5 Contract NA cW 2,3 •-O/?j Contract For: Port Hadlock-Sewer Final Design Term: 6/30/2023 COUNTY DEPARTMENT: Public Works Contact Person: Monte Relnders Contact Phone: 360.385.9242 Contact email: mreinders@co.jenersonwaus AMOUNT: $92,293 PROCESS: Exempt from Bid Process Revenue: $92,293(ARPA) Cooperative Purchase Expenditure: $92.293 Competitive Sealed Bid Matching Funds Required: $o Small Works Roster Sources(s)of Matching Funds Hadlcck Sewer Fund Vendor List Bid RFP or RFQ X Other:Supplement APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. Monte Reinders� ' — CERTIFIED: ✓ N/A Signature. Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. ognxy.a w"r r°+,Nerro,r. ON'.L.Ua.E.mrwnd,rye.o Nr,n°n w u., Monte Reinders l, d Fm.D'I—MGN gIhIgei 1 CERTIFIED• ✓ N/A• "°"" '°"°"°'"",.�R. or.:ama as oai u:.o n ura Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 2/3/2023. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 2/5/2023. Pre-approved contract form. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 Supplemental Agreement Number: #5 Organization,Address, and Phone: Tetra Tech, Inc. 1420 Fifth Avenue, Suite 600 Agreement Number: N/A Seattle,WA 98101 Project Number: 405 1693-5 Execution Date: Completion Date: 4/20/2020 6/30/2023 Project Title: Port Hadlock Wastewater Maximum Amount Payable: System—Final Design $1,667,413 Description of Work: Final design of the Port Hadlock Wastewater Treatment Plant and Collection System for the Port Hadlock"Core Area". SUPPLEMENTAL AGREEMENT Jefferson County hereby amends the agreement with Tetra Tech, Inc. ("the Agreement"), originally executed on April 20, 2020. All provisions in the Agreement remain in effect, except as expressly modified by this Supplemental Agreement. The changes to the Agreement are described as follows: I. Scope of Services is hereby changed to read: Add Scope of Work(SOW) as described in Exhibit A-1 for completion of the Phase I Sitework Plans and Specifications. II. Time for Performance is hereby changed to read: No Change. The Agreement shall terminate on June 30, 2023 unless amended in writing prior to this date. III. Payment is hereby changed to read: Add$72,293 for work described in the attached SOW. Add$20,000 design reserve for unanticipated needs, only to be used with express written permission of the County. See Exhibit B. Supplemental Agreement(to A &B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page I of 2 This Supplemental Agreement shall be effective upon execution by both parties. Work performed consistent with the Agreement prior to execution of this Supplemental Agreement is hereby ratified. In witness whereof, the parties hereto have executed this Supplemental Agreement as shown below. COUNTY OF JEFFERSON (Consultant Firm Name) BOARD OF COMMISSIONERS Tetra Tech Inc. Consultant's Name Kate Dean, District 1 Date Consultant's Si ature Heidi Eisenhour, District 2 Date February 3, 2023 Date Greg Brotherton, District 3 Date Approved as to form only: PRE-APPROVED CONTRACT FORM Philip C. Hunsucker Date Chief Ci eputy secuting Attorney !ok-1 Monte Reinders,P.E. Date Public Works Director/County Engineer Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 2 of 2 EXHIBIT A-1 SCOPE OF WORK JEFFERSON COUNTY DEPARTMENT OF PUBLIC WORKS PORT HADLOCK WASTEWATER SYSTEM DESIGN UPDATE SERVICES SUPPLEMENT NO 5 ADDITIONAL TREATMENT PLANT DESIGN SERVICES PHASE 1 TREATMENT PLANT SITE/CIVIL BID PACKAGE GENERAL - ADDITIONAL DESIGN SERVICES The scope of services in this supplement provides additional services to incorporate design changes and additional design services associated with the Phase 1 Treatment Plant Site/Civil Bid Package for the wastewater treatment plant design. These services are to incorporate the changes described in the tasks below and complete the designs for the Phase 1 Treatment Plant Civil Bid Package. treatment plant and collection system for bidding. TASK 100 - PROJECT MANAGEMENT (ADDITIONAL DESIGN) This task includes supplemental budget to track, monitor, plan, and manage the work within the scope of this supplement. Work in this task is described as follows: • Progress Updates- Progress updates will be held by telephone approximately every other week with the County to coordinate work activities and keep the County informed of progress to date. It is assumed the work within this supplement will be accomplished within 3 months of notice to proceed and there will be up to 2 progress updates during that period between the County and the Consultant Project Manager. • Progress Reports and Billings-Tt will include brief monthly progress reports along with monthly invoices. Progress reports will contain information on major activities, anticipated actions, and outstanding issues to be resolved. Work Products: • Summary of Action Items and follow up. • Monthly progress reports and invoices TASK 200 — RECLAMATION PLANT & INFLUENT PIPELINE DESIGN UPDATE Subtask 200.5 — 100% Plans, Specs, and Estimate (Phase 1 Treatment Plant Site/Civil Package) Incorporate County plan markups, review WSDOT specification package and incorporate technical special provisions. Submit bid ready plans and specifications. Work activities to be completed in this task are as follows: • Incorporate markups to the plans received by the County on January 11, 2023, including the following: • Swap out sheet pile wall with welded wire wall. • Change single 10-inch influent sewer to two parallel 6-inch influent sewers. • Miscellaneous changes related to the work split between Phase 1 and 2. • Revise access road grading to drain to the east. • Re-size drainage swale (as necessary) • Add water line on percolation pond property • Incorporate water service revisions • Incorporate electrical &fiber optic service revisions a add conduit sections. • Review County's draft specification package in WSDOT format • Review technical specifications and prepare special provisions for technical items such as pipe and materials • Provide pre-final check set to the County and incorporate any minor pickups Work Products: • Pre-final check set(plans and specifications) • Final Treatment Plant Plans and Specification package TASK 5000 — UNANTICIPATED DESIGN RESERVE This task provides a $20,000 reserve budget to be used at the County's discretion. This budget is reserved will not be used without written authorization of scope and authorized budget to be used against this reserve. EXHIBIT B Rev,sicn Date Labor Plan Price Proposal Feb 01,2023 1b ResourCt Port Hadlock 1JS-11Se1-ltkkJ •• Submitted to:1e erson County Attn:Monte Rein ers t E e} g CunGact Type.Gust Plua f a 2 TOtal Schedule labor J. Hrs - - ProjedPhaes/Tasks cram lhru Ncmns 413 I I; L yl t .I 30 lti 16 • 16 92 PART A-RECLAMATION PLANT A IWWENT 21PELINE lOD Project Manae�t IAMO Disisn/9W) 17 12 1 100.4 Addobnal V'OUecs M-etingc(21 01.01,121 WIV21 1:] ;n 234 R 6 1 /M ROrma�Q rand 2W Reclaeatlon Plant i Infuent Pipeline DesI ce 396 3 1 16 92 30 30 la is 1 4 36 sa 100.5 10?N►td,.,51 w&6Un.al.tS�..yd.ta.wralrw6t0 U-1 3!a a 10 92 w 30 to la 2 + 1e is P.— - ••:Hfcn l±-,er 01MI121 12/31/23)COW? awlacd wa.w,n n, OIAII21 1229V23 � 200.i06 Dual i Inch t,Ilmot,,U 01101/23 12/33/23 20o 509 K&ar Chang"to Phr* she PAtx l Wock Selo r�ti21 12/3 V?3 I cr; r,. :Lt . r;,d 1:.�•.I.:. D 1121 1 23 01N1/21 12BV23 - oLMI/a 12/sv23 m/n,ha ,�nVsa soon-unanupand oasten tvwrw uyul/is a/svts u.7 :• z3+ Totalsi OV01/13 I 12/3V13 I 1t.7 I 1 1 4131 15 I 11 26 1 92 1 1 30 1 301 1. 1e 1 I 1 •1 18 1 92 EXHIBIT B Price Proposal Fe 01, 2023 Feb O1, 2023 Port Hadlock 135-12562-20003 Submitted to:1e arson County Attn:Monte Rein ers Unit Rate s Itenns> ntvrr,ce� � u„e Raeq, YJ 55 Contract Type_Cost Plus _ $ Unit> rtnli: Schedule ° o - < Cvrged to- 11AE Project Phases/Tasks :m 200 PART A•RECLAMATION PLANT&INFLUENT PIPELINE 200 Project Management)Adldrt'I Design/8&101) a 200 100.4AdAItiIProgpressMeetings{21 011010) 12J3112A 1- : 2n 214 I;I 100.5Proress Reports and Billmgs 01;01121 12,r31/23 1:7 26 234 3 200 Reclamation Plant a Influent Pipelline 0"gn UpIdete 4 16 92 76 2 200.S 100%Plans,Specs&Estimate(Complete outstanding ixms) 4 15 1 22 76 2 ,I r 01101J23 12131,r23 011111171 12Ji 3/21 I . I- i; I, L:.. I .•. 011ou21 12131n3 � . 01101J23 12F31/23 r, 0110112i 12111i2; � 01M103 12111113 I I a S000-Unaticipated Design Row" o1•w1/23 12/31/23 11.7 26 234 Totals o1.1oin3 12J im I 11.2 , ib 1 92 1 76 4 2 Qm. ,W s=• 200 EXHIBIT B Price Proposal Fevis-ion Date: Price Summary/Totals Feb 01, 2023 Task Pricing Totals 84,06: Port Hadlock 12.90%CP fee(appl ed to labor) S,233 TeTfldogy use Fe2 1 33-1 25 62-2 0003 Total Price 9z,z93 Su mitres tn• v cr-,nn rrrinty Attn- Vtnntc+ P.n,r ure Pr cing by Resource COltra:_t Ivpe:Co%l Plus Task Pricin �nl:n Schedule RAG Esc Libor Subs Tra,el Mat'.&1:�uip 0DCs Tata s Project I'ho-,c,/Taslr, n., .,..,,•, o anc billy A.uuu 1_Z IILt 04,Ub1 PART A RECLAWTICN P1ANT&INFLUENT PIPELINE 100 Project ManWrmnt lUMO Daign,%&F) 1fM 112 110 3.991 100 4 Ad&ionalProgress Meetl,gs(.I 31101l23 12/i1123 I: i n .a 1,VA tin I 100.LProm"Repwh and liltingr 71103f27 12AV32 I.7 X. _2.i 1,171 200 Reclamation plant&Irfluent Pipeline Deal n U ate 60,090 io.CWD 100.9 100,Plar,,ip—t Latinal.(:.-plate 60,)GO 60.0w 3VOW) 12/3123 milo 73 I7fi1I23 31xvii 1�/11a1 MAY23 12,iA123 :)Imi 23 12.1In3 )IMM 1241/23 31101/13 12/IW3 S000 Unaticipated DrsignResrrve )1AVn 12I.1J23 31.7 25 J234 Z),000 20,1)Lb Totals )VOV23 1 12/511=1 11.1 O W% 6311119 2C,000 132 110 84,061