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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, P.E.
Public Works Director/Cou ty Engineer
Agenda Date: March 131h, 2023
Subject: Call for Bids for Pavement Marking on Jefferson County Roads in
Calendar Years 2023 Through 2025
Statement of Issue: The Board's approval of this `Call for Bids' for pavement marking
services is required in order for the Department of Public Works to solicit bids for this
work in accordance with RCW 36.32.240 Et RCW 39.04.
Analysis/Strategic Goals/Pro's Et Con's: Pavement markings require annual refurbishing
and/or replacement. To attain improved economy for this work, all project materials
will be obtained and supplied by Public Works. This three year contract is for labor
and equipment only. Approval of this Call for Bids will allow for procurement of
pavement marking and remarking services for calendar years 2023 through 2025.
Fiscal Impact/Cost Benefit Analysis: Maintenance of pavement markings is accounted for in
the Public Works Road Operations Budgets for years 2023 through 2025. The estimated
total for this three year contract is estimated to be $542,599.00. Combined materials
and contract costs over the three years is estimated to be $994,000.00.
Recommendation: The Department of Public Works recommends the Board approve the call
for bids for these services, and authorize the Chair to sign the attached `Call for Bids'
where indicated, and then return it to the Department of Public Works for publication.
Department Contact: Conor Ferry; 385-9168
Reviewed By:
1,4t," e 38' Zj
Mark McCaule , ounty Administrat r Date
NOTICE TO CONTRACTORS
CALL FOR BIDS
Pavement Marking on Jefferson County Roads for Calendar Years 2023 through 2025
County Project No. 18020490
Notice is hereby given that the Board of County Commissioners of Jefferson County, State of
Washington, will receive sealed bids until 9:30 a.m. on April 10, 2023 at the Office of the County
Commissioners, basement level of the Jefferson County Courthouse, 1820 Jefferson Street, P.O.
Box 1220, Port Townsend, Washington, 98368, for construction of the Pavement Marking on
Jefferson County Roads for Calendar Years 2023 through 2025, County Project No. 18020490.
Sealed bids will be opened and read publicly at 10:30 a.m., or shortly thereafter, on the same day
in the Jefferson County Commissioners Chambers, basement level of the Jefferson County
Courthouse. NOTE: In-person attendance limited to 50% room capacity. Or participate by: Zoom
https://zoom.us/o/93777841705; Phone call 1-253-215-8782 use Webinar ID 937-7784-1705#; Live
stream viewing on www.co.iefferson.wa.us under "Quicklinks" click "Videos of Meetings," and click
"Today" tab.
This contract provides for Pavement Markings (traffic paint line striping) in calendar years 2023
through 2025, on Jefferson County roads identified in the Jefferson County Road Operations, Road
Striping Log, within those areas of Jefferson County lying easterly of the Olympic Mountains,
including but not limited to Brinnon, Quilcene, Port Hadlock, Chimacum, Port Ludlow, and Gardiner
and other work, all in accordance with the attached Contract Provisions and the Standard
Specifications. The Engineers Estimate is $542,599.00.
Bids must be submitted in accordance with the specifications in the bid documents. All bid
documents including bid forms, specifications, addenda, and plan holders list, are available on the
Builders Exchange of Washington website www.bxwa.com. Click "Posted Projects", "Public
Works," "Jefferson County Public Works" "Projects Bidding," and "Project Bid Date." Bidders
must "Register as a Bidder," to receive automatic e-mail notification of future addenda and to be
placed on the "Bidders List." Call BXWA at (425) 258-1303 if you need assistance.
Each bid shall be accompanied by a surety bond, postal money order, cash, cashiers check or
certified check payable to the Treasurer of Jefferson County in the sum of five (5%) percent of the
bid amount, to be forfeited to Jefferson County by the successful bidder if he/she fails to enter into a
contract and file an acceptable surety bond in the amount of 100% of the contract price within ten
(10) days of the award. The Board of County Commissioners reserves the right to reject any and all
bids, and to accept the bid deemed most advantageous to Jefferson County, and to waive all
informalities in the bidding.
The Jefferson County Public Works in accordance with Title VI of the Civil Rights Act of 1964
(78 Stat. 252.42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that
it will affirmatively ensure that in any contract entered into pursuant to this advertisement,
disadvantaged business enterprises will be afforded full and fair opportunity to submit bids
in response to this invitation and will not be discriminated against on the grounds of race,
color, or national origin in consideration for an award.
Dated this day of , 2023.
BOARD OF JEFFERSON COUNTY COMMISSIONERS
Chair