HomeMy WebLinkAboutWashington Administrative Office of the Courts (AOC) re JAVS upgrade - 031323DocuSign Envelope ID: 6D867A58-3C77-47FA-9579-077193AD6D7D J
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INTERAGENCY REIMBURSEMENT AGREEMENTIAA23926
_ BETWEB..
WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS
AND
Jefferson County District Court
THIS REIMBURSEMENT AGREEMENT (Agreement) is entered into by and between
the Administrative Office of the Courts (AOC) and Jefferson County District Court
(Court), for the purpose of reimbursing Jefferson County District Court (Court) for
costs related to enhancing its audio and visual systems.
PURPOSE
The purpose of this Agreement is to provide reimbursements to assist Courts with
costs related to enhancing its audio and visual systems. These funds are intended
to be used for equipment and services related to the installation and set-up of
applicable equipment.
REIMBURSEMENT
A. Audio/Visual Reimbursement. AOC will reimburse the Court up to a 1
maximum of $48,200.00 for payments made by the Court during the period
July 1, 2022 to June 30, 2023 related to the procurement and installation of \
upgraded audio/visual equipment in its courtrooms.
B. General. AOC shall provide reimbursement to the Court for approved and
completed reimbursements by warrant or account transfer within 30 days of
receipt of a properly completed A-19 invoice and the completed data report as
required below.
PERIOD OF PERFORMANCE
Performance under this Agreement begins July 1, 2022, regardless of the date of
execution, and ends on June 30, 2023.
COMPENSATION
a. AOC will reimburse the Court up to a maximum of $48,200.00 for payments
made by the Court during the period July 1, 2022 to June 30, 2023 related to the
procurement and installation of upgraded audio/visual equipment in its
courtrooms.
b. The Court shall submit invoices to AOC for expenditures no more frequently than
monthly, and no less frequently than quarterly. Invoices shall be submitted on
state form A-19.
c. Before payment can be processed, properly -completed A-19 invoices must be
submitted to payables apcourts.wa.gov
d. If this agreement is terminated, the Court shall only receive payment for
performance rendered or costs incurred in accordance with the terms of this
agreement prior to the effective date of termination.
IAA23926 Page 1 of 4
DocuSign Envelope ID: 6D867A58-3C77-47FA-9579-077193AD6D7D
e. The Court shall maintain sufficient backup documentation of expenses under
tF +&wagreerrve
f. Payments made by AOC within 30 days of receipt of a properly -completed A-19
invoice shall be deemed timely.
g. AOC, in its sole discretion and upon notice, may initiate revenue sharing and
reallocate funding among recipients of funding. If, in AOC's assessment, the
Court is unlikely to expend the maximum agreement amount, AOC may reduce
the maximum agreement amount. AOC may increase the maximum agreement
amount if additional funds become available.
APPROPRIATIONS
The terms of this Agreement are contingent upon sufficient appropriations and
authorization being made by the Legislature of Washington State (Legislature) for
the performance of this Agreement. If sufficient appropriations and authorization are
not made or removed by the Legislature, this Agreement will terminate immediately
upon written notice being given by the AOC to the Court. The decision as to
whether appropriations are sufficient to perform the duties under this Agreement is
within the sole discretion of AOC.
AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by agreement of the parties. Such amendments
are not binding unless they are in writing and signed by personnel authorized to
bind each of the parties.
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this
Agreement shall continue to be employees or agents of that party and shall not be
considered for any purpose to be employees or agents of the other party.
RECORDS, DOCUMENTS, AND REPORTS
The Court shall maintain books, records, documents and other evidence of
accounting procedures and practices which sufficiently and properly reflect all direct
and indirect costs of any nature expended in the performance of this agreement.
These records shall be subject at all reasonable times to inspection, review, or audit
by personnel duly authorized by the AOC and the Office of the State Auditor, or so
authorized by law, rule, regulation, or agreement. The Court will retain all books,
records, documents, and other material relevant to this agreement for six years after
settlement, and make them available for inspection by persons authorized by this
provision.
RIGHT OF INSPECTION
The Court shall provide right of access to its facilities to the AOC, or any of its
officers, or to any other authorized agent or official of the state of Washington at all
reasonable times, in order to monitor and evaluate performance, compliance, and/or
quality assurance under this agreement.
IAA23926 Page 2 of 4
DocuSign Envelope ID: 6D867A58-3C77-47FA-9579-077193AD6D7D
DISPUTES
Ispufes arlsmg under"this Rgr"eement"s alTtie resod by a pane conslsting o
one representative from the AOC, one representative from the Court, and a
mutually agreed upon third party. The dispute panel shall thereafter decide the
dispute with the majority prevailing. Neither party shall have recourse to the courts
unless there is a showing of noncompliance or waiver of this section.
TERMINATION
Either party may terminate this Agreement upon thirty (30) days written notice to the
other party. If this Agreement is so terminated, the parties shall be liable only for
performance rendered or costs incurred in accordance with the terms of this
Agreement prior to the effective date of termination.
GOVERNANCE
This Agreement is entered into pursuant to and under the authority granted by the
laws of the state of Washington and any applicable federal laws. The provisions of
this Agreement must be construed to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its terms
and any applicable statute or rule, the inconsistency will be resolved by giving
precedence in the following order:
a. Applicable state and federal statutes and rules;
b. This Agreement; and
c. Any other provisions of the agreement, including materials incorporated by
reference.
ASSIGNMENT
The work to be provided under this Agreement, and any claim arising hereunder, is
not assignable or delegable by either party in whole or in part, without the express
prior written consent of the other party, which consent shall not be unreasonably
withheld.
WAIVER
A failure by either party to exercise its rights under this Agreement does not
preclude that party from subsequent exercise of such rights and is not a waiver of
any other rights under this Agreement unless stated to be such in a writing signed
by an authorized representative of the party and attached to the original Agreement.
SEVERABILITY
If any provision of this Agreement, or any provision of any document incorporated
by reference is held invalid, such invalidity does not affect the other provisions of
this Agreement which can be given effect without the invalid provision and to this
end the provisions of this Agreement are declared to be severable.
IAA23926 Page 3 of 4
DocuSign Envelope ID: 6D867A58-3C77-47FA-9579-077193AD6D7D
AGREEMENT MANAGEMENT
_._ .... _ .r.,... he prograrn- managers�-noted-beb are=respmsib#e-fo-randare-the contactpeopi
for all communications and billings regarding the performance of this Agreement:
AOC Program Manager Court Program Manager
Kyle Landry Brian Gleason
PO Box 41170 PO Box 1220
Olympia, WA 98504-1170
Kyle.Landry@courts.wa.gov Port Townsend, WA 98368-1220
(360) 218-6096 bgleason@co.jefferson.wa.us
360-385-9134
ENTIRE AGREEMENT
This Agreement contains all the terms and conditions agreed upon by the parties. No
other understandings, oral or otherwise, regarding the subject matter of this
Agreement are considered to exist or to bind any of the parties to this agreement
unless otherwise stated in this Agreement.
AGREED:
Administrative Office of the Courts
IAA23926 Page 4 of 4
uul uJllJ. 11 CI I V clupc I u. V uou I /1:J0-J li / / -Y I r/'1-cu / J-u I / 1 5J/luuu l u
JEFFERSON COUNTY WASHINGTON
Board of County Commissioners
Jefferson County, Washington
A�z
B' . j- '
Greg Brotherton, Chair Date
r 1,t
By:
K e Dean, Commissioner Date
f
j . ti
B • 'h
He i Efsenhour, Commissioner Date
SEAL;
` +s
s
ATTEV: •
Clerk of the Board
Approved as to form only:
f ,
February 27, 2023
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
Administrative Office of the Courts
DocuSigned by:
3/17/2023
tgrlatirre Cate
Christopher Stanley
Name
Chief Financial and Management Officer
Title
Jefferson County District Court
friar 7 eason, Court A in D to f
c
JEFFERSON COUNTY WASHINGTON
Board of County Commissioners
Jefferson County, Washington
By: 3 3 3
Greg Brotherton, Chair Date
By: ')
JK e Dean, Commissioner Date
B r ? / 3/z.
He i Esenhour, Commissioner Date
SEAL:
ATTEST:
Carolyn Gal way ate
Clerk of the Board
Approved as to form only:
February 27, 2023
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
Administrative Office of the Courts
By:
Christopher Stanley Date
Jefferson County District Court
l72 ®i
ria eason, Court A in D to
WA Jefferson County District Court Courtroom Upgrade
WA Jefferson County District Court
," i I I
Presen'ed BY
Shelly Knopf
Justice AV Solutions, Inc
13020 Middletown Industrial Blvd
Louisville, KY 40223 US
(502) 244-8788
www.jays.com
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Louisville, KY 40223 proposes to provide and install Courtroom Audio/ Video Upgrades in
Jefferson County District Court, 1820 Jefferson St., Port Townsend, WA, 98368
Scope of Work
The District Court is requesting a new JAYS HD system to be installed in this courtroom. This
new system will include,
Main Components for HD Switching & Signal Routing
JAVS will install an HD switching video recording system. JAVS HD system is a voice -
activated camera switching system. This features seamless switching between all inputs &
outputs and allows for video streaming, providing a form of recording monitoring for the user
in Autolog 8. Signaling is managed from the microphone processor and intelligibly switches
the cameras, presentation, and video conferencing inputs & outputs. Note: JAVS will reuse
the existing Centro AX (no longer under warranty).
Package includes.,
• (1) HDA SDI/HDMI Video Switcher
• (1) Blackmagic Mini Converter
• (1) 16-Port POE Network Switch
• (1) Rack Mount Kit
• (1) DC Power Distribution for TSD Device
• (1) Camera Power Supply
Labor for HD Main Curripuneril Installation
High Definition Recorder
For recording of the proceedings, JAVS will install (1) HD Multichannel recorder appliance
and (1) Secondary HD Recorder. The primary recorder features multi -channel audio
recording, it also includes the necessary cables for hookup.
Package includes:
(1) HD Recorder with Multi -Channel Audio (primary replacement)
(1) HD Stereo Recorder (secondary replacement)
• (1) USB Hard Driver Enclosure
• Cabling, Connectors & Labor for Installation, Setup & Testing.
AutoL g 8 Recording and Logging Software
JAVS will install, on the clients PC, recording & logging software. The software suite will allow
the user to control various system modes, start, stop, or pause the recording, as well as
allow the user to make log notes that will tie directly to the recording for easier review or
transcribing. (See recommended software requirements on quote.)
Package includes:
• (1) AutoLog 8 Suite License
• (1) Publisher 8
• (1) Scheduler 8
• (1) Back -UPS
• (1) Viewer Software
0 Cabling, Connector & Labor for Installation, Setup & Testing.
Case Server- Centralized Server - N/A
WA Jefferson County District. Court Courtroom Upgrade
T-222 Price Includes Accessories
�-rr,�rci'�c;: JUSa�.:r F?•.>r P3`_;C'2 of'3
Microphone & Accessories
JAVS will reuse the court's existing microphones.
Sound Reinforcement - PA System & Accessories
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_
Assisted Listening
For the Hearing Impaired, JAVS will install an IR Assisted Listening System in the courtroom
for the hearing impaired. With this IR system, there is no "bleed -over" between rooms. JAVS
will install an IR emitter on the wall that will use IR to transmit audio to wireless headsets for
the hearing impaired. The receivers receive the signal from the wall emitter and transmits
that audio over a pair of headsets or a telecoil loop. The telecoil is an induction loop that
wirelessly transmits the audio through induction to the hearing aid. The telecoil loop plugs
into the receiver and are for hearing aids with a "t-coil" mode. Note., reuse existing
headphones and charger
Package includes:
• (1) IR Wall Emitter
• Cabling, Connectors & Labor for Installation, Setup & Testing
High Definition Cameras)
JAVS will install (2) HD cameras in the Courtroom. The cameras will provide static shots
focused on the Judge, Witness, Left and Right Law Tables, and the overall courtroom.
Package includes:
(2) 3G HD/SDI Cameras
(2) HD Lens
(2) Camera Wall Mounts
Cabling, Connectors & Labor for Installations, Setup, & Testing
Video Displays/Judge's DisplaX — N/A
Video Displays/Courtroom Monitor for Public Viewing
JAVS will use the owner furnished equipment (OFE) and provide HD cabling upgrades to this
monitor.
Package includes:
(1) Bi-Directional SDI/HDMI with Power Supply
Cabling, Connectors & Labor for Installations, Setup, & Testing
Presentation/Document Camera
The Customer request reusing their current document camera for presenting documents and
evidence. JAVS will run a new HD document camera feed.
Package includes:
(1) Bi-Directional SDI/HDMI with Power Supply
Cabling, Connectors & Labor for Installation, Setup & Testing
Laptop Connections - N/A
A/V FEEDS -N/A
Online Web Streaming - N/A
Presentation — Wireless Presentation & Collaboration
JAVS will reuse the court's current wireless presentation. JAYS will provide the HD
integration for the court's WePresent — wireless presentation system
VIA Jefferson County District Court Courtroom Upgrade
r7rcjec:t No: iUS' 22_1 " Price Includes accessories13
f:,. 1/5/20,23 fi YCE' Cif
Package includes:
• (1) Blackmagic Mini Converter
0 (1) Bi-Directional SDI/HDMI with Power Supply
�a irig,m onn"ec ors CaUor�or instd[ a if moons, S-eiup; Nesting
Video Conferencinq
JAVS will reuse the court's current video conferencing CODEC. JAVS will provide labor for
this installation and setup. Note: existing Group 500 CODEC no longer under warranty.
Package includes:
Cabling, Connectors & Labor for Installations, Setup, & Testing
Soft Conferencinq — N/A
Touch Panel Controller for System Control
An intuitive touchscreen control system on a 7-inch display will be supplied for accessing the
features and function of the A/V components located at the Judge's bench. Macros will be
used to minimize button presses and remove the need for repetitive processes when using
the touch screen control. The digital recording system will be used to change system modes,
i.e. Normal, Bench Conference, etc. Note: programming for controlling the system, AUX
modes, Video Conference, and TV.
Package includes:
(1) Kramer 7" Touch Screen
• (1) Kramer Smart Controller
• (2) Kramer Emitter Cable
a Cabling, Connectors, Labor for Control System Programming, Setup & Testing
Equipment Rack & Wiring
JAVS will install cabinet equipment including primary rack equipment listed above in to a 18
RU cabinet located where customer specified. The rack features optional vented or tinted
plexiglass front door, internal cable management and optional casters or carpet slides. This
will include a UPS for system back-up. Note. this rack will be installed in the same spot as
existing rack, customer agreed to remove the countertop to fit the new rack.
Package includes:
• (1) 18 RU DTRK Cabinet
o (1) 1000VA UPS, (1)
o (1) Rack Mounted Chassis with Power Switch
(1) Vented Front Door
0 (2) Flanged Panels
0 (3) Rack shelves
o (1) Rack Mount Shelf
o Labor for Installation, Setup & Testing.
WA 1e=ffei son County District Court Courtroom Upgrade
r''iC:ji?::t V }! S' 2> i #ir:s Price r!3C�l de, Accessories 4
> >A1( �m c.. _ , e._ -:
JAVS HD Video Switcher - 6 Inputs & 3 Discrete Outputs w/ Evidence Presentation
1 Blackmagic Design CONVMSDIDA4K $369.00
Mini Converter - HD -SDI Distribution Amplifier 1 x 8
1 Netgear, Inc GS116LP-100NAS $293.00
Netgear 16-Port 76W PoE/PoE+ Gigabit Ethernet Unmanaged Switch
1 AtlasIED TSD-RMK $100.00
TSD Series Rack Mount Kit
1 Atlas1ED TSD-DCPD $73.99
DC power distribution for TSD device
1 MCM 28-19387 $25.00
AC/DC Power Supply, 1 Output, 60 W, 12 VDC, 5 A
Supports up to ten (10) cameras
1 JAVS Labor for HD Main Component Installation $7,400.00
Labor for HD Main Component Installation
Equipment: $5,560.99
Labor: $7,400.00
A Jefferson County District Court Courtrc:OITI Upgrade
���� * Pfice Includes Accessories
r>rE;jc'i.! iVJ !.},s �: );','j C.' �.. .,,,. Pr '.�._) o� i i
JAVS All -In -One Recorder 8 Base Modei'with MultiChannel Audio
- 4:3 Aspect Ratio (320x240, 480x360, 640x480)
- 16:9 Aspect Ratio (640x360)
1 JAVS JAV-REC8-SD-S $3,200.00
JAVS All -In -One Recorder 8 Base Model with Stereo Audio
- 4:3 Aspect Ratio (320x240, 480x360, 640x480)
- 16:9 Aspect Ratio (640x360)
2 JAVS JAV-REC8-720 $1,600.00
Adds 720P Record Capabilities to JAVS All -In -One Recorder 8
- 4:3 Aspect (320x240, 480060, 640x480)
- 16:9 Aspect Ratio (640x360, 1280x720)
1 JAVS 1AV-DRMK $70.00
Rack Mount Kit for (2) Two JAVS Recorders
1 JAVS JAV-HDE $49.99
USB Hard Drive Enclosure
1 JAVS Labor for Recorder Upgrade Installation $185.00
Labor for Recorder Upgrade Installation
Equipment: $8,419.99
Labor: $185.00
WA Jefferson County District Court Courtroom Upgrade
Nice Includes Access>)rles
Project No . JUS'.2 221 R v. r Pai e 6 o 13
1 /0/2'G.S
1 JAV_: JASW
JAVS Autolog 8 Logging and Control Software for JAYS Recorder 8
1 JAVS JAV-SW-P8S
$375.00
Publisher 8 Session Publishing Software
1 JAVS JAV-SW-S8S
$275.00
Scheduler 8 Session Scheduling Software
1 JAVS JAV-SW-V8S
$0.00
Viewer 8 Session Viewing Software for Transcription
1 JAVS Labor for Autolog Software Installation
$185.00
Labor for Autoloq Software Installation
1 Williams Sound WIR TX90 DC
Large Area (Multi -Channel Infrared Transmitter
1 JAVS Labor for Assisted Listening Installation
Labor for Assisted Listening Installation
Equipment: $1,650.00
Labor: $185.00
$1,890.00
$185.00
Equipment: $1,890.00
Labor: $185.00
A Jefferson County District Court COUrtVOOITt Upgrade
P ice. Includes Access,x.5
Project No: JUS'Y 2?21 Rev, ,.. ,. Pacts= 7 0� �
:
Marshall Fle ---- c ,,
Q QQ
Compact HD Camera (3G/HD-SDI)
2
Marshall Electronics VS-M550-4
$480.00
5-50mm Varifocal F1.6 CS Mount with Auto -Iris
2
Peerless -AV CMR410
$60.00
Camera mount
4
Windy City Wire HOL-BNC6-MCV
$9.60
RG6 Compression BNC
300
Windy City Wire RG6HDP-BLK
$339.00
Type RG 6/U Plenum, 18 AWG Bare Copper Serial Digital [Black]
300
Windy City Wire 1802P-BLK
$102.00
18 Gage Stranded Speaker Cable, Plenum Rated
2
JAVS Labor for HD Camera Installation
$370.00
Labor for HD Camera Installation
Equipment: $2,790.60
Labor: $370.00
1 JAVS JAV-MC-BD $200.00
Bi-Directional SDI/HDMI with Power Supply
2 Windy City Wire HOL-BNC6-MCV $4.80
RG6 Compression BNC
50 Windy City Wire RG6HDP-BLK $56.50
Type RG 6/U Plenum, 18 AWG Bare Copper Serial Digital [Black]
1 JAVS Labor for Display Installation $370.00
Labor for Display Installation
Equipment: $261.30
Labor: $370.00
A Jefferson County District Court Courtroom Upgrade,
Proiec t No : !US" 22.1 { R;:v.
Price Includes Accessories
2102. P�adt. v c*
HDMI / SDI CROSS CONVERTER
with Scaling and Frame Rate Conversion
1 JAVS JAV-MC-BD
$200.00
Bi-Directional SDI/HDMI with Power Supply
2 Windy City Wire HOL-BNC6-MCV
$4.80
RG6 Compression BNC
50 Windy City Wire RG6HDP-BLK
$56.50
Type RG 6/U Plenum, 18 AWG Bare Copper Serial Digital [Black]
1 JAVS Labor for Display Installation
$370.00
Labor for Display Installation
Equipment: $650.30
Labor: $370.00
1
Decimator Design MD-HX
$389.00
HDMI / SDI CROSS CONVERTER
with Scaling and Frame Rate Conversion
1
Blackmagic Design CONVMCSAUD
$244.89
Mini Converter - SDI to Audio DeEmbedder
1
JAVS JAV-MC-BD
$200.00
Bi-Directional SDI/HDMI with Power Supply
2
Windy City Wire HOL-BNC6-MCV
$4.80
RG6 Compression BNC
50
Windy City Wire RG6HDP-BLK
$56.50
Type RG 6/U Plenum, 18 AWG Bare Copper Serial Digital [Black]
1
JAVS Labor for Display Installation
$370.00
Labor for Display Installation
Equipment: $895.19
Labor: $370.00
OVA Jefferson County District Court Courtroom Upgrade
Rev, lrie:F Includes Accessci!�WS
-
�i5/2 23 t _.. .� ti :;Eit:� #Y.. L Pao 9 C.?r i 13
1 JAVS Labor for Video Conference Installation $555.00
Labor for Video Conference Installation
Equipment: $0.00
Labor: $555.00
1
Kramer Electronics SL-280
$1,930.00
32-Port S1 smart controller
1
Kramer Electronics KT-107
$1,760.00
7—Inch Wall & Table Mount POE Touch Panel
1
Kramer Electronics C-A35M/IRE-10
$15.00
3.5mm (M) to 1 IR Emitter Cable - 10'
50
Windy City Wire 556600-S
$25.00
23-4P UNS SOL PLNM C6 Wht Jkt
50
Windy City Wire 994320-11013R
$11.00
22 AWG 2 Conductor Bare Copper, Shielded Plenum, UL Listed C(UL)US CMP -
White Jacket
1
JAVS JAV-Programming
$1,480.00
Labor for Control System Programming
1
JAVS Labor for Control Line Installation
$185.00
Labor for Control Line Installation
1
JAVS Labor for Control System Installation
$370.00
Labor for Control System Installation
1
Monoprice 5380
$2.50
Cat6 Punch Down Keystone Jack - Green
2
Monoprice 7266
$0.70
Cat6 Plug Solid W/Insert 50U
Equipment: $3,744.20
Labor: $2,035.00
WA Jefferson County- District Court COUrtrOOtTr Upgrade
Pr jest No: JUS ` 2 121 R; v,
F'r :e. Includes Acc:�ssone S
1, 5/21023 : I r '..,. .,' .' Days Paq� , 10 o* ...,
— — I Para ysterns—I n_ r)
l
Minuteman Endeavor ED1000RTXL2U 1000VA Tower/Rack/Wall Mountable UPS
1 Middle Atlantic DTRK-1818
$785.00
DTRK series desktop rack, 18 space
2 Juice Goose JG9-JEFAVI-1
$190.00
7" Deep rack mounted chassis with an illuminated power switch
1 JAVS Labor for Cabinet Assembly & Testing
$2,220.00
Labor for Cabinet Assembly & Testing
1 Middle Atlantic DT-VFD-18
$296.00
DTRK series vent front door, 18 space
1 Middle Atlantic E131
$15.50
EB Series Flanged Panel, 1 RU, Black Powder Coat Finish
1 Middle Atlantic E132
$21.00
EB Series Flanged Panel, 2RU, Black Powder Coat Finish
1 Middle Atlantic LL-DTRK
$14.50
DTRK Series Lever Lock Adapter Kit
1 Middle Atlantic LL-VC21
$20.00
Lever Lock, Vertical Channel, 21 "H
3 Middle Atlantic UTR1
$177.00
Mounting Rackshelf, 1 RU, 10"D
1 Middle Atlantic VTF1
$27.00
Vent Panel, 1 RU, Perforated, 25% Open Area
1 Middle Atlantic VTF2
$34.00
Vent Panel, 2 RU, Perforated, 25% Open Area
Equipment: $2,765.00
Labor: $2,220.00
WA Jefferson County District Court Courtroom Upgrade
FG, r,..e 1"Cludjzs Ac::esso.rie
.:
i [ t, Pa€1e . 1 o 3
y:i
Shipping for Full System with Equipment Cabinet
Equipment: $3,S00.00
Labor: $0.00
Equipment Subtotal
$32,127.57
Labor Subtotal: $14,24S.00
Project Subtotal: $46,372.57
WA Jefferson County District Court Courtroom Upgrade
Project No : jUS R v, Price Includes Acc.essones
, P 12
V��Air; i-;r Ui) Day.,, agL
Equipment: $32,127.57
Labor:
$14,245.OQ
Sates Tax: $4,173.53
Grand Total: $50,546.1 U
Payment Terms
Payment Schedule Amount Due Date
Initial Payment Prior to Scheduling $12,636.53
Final Payment Upon Completion $37,909.57
Client accepts this Quote inclusive of its Scope of Work, Pricing and Payment Terms. Contractor agrees to furnish
the equipment and materials listed and perform the work in an expedient, workmanlike and professional manner.
Client: Brian Gleason
Skatt/ K"70 f
Contractor: Justice AV Solutions, Inc
Date
1/S/2023
VV''I jef'-ie on County District Court Cot..€rtj€ ojyj U grr,0e
Date
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
FROM: Brian Gleason
District Court
DATE: March 13, 2023
RE: Interagency Reimbursement Agreement IAA23926 between WA
Administrative Office of the Courts and Jefferson County District
Court
STATEMENT OF ISSUE:
District Court applied for a grant to cover the most recent reimbursement costs to upgrade the
camera and microphone equipment in the courtroom as well as software upgrades to comply
with the most recent changes in the JAVS Autolog 8 system. District Court is currently on
Autolog 7 and will be obsolete within 24 months.
ANALYSIS:
Jefferson County District Court has been approved by AOC for the reimbursement costs of the
bid to upgrade the equipment and District Court will be able to bill the funds by the end of the
agreement.
FISCAL IMPACT:
$48,200 to be reimbursed by the Administrative Office of the Courts to Jefferson County.
RECOMMENDATION:
That the Board should approve the attached reimbursement agreement.
BY:
zgw/" �g --- - I "tF-
Mark McCauleNt tounty Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Administrative Office of the Courts Contract No: IAA23926
Contract For: JAYS Upgrade l Reimbursement Agreement Term: July 1, 2022 to June 30, 2023
COUNTY DEPARTMENT: District court
Contact Person: Brian Gleason
Contact Phone: 360-385-9134
Contact email: bgleason@co.iefferson.wa.us
AMOUNT: $48, 200
Revenue. 48,200
Expenditure:
Matching Funds Required:
Sources(s) of Matching Funds
Fund #
Munis Org/Obj
PROCESS: Exempt from Bid Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Other: inter -agency Reimbursement
APPROVAL STEPS:
STEP 1- DEPARTMENT CERTIFIES � PLIAN J4' T JCC 3'.`,5,080 AND CHAP aR 42.23 RCW.
CERTIFIED: NIA: _ C-4% 'j _
S ature 6ate
STEP 2: DEPARTMENT CERTIFIES THE PERSON PR POSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY. !'
CERTIFIED: NIA: -
Signature ate
STEP 3: RISK MANAGEMENI-REVIEW—(wili be added ele tronically through Laserfiche):
Electronically approved by Risk Management on 3/2/2023.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 2/27/2023.
State language - cannot change.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL