HomeMy WebLinkAboutCALL FOR BIDS re Supply of Agrregate for BST Public WorksDepartment of Public Works
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, PE, Public Works Director/County Engineer
Agenda Date: March 20, 2023
Subject: CALL FOR BIDS, Supply of Aggregate for Bituminous Surface
Treatment Programs.
Statement of Issue: Publication of the Call for Bids is required for the procurement of
products in accordance with RCW 36.32.240 E. RCW 39.04.
Analysis/Strategic Goals/Pro's £t Con's: These aggregate products are for use by the
Department of Public Works Road Operations crews in the annual road maintenance It
chip seal preservation program.
Fiscal Impact/Cost Benefit Analysis: The purchase of aggregate products is accounted
for in the Dept. of Public Works 2023 and 2024 Road Operations Budgets. The
estimated value of this supply contract is $513,397.00, plus Washington State Sales
Tax.
Recommendation: The Department of Public Works recommends the Board approve
the Call for Bids and authorize the Chair to sign the attached Call for Bids document
where indicated, and then return it to the Department of Public Works for publishing.
Department Contact: Conor Ferry, Project Manager, 360-385-9168
Revi
By:
Mark McCau
Dat
NOTICE TO CONTRACTORS
CALL FOR BIDS FOR
Supply of Aggregate for Bituminous Surface Treatment in Jefferson County
County Project 18020390
Notice is hereby given that the Board of County Commissioners of Jefferson County, State of
Washington, will receive sealed bids up until the hour of 9:30 a.m. on April 10, 2023 at the Office
of the County Commissioners, basement level of the Jefferson County Courthouse, 1820
Jefferson Street, P.O. Box 1220, Port Townsend, WA 98368, for supply of aggregate for County
Project No. 18020390. Sealed bids will be opened and read publicly at 10:45 a.m., or shortly
thereafter, on the same day in the Jefferson County Commissioners Chambers, basement level
of the Jefferson County Courthouse. NOTE: In -person attendance limited to 50% room capacity.
Or participate by;: Zoom https://zoom.us/j/93777841705; Phone call 1-253-215-8782 use
Webinar ID 937-7784-1705#- Live stream viewing on www.co.jefferson.wa.us under "Quicklinks"
click "Videos of Meetings," and click "Today" tab.
This Contract provides for supply and delivery of aggregate products for use by the Jefferson
County Department of Public Works in the annual road surface maintenance program on various
county roadways in calendar years 2023 and 2024, all in accordance with the Contract Provisions
and the current Standard Specifications. The estimated value of this contract is $513,397.00 (plus
Washington State Sales Tax).
Bids shall be submitted in accordance with the Contract Provisions and Specifications on file at
the Department of Public Works, 623 Sheridan Street, Port Townsend, Washington, where copies
may be obtained by prospective bidders. Printed copies and/or electronic copies may also be
obtained by calling the Department of Public Works at (360) 385-9160, or by emailing
pubworks@co.jefferson.wa.us.
Each bid shall be accompanied by a proposal guarantee in the form of a surety bond, postal
money order, cash, cashiers check or certified check payable to the Treasurer of Jefferson County
in the sum of five percent (5%) of the bid amount, to be forfeited to Jefferson County by the
successful bidder if he/she fails to enter into a contract within ten (10) calendar days of the bid
award. The Board of County Commissioners reserves the right to reject any and all bids and to
accept the bid deemed most advantageous to Jefferson County, and to waive all informalities in the
bidding.
Jefferson County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,
42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally
assisted programs of the Department of Transportation issued pursuant to such Act,
hereby notifies all bidders that it will affirmatively ensure that in any contract entered into
pursuant to this advertisement, disadvantaged business enterprises, as defined at 49 CFR
Part 26, will be afforded full opportunity to submit bids in response to this invitation and
will not be discriminated against on the grounds of race, color, national origin or sex in
consideration for an award.
Dated this day of , 20_
BOARD OF JEFFERSON COUNTY COMMISSIONERS
Chair