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Home My WebLink AboutCall for Bids Hadlock Wastewater Department of Public Works O Consent Agenda Page 1 of 2 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Mark McCauley, County Administrator From: Monte Reinders, Public Works Director/County Engineer Agenda Date: March 6, 2023 Subject: Call for Bids, Port Hadlock Wastewater Facility Phase I - Site Preparation, Earthwork, and Utilities Statement of Issue: The Board is requested to call for bids for the above-referenced work. Analysis/Strategic Goals/Pro's Et Con's: This work includes constructing the wastewater percolation pond; the ingress roadway to the future wastewater treatment plant site; main influent sewer pipelines from SR-116 to the treatment plant; main effluent pipeline from the treatment plant to the percolation pond; and site utilities including water, electric, and fiber. This work will occur in the spring/summer of 2023. Subsequent bids will occur in early fall 2023 for construction of the actual wastewater treatment plant and for portions of the sewer collection system in the roadways. Fiscal Impact/Cost Benefit Analysis: The Engineer's estimated range for this work is between $2.3 million and $2.6 million plus Washington State sales tax. Funding for this work (and subsequent work) will come from a $20 million WA State legislative appropriation received in September 2021. WA state received these funds through the American Rescue Plan Act (ARPA), State and Local Fiscal Recovery Funds. The Board signed a contract with the WA Dept. of Commerce for this funding in December 2022. No County match is required, although the County is using its own ARPA money to cover ancillary project costs including design, right of way, and project management. The County has received additional funding through federal legislative appropriations and from the WA Dept. of Ecology which, while not used for this current work, will be adequate to complete construction of the Port Hadlock Wastewater project in the Phase I "Core Area". Recommendation: Please approve and sign the Call for Bids which will allow Public Works to begin advertising. Bid opening is schedule for March 27tn Department Contact: Monte Reinders x242 Department of Public Works O Consent Agenda Page 2 of 2 Review d By: At, Mark McCain (, County Administrato to NOTICE TO CONTRACTORS - CALL FOR BIDS Phase I — Site Preparation, Earthwork, and Service Utilities Port Hadlock Wastewater Facility County Project No. 405-2114-0 Notice is hereby given that the Board of County Commissioners of Jefferson County, State of Washington, will receive sealed bids until 9:30 a.m. on March 27, 2023 at the Office of the County Commissioners, basement level of the Jefferson County Courthouse, 1820 Jefferson Street, P.O. Box 1220, Port Townsend, Washington, 98368, for construction of the Port Hadlock Wastewater Phase I - Site Preparation, Earthwork and Service Utilities, County Project No. 405-2114-0. Sealed bids will be opened and read publicly at 10:00 a.m., or shortly thereafter, on the same day in the Jefferson County Commissioners Chambers, basement level of the Jefferson County Courthouse. NOTE: In-person attendance limited to 50% room capacity. Or participate by: Zoom https:Hzoom.us/m/93777841705; Phone call 1-253-215-8782 use Webinar ID 937-7784-1705#; or Live stream viewing on www.co.iefferson.wa.us under"Quicklinks" click"Videos of Meetings," and click "Today" tab. Project Description: This contract provides for the Site Preparation, Earthwork, and Service Utility construction for the Port Hadlock Wastewater System in Port Hadlock, Washington. Work includes clearing and grubbing; installation of 6-inch influent and 10-inch effluent HDPE pipelines; construction of structural earth wall; construction of earthen-dike wastewater percolation pond; installation of electrical and communication conduit; water line relocation and installation; access road construction; mitigation planting and maintenance; and other work, all in accordance with the attached Contract Plans, these Contract Provisions, and the Standard Specifications. The Engineer's Estimate range for this work is $2,300,000 to $2,600,000 plus WSST. Bid Documents: Bids must be submitted in accordance with the plans and specifications in the bid documents. All bid documents including bid forms, plans, specifications, addenda, and plan holders list, are available on the Builders Exchange of Washington website www.bxwa.com. Click "Posted Projects", "Public Works," "Jefferson County Public Works" "Projects Bidding," and "Project Bid Date." Bidders must "Register as a Bidder," to receive automatic e-mail notification of future addenda and to be placed on the "Bidders List." Call BXWA at (425) 258-1303 if you need assistance. Mandatory Pre-Bid Site Walkthrough: Contractors must attend one pre-bid site walkthrough in order to submit a bid for this project. Pre-bid walk throughs will occur at 236 Lopeman Road, Port Hadlock, WA 98339 on the following dates/times: Thursday March 1611 at 10:00 a.m. Friday March 171h at 1:00 p.m. Contractors must attend one of these meetings to be eligible to bid on this project. Bid Bond: Each bid shall be accompanied by a surety bond, postal money order, cash, cashiers check or certified check payable to the Treasurer of Jefferson County in the sum of five (5%) percent of the bid amount, to be forfeited to Jefferson County by the successful bidder if he/she fails to enter into a contract and file an acceptable surety bond in the amount of 100% of the contract price within ten (10) days of the award. The Board of County Commissioners reserves the right to reject any and all bids, and to accept the bid deemed most advantageous to Jefferson County, and to waive all informalities in the bidding. Equal Opportunity: The Jefferson County Public Works in accordance with Title VI of the Civil Rights Act of 1964(78 Stat. 252.42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Funding: This project is funded through the Washington State Department of Commerce with federal funds from the U.S. Treasury ARPA SLRF Project No. 20-96512-001. All work performed on this project will be subject to state prevailing wage rates. Jefferson County is an Equal Opportunity and Affirmative Action Employer. Contractors are encouraged to commit to local hires for this project. Small, Minority- and Women-Owned firms are encouraged to submit bids. Dated this day of 2023. BOARD OF JEFFERSON COUNTY COMMISSIONERS Greg Brotherton, Chair .Y i•�_by 1iy�. w w NO `V' !. tom. � � 1_,-Z. - ..•. Influent Pipelines Ilk [ 1 �Am Phase I (Later) �► i;l, Treatment Plar' ILI u �.�'!� Site Utilities , , 7 Road and \� `:"� Rr�►a .r .... "!� _ •w Effluent Pipeline 901112004 12001 • . - ^J ~!! r v 1 s r . R_; Pond N 46 I! Phase I — Site Preparation, Earthwork, and Service Utilities Department of Public Works O Consent Agenda Page 1 of 2 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Mark McCauley, County Administrator From: Monte Reinders, Public Works Director/County Engineer Agenda Date: March 6, 2023 Subject: Call for Bids, Port Hadlock Wastewater Facility Phase I - Site Preparation, Earthwork, and Utilities Statement of Issue: The Board is requested to call for bids for the above-referenced work. Analysis/Strategic Goals/Pro's a•, Con's: This work includes constructing the wastewater percolation pond; the ingress roadway to the future wastewater treatment plant site; main influent sewer pipelines from SR-116 to the treatment plant; main effluent pipeline from the treatment plant to the percolation pond; and site utilities including water, electric, and fiber. This work will occur in the spring/summer of 2023. Subsequent bids will occur in early fall 2023 for construction of the actual wastewater treatment plant and for portions of the sewer collection system in the roadways. Fiscal Impact/Cost Benefit Analysis: The Engineer's estimated range for this work is between $2.3 million and $2.6 million plus Washington State sales tax. Funding for this work (and subsequent work) will come from a $20 million WA State legislative appropriation received in September 2021. WA state received these funds through the American Rescue Plan Act (ARPA), State and Local Fiscal Recovery Funds. The Board signed a contract with the WA Dept. of Commerce for this funding in December 2022. No County match is required, although the County is using its own ARPA money to cover ancillary project costs including design, right of way, and project management. The County has received additional funding through federal legislative appropriations and from the WA Dept. of Ecology which, while not used for this current work, will be adequate to complete construction of the Port Hadlock Wastewater project in the Phase I "Core Area". Recommendation: Please approve and sign the Call for Bids which will allow Public Works to begin advertising. Bid opening is schedule for March 271n Department Contact: Monte Reinders x242 Department of Public Works O Consent Agenda Page 2 of 2 Review d By: Mark McCain , County Administrato to NOTICE TO CONTRACTORS - CALL FOR BIDS Phase I — Site Preparation, Earthwork, and Service Utilities Port Hadlock Wastewater Facility County Project No. 405-2114-0 Notice is hereby given that the Board of County Commissioners of Jefferson County, State of Washington, will receive sealed bids until 9:30 a.m. on March 27, 2023 at the Office of the County Commissioners, basement level of the Jefferson County Courthouse, 1820 Jefferson Street, P.O. Box 1220, Port Townsend, Washington, 98368, for construction of the Port Hadlock Wastewater Phase I - Site Preparation, Earthwork and Service Utilities, County Project No. 405-2114-0. Sealed bids will be opened and read publicly at 10:00 a.m., or shortly thereafter, on the same day in the Jefferson County Commissioners Chambers, basement level of the Jefferson County Courthouse. NOTE: In-person attendance limited to 50% room capacity. Or participate by: Zoom https://zoom.us/i/93777841705; Phone call 1-253-215-8782 use Webinar ID 937-7784-1705#; or Live stream viewing on www.co.lefferson.wa.us under"Quicklinks" click"Videos of Meetings," and click "Today" tab. Project Description: This contract provides for the Site Preparation, Earthwork, and Service Utility construction for the Port Hadlock Wastewater System in Port Hadlock, Washington. Work includes clearing and grubbing; installation of 6-inch influent and 10-inch effluent HDPE pipelines; construction of structural earth wall; construction of earthen-dike wastewater percolation pond; installation of electrical and communication conduit; water line relocation and installation; access road construction; mitigation planting and maintenance; and other work, all in accordance with the attached Contract Plans, these Contract Provisions, and the Standard Specifications. The Engineer's Estimate range for this work is $2,300,000 to $2,600,000 plus WSST. Bid Documents: Bids must be submitted in accordance with the plans and specifications in the bid documents. All bid documents including bid forms, plans, specifications, addenda, and plan holders list, are available on the Builders Exchange of Washington website www.bxwa.com. Click "Posted Projects", "Public Works," "Jefferson County Public Works" "Projects Bidding," and "Project Bid Date." Bidders must "Register as a Bidder," to receive automatic e-mail notification of future addenda and to be placed on the "Bidders List." Call BXWA at (425) 258-1303 if you need assistance. Mandatory Pre-Bid Site Walkthrough: Contractors must attend one pre-bid site walkthrough in order to submit a bid for this project. Pre-bid walk throughs will occur at 236 Lopeman Road, Port Hadlock, WA 98339 on the following dates/times: Thursday March 16th at 10:00 a.m. Friday March 17th at 1:00 p.m. Contractors must attend one of these meetings to be eligible to bid on this project. Bid Bond: Each bid shall be accompanied by a surety bond, postal money order, cash, cashiers check or certified check payable to the Treasurer of Jefferson County in the sum of five (5%) percent of the bid amount, to be forfeited to Jefferson County by the successful bidder if he/she fails to enter into a contract and file an acceptable surety bond in the amount of 100% of the contract price within ten (10) days of the award. The Board of County Commissioners reserves the right to reject any and all bids, and to accept the bid deemed most advantageous to Jefferson County, and to waive all informalities in the bidding. Equal Opportunity: The Jefferson County Public Works in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252.42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Funding: This project is funded through the Washington State Department of Commerce with federal funds from the U.S. Treasury ARPA SLRF Project No. 20-96512-001. All work performed on this project will be subject to state prevailing wage rates. Jefferson County is an Equal Opportunity and Affirmative Action Employer. Contractors are encouraged to commit to local hires for this project. Small, Minority- and Women-Owned firms are encouraged to submit bids. Dated this day of 2023. BOARD OF JEFFERSON COUNTY COMMISSIONERS Greg Brotherton, Chair I A ` VT _- mw J--"- skt 1 1 " , ♦ ' .. i' k ,r�' k' ,c d: i4,c 9 � 5rzf- �1' °i.S- ^ _ - ' �HI..e�v, fr ,A►1.. .,,nt Pipelines ILA Ilk �a�l A, , < . r',1��'"^ 4 � '�� #A►`�' _ i' � � ��' rC `_.*,� •/� ��Ri�/`, �, j� ��'1:. l:+A�11. YN ` .'i!,'•' ��Mj` •M - ' If 901023005 % a � i. .P�`; T ,�"Rtr1J..J � f• ~^ st . + '. - I' +� +�, ► a.��r 1 Phase II (Later) s r ; .�.,�► r�#�� r�'' i ti r :;: Treatment Plant t i ` «r •. : felit • P �t_�+�,� .�*a� the ,ri ,` _ Ir ` :� r .�� q '• '� . �P; ` I • �� 1 1 III — r. Site Utilities ; Road andWwA - - Effluent Pipeline s• ,�� ,�le�� Pond '1R ' tk i . ► �-- � I ��`:�4,�-� �+ � Est � '�+ �: 1 ' WWI 1W r r_ Phase I — Site Preparation, Earthwork, and Service Utilities f NOTICE TO CONTRACTORS - CALL FOR BIDS Phase I —Site Preparation, Earthwork, and Service Utilities Port Hadlock Wastewater Facility County Project No. 405-2114-0 Notice is hereby given that the Board of County Commissioners of Jefferson County, State of Washington, will receive sealed bids until 9:30 a.m. on March 27, 2023 at the Office of the County Commissioners, basement level of the Jefferson County Courthouse, 1820 Jefferson Street, P.O. Box 1220, Port Townsend, Washington, 98368, for construction of the Port Hadlock Wastewater Phase I - Site Preparation, Earthwork and Service Utilities, County Project No. 405-2114-0. Sealed bids will be opened and read publicly at 10:00 a.m., or shortly thereafter, on the same day in the Jefferson County Commissioners Chambers, basement level of the Jefferson County Courthouse. NOTE: In-person attendance limited to 50% room capacity. Or participate by: Zoom https://zoom.us/u/93777841705; Phone call 1-253-215-8782 use Webinar ID 937-7784-1705#; or Live stream viewing on www.co.iefferson.wa.us under"Quicklinks" click"Videos of Meetings," and click "Today" tab. Project Description: This contract provides for the Site Preparation, Earthwork, and Service Utility construction for the Port Hadlock Wastewater System in Port Hadlock, Washington. Work includes clearing and grubbing; installation of 6-inch influent and 10-inch effluent HDPE pipelines; construction of structural earth wall; construction of earthen-dike wastewater percolation pond; installation of electrical and communication conduit; water line relocation and installation; access road construction; mitigation planting and maintenance; and other work, all in accordance with the attached Contract Plans, these Contract Provisions, and the Standard Specifications. The Engineer's Estimate range for this work is $2,300,000 to $2,600,000 plus WSST. Bid Documents: Bids must be submitted in accordance with the plans and specifications in the bid documents. All bid documents including bid forms, plans, specifications, addenda, and plan holders list, are available on the Builders Exchange of Washington website www.bxwa.com. Click "Posted Projects", "Public Works," "Jefferson County Public Works" "Projects Bidding," and "Project Bid Date." Bidders must "Register as a Bidder," to receive automatic e-mail notification of future addenda and to be placed on the "Bidders List." Call BXWA at (425) 258-1303 if you need assistance. Mandatory Pre-Bid Site Walkthrough: Contractors must attend one pre-bid site walkthrough in order to submit a bid for this project. Pre-bid walk throughs will occur at 236 Lopeman Road, Port Hadlock, WA 98339 on the following dates/times: Thursday March 16th at 10:00 a.m. Friday March 17th at 1:00 p.m. Contractors must attend one of these meetings to be eligible to bid on this project. Bid Bond: Each bid shall be accompanied by a surety bond, postal money order, cash, cashiers check or certified check payable to the Treasurer of Jefferson County in the sum of five (5%) percent of the bid amount, to be forfeited to Jefferson County by the successful bidder if he/she fails to enter into a contract and file an acceptable surety bond in the amount of 100% of the contract price within ten (10) days of the award. The Board of County Commissioners reserves the right to reject any and all bids, and to accept the bid deemed most advantageous to Jefferson County, and to waive all informalities in the bidding. Equal Opportunity: The Jefferson County Public Works in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252.42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Funding: This project is funded through the Washington State Department of Commerce with federal funds from the U.S. Treasury ARPA SLRF Project No. 20-96512-001. All work performed on this project will be subject to state prevailing wage rates. Jefferson County is an Equal Opportunity and Affirmative Action Employer. Contractors are encouraged to commit to local hires for this project. Small, Minority- and Women-Owned firms are encouraged to submit bids. Dated this day of 2023. BOARD OF JEFFERSON COUNTY COMMISSIONERS Greg Brotherton, Chair (' I•,� IV P k� ';`,. . . J. •r 1 • 1 �i .;f � .a'�`t r: f r ,k> �w. • triR�4 _ n + 1 �`K �► �..y�� Ikt� 1 Influent Pipelines s 1 1 11. i 901023005 , ,; fir, '.. `- �� •.!t - �1.�'d� i� �� r ^ *•1�`r-�� R,�,� ��!'� , . �'•M�#,.,� ........roc r �' _ +_a-:r.• �. ' ��` N f t, '+- Phase 11 (Later) + ��. ��' +�, , 1�r � ��`' w,�`•,><`' R: Treatment^�Pl_�aint �_ " `` y r'. •. + � �a .M }• ! ,r , :T•t•71+L'• ' A+ '�". `fir_wft r �- site Utilities Road and Effluent Pipeline � °` . ,,, , ��W low '"� J��Iv4r -5:�+t�`'. ^�..�..+.",d�::"fit �yl �� ,� • R'�, Pond Ilk tor �.7 Aii Phase I — Site Preparation, Earthwork, and Service Utilities