HomeMy WebLinkAboutOWL 360 $34,000 - 020623Mi CWt a .6 -D-3°
Grant Agreement by and Between
Jefferson County
and
OWL 360
For Affordable Housing/Homelessness Services Grant Funding
WHEREAS. RCW 36.22.178 authorizes a recording fee surcharge to provide funding for
affordable housing services; and
WHEREAS, RCW 36.22.179 authorizes a recording fee surcharge to provide funding for
homeless housing and assistance; and
WHEREAS, RCW 36.22.1791 authorizes an additional surcharge for local homeless housing and
assistance; and
WHEREAS, RCW 82.14.530 authorizes the use of SHB 1590 sales tax revenues to support
affordable housing; and
WHEREAS, RCW 82.14.540 authorizes the use of SHB 1406 sales tax revenues to support
affordable housing; and
WHEREAS, on January 3, 2023 the Board of County Commissioners approved the Joint
Jefferson County/City of Port Townsend Housing Fund Board's recommendation for 2023
funding;
NOW, THEREFORE, Jefferson County, a political subdivision of the State of Washington,
hereinafter referred to as "County," and Recipient, a non-profit corporation is Washington State
(Recipient), in consideration of the mutual benefits, terms, and conditions hereinafter specified,
do hereby agree as follows:
Grant Commitment. A 100% grant of funds is hereby made to Recipient for the project
described in Section 2. The approved maximum amount of the grant shall be $9,000 from
Fund 149 and $25,000 from 1590 Funds. The grant shall be available upon the submission of
appropriate invoices pursuant to Section 3.
2. Project Description, Schedule and Budget.
a. The scope of work for the Project is described in Exhibit A, attached.
b. The Project begins on January 1, 2023 and shall be completed by December 31, 2023.
c. The budget for the Project is described in Exhibit B, attached.
3. Payment. Expenses incurred on the Project, as described in Section 2, by the Project's
consultants, contractors, suppliers, or Recipient's staff shall be submitted to the County
Administrator's Office by Recipient using a detailed invoice.
Each detailed invoice shall show individual items followed by the total amount incurred and
the amount eligible for reimbursement under this grant. Recipient may submit such invoices
to the County once per month during the course of the Project for work completed. All invoices
shall be submitted no later than 30 days after project completion.
The county shall review and approve invoice payments. Payments will be limited to the
monies that are available under the grant as described in Section 1. Such invoices, once
approve, will be paid using the County's normal bill paying process and cycle.
4. Compliance with Laws. Recipient shall, in completing its project under this Grant
Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances,
and regulation, applicable to the work to be completed under this Grant Agreement.
5. Indemnity.
The Contractor shall defend, indemnify and hold the County, its officers, officials, employees,
agents and volunteers (and their marital communities) harmless from any claims, injuries,
damages, losses or suits, including attorney's fees, arising out of or resulting from the acts, errors
or omissions of the Contractor in performance of this Agreement, except for injuries and damages
caused by the sole negligence of the County. Should a court of competent jurisdiction determine
this Agreement is subject to RCW 4.24.115 if liability for damages occurs arising out of bodily
injury to persons or damages to property caused by or resulting from the concurrent negligence
of the Contractor and the County, its officers, officials, employees, agents and volunteers (and
their marital communities) the Contractor's liability, including the duty and cost to defend, shall
be only for the Contractor's negligence. It is further specifically understood that the
indemnification provided constitutes the Contractor's waiver of immunity under Industrial
Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been
mutually negotiated by the parties. —This section shall survive the expiration or termination of
this Agreement.
6. Required Insurance Coverages.
a. Commercial General Liability.
1) Recipient shall maintain commercial general liability coverage on a form
acceptable to Jefferson County Risk Management for bodily injury, personal
injury, and property damage, in an amount not less than two million dollars per
occurrence ($2,000,000) and an aggregate of not less than four million dollars
($4,000,000), for bodily injury, including death, and property damage.
2) The commercial general liability insurance coverage shall contain no limitations
on the scope of the protection provided and include the following minimum
coverage:
i. Broad form property damage, with no employee exclusion;
ii. Person injury liability, including extended bodily injury;
iii. Broad form contractual/commercial liability, including completed
operations and product liability coverage;
iv. Premises — operations liability (M&C);
V. Independent contractors and subcontractors; and,
vi. Blanket contractual liability.
3) Recipient's commercial general liability policy shall include employer's liability
coverage.
4) The County and its elected officials, officers and employees shall be named as an
additional insured party under this insurance policy.
b. Automobile Liability.
Recipient shall maintain business automobile Liability insurance on a form acceptable to
Jefferson County Risk Management with a limit of not less than a combined single limit of
$1,000,000 each occurrence. Coverage shall include owned, hired, and non -owned
automobiles.
c. Workers' Compensation (Industrial Insurance). Recipient shall maintain workers'
compensation insurance at its own expense, as required by Title 51 RCW, for the term of
this Agreement and shall provide evidence of coverage to Jefferson County Risk
Management, upon request. If the County incurs any cost to enforce the provisions of this
subsection, all costs and fees shall be recoverable form Recipient.
1) Recipient shall provide Workers' Compensation and Employer's Liability on a
state approved policy form providing benefits as required by law with employer's
liability limits no less than $1,000,000 per accident or disease.
2) This coverage shall extend to any contractor or subcontractor that does not have
their own workers' compensation and employer's liability insurance.
7. Recipient expressly waives by mutual negotiation all immunity and limitations on liability,
with respect to the County, under any industrial insurance act, disability benefit act, or other
employee benefit act of any jurisdiction, which would otherwise be applicable in case of such
claim.
8. General Insurance Requirements.
a. Insurance coverage shall be evidenced by one of the following methods:
1) Certificate of insurance; or,
2) Self-insurance through an irrevocable Letter of Credit from a qualified financial
institution.
b. Any deductibles or self -insured shall be declared to and approved by the County prior to
the approval of this Agreement by the County. At the option of the County, the insurer
shall reduce or eliminate deductibles or self -insured retention, or Recipient shall procure a
bond guaranteeing payment of losses and related investigations, claim administration and
defense expenses.
c. Failure of Recipient to take out or maintain any required insurance shall not relieve
Recipient from any liability under this agreement, nor shall the insurance requirements be
construed to conflict with or otherwise limit the obligations concerning indemnification of
the County.
d. Recipient's insurers shall have no right of recovery or subrogation against the County
(including its employees and other agents and agencies), it being the intention of the
parties that the insurance policies so affected shall protect all the parties and shall be
primary coverage for all losses covered by the above described insurance.
e. Insurance companies issuing Recipient's insurance policy or policies shall have no
recourse against the County (including its employees and other agents and agencies) for
payment of any premiums or for assessments under any form of insurance policy.
f. All deductibles in Recipient's insurance policies shall be assumed by and be at the sole
risk of Recipient.
g. Any judgments for which the County may be liable, in excess of insured amounts required
by this agreement, or any portion thereof, may be withheld from payment due, or to
become due, to Recipient until Recipient shall furnish additional security covering such
judgment as may be determined by the County.
h. Any coverage for third party liability claims provided to the County by a "Risk Pool"
created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any
insurance policy Recipient shall provide to comply with this Agreement.
The County may, upon Recipient's failure to comply with all provisions of this Agreement
relating to insurance, withhold payment or compensation that would otherwise be due to
Recipient.
j. Recipient shall provide a copy of all insurance policies specified in this Agreement.
k. Written notice of cancellation or change in Recipient's insurance required by this
Agreement shall reference the project name and agreement number and shall be mailed to
the County at the following address: Jefferson County Risk Management, P.O. Box 1220,
Port Townsend, WA 98368.
1. Recipient's liability insurance provisions shall be primary and noncontributory with
respect to any insurance or self-insurance or self-insurance programs covering the County,
its elected and appointed officers, officials, employees and agents.
in. Any failure to comply with reporting provisions of the insurance policies shall not affect
coverage provided to the County, its officers, officials, employees or agents.
n. Recipient's insurance shall apply separately to each insured against whom claim is made
or suit is brought, except with respect to the limits of the insurer's liability.
o. Recipient shall include all subcontractors as insured under its insurance policies or shall
furnish separate certificates and endorsements for each subcontractor. All insurance
coverage for subcontractors shall be subject to all the requirements stated in this
Agreement. The insurance limits mandated for any insurance coverage required by this
Agreement are not intended to be an indication of exposure nor are they limitations on
indemnification.
p. Recipient shall maintain all required insurance policies in force from the time services
commence until services are completed. Certificates, insurance policies, and endorsements
expiring before completion of services will be promptly replaced.
q. Recipient shall place insurance with insurers listed to business in the State of Washington
and having A.M. Best Company ratings of no less than A-, with the exception that excess
and umbrella coverage used to meet the requirements for limits of liability or gaps in
coverage need not be place with insurers or re -insurers licensed in the State of
Washington.
Certificates of insurance as required by this Agreement shall be delivered to the County
within fifteen (15) days of execution of the Agreement. To the extent a certificate lists or
refers to any endorsements solely by name. description or number it shall be the
responsibility of Recipient to obtain and provide to Jefferson County Risk Management a
full and complete copy of the texts of such endorsements.
s. The County shall be named as an "additional insured" on all insurance policies required
by this Agreement.
t. Recipient shall furnish the County with properly executed certificates of insurance that, at
a minimum, shall include:
1) The limits of coverage;
2) The project name and agreement number to which it applies;
3) The certificate holder as Jefferson County, Washington and its elected officials,
officers, employees and agents with the address of Jefferson County Risk
Management, P.O. Box 1220, Port Townsend, WA 98368; and
4) A statement that the insurance policy shall not be cancelled or allowed to expire
except on thirty (30) days prior written notice to the County.
9. Independent Contractor. Recipient and the County agree that Recipient is an independent
contractor with respect to the project to be completed pursuant to this Grant Agreement.
Nothing in this Grant Agreement shall be considered to create the relationship of employer
and employee between the parties hereto. Neither Recipient nor any employee of Recipient,
nor any subcontractor of Recipient shall be entitled to any benefits accorded to County
employees by virtue of their services on the project to be completed under this Grant
Agreement. The County shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the State industrial insurance
program, or otherwise assuming the duties of an employer with respect to Recipient, or any
employee, representative of agent of Recipient, or any contractor of Recipient.
10. Subcontracting Requirements.
a. Recipient Owns Contract Performance. Recipient is responsible for meeting all terms
and conditions of this Agreement including standards of service, quality of materials
and workmanship, costs and schedules. Failure of a subcontractor to perform is no
defense to a breach of this Agreement. Recipient assumes responsibility for all
liability for the actions and quality of services performed by any subcontractor.
b. Subcontractor Disputes. Any dispute arising between Recipient and any
subcontractors or between subcontractors must be resolved with involvement of any
kind on the part of the County and without detrimental impact on the delivery of
contracted goods and services.
11. Legal and Regulatory Compliance. While performing under this Agreement, Recipient,
subcontractors, and their employees are required to comply with all applicable local, state
and federal laws, codes, ordinances and regulations, including but not limited to:
a. Applicable regulations of the Washington State Department of Labor and Industries,
including WA-DOSH Safety Regulation; and
b. State and Federal Anti -Discrimination Laws.
12. Termination.
a. Termination by the County.
1) Should Recipient default in providing services under this Agreement or materially
breach any of its provisions, the County may terminate this Agreement upon ten
(10) days written notice to Recipient.
2) Recipient shall have the right and opportunity to cure any such material breach
within the ten (10) day period.
3) The County may terminate this Agreement upon immediate notice to Recipient.
Recipient will be reimbursed for services expended up to the date of termination.
4) This Agreement may be terminated or amended, in whole or in part, by the
County upon thirty (30) days written notice in the event expected or actual
revenue in Funds 148 and/or 149 is reduced or limited in any way.
b. Termination by Recipient.
1) Should the County, its staff, employees, agents and/or representatives default in
the performance of this Agreement or materially breach any of its provisions,
Recipient, at its option, may terminate this Agreement by giving ten (10) days
written notice to the County representative.
2) The County shall have the right and opportunity to cure any such material breach
within the ten (10) day period.
c. Termination Without Cause. This Agreement may be terminated without cause at
any time by either party subject to a sixty (60) day advance written notice of such
termination to the other party.
13. No Harassment or Discrimination. Recipient and any contractors/subcontractors will not
discriminate against any person in the performance of work under this agreement or in the
selection and retention of employees or procurement of materials or supplies on the basis of
age, sex, marital status, sexual orientation, religion, creed, color, national origin, honorably
discharged veteran or military status, or the presence of any sensory, mental, or physical
disability or the use of a trained guide dog or service animal by a person with a disability,
unless based on a bonafide occupational qualification.
14. Contract Expiration. This contract will run until the project is complete and until the County
has made all payments required under this Grant Agreement, except that the project must be
completed no later than the date listed in Paragraph 2.b. above, unless extended by mutual
agreement.
15. Failure to Appropriate. Recipient acknowledges that the County may only appropriate
monies in the current year and in a manner consistent with Paragraph 1. Above. The County
agrees to appropriate monies to fund this grant unless emergency circumstances prevent the
County from doing so. Any monies to be paid by the County to Recipient for this grant are
subject to appropriation by the County Commission.
16. Integrated Agreement. This Grant Agreement represents the entire and integrated agreement
between the County and Recipient and supersedes all prior negotiations, representation, or
agreements written or oral.
17. Modification of this Agreement. This Agreement may be amended or supplemented only by
a writing that is signed by duly authorized representatives of all parties.
18. No Assignment. Recipient shall not sell, assign, or transfer any rights obtained by this
Agreement without the express written consent of the County.
19. Severability. Provided it does not result in a material change in the terms of this Agreement,
if any provision of this Agreement or the application of this Agreement to any person or
circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this
Agreement and the application of this Agreement shall not be affected and shall be
enforceable to the fullest extent permitted by law.
20. No Third -party Beneficiaries. The parties do not intend, and nothing in this Agreement shall
be construed to mean, that any provision in this Agreement is for the benefit of any person or
entity who is not a Party.
21. Controlling Law. It is understood and agreed that this Agreement is entered into in the State
of Washington. This Agreement shall be governed by and construed in accordance with the
laws of the United State, the State of Washington and the County of Jefferson, as if applied
to transactions entered into and to be performed wholly within Jefferson County, Washington
between Jefferson County residents. No party shall argue or assert that any state law other
than Washington law applies to the governance or construction of this. Agreement.
(SIGNATURES APPEAR ON THE FOLLOWING PAGE)
2TNEII WHE OF, the parties have caused this Grant Agreement to be executed this
day of , 2023.
Jefferson County
Board of Co issioners
Greg rotherton, Chair Date
ATTEST:
Carolyn laway, CMC J Date
Clerk of the Board
APPROp VED AS TO FORM:
r February 2, 2023
Philip C. Hunsucker Date
Chief Deputy Prosecuting Attorney
OWL 360
�9
Authorized Signature Date
Print Name/Title
EXHIBIT A — SCOPE OF WORK
PROJECT DESCRIPTION
Name of Project: OWL 360: The Pfeiffer House Sustainable Living Project, and The Nest (A
Community Coffeehouse Resource Place)
Amount requested: $9,000 from Fund 149 and $25,000 from 1590 Funds
Provide a brief description of the project:
Information from Fund 148/149 RFP:
OW L360 is a non-profit organization that was formed with the purpose of serving youth and
emerging adults ages 16-24. This: organization currently operates The Pfeiffer House, a
sustainable Living Project that currently exists in uptown Fort Townsend. Pfeiffer provides
living spaces for young adults (ages 18-24). Additionally, OWL360 is building capacity for their
"resource center" which was originally placed within the Pfeiffer House structure in one of the
renovated living areas. Based on the high need for additional Living space, and in an effort to
reduce the waiting list to access these apartments, the sixth apartment within the facility that
previously was identified as the drop -in resource area, should be repurposed as an additional
"apartment." To continue the vision of creating a drop -in center, a "Community units Coffeehouse"
would sit within. the uptown community where it is clearly accessible to all potential users. The
design of the Community Coffeehouse, aka "The Nest". would be to provide resources for this
target population, as well as connections to job placement, job training, and support services,
while at the saute time providing on -sate employment and training; to these young adults.
This concept will expand OWL360's ability to meet the needs of young men and women of ages
16-24, whether or not they reside within the Pfeiffer House. This particular population of
youth/young adults are those that are high risk of"experiencing housing instability. This
population also includes those who are homeless, those aging out of faster care, those fleeing
from domestic violence and those transit.ioning from successful completion of treatment
programs. The need for growing outreach success has brought OW1,360 to the point of fully
understanding the importance of this type of place for broader prograrnming opportuntiiies of all
types to support the various needs of this young adult populace.
Info from Supplemental 1590 RFP:
(1) Based on a high need for additional living space for our young adult population, and to reduce the
waiting list to access Pfeiffer apartments, a sixth apartment within the facility that previously was
identified as the drop -in resource area, is repurposed as an additional living space and support for
that conversion is requested here.
(2) Additionally, in order to fill the need for a drop -in center, the community coffeehouse, which is
referred to as "The Nest" is opening within the uptown community. The design and goal of this drop -
in location is to provide resources for youth and young adults, as well as connections to job
placement, job training, and support services (including behavioral health assistance) for
unaccompanied youth or those experiencing unstable housing situations across East Jefferson County.
With emphasis on outreach and services, this drop -in program can reach and engage this cohort, most
importantly young people who are homeless, aging out of foster care, fleeing from domestic violence
and those transitioning from successful completion of inpatient treatment programs. These community
members deserve access to assistance through an open and welcoming door. This specific project's
necessity is corroborated by OWL360's Youth and Young Adult Advisory Council.
Specify the Project or Program goals and expected outcomes. Specify the methods by which the Project or
Program will be measured and assessed:
Info from Fund 148/149 RFP:
The goal of OWL360, through its current Sustainable Living Project, the Pfeiffer House, along
with The Nest, is to meet the specific and individual needs of young adults, and in some cases,
their young children, who need housing and support services. The Funds requested under Funds
148/149 are (1) for the costs of required insurance, ongoing program management by the
Executive Director, business costs associated with the management of the program, ongoing
building maintenance, utilities, all related to the residents of the Pfeiffer House, which would be
expanded to six living units instead of five; and (2) to grow the outreach aspect, of the project by
grounding the resource center concept within The Nest, a Community Coffeehouse. This
component of the overall vision of serving the young adult population requires additional
staffing to include hours for case care, supervision of participating youth employees, on the job
training. and connections to other community remurteq- "Case care" specifically means crentinp
can include helping them set reasonable goals, participating in decisional balancing exercises,
using the tools of motivational interviewing to help them take one step at a time through a
sometimes complicated and intimidating process. Case care involves walking beside the
individual and literally getting them in the door to access housing assistance, and then, helping
them complete any necessary paperwork (can include applying for identification, etc). It takes on
the spirit of coaching towards permanent housing. One of the goals of The Nest would be to fully
equip it with materials as well as garnering support of local community partners to create a
robust menu of available resources designed to develop skills and self -efficacy in this emerging
adult population,
Info from Supplemental 1590 RFP:
(1) The goal that the additional living space (I additional apartment) within The Pfeiffer House does
create an additional unit of affordable housing within this existing structure; does increase access
to housing for additional resident(s) and subsequent reduction of the waiting list. The funds
requested here are for the costs of required insurance, program management by the Executive
Director, business costs associated with the management of the program, ongoing building
maintenance, utilities, all related to sustainable living within the Pfeiffer House. The length and
waiting period for housing within the Pfeiffer House can be accessed by current data collection.
(2) The expectation of the outreach and resource/supports provided at The Nest, is to fill a gap in
our community's service continuum by specifically focusing on housing -related services to
youth and young adults by engaging them in activities, educational opportunities, and
behavioral health supports that can improve their personal outcomes for sustainable living.
This component of the overall vision of serving the young adult population requires additional
staffing to include hours for supervision, case care, job training, and connections to other
community resources all within the parameters of housing related services. These are the uses
for 1590 funds requested here. These housing -related services will be tracked as well as the
number of outreach contact(s) made and the services provided to youth and young adults
visiting and receiving case care at The Nest.
As was experienced during the renovation of Pfeiffer, there are available supports for this
population in our community. Achieving sustainable housing is more than a temporary roof
over one's head. Community partners such as Work Source, Peninsula College, Skillmation
(Educational Mentoring), Dove House, Olympic Angels, Believe in Recovery, The Benji Project
Discovery Behavioral Health and OlyCAP — as well as local employers, express excitement for this
growing project.
Specify the number of individuals who will be impacted by the project:
Info from Fund 148/149 RFP:
The physical capacity of the Pfeiffer House will increase with the addition of an additional living
space. This additional apartment will increase capacity to 8-12 young adults and/or small
families at one time. The Nest (Community Coffeehouse), as a drop -in resource center and
programming pieces Will serve more of the overall community young adult population.
Projected targets for individuals served:
4, Sustainable Housing— The Pfeiffer House — (between 1-2 years) increasing to 8-12
individuals, pregnant women, single parents, or small1young families.
-*e Emerging Adult Resources — The Nest (Community Coffeehouse) Case care to
include coaching towards permanent housing, employment opportunities, on the job
training, connection to Work Source, job readiness training, educational support, drop -in
clothing closet, informational resources, food support, wi-Iri for 50 or more visits per
month,
40* Other community impacts: The overall community will be impacted when we have a
visible, accessible and supported project focused on our emerging adult population.
o This age provides a vital work force for our service industry. To provide entry-
level work opportunities, a location for employment connections, as well as
resources and potential housing will support their recruitment efforts,
o Early intervention by connected service providers can potentially reduce
emergency mental health, substance use disorder, and physical health issues.
issues.
o This project can help ameliorate the issues that continue to rise around safety for
this "younger" adult homeless population when they are co -mingled with longer -
term older homeless adults in a more traditional shelter environment and without
age appropriate case care to help them navigate adulthood.
Info from Supplemental 1590 RFP:
(1) The physical capacity of the Pfeiffer House will increase with the addition of an
additional living space. This additional apartment will increase capacity to 8-12
young adults and/or small families at one time.
(2) The Nest (Community Coffeehouse), as a drop -in resource center and housing -
related programming piece will serve between 50-75 youth and young adults
experiencing unstable housing in its first year. Services and activities provided will
be tracked. OWL360 is currently drafting a quality assurance and evaluation
component for this project.
Page 12 of 14
EXHIBIT B — Budget
Info from Fund 148/149 RFP:
Budget Categories
Program
Proposal
Justification
Priority
Salaries
$38,940
Salary: Executive
Director
Benefits
$45,500
35 hrs. per week,
$25/hour
Rental Subsidies
$61,000
$850 x 6 units —
subsidies 12
months
Utilities
$17,900
Pfeiffer-6 units
The
Next/Outreach to
Homeless & at
risk.
Insurance
$6,800
Per requirements
of Jefferson
County
Resident Basic Needs Supports
$3,000
For residents -
$2,500
Office Supplies -
$500
Furnishings/Equipment
$2,000
6 Housing units
Repair/Maintenance
$2,000
General ongoing
maintenance
Transportation (explain)
In -kind Jefferson
County Juvenile
Services - Vehicle
Subtotal:
$116,140
Administration (10% max.)
$2,000
OWL 360
TOTAL:
$118,140
If your Project or Program includes salaries and benefits, please list position(s) and FT to be paid by
these funds (FTE Should be that percentage of time the employee is dedicated to this Project or
Program):
Position
Salary
Benefits
FTE
Project Director
$38,940
.45 FTE
Outreach Manager
$45,500
.88 FTE
Page 13 of 14
Info from Fund Supplemental 1590 RFP:
Budget Categories
Program
Proposal
Justification
Priority
Salaries
$84,440
Salary: Executive
1
Director,
Outreach Staff
Benefits
Rental Subsidies
$61,000
$850 x 6 units —
subsidies 12
months
Utilities
$17,900
6 units and
Outreach space
to Homeless & at
risk
Insurance
$6,800
Per requirements
of Jefferson
County
Food/Supplies
$3,000
Furnishings/Equipment
$2,000
6 living units —
general
placement
Repair/Maintenance
$2,000
General ongoing
maintenance
Transportation (explain)
In -kind Jefferson
County Juvenile
Services - Vehicle
Subtotal:
Administration (10% max.)
$2,000
OWL 360
TOTAL:
$118,140
If your Project or Program includes salaries and benefits, please list position(s) and FT to be paid by
these funds (FTE Should be that percentage of time the employee is dedicated to this Project or
Program):
Position
Salary
Benefits
FTE
Outreach Staff
$45,500
.35 per week $25 hrs,
.88 FTE
Executive Director
$38,940
.45 FTE
Page 14 of 14
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Carolyn Gallaway, Clerk of the Board
DATE: February 6, 2023
SUBJECT: AGREEMENT re: 2023 Affordable Housing/Homelessness Grant
Funding; Pfeiffer House & The Nest; In the Amount of $34,000;
Jefferson County Administrator; OWL 360
STATEMENT OF ISSUE:
On January 3, 2023 the Board of County Commissioners approved the Housing Fund Board's 2023 grant
recommendations for Fund 148: Affordable Housing Fund 148, Fund 149: Homeless Housing Fund 149, and
1590 Funds. One of the recommendations was for OWL 360 to receive $34,000 to operate the Pfeiffer
House Sustainable Living Project, and The Nest - A community coffeehouse resource place.
ANALYSIS:
The attached Grant Agreement will provide the $34,000 in funds approved by the Board of County
Commissioners on January 3, 2023.
FISCAL IMPACT:
$9,000 from Fund 149, and $25,000 from 1590 Funds
RECOMMENDATION:
Approve the attached Grant Agreement with OWL360
REV + WED BY:
Mark McC#y, County Administrato at
CONTRACT REVIEW FORM
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITII: OWL 360
Contract [or: Pfeiffer House/The Nest
COUNTY DEPARTMENT: CAO
Contact Person: Carolyn Gallaway
Contact Phone: 360-385-9122
Contact email: carolyn&o.jefferson.wa.us
Clear Form
Contract No: 149150OWL360
Term: 01 /01 /23 - 12/31 /23
AMOUNT: $34,000
PROCESS:
Exempt from Bid Process
Revenue:
Cooperative Purchase
Expenditure:
$34,000
Competitive Sealed Bid
Matching Funds Required:
Small Works Roster
Sources(s) of Matching Funds
Vendor List Bid
Fund #
$9,000 149 / $25,000 1590
RFP or RFQ
Munis Org/Obj
Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIAN E WITII JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: N/A:F
�(i A"6 2- Z z '--
Si ture 1 Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL.
AGENCY.
CERTIFIED: ❑ N/A: ❑F Q �?� (��C Z-/Z4? 3
Si�nature Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 2/2/2023.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 2/2/2023.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL