HomeMy WebLinkAboutCS workplnJEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Chris Goy, Central Services Director
DATE: March 27, 2023
SUBJECT: Central Services Department 2023 Work Plan Workshop
STATEMENT OF ISSUE:
Each Department of Jefferson County has been requested to brief the Board of County Commissioners on
their 2023 Work Plan.
ANALYSIS:
The Jefferson County Central Services Department is well underway with its complex mission of providing
high -quality core services and customer service to all Jefferson County Departments and Elected Offices for
calendar year 2023. Central Services Department would like the opportunity socialize and receive feedback
on its workplan from the Board of County Commissioners, County Administrator, and the general public.
FISCAL IMPACT:
None
RECOMMENDATION:
Participate in discussion and give staff direction, as needed.
REVIEWED BY:
Mark McCauley, 40jinty Administrator
3 � Z
Date
2023 Annual Work Plan
Central Services Department
Board of County Commissioners Presentation
Network Administrator/
Information Services V
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Network Technician V /
Database Specialist
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Technician III
Jefferson County, WA — Central Services Depa
Organizational Chart - 2023
Financial Analyst
Public Records
Administrator
GIS Coordinator /
Administrator
GIS Analyst
Records Management
Specialist
Records Management /
Clerk Hire
Mechanic III
Mechanic I
County Administrator
Central Services Director
Fleet Services Manager
Mechanic III (Foreman)
Mechanic III
Clerk Hire
Information Services Unit Fleet Services / ER&R Unit
Information Services — Informs
RECENT PROGRESS:
Launching a new Ticketing System aimed at improving
customer service:
heIpdesk@co.jefferson.wa.us
Continued support for MUNIS and EnerGov product
implementations.
Sara McIntyre designated a Team Lead.
Mikey Forville was hired as a Network Technician III
and continues to excel.
Scott Carpenter was hired as a Database Specialist
and is already making significant quality of life
improvements for colleagues at DCD and Health.
Implementing SAO cybersecurity audit
recommendations and energy savings policy changes.
2023 GOALS
CRITR Server Ro
Migrating email
Launching sever
policies aimed at
compliance with
Implementing N
Facilities) for pro
Help design and
Cleaning' digital
Conduct inciden
interlocal cybersi
Information Services - GIS
RECENT PROGRESS:
Continued work on redistricting and integration with
VoteWA state voter information system.
Development of hard copy, web, and mobile offline-
enabled mapping products for Jefferson County
Emergency Operations Center.
Daily automation of GPS receiver data for Public
Works shoulder mower, snowplow, and salt vehicles
into County GIS services.
Brought road centerline and address point data into
compliance with National Emergency Number
Association (NENA) Next Generation 911 standards.
Completed International Association of Assessing
Officers (IAAO) training for Cadastral Mapping
Principles and Techniques.
KEY GOALS
Develop automz
maps with EnerC
Upgrading syste
Enterprise.
Mi rating Parcel
etc1 from the lei
Continue trainin
conferences WA(
User Conference
Updates to Critic
using best availal
Adding all Count
web map.
Information Services— Record!
RECENT PROGRESS:
Conducted another successful annual physical
destruction process without exemptions.
Supporting ongoing implementation of
EnerGov.
2023 GOALS
Help design a
Cleaning' digit
Assist DCD (ai
training staff c
compliance wi
opportunities.
Continuing to
Procedures foi
Identifying tri
Departmental
Information Services — Public Re
RECENT PROGRESS:
2022 (Calendar Year) Public Records Requests
County PRRs: 371
Sheriff PRRs: 599
Completion Rate
Closed: 94.33%
Open: 5.67%
Total Requests (by assigned dept.)
M
KEY GOALS:
Conducting bi
training for all
and Fall).
Continuing to
Procedures foi
Identifying trz
Departmental
Fleet Services / ER&R
RECENT PROGRESS:
Wash facility water filtration system replaced
14 replacement units, complete with
upfitting.
Nearly 1,000 Repair orders completed and
that is with training a new employee.
Parts and inventory program up and running.
Sam McCullough hired as a Mechanic I and is
working out great.
KEY GOALS:
Hadlock Shor
Hoh Shop fue
Hoh Shop hez
Hoh Shop ger
15 Vehicle an
Solar/Backup
Identify, appl,
Vehicle chargii
Facilities
RECENT PROGRESS:
Identified and remedied water leaks at multiple County
facilities.
Custodians performing well, elevating incidents, providing
visual assessments of each building at night, and relaying
repairs to Facilities team.
Filled position for Capital Projects / Facilities Maintenance
Technician. Dave Monroe continues to excel in his role.
Completed annual inspection of life safety equipment
countywide ahead of schedule.
Developing a facilities operations manual for continuity.
Roof replacement of Quilcene and Tri-Area Community
Centers.
Quilcene and Brinnon Community Center Siding and Railing
Repair and Replacement.
Provided Support for Brinnon Community Center Volunteer
Picnic Shelter.
2023 GOALS
CRITR Server Roor
Starting process of
County Communit),
Assist with depart
' Monitoring septic
• Energy Conservati
• Monitoring and ac
Preserving of serV
Implementing Ne\A
Services) for proce
Central Services Director
RECENT PROGRESS:
Community Wildfire Protection Plan RFP process
completed. Firm selected.
Conducted BOCC workshop on Capital Facilities
Planning Committee.
Assumed Chair position with Courthouse Safety
Committee.
Assumed duties as County ADA Coordinator.
Several process improvement and customer
service initiatives underway.
2023 GOALS
Empower Self -
Prioritize Custi
Humane Socie
Agreement.
Fully impleme
Committee.
Developing Cc
requested on n
Enhance Cybe
Support all fea
Help support it
policymNing.
2023 Annual Work Plan
Central Services Department
Board of County Commissioners Presentation
QUESTIONS