HomeMy WebLinkAboutWORKSHOP Capital Facilities Planning JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Chris Goy, Central Services Director
DATE: February 131h,2023
SUBJECT: WORKSHOP re: Capital Facilities Planning Committee; and,ADDITIONAL
PUBLIC COMMENT
STATEMENT OF ISSUE:
The Jefferson County Board of Commissioners directed the Central Services Director to convene a workshop
to discuss the formation of a Capital Facilities Planning Committee (CFPC) and consider proposed
recommendations. The CPFC is primarily tasked with providing professional, impartial, and quantifiable
scoring of pending and proposed capital projects to accompany the Capital Improvement Plan, as maintained
by Central Services Department for consideration by the Board as funding allows.
ANALYSIS:
In order to proceed further with the launch of the CFPC, staff requires Board guidance on the following:
1) CFPC voting member composition.
2) Goals for first year of operation.
3) Scope of qualifying projects for CFPC consideration.
.4) Thoughts on scoring weights and overall components of scoring criteria.
5) In what manner and how often the Board would like to receive reports from CFPC.
FISCAL IMPACT:
No immediate financial impact to the County budget will occur,other than staff time. While the overall impact
of large-scale capital projects is broad, the scope of the CFPC's work is to more transparently and efficiently
organize backlogged, current, and future capital projects and make impartial, fact-based recommendations to
the Board to inform their budgeting decisions.
Regular Agenda
RECOMMENDATION:
Review and provide feedback on the attached draft CFPC Mission Statement & Bylaws, draft CFPC Project
Request Scoring Criteria,and draft CFPC Proposal Scoring Flowchart. Provide general guidance for next steps
of the CFPC formation and prioritization of ongoing scope of work.
REVIEWED BY:
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Mark McCauley unty Administrator D ..z
2
CAPITAL FACILITIES PLANNING COMMITTLc-
PROPOSAL SCORING FLOWCHART (DRAFT) '
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DEPARTMENT IS REQUEST
REQUEST • ' PAID FOR BY FUNDS
TO CFPC PROJECT SCOPEFROM NON-CIF
COST ESTIMATE SOURCES? YES
NO
REFER TO RELEVANT
CONDUCTDEPARTMENT
COMMUNITY IS REQUEST
• NO LIGIBLE FOR CAPITAL YES
• IMPROVEMENT
JECTIS
c FUND SPENDING?
PROJECT RECEIVES
ESTIMATE > YES USEFUL LIFE YES MINIMUM SCORE YES
< 5 YEARS?
$50,000? FROM CFPC?
ADD TO
NO NO NO CAPITAL
IMPROVEMENT
f f I PLAN
REFER TO OUTSIDE FUNDING SOURCES DENY / TABLE
REQUEST
DRAFT MISSION STATEMENT & BYLAWS '`~���
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CAPITAL FACILITIES PLANNING COMMITTEE (CFPC)
MISSION STATEMENT & ORGANIZING PRINCIPLES
JEFFERSON COUNTY, WA
MISSION STATEMENT
The Jefferson County Capital Facilities Planning Committee (CFPC) shall meet at least
quarterly to address the ongoing and future capital and facilities needs of Jefferson
County government and its residents. The CPFC is primarily tasked with providing
professional, impartial, and quantifiable scoring of potential projects to accompany the
Capital Improvement Plan, as maintained by the Central Services Department, for
consideration by the Jefferson County Board of County Commissioners.
NOTES SECTION - Additional Mission Statement & Guiding Principles Language Here:
DRAFT MISSION STATEMENT & BYLAWS
J
CAPITAL FACILITIES PLANNING COMMITTEE (CFPC)
MISSION STATEMENT & ORGANIZING PRINCIPLES
JEFFERSON COUNTY, WA
COMMITTEE STRUCTURE
• Proposed Voting Members
o Central Services Director
o Public Works Director
o Jefferson County Treasurer
o Board of County Commissioner Designee
• Advisory Members
o Jefferson County Administrator and Board of Commissioners
o Facilities Maintenance / Capital Projects Supervisor (or designee)
o Citizen / Subject Matter Experts (whenever appropriate)
• Conflicts of Interest
o Voting members with a vested interest in a project shall recuse themselves
from the final scoring of a potential capital project. If any vote is required
while a member has recused themselves or a tie occurs for any other
reason, the County Administrator shall break a tie vote.
• Citizen Participation
o If, during initial consideration of a proposed project, the CFPC determines
the facility under consideration would not primarily be for internal
government use and would be a public facing building, at least one publicly-
advertised community meeting to seek input on proposed renovation, new
construction, or purchase must be done prior to final scoring.
ADDITIONAL FACTORS FOR CONSIDERATION IN PROJECT REVIEW
• Washington State Growth Management Act (GMA).
• Jefferson County Strategic Plan
• Jefferson County Comprehensive Plan
• Biennial Budget Documents
• Washington State Laws Affecting Use of Capital Funds by Counties including
restrictions on funding sources.
• Jefferson County Capital Improvement Plan
• Relevant Jefferson County Code & BOCC Actions
DRAFT CAPITAL FACILITIES PLANNING COMMITTEE
PROJECT REQUEST SCORING CRITERIA -
CATEGORIES ;
- " :ic / Master Plans1 - 5 3x 3 - 15
PF
Health, Safety & Resiliency 1 - 5 4x 5 - 25
R egulatory • • 1 - 5 5x 4 - 20
*1"I'Quality of - • 1 - 5 3x 3 - 15 11 11
4JL, - Have 1 - 5 2x 2 - 10
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Innovation 1 - 5 2x 2 - 10
Timing & Location 1 - 5 lx 1 - 5
Q-F;i, sifim JOWL
REQUEST NAME: DEPARTMENT: DATE: