HomeMy WebLinkAboutCRAB DIGITAL SUBMITTAL CERTIFICATION Reports for 2022 - 041023 ,
Department of Public Works
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Jefferson County Board of Commissioners
Consent Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, PE, Public Works Director / County Engineer
Agenda Date: April 10, 2023
Subject: Digital Submittal Certification - County Road Administration Board
(CRAB) Reports for 2022
Statement of Issue:
The County Road Administration Board (CRAB) requires the periodic submittal of forms and
documents related to Jefferson County's management of its road system and road fund. The
County must submit the following in digital format: (1) Traffic Law Enforcement Expenditure
Certification, (2) Fish Passage Barrier Removal Certification, (3) Annual Certification (with
attachments), (4) Annual Construction Report, (5) County Arterial Preservation Report, and
(6) Maintenance Management Certification. The first three of these items (see attached)
requires the Chair of the Board of Commissioners to certify via signature on a "Digital
Submittal Certification" form to CRAB.
Analysis / Strategic Goals / Pros Et Cons:
CRAB establishes Standards of Good Practice (WAC 136) for the administration of the County
roads program and road fund. CRAB monitors compliance with these standards via the
County's annual submittal of data and certifications. The County Engineer and Board of
Commissioners must certify that required standards are being met. The annual issuance of a
CRAB "Certificate of Good Practice" is required in order for the County to receive its annual
Motor Vehicle Fuel Tax (MVFT) allocation.
Fiscal Impact/Cost Benefit Analysis:
Public Works has prepared the required documents with assistance from the Auditor and
Sheriff offices. The "Certificate of Good Practice" is required to receive Jefferson County's
2023 allocation of approximately $1.5 million in Motor Vehicle Fuel Tax (June 2022, WSDOT
Revenue Forecast).
Recommendation:
Authorize by motion for the Chair to sign and date the "Digital Submittal Certification" form
in the two "Chair/Executive" locations. Return to Public Works - Castle Hill for processing.
Department Contact:
Conor Ferry, Engineer Technician, 360-385-9168
Reviewe
Mark McCauley, County Administra or Date
•
Jefferson County
Reports for 2022
Digital Submittal Certification
for Forms Due April 1st
The documents checked below are hereby submitted from Jefferson County for the review and acceptance of the County Road
Administration Board.
2022 RAP Certification of Diversion and Road Fund Expenditures for Traffic Law
Enforcement
I hereby certify that the above report is true and accurate and that I have reviewed and approved the report for submission to the County Road Administration
Board in accordance with WAC 136.
•
Signed: /VA-- Date: 0/2027
County Sher'
Signed: �, Date: 11l 1 2013
County Au
Signed: Date: /0/2-3
Chair! ecutive
2022 Certification of Road Fund Expenditures for Fish Passage Barrier Removal
2022 Annual Certification
I hereby certify that the Fish Passage Removal and Annual Certifications are true and accurate and that I have reviewed and approved the report for submission
to the County Roas . inistration Bo. • • ordance with WAC 136.
11,
Sign��� Date: /1/43
Chair/E''cutive
aft
Signed: Date:
g !� Z?
County Engineer
2022 County Ferry System Operations Report
2022 Annual Construction Report
2022 County Arterial Preservation Report
2022 Certification of Road Fund Expenditures for Marine Navigation and Moorage
2022 Maintenance Management Annual Certification
1 hereby certify that the County Ferry System Operations Report,Annual Construction Report,County Arterial Preservation Report,Marine Navigation and
Moorage Certification,a .intenance Management Certification are true and accurate and that I have reviewed,approved,and submitted said reports to the
County Road Admi '. ation Bard in accordance with WAC 136.
Signed: NW' _`� Date: 1% !�
County Engineer -
Jefferson County 2022
CERTIFICATION OF DIVERSION AND ROAD FUND EXPENDITURES FOR TRAFFIC LAW
ENFORCEMENT
WAC 136-150-022
Total Road Levy_
Budgeted Road Levy revenue (as listed on the Road Levy Certification - WAC 136-150-021):
$4,827,919.00
Actual Road Levy revenue produced:
$4,833,918.68
Road Levy Diversion:
Budgeted Road Levy Diversion (as listed on the Road Levy Certification - WAC 136-150-021):
$670,000.00
Actual amount of Diverted Road Levy:
$670,000.00
Was Diverted Road Levy deposited in a specific and identifiable account (RCW 36.82.040):
Yes
Traffic Law Enforcement Paid by Road Fund Expenditures:
Budgeted cost reimbursements and/or operating transfers from the Road Fund:
$0.00
Actual total amount of cost reimbursements and/or operating transfers from the Road Fund:
$0.00
Total Road Portion Traffic Law Enforcement Expenditures:
$670,000.00
Total Traffic Law Enforcement Expense (ALL COUNTY FUNDS)_
$1,395,203.00
RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all
revenues collected for road purposes only for such purposes, including traffic law enforcement, as are allowed
by Article II, Section 40 of the Washington State Constitution, are eligible to receive funds from the Rural
Arterial Trust Account.
This form must be reviewed and certified (on the "Engineer's Certification Form") by:
• County Sheriff
• County Auditor OR Charter designated Chief Financial Officer
• Chair, Board of County Commissioners OR County Executive
FISH PASSAGE CERTIFICATION
WAC 136-150-023
Submitting County: Jefferson Budget Year: 2022
Fish Passage Barrier Removal Projects
Project Name Total Project Cost Outside of % of Total Cost (25% Allowed
Cost ROW by WAC)
Thorndyke Rd Culvert $1,741,244.00 $0.00 0.00%
Replacement
Naylors Creek Culvert $2,265.00 $0.00 0.00%
Replacement
Center Rd Culvert
Replacement $516.00 $0.00 0.00%
Total Expenditures for Fish Passage Barrier Removal Outside County Rights-of-Way
Total Annual Road Construction Budget: $2,916,894.00
X 0.005
1/2% of Total Annual Road (Limit of"Outside of Right-of-Way" expense) =$14,584.47
Total Expenditure for Fish Passage Barrier Removal Outside County Right-of-Way $0.00
RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all
revenues collected for road purposes only for such purposes, including removal of barriers to fish passage and
accompanying streambed and stream bank repair as specified and limited by RCW 36.82.070 , as are allowed by
Article II, Section 40 of the Washington State Constitution, are eligible to receive funds from the Rural Arterial
Trust Account.
Jefferson County Annual Certification For Calendar Year 2022
WAC 136-04
MANAGEMENT AND ADMINISTRATION
A. During 2022 the County Engineer performed the duties and had the responsibilities specified in RCW 36.80.030. Yes
Explanation:
B. At any time during 2022 was there a vacancy/change in the position of County Engineer?If so,were the procedures in
WAC 136-12 followed?
Explanation:
C. The processing of County Road Accident Reports during 2022 complied with WAC 136-28. Yes
Explanation:
D. Priority Programming techniques were applied to the ranking of all potential projects on the arterial road system in 2022 Yes
per WAC 136-14-020.
Explanation:
E. As of December 31,2022 the management of the county road department was in accordance with policies set by the county legislative authority
including,but not limited to,the following specific policies required by WAC 136-50-050:
*Has your agency sent the most recently adopted version to CRAB WAC 136-50-050, 136-14-030, 136-600-070?
POLICY WAC DATE OF CURRENT VERSION
Re:Organization 136-50-050(1) 12/13/2022
Re:Complaint Handling 136-50-050(2) 07/28/2003
Re:Work for Others 136-50-050(3) 08/15/2018
Re:County Road Standards 136-50-050(4) 11/21/2022
Re:Survey Monument 136-50-050(5) 06/06/2022
Preservation
Re:Priority Programming 136-14-030 04/30/2015
Re:ER&R Policy 136-600-070 07/31/2014
Re:ER&R(Adopted Rates) 136-600-070
Re:ER&R(Adopting 136-600-070
Resolution)
Explanation:
F. The following were submitted to CRAB in a timely manner:
DOCUMENT WAC DUE DATE DATE OF ADOPTION/ DATE SENT TO
PREPARATION CRAB
'22 Six-Year Program 136-15-050 31-DEC-21 10/18/2021 12/29/2021
'22 Annual Construction Program 136-16-040 31-DEC-21 12/13/2021 12/29/2021
'22 CAPP Program 136-300-060 31-DEC-21 12/13/2021 12/29/2021
'22 Road Fund Budget 31-DEC-21 12/13/2021 12/29/2021
'22 Maintenance Management Work Plan 136-11-040 31-DEC-21 12/13/2021 12/29/2021
&Budget
'22 Road Levy 136-150-021 01-FEB-22 01/26/2022 01/26/2022
'21 Certification of Diversion and Road 136-150-022 01-APR-22 03/21/2022 03/31/2022
Fund Exp.For Traffic Law
Enforcement
'21 Engineer's Certification of Fish 136-150-023 01-APR-22 03/21/2022 03/31/2022
Barrier Removal Costs
'21 Certification of Road Fund Exp.for 136-150-025 01-APR-22
Marine Navigation and Moorage
'21 Annual Construction Report 136-16-050 01-APR-22 03/21/2022 03/31/2022
'21 CAPP Report 136-300-090 01-APR-22 03/21/2022 03/31/2022
'21 Maintenance Management 136-11-050 01-APR-22 03/21/2022 03/31/2022
Certification
'21 Annual Certification 136-04-030 01-APR-22 03/21/2022 03/31/2022
'21 Road Log Update 136-60-030 01-MAY-22 04/28/2022 04/28/2022
'22 PMS Certification for CAPA 136-70-070 31-DEC-22 12/29/2022 12/29/2022
Eligibility
'22 ER&R Submittals:Adopted Rates 136-600-070 31-DEC-22 04/22/2022 04/04/2023
'22 ER&R Submittals:Adopting 136-600-070 31-DEC-22
Resolution
Explanation:
G. Projects to which construction expenditures were charged were all on the originally adopted 2022 Annual Program or as Yes
amended per WAC 136-16-042-Attach Amendments.(If No,please attach a brief explanation.)
Explanation:
H. The aounty's construction by county forces limit for 2022 computed in accordance with RCW 36.77.065: $1,262,450.00
I. The actual expenditure for construction by county forces as reported in the 2022 Annual Const.Report: $1,830.00
J. As required by WAC 136-20-060,a written Bridge and Inspection Report for 2022 was furnished to the legislative
authority on(attach a copy):
#of NBI Bridges as of December 31,2022: 37
ANNUAL CERTIFICATION - STANDARD OF GOOD PRACTICE
MAINTENANCE MANAGEMENT WAC 136-11
The following information is provided for the annual review of county compliance with the requirements of
WAC 136-11-040. The information provided herein is current as of December 31, 2022, and summarizes
Maintenance Management activities for Calendar Year 2022.
Yes
In accordance with WAC 136-11-040 , maintenance management procedures have been used by this county to
guide cost-effective maintenance and preservation activities on county roads in the previous calendar year.
Jefferson County's maintenance management practices meet the following requirements, in accordance with
WAC 136-11-040:
Yes
(1)An inventory of significant maintainable road features (physical assets) has been prepared and/or updated.
Yes
(2)Activity Guidelines have been prepared, reviewed and/or updated for all significant maintenance activities.
Yes
(3)A work program and budget has been prepared for maintenance activities planned in the year. This work
program and budget is based upon the road features to be maintained, the types and amounts of maintenance
work planned and the costs for the labor, equipment and materials needed to complete the work.
Yes
(4) Labor, equipment and material resource requirements needed to accomplish the planned workload are
identified.
Yes
(5) Work scheduling procedures are identified, documented, and utilized in carrying out the maintenance work
program.
Yes
(6) Reports showing work accomplishment and cost have been prepared and reviewed by managers and
supervisors.
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