HomeMy WebLinkAboutWORKSHOP re Finance Department 2023 Work PlanJEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Judy Shepherd, Finance Manager
DATE: March 20, 2023
SUBJECT: WORKSHOP re: Finance Manager 2023 Work Plan
STATEMENT OF ISSUE:
At the request of the County Administrator Judy Shepherd, Finance Manager, will brief the Board of County
Commissioners on her 2023 Workplan.
ANALYSIS:
Judy Shepherd, Finance Manager, will benefit from the opportunity to share her goals, milestones, and
design for work occurring, and to be completed in 2023. Receiving feedback from the Board of County
Commissioners, the County Administrator, and the public will add value to her workplan.
FISCAL IMPACT:
None
RECOMMENDATION:
That the Board listen to the presentation, ask questions and provide guidance, as appropriate.
REVIE
/9-/Z 3
k McCaulfyj County Administrator
m
n
?n?3 Gone
FINANCE MANAGER - JUC
► Changes to staffing positions has allowed
support to be provided in areas of
Accounts Payable and Payroll.
► Work with each employee on professional
development goals.
► Promote well-being
► Provide employees with access to their
own information, i.e. accruals, hours
worked, tax documents, scheduled time
off, etc.
► Time entry for hours worked.
► Requests for vacation, PTO sent directly to
the Department Director for approval.
► Department Directors able to approve
requests quickly & efficiently.
IMPLEMENTATION TIMELINE
March
ESS Setup
April
HR/PR Team Training
May
Beta Testing & County Employee Training
June
County Employees use ESS for Time Entry
July
First payroll with ESS
► Grants management across the County
will continue to be decentralized.
► Track grants in a central location in Munis.
► Providing grants oversight for compliance
and reporting will fulfill SAO request.
► Timeline:
• Training with Munis Consultant for staff.
• Begin entry in TEST environment to
understand how to best use this for County
purposes.
• Train Departments on how to use.
► Complete reconciliation between Bank
Statements & the General Ledger
• Task force assigned to accomplish
► Annual Report - no insufficiencies in
internal control
• In -Depth Review by Finance Team
• Complete Audit by Federal Deadline
9/30/2023
► Develop Lunch & Learn topics to
cover Munis, Budget, General Ledger,
travel, GAAP Principles, Excel, etc.
► Begin sessions either monthly or
quarterly
► Improve overall health and well-being
► Areas of professional development
• Financial Projections
• Understanding County revenue streams
and impact to County financial health
• Upcoming 2024-2025 Biennial Budget
► Enhanced Travel portal for all employees
to submit travel reimbursement.
► Requirement is for departments to use
Per Diem.
► Identified as possible goal due to the
capacity to actually implement.