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Home My WebLink About041023A 1 AGENDA Jefferson County Board of Commissioners Regular Meeting Monday – April 10, 2023 This is a Hybrid meeting: Virtual and In-Person Attendance at Jefferson County Courthouse – Commissioners’ Chambers 1820 Jefferson Street, Port Townsend, WA Kate Dean, District 1 | Heidi Eisenhour, District 2 | Greg Brotherton, District 3 – Chair To view Agenda items, meeting materials and comments received, click here: www.co.jefferson.wa.us – Services – Laserfiche Web Portal – Board of County Commissioners – BOCC Agenda Packets – 2023 Weekly Agenda Items – Month of the meeting – Day of the meeting You can join this meeting by using the following methods: In the event of technical difficulties, at least one of the methods above will be accessible to the public. Please try all methods first before calling 360-385-9100 to report any issues. Individuals may provide Public Comment using the following methods: • Video: Refer to meeting instructions above • Audio-only: Refer to meeting instructions above • Email: You may submit comments/correspondence to us at: jeffbocc@co.jefferson.wa.us up through 11:59 p.m. the day before the meeting. Public Comment Periods are dedicated to listening to the public. Each person may address the Board one time during these periods. To ensure equal opportunity for the public to comment, all comments shall be limited to 2 or 3 minutes per person, depending on the volume of public in attendance. Some Agenda items may have additional Public Comment Periods – these comment periods are for listening to comments specific to that Agenda item. The Chair may add additional Public Comment Periods throughout the meeting. 9:00 a.m. CALL TO ORDER 9:01 a.m. PUBLIC COMMENT PERIOD – ALL TOPICS • Zoom Meeting: https://zoom.us/j/93777841705 This option will allow you to join the meeting live. You will need to enter an email address. If you wish to provide public comment, click on the hand icon at the bottom of the screen to “raise your hand.” Participation will be up to the Chair and Clerk • Audio-only: Dial: 1-253-215-8782 and use Webinar ID: 937-7784-1705# This option will allow you to listen to the meeting live. If you wish to provide public comment, press *9 to “raise your hand.” Participation will be up to the Chair and Clerk Access for the hearing impaired can be accommodated using Washington Relay Service at 1-800-833-6384. If you need special accommodations, please contact our office 24 hours in advance. • Website: www.co.jefferson.wa.us Follow the links under “Quick links,” “Videos of Meetings,” and click on “Today.” This option will allow you to watch the meeting live-streaming, with no participation. • In-Person: You are welcome to join the meeting in-person. This option may be limited as we are operating at 50% room occupancy at this time. Agenda: April 10, 2023 2 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: (Items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda, at a specific time, at the request of any of the Commissioners.) 1. RESOLUTION NO. ____ re: Creating a County Project – East Jefferson Culvert Lining 2. DIGITAL SUBMITTAL CERTIFICATION re: County Road Administration Board (CRAB) Reports for 2022 3. AGREEMENT re: Community Wildfire Protection Plan; In the Amount of $167,481; Central Services; SWCA Environmental Consultants 4. AGREEMENT re: Snow Creek Road Culvert Replacement MP 0.84 Culvert Replacement, County Project No. 18020310, County Road No. 352909, FEMA Hazard Mitigation Grant No. D21-031; In the Amount of $1,092,394; Public Works; Bruch and Bruch Construction 5. AGREEMENT re: Grant of Temporary Easement to Washington State Department of Transportation (WSDOT) for Temporary Use of County Right-of-Way for SR104 Roundabout Project; Public Works; WSDOT 6. AGREEMENT re: State Homeland Security Grant Program Contract E22-185R; In the Amount of $57,538; Emergency Management; Washington State Emergency Management Division 7. AGREEMENT re: State Homeland Security Grant Program Contract E23-090; In the Amount of $32,006; Emergency Management; Washington State Emergency Management Division 8. AGREEMENT re: State Homeland Security Grant Program Contract E23-154; In the Amount of $26,930; Emergency Management; Washington State Emergency Management Division 9. AGREEMENT re: Emergency Management Performance Grant E23-146; In the Amount of $31,866; Emergency Management; Washington State Emergency Management Division 10. AGREEMENT re: Derelict Crab Pot Removal and Outreach; Amount up to $6,000; WSU Extension/Marine Resources Committee; Applied Education Foundation 11. AGREEMENT re: Side Scan Sonar; Amount up to $9,000; WSU Extension/Marine Resources Committee; Coastal Sensing & Survey 12. AGREEMENT re: Microsoft Exchange Online Upgrade; In the Amount of $63,002; Central Services; CDW Government LLC 13. AGREEMENT, Amendment No. 3 re: Recovery Café; Additional Amount of $25,000 for a total of $180,000; Public Health; Dove House 14. AGREEMENT, Amendment No. 3 re: Lower Big Quilcene Floodplains Acquisition; One-Year Project Extension; Public Health; Washington State Recreation and Conservation Office Agenda: April 10, 2023 3 15. MINUTES re: Regular Meeting Minutes of April 3, 2023, and Special Meeting Minutes of April 3, 2023 (WSAC), and April 5, 2023 (WSDOT) 16. Payment of Jefferson County Payroll Warrants Dated April 5, 2023 Totaling $2,314,205.47 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor’s Office.) REGULAR AGENDA: No set time PROCLAMATION re: Proclaiming the Week of April 9-15, 2023 as Public Safety Telecommunicators Week No set time COMMISSIONERS BRIEFING SESSION Greg Brotherton, Chair, Commissioner District 3 Heidi Eisenhour, Commissioner District 2 Kate Dean, Commissioner District 1 10:30 a.m. BID OPENING re: Pavement Marking on County Roads in Calendar Years 2023-2023 Conor Ferry, Public Works Engineer Technician 10:45 a.m. BID OPENING re: Supply of Aggregate for Bituminous Surface Treatment in Jefferson County Conor Ferry, Public Works Engineer Technician 11:00 a.m. DISCUSSION and POTENTIAL ACTION re: RESOLUTION NO. ___ re: In the Matter of Repealing Resolution No. 12-20 re: Declaration of Emergency of the Covid-19 Pandemic, and Repealing and Replacing Resolution No. 49-22 re: Adopting a 13th Temporary County Policy Based on Emergency Response to the COVID-19 Pandemic; to Add New Temporary Personnel Policies and PUBLIC COMMENT Barbara Ehrlichman, Deputy Prosecuting Attorney RECESS AFTERNOON SESSION 1:30 p.m. ADDITIONAL DISCUSSION ITEMS • Legislative Update • NACo Steering Committee Appointment; Commissioner Eisenhour NOTICE OF ADJOURNMENT Agenda: April 10, 2023 4 COMMISSIONERS MEETING SCHEDULE The Week of April 10, 2023 A snapshot of the meetings the Commissioners will be attending this week are notated below. If you would like to get more information on these meetings, please contact the Commissioners’ Office at 360-385-9100 or send us an email at: jeffbocc@co.jefferson.wa.us Monday, April 10, 2023 09:00 a.m. to 4:30 p.m. BOCC Meeting - Hybrid (Board) Noon BOCC Special Meeting - WSAC Virtual Assembly (Board) Tuesday, April 11, 2023 10:00 a.m. Jefferson County Community Foundation Meeting – Virtual (Heidi) 11:00 a.m. Economic Development Council Finance Committee Meeting – Virtual (Kate) 11:30 a.m. Jefferson County Public Utility District (PUD) No. 1 10 Year Celebration - 2:00 p.m. Tourism Coordination Council (TCC) Meeting – In at Port Ludlow (Heidi) 2:30 p.m. Quilcene-Brinnon Empowered Teens Coalition Meeting – Virtual (Greg) Wednesday, April 12, 2023 8:30 a.m. Olympic Region Clean Air Agency (ORCAA) Finance Committee Meeting – Virtual (Greg) 9:00 a.m. Chimacum Job Fair Update/Check-in – BoCC Chambers, Courthouse (Heidi) 10:00 a.m. Olympic Region Clean Air Agency (ORCAA) Board Meeting – Virtual (Greg) 10:30 a.m. Jefferson County Strategic Plan Project Team Meeting – Virtual (Heidi) Noon 1/10th of 1% DATA/ Fire CARES Meeting – Virtual (Heidi) 2:15 p.m. Childcare / Family Support Center Project Meeting – Virtual (Kate) 5:30 p.m. OlyCAP Board Meeting – OlyCAP Office, Port Townsend (Greg) 6:00 p.m. Olympic Discovery Tail (ODT) Board Meeting - Virtual (Heidi) 6:00 p.m. Legislative Steering Committee Roundtable - Olympic (Kate) 7:00 p.m. Chimacum Grange Meeting – Chimacum (Heidi) Thursday, April 13, 2023 8:00 a.m. Jefferson County Extension, Washington State University Director Interviews - Virtual (Heidi) 8:00 a.m. Legislative Steering Committee Session - Olympic (Kate) 12:30 p.m. Interview re: Jefferson County Fairgrounds – KPTZ (Kate) 1:00 p.m. Trust Land Transfer Touch Base Meeting – Virtual (Heidi) 3:00 p.m. Jefferson County Child Care Facility Project Meeting – Virtual (Kate) 3:00 p.m. Behavioral Health Consortium (BHC) Meeting – Virtual (Greg) Friday, April 14, 2023 All Day Out of Office – (Heidi) All Day Local 20/20 Transportation Lab (TLab) Conference - American Legion, Port Townend (Kate) 10:00 a.m. Community Conversation Committee Meeting – Virtual (Greg) The County has various Boards and Committees that are subject to the Open Public Meetings Act (OPMA). Agendas for those meetings will be posted to the Jefferson County website calendar 24 hours prior to the start of the meeting. The Agendas will contain information on how to provide public comment, meeting access, and meeting materials (if available). For more information, go to: www.co.jefferson.wa.us – Services – Laserfiche Web Portal – Board of Commissioners – Boards & Committees Agenda: April 10, 2023 5 or click on the Calendar tab on the home page of the website. THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request