HomeMy WebLinkAboutDAN 2023 GS50-05A-13 - 2029WASHINGTON
F Secretary of State
Washington State Archives
Local Government Common Records Retention Schedule (CORE)
Version 4.2 (August 2021)
1.10 MEETINGS AND HEARINGS
The activity of the agency assembling groups of people for the purpose of information -sharing, discussion, planning and/or decision -making. Includes all
meetings organized by or on behalf of the agency including open public meetings, executive sessions, public and/or appeals hearings, community
meetings, and internal agency meetings. May involve governing and advisory bodies, executive management, general staff, volunteers, general public.
DISPOSITION
AUTHORITY
DESCRIPTION OF RECORDS
RETENTION AND
DESIGNATION
NUMBER (DAN)
DISPOSITION ACTION
GS50-05A-13
Meetings — Governing/Executive
Retain for 6 years after end of
ARCHIVAL
Rev. 2
Records documenting all meetings of the local government agency's governing bodies and
calendar year
(Permanent Retention)
executive management.
then
ESSENTIAL
Includes:
Transfer to Washington State
(for Disaster Recovery)
OPR
• Meetings regulated by the Open Public Meetings Act (chapter 42.30 RCW), such as regular
Archives for permanent
and special meetings, public hearings, etc.;
retention.
• All other meetings (including executive sessions regulated by RCW 42.30.110(2)).
Includes, but is not limited to:
• Agendas, meeting/agenda packets (briefs, reference materials, etc.);
• Speaker sign-up, written testimony;
• Audio/visual recordings and transcripts of proceedings;
• Minutes.
Includes indexes and other finding aids.
Excludes records covered by GS2011-173, GS2011-174, GS2011-175, and GS2011-176.
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