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HomeMy WebLinkAbout16 23STATE OF WASHINGTON COUNTY OF JEFFERSON In the Matter of Repealing Resolution No. 12- 20 re: Declaration of Emergency of the Covid- 19 Pandemic, and Repealing and Replacing Resolution No. 49-22 re: Adopting a 13th Temporary County Policy Based on Emergency Response to the COVID-19 Pandemic; to Add New Temporary Personnel Policies RESOLUTION NO. 16-23 WHEREAS, on February 29, 2020, Governor Jay Inslee declared a State of Emergency in all Counties in Washington State to due to the public health emergency caused by the COVID-19 virus; and, WHEREAS, on March 11, 2020, the World Health Organization declared the outbreak of COVID-19 to be a pandemic; and, WHEREAS, on March 16, 2020, the Jefferson County Board of Commissioners approved a Declaration of Emergency due to the COVID-19 Pandemic; and, WHEREAS, on September 8, 2022, Governor Jay Inslee announced an end to COVID-19 emergency orders and the state of emergency by October 31, 2022, including an end to Proclamation 20-25, and, WHEREAS, the Federal Public Health Emergency (PHE) for COVID-19, declared by Proclamation 9994 on March 13, 2020 under Section 319 of the Public Health Service (PHS) Act, will expire at the end of the day on May 11, 2023; and, WHEREAS, the Human Resources Director has stated there is a need to keep some temporary personnel policies in place; and, NOW, THEREFORE, BE IT RESOLVED, by the Board of Jefferson County Commissioners that: 1. Based on changing circumstances and improving conditions in Jefferson County and more broadly related to the COVID-19 pandemic, the state of emergency declared in Resolution 12-20 no longer exists in Jefferson County. 2. Open public meetings are no longer required to be conducted in virtual formats. However, virtual meetings have increased the transparency of government and allowed for more robust public participation. Accordingly, the Board of County Commissioners encourages all Jefferson County Boards and Committees to offer online or hybrid -format meeting options; and, 3. Meetings can be held at maximum capacity levels once again; and, Page 1 of 5 4. The Jefferson County Personnel Administration Manual is amended to add Temporary Health and Safety Workplace Requirements (attached as Appendix I). The Temporary Health and Safety Workplace Requirements (attached as Appendix 1) contain standards for public service and accountability, and is necessary to maintain the efficiency of governmental operations. Employees who fail to follow the requirements of the Jefferson County Personnel Administration Manual, including the Temporary Health and Safety Workplace Requirements (attached in Appendix 1), are subject to disciplinary action and termination for just cause; and, This Resolution repeals Resolution No. 12-20 and repeals and replaces Resolution No. 49-22 of Jefferson County, and shall be effective immediately. (SIGNATURES FOLLOW ON THE NEXT PAGE) Page 2 of 5 APPROVED AND ADOPTED this day of , 2023. SEAL: JEFFERSON COUNTY BOARD OF 5 ��►�-.SON C0G'w i ,• A a : vkireff t on, Chair ATTEST: ' �• WASM Heidi Eisenhour, Member Approved Telephonically Kate Dean, Member Caroly, Gallaway, CMC Clerk of the Board Approved as to form only: Barbara Ehrlichman, Deputy Prosecuting Attorney Page 3 of 5 APPENDIX I Temporary Health and Safety Workplace Requirements These temporary health and safety workplace requirements for employees are established to support the overarching goal of Jefferson County being a place where people live, grow and thrive. Section 1 — Actions to Help Prevent the Spread of Disease To help prevent the spread of illness and to keep all employees and the public we serve safe, the following practices are recommended: A. Stay Home When Sick 1. If you are sick, please contact your supervisor immediately and stay at home. Depending on an employee's position, they may be able to work remotely in accordance with Jefferson County's Telecommuting/Remote Work Policy. 2. Medical certification from your health care provider may be required. 3. If you need to stay home to care for a sick family member, please do so. During this time, more workers may need to stay at home to care for sick children or other sick family members than is normal. 4. Employees may use individual leave accruals in accordance with this Manual (e.g., sick leave, vacation, floating holidays, and Comp Time) and may be eligible for WA State Paid Family & Medical Leave. B. Frequent and Adequate Hand Washing 1. Wash hands frequently and regularly with soap and water for at least 20 seconds as needed and including: when arriving at work, coming and going from different worksites, taking breaks, using the restroom, before and after eating, drinking or using tobacco products, after sneezing or coughing, and after touching surfaces or handling objects touched by others or suspected of being contaminated. 2. Use hand sanitizer (between handwashing) after touching surfaces or handling objects touched by others or suspected of being contaminated. 3. Do not touch mouth, nose or eyes with unwashed hands. C. Employees May Wear Face Coverings or Masks 1. Properly worn masks help prevent the spread of respiratory disease. 2. Employees may choose to mask to protect themselves, their families or vulnerable populations. Page 4 of 5 Section 2 — Responses to a State of Emergency In response to State of Emergency, the County shall protect the health and safety of its employees. The County shall comply with health and safety workplace requirements in accordance with Washington State Department of Labor & Industries and the Washington Industrial Safety and Health Act Chapter 49.17 RCW. The County Department of Health and the HRD shall recommend to the Board of County Commissioners specific recommendations to address any State of Emergency that may be adopted by resolution and be included in this Manual during the State of Emergency. Page 5 of 5 STATE OF WASHINGTON COUNTY OF JEFFERSON In the Matter of Resolution No. 12 - 20 Declaration of Emergency of the COVID-19 Pandemic WHEREAS, counties across the state and the nation are currently preparing for or are actively combating a pandemic known as COVID-19, which threatens to impact a large portion of the population and can be life -threatening, especially for the elderly population, and WHEREAS, Jefferson County has already seen one positive case of COVID-19, and can expect to see additional cases in the coming months, and WHEREAS, Governor Jay Inslee declared a state of emergency in response to new cases of COVID-19 in Washington state on February 29`h, 2020, and WHEREAS, the Jefferson County Department of Emergency Management activated its Emergency Operations Center organization as of March 9t', 2020 to support Jefferson County Public Health, Jefferson Healthcare, and other stakeholders and to improve coordination in response to this event, and WHEREAS, President Donald Trump declared a national emergency in response to COVID-19 on March 13, 2020; and WHEREAS, human life may be threatened and the local economy disrupted as a result of this unprecedented pandemic, and immediate extraordinary action must be taken to respond to this crisis and mitigate its impacts, NOW, THEREFORE, BE IT RESOLVED, that the Board of Jefferson County Commissioners hereby declare that a state of emergency exists, and that, 1. The Jefferson County Department of Emergency Management is directed to implement the county's Comprehensive Emergency Management Plan as necessary for this emergency to preserve public health, protect life, and provide relief to the impacted community. 2. Jefferson County is authorized to enter into contracts and incur obligations necessary to combat this emergency to protect the health and safety of persons in light of the exigencies of an emergency situation without regard to time consuming procedures and formalities prescribed by law, with the exception of mandatory constitutional requirements. 3. Jefferson County is authorized to exercise such other actions authorized by state law during a state of emergency as may be necessary to combat this emergency. ADOPTED this 16th day of March, 2020 SEAL: ATTEST: JEFFERSON COUNTY B(OF.COMMISSIONERS David Sullivan, Member O�P�� Kate Dean, Member n Carolyn Gallaway, Deputy Clof the Board STATE OF WASHINGTON COUNTY OF JEFFERSON In the Matter of Adopting a Thirteenth Temporary County Policy Based on Emergency RESOLUTION NO.49-22 Response to the COVID-19 Pandemic WHEREAS, on February 29, 2020, Governor Jay Inslee declared a State of Emergency in all Counties in Washington State to due to the public health emergency caused by the COVID-19 virus; and, WHEREAS, on March 10, 2020, the Jefferson County Health Officer issued a Public Health Order to control and prevent the spread of the COVID-19 virus; and, WHEREAS, on March 11, 2020, the World Health Organization declared the outbreak of COVID-19 to be a pandemic; and, WHEREAS, on March 16, 2020, the Jefferson County Board of Commissioners approved a Declaration of Emergency due to the COVID-19 Pandemic; and, WHEREAS, on March 23, 2020, Governor Jay Inslee signed Proclamation 20-25 declaring that a State of Emergency continues to exist in all Counties in Washington State due to COVID-19; and, WHEREAS, as of December 20, 2021, the COVID-19 variant, Omicron, was detected in the United States and is now the dominant variant of COVID-19 in Jefferson County; and, WHEREAS, the Omicron variant and its subvariants have demonstrated an increased ability to evade immunity achieved through vaccination and through prior infection, when compared to prior variants. This has led to an increased rate of breakthrough infections in our community; and, WHEREAS, the Omicron variant and its subvariants are a highly contagious and easily spread to others; and, WHEREAS, while current vaccines are expected to protect against severe illness, hospitalizations, and deaths due to infection, breakthrough infections in people who are fully vaccinated have been occurring in significant numbers; and, WHEREAS, due to the level of vaccination achieved in the population and the level of infection of unvaccinated persons to COVID-19 as a result of the Omicron variant, the risk of high levels of hospitalization for COVID-19 significantly diminished from prior variants; and, Page 1 of 4 WHEREAS, on September 8, 2022, Governor Jay Inslee announced end to COVID- 19 emergency orders and state of emergency by October 31, 2022, including an end to Proclamation 20-25; and,; and, WHEREAS, the U.S. Secretary of Health and Human Services renewed on October 13, 2022 its COVID-19 emergency declaration; and, WHEREAS, levels of COVID-19 in Jefferson County continue to put it in the high risk category; and, WHEREAS, on October 7, 2022, the European Centre for Disease Prevention and Control reported that "COVID activity continued to rise in many European countries last week, up 14% compared to the previous week in people ages 65 and older, the European Centre for Disease Prevention and Control (ECDC);" and, WHEREAS, during the pandemic, increasing levels of COVID-19 in Europe often have been a harbinger of increased levels of COVID-19 in Jefferson County; and, WHEREAS, Jefferson County has one of the highest percentages of seniors in Washington State and in the United States; and, WHEREAS, throughout the COVID-19 pandemic there have been waves of increased risk of transmission, requiring the ability to implement stricter mitigations and safety protocols as recommended by public health officials; and, WHEREAS, the continued high levels of COVID-19 in Jefferson County, coupled with the increasing levels of COVID-19 in Europe demands that the Board continue to take measures to protect the public and County employees from further transmission of COVID-19 in Jefferson County; and, WHEREAS, the Board of County Commissioners has determined that in -person attendance at a hybrid open public meeting can be held with reasonable safety with capacity limitations; and, NOW, THEREFORE, BE IT RESOLVED, by the Board of Jefferson County Commissioners that: 1. As long as there is a declared state of emergency, open public meetings will be: (a) held in virtual formats only with the public having access via internet platforms (such as Zoom or GoTo Meeting), via the telephone or streaming on the County's website or (b) held in hybrid formats with in -person capacity limited to 50 percent of the venue's capacity and at the same time a virtual format with the public having access via internet platforms (such as Zoom or GoTo Meeting), via the telephone or streaming on the County's website, provided the hybrid meeting can be held with reasonable safety, as determined by the Board of County Commissioners in consultation with the Health Officer; and Page 2 of 4 2. Persons visiting County facilities are recommended to wear a face covering for the duration of the Emergency. Facilities shall post signs in each County facility that recommend visitors wear a face covering; and, 3. APPENDIX `I' — Temporary Personnel Policies to Address the COVID-19 Pandemic as amended (attached) is adopted as set forth below; and, 4. Each policy in this resolution is adopted as a temporary measure to slow and help prevent the spread of the COVID-19 virus, APPENDIX `I' — Temporary Personnel Policies to Address the COVID-19 Pandemic as amended (attached) continues to be added to the Jefferson County Personnel Administration Manual and contains standards for public service and accountability and is necessary to maintain the efficiency of governmental operations. Employees who fail to follow the requirements of APPENDIX `I' are subject to disciplinary action and termination for just cause; and, 5. This Resolution shall repeal and replace Resolution 41-22 of Jefferson County and shall be effective at 12:01 am. on November 1, 2022. (SIGNATURES FOLLOW ON THE NEXT PAGE) Page 3 of 4 APPROVED AND ADOPTED this Ztill' day of (Hut*� 2022. SEAL: ATTEST: �� '6� Carolyn GaUaway, CMC Clerk of the Board Approved as to form only: 4,1&- Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney JEFFERSON COUNTY BOARD OF COMMISSIONERS H"Eisethour, Chair Greg'Brotherton, Member )" V--- Kate bean, Member Page 4 of 4 APPENDIX '1' — Temporary Personnel Policies to Address the COVID-19 Pandemic 1. HEALTH AND SAFETY WORKPLACE REQUIREMENTS: To help prevent the spread of COVID-19 employees must follow these workplace requirements: A. Sick Employees Must Stay Home: Please help keep co-workers safe. This includes temporary/seasonal employees. 1. If you are sick, please contact your supervisor immediately and stay at home, 2. Medical certification from your health care provider may be required. 3. If you need to stay home to care for a sick family member, please do so. During this time, more workers may need to stay at home to care for sick children or other sick family members than is normal. 4. Employees may use individual leave accruals per policy (e.g., sick leave, vacation, floating holidays, and comp time) and may be eligible for WA State Paid Family & Medical Leave. B. COVID-19-Sick Employees or Family Members: 1. Employees who have been sick with or without COVID-19 maybe required to provide medical certification. Medical certification for FMLA requests will be required if the FMLA is for a COVID-19-sick employee or family member. I If an employee is sick, with or without COVID-19, the employee must: a. Notify their supervisor immediately. The supervisor and any other employee who knows must keep the notification confidential, except as provided in Section 2.d., below. This is required by the Americans with Disabilities Act (ADA). b. Employees who have Covid- 19 must isolate for at least 5 full days and may return to work as follows: On the next day after 5 full days of isolation they may return to work-, but must mask for 5 days additional if symptoms have reduced. Based on risks identified by Department Heads, Departments may require a negative test on an antigen test or up to a I 0-day isolation period before returning to work. c. Follow guidance from the Jefferson County Public Health Department regarding symptoms and testing and what to do if they are sick: d. Follow guidance from the CDC regarding symptoms and testing and what to do if they are sick: htmi. c. Once informed, the supervisor and/or department director will immediately notify the Human Resources Manager. Page 1 of 5 3. When a supervisor or department director is notified of an employee who is sick, they must: a. Send the person home if they are at work. b. Follow guidance from the Jefferson County Public Health Department regarding symptoms and testing here: 125 1 8fFS�stiqg-ljo\,N,--chart. c. Notify the Human Resources Manager if an employee tests positive with COVID- 19. d. Maintain confidentiality of an employee who is sick or exposed. e. Provide written notice of potential COVID-19 exposure within one business day to all workers, and the employers of subcontracted workers, who were at the same work site as the person who tested positive, without identifying any employee who may have been the source of the exposure. 4. Departments may request that Facilities sanitize the workplace, in any county building for which Facilities is responsible. 5. Department directors and elected officials (collectively department directors) shall encourage employees who are close contacts of a person with COVID- 19 to follow guidance from the Jefferson County Public Health Department regarding symptoms and testing, located on the department's web page at: t-tqV>,/ N",,CO.ieti'erson.waus/l,)ocutiietitCenter�;Vic"1 I 2518/1'estit orx chart . Working remotely may be authorized if approved by the employee's department director. C. Recommendation for All Employees to Get Fully Vaccinated and Boosted. The County recommends that all employees get fully vaccinated and boosted against COVID- 19. D. Required Log of Fully Vaccinated Employees. For workplaces where vaccination is required, the Human Resources Manager shall keep a log of all vaccinated employees, if required by the Washington Department of Labor & Industries. The Human Resource Manager shall make the log available to the Washington Department of Labor & Industries upon request. E. Required and Recommended Face Coverings: 1. Definitions. a. "Close contact" means contact indoors within six feet for at least fifteen minutes. b. "Face covering" means a mask made of at least two layers of cloth, a surgical mask, a KF94 mask, a KN95 mask, or an N95 mask. "Face covering" does not include bandanas, face shields, gaiters with less than two layers of cloth, scarfs, or sweaters. c, "Highly Protective Face Covering" means a KF94 mask, a KN95 mask, or an N95 mask. Page 2 of 5 Z. When Face Coverings Are Required. To help prevent the spread of COVID-19, employees must wear face coverings (as defined below): a. When required by applicable federal, state, or local health officer requirements, for particular workplace settings (e.g., health care providers, correctional facilities); b. When required by a workplace -specific written COVID-19 Prevention Program for a department adopted under Section I.E.(4 c. When wearing a face covering is required: i. Employees shall wear the face covering over the nose and mouth at all times to prevent transmitting droplets while working or present indoors; ii. Employees may wear County -provided face coverings or face coverings made or purchased by the employee; iii. Employees should consider wearing a highly protective face covering; and, iv. Employees shall keep cloth face coverings clean, consistent with washing standards set by the CDC. 3. When Face Coverings Are Recommended While Working Indoors. To help prevent the spread of COVID-19, employees are recommended to wear face coverings while indoors. 4. COVID-19 Prevention Program. Because risks vary from workplace to workplace, each department director will develop and approve a workplace -specific written COVID-19 Prevention Program that addresses COVID-19 notification, reporting and prevention measures in that workplace to provide a safe and healthy workplace and to reduce risk of transmission of COVID-19 to their workers. The COVID-19 Prevention Program shall take into consideration relevant factors such as the size and ventilation of space(s) in which employees operate, the number of employees that could be assigned to work in each space and the known vaccination rate of employees. The requirements of the COVID-1 9 Prevention Program for prevention measures shall not be less stringent than the requirements of this policy nor less stringent than the, applicable federal, state or local health officer requirements, but may be more stringent and may include continued wearing of face coverings or respirators, physical distancing, physical barriers, maximized fresh -air and air -filtration on building and vehicle HVAC systems, improved filtration in areas with poor ventilation and other worker protections. Each department director shall continue to assess COVID-19 hazards in their workplace(s) and modify the written Program as warranted by operational needs, case rates, workplace infections or other considerations. Each department director shall consult with other department directors in departments that are co -located, to address concerns and risks in neighboring departments before adopting a COVID- 19 Prevention Program. Page 3 of 5 5. Compliance with Face Covering Requirements at Other Locations. All employees operating in or on the property or retaining the onsite services of any person or business or other entity that has imposed face covering requirements on or required proof of vaccination from any worker, customer or other person must comply with the requirements of that person or business or other entity while in or on that property or while retaining the onsite services. 6. No Threats or Adverse Actions. Employees are prohibited from taking or threatening to take any adverse action against any person or business or other entity or tenant for imposing face covering requirements on or requiring proof of vaccination. 7. Face Covering Not Required for Eml2loyees While Working Outdoors, Unless required by a COVID-19 Prevention Program. Employees working outdoors will not be required to wear a face covering, unless required by a COVID- 19 Prevention Program. 8. Avoid Touching Surfaces and Face While Using a Face Covering. Employees should avoid touching mouth, nose, eyes or nearby surfaces when putting on, using, and removing a face covering. 9. Exception for Courts. The judges of the District and Superior Courts have authority to modify the requirements in this Section I.E. as necessary to meet statutory or constitutional requirements for their courtrooms. 10. Americans With Disabilities Act Compliance. Pursuant to the Americans With Disabilities Act of 1990 (42 U.S.C. §§ 12101-12213) or the Washington State Law Against Discrimination (ch. 49.60 RC ), an employee may request an accommodation to the face covering requirements in this section. F. Frequent and Adequate Hand Washing: To help prevent the spread of COVID-19 employees shall follow these workplace standards: Wash hands frequently and regularly with. soap and water for at least 20 seconds as needed and including: after using the restroom, before and after eating, drinking or using tobacco products, after sneezing and/or coughing. G. Education: To help prevent the spread of COVID-19 employees are provided the following information about these workplace requirements: 1. Education and information about COVID-19 is provided to employees through adopted policies, established guidelines (including departmental COVID-19 Prevention Program) and protocols, signs, posters, informational bulletins and meetings. 2. Resources for current information and additional guidance include: a. Centers for Disease Control and Prevention (CDC): .. . ......... ....... ... b. Washington State Department of Health: Page 4 of 5 c. Washington State Department of Labor and Industries: httr)s,-//�,"'",.lni.wa. for-preventing-covid- 19. d. Jefferson County Public Health: www.co. efferson.wa.us/I419/COVID-1 or by telephone at (360)385-9400. 2. DELEGATION OF AUTHORITY TO COUNTY ADMINISTRATOR TO ISSUE INTERPRETATIONS AND MAKE ADJUSTMENTS TO HEALTH AND WORKPLACE SAFETY REQUIREMENTS: During the temporary period of the public health emergency, the County Administrator is hereby delegated authority to issue interpretations as needed of how these Policies and the leave policies of the Jefferson County Personnel Administration Manual shall be administered by the County, including department directors, during the temporary period of the public health emergency to ensure efficient use of resources and compliance with federal and state law. In addition, and as necessary, the County Administrator may adjust in writing the Health and Workplace Safety Requirements in Section I of this Policy to be consistent with federal or state law, and report those changes to the Board of Commissioners. 3. TEMPORARY PAID ADMINISTRATIVE LEAVE ENHANCEMENT: Jefferson County, in order to promote public health during this pandemic, deems it in its interests to encourage employees to become fully vaccinated and boosted. Effective January 1, 2022, using the form developed by the Human Resources Manager and in order to prevent workplace transmission of COVID-19, department directors and the Human Resources Manager may approve up to 40 hours of paid administrative leave total per employment for employees who are sick or isolating per Jefferson County Department of Public Health directions, or if their child is sick or isolating. For workers who cannot work remotely, up to an additional 40 hours temporary paid leave may be approved by Department Heads starting August 22, 2022. Paid Administrative Leave (pay code 223, reason code COVAX) shall be used to track this paid administrative leave. Using the form developed by the Human Resources Manager, department directors also may grant up to 8 hours total of paid administrative leave for employees to receive a vaccination or booster dose, and to recover from effects of the vaccine. 4. MORE STRINGENT FEDERAL, STATE OR LOCAL REQUIREMENTS APPLY. If federal, state, or local health officer requirements are more stringent than the above policies, the more stringent federal, state, or local health officer requirements shall apply. Applicable federal, state, or local health officer requirements may require face coverings in health care settings, locations required by federal law, correctional facilities and all locations, though this list is not exclusive and is subject to modification by federal, state or local officials. Page 5 of 5 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR AGENDA REQUEST TO: Board of County Commissioners FROM: Carolyn Gallaway, Clerk of the Board DATE: April 10, 2023 SUBJECT: In the Matter of Repealing Resolution No. 12-20 re: Declaration of Emergency of the Covid-19 Pandemic, and Repealing and Replacing Resolution No. 49-22 re: Adopting a 13th Temporary County Policy Based on Emergency Response to the COVID-19 Pandemic; to Add New Temporary Personnel Policies STATEMENT OF ISSUE: Throughout the pandemic, efforts to address COVID-19 have evolved. The County adopted 13 resolutions to address issues related to the pandemic, which included temporary HR policies for the COVID-19 emergency declared by the Board of County Commissioners. At the state level, Governor Jay Inslee declared a State of Emergency in all Counties in Washington State to due to the public health emergency caused by the COVID-19 virus on February 29, 2020. On September 8, 2022, Governor Jay Inslee announced an end to COVID-19 emergency orders. Governor Inslee ended the state of emergency on Oct. 31, 2022. At the April 3, 2023 meeting of the BoCC, Dr. Berry has indicated that we are in the endemic phase of epidemic, meaning that COVID-19 will be a part of our daily lives for the foreseeable future. Given the current lower risk of serious disease and death due to COVID-19, it seems an appropriate time to consider ending the public health emergency. The Human Resources Director has stated there is a need to keep some temporary personnel policies in place, and those recommendations are attached to the proposed Resolution. ANALYSIS: The Board of County Commissioners should consider and should potentially take - action on the attached proposed resolution. FISCAL IMPACT: The fiscal impact of this request is unknown. RECOMMENDATION: That the Board of County Commissioners consider for adoption the attached proposed resolution. REV D BY: Monte Reinders Date Acting County Administrator