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HomeMy WebLinkAboutclosed_caption11:33:16 Let me know when it's going. 11:33:21 Alright! Well, it's a couple of minutes after, so I will call this special meeting of the Board of County Commissioners to order which is kind of a dual meeting with our monthly county coordination meetings. 11:33:34 So we get an opportunity to have interface with the directors and electives from around the county as well as the Bocc. 11:33:42 Today. This is a special meeting. So we can't adjust the agenda. 11:33:46 So we can't adjust the agenda, so we'll we'll jump right into it. 11:33:49 And the first thing as this is a special meeting the first thing as this is a special meeting, the first thing on the agenda is a public comment. So I'll ask if there's anyone with us from the public or internally, that would like to make a public comment you would have up to 3 min to make a 11:34:02 comment I don't have any public with us in the room, but you can click, raise hand or star 9 if you're on the phone to make that comment, I'll just comment that Stacy and I have to leave a little early because we have to get on the radio at 1230 so we'll be leaving 11:34:14 around 1220. Thank you. 11:34:18 I see no public as attendees. 11:34:21 Okay. Well, I will close the public comment and move on to Oops. 11:34:30 The next is the I don't have the actual agenda in front of me, but. 11:34:33 If you, if you're talking about the recession state of emergency. 11:34:36 Okay, state of emergency. Okay? So next up on the agenda, we'll get to a round table which will be the bulk of this meeting. 11:34:43 So it's really, this is just an opportunity for dialogue with everyone so this, really, this is just an opportunity for dialogue with everyone. 11:34:48 But as you guys, most of you probably know, the Bocc. 11:34:49 On April, tenth, rescinded res resolution 49, 22, and 1210, all of the county kind of internal declaration of emergency. 11:34:59 So things like the temporary admin, leave the paid admin, leave enhancements gone as well as any mandates or recommendations about vaccinations. 11:35:13 Even we did make some modifications to the personnel policy which based. 11:35:18 We're more just suggestions. Stay home when you're sick, wash your hands. 11:35:23 Wearing masks can be an effective mitigation to infectious disease. 11:35:28 So of course we know that Covid is still with us, and we have more issues with kids right now with the Misc. 11:35:36 That was kind of a concerning development I heard there's someone in Colum County that was hospitalized with it. 11:35:41 A kid. Comes out of Covid. But it's something we're gonna have to live with now. 11:35:47 So that's pretty it pretty much it, unless Mark did. 11:35:51 Did I miss anything or anyone? Has any questions? 11:35:54 No, I think he covered it. Greg. 11:35:56 Chambers is back to full capacity oh, yeah, all meetings can occur physically and at maximum capacity. 11:36:05 There's still some departments like public health, that are guided by, you know, external impacts as well. 11:36:10 So they still have masking for actual clinical care, and I'm not sure I they might be, you know. 11:36:17 They might have more discretionary masking going on in some departments, as well. 11:36:21 But. 11:36:21 Yeah, and yeah, I visited Jefferson healthcare yesterday, and I was not required to wear a mask. 11:36:29 Right. 11:36:28 So so things have loosened up considerably. 11:36:33 Yeah, and at the Board of Health, Dr. Barry reported that all the hospitals are consistently applying the same masking requirements, which is that any anyone, any healthcare employee engaged in clinical work is wearing a mask and then maybe if they're not engaged in 11:36:50 clinical work and custom and customers of the healthcare system are doing it only voluntarily, although it depends. 11:36:57 There are icu units, bunch of care. 11:37:01 There are some units that require it, for all people entering. 11:37:07 Okay, so, let me make 1 one more point that we tried to include in the revision that were made to the employee policy our personal policy. 11:37:19 It was just to maintain a culture where masking is acceptable, that it is not something that is called out or questioned, and that we and you know that's a lot harder to create culture around than it is to put into a policy so just really encourage departments to you know not 11:37:37 be not have it be like, why are you wearing a mask like it really shouldn't be a subjective conversation, you know. 11:37:42 There are people with all sorts of reasons why they would choose to mask, and that's their business. 11:37:47 And so just don't want it that to become the outlier, even though it is totally optional. 11:37:52 Of course, but I'd like to maintain a culture where that is acceptable and not called out as something unusual or weird or noteworthy, even. 11:38:01 Give everyone. Grace. Yeah, that's a good thing about Covid. 11:38:08 The second thought, and I'm like, Oh, yeah, yeah. And it doesn't mean they have Covid, you know. 11:38:14 There's lots of reasons. Oh, yeah, yeah. So lots of folks will continue to wear masks as part of the culture. 11:38:19 Now, as it has been another cultures for decades and decades. 11:38:23 Okay, next up, we're going to talk about the strategic plan update. 11:38:26 I think Mark's going to just give us a quick update on how that is going. 11:38:30 Yeah, thank you. Greg, so our consultant Barry done, in our strategic Planning Leadership Committee. 11:38:39 We're making great progress right now. We're in the environmental scan mode. 11:38:45 Where the consultant is reaching out to a number of stakeholders. 11:38:51 To Heidi and to the other 2 commissioners and others, for putting together a very comprehensive list of the stakeholders and influencing people in the community that Barry Dunn has reached out to interview or to survey. 11:39:07 They've also conducted a number of in-person interviews at the county on March 20 fourth we had 2 different employee panels that interviewed in person in a group interview setting with the consultant and also on March 20 fourth, we had elected officials unfortunately, and that's elected officials other 11:39:28 than the commissioners. A number of them. We're not able to attend due to scheduling conflicts, but I think we had 5 elected in the, and we also have. 11:39:41 I'm gonna share my screen. Briefly, we also have our social pinpoint site. 11:39:51 Yup! 11:39:49 Is that showing for people? Okay, so this is our social pinpoint site. 11:39:56 Nice picture of the courthouse, a little blurb there about our plan. 11:40:00 And then a video where Commissioner Rice Andhower talks about what we're doing and why and how important it is. 11:40:07 And then we have the 3 different areas, and maybe all of you have seen this already. 11:40:13 But there's an ideas. Wall, here, and I'll just call that up for a minute. 11:40:18 Here where people can put little post-it notes, and you can see up top. 11:40:27 There, we have 6 different areas and they're color coded. 11:40:31 And then we've got the sticky notes that people have have added to the site. 11:40:36 Quite a number of them, and then, of course, there's a survey that they can click on and and take oops. 11:40:47 I went one too far, and then there's an open-ended dialogue feature here called Envision. 11:40:56 Our future, where you can talk about anything. And so this is one of the ways they've been collecting input. 11:41:03 And so very done, is taking all that. Oh, and we also had the employee survey. 11:41:09 We had 169 out of 370 employees take part in the employee survey, which, according to Barry, done, is an exceptional participation rate. 11:41:19 That's 45.7% of our employees took part in the employee survey, and I'm really anxious to see and what the employees say about our county and our culture. 11:41:30 So upcoming, very done, is synthesizing all that and on May eleventh we're gonna have the Bocc special meeting. 11:41:39 And that's out of campbo site, and it goes from 100'clock to 30'clock and very done will report out on the environmental scan, and we'll begin to piece together what our priorities are, and then following that there's a strategic planning meeting with all of 11:42:01 electeds with the exception of the commissioners and all of our department directors, I am that's on May 20, sixth, and then on June 20 s there'll be a meeting with all electives and department directors to review a draft strategic plan that will massage and that will bring to the 11:42:20 full board, sometime after June twenty-second, and so I think we've got tons of valuable input. 11:42:28 And that was very important to us. As we put this plan together. 11:42:34 Because we don't do this work for ourselves, we do it for our community members and our stakeholders. And so. 11:42:43 Anyway, I'm really happy with the progress we're making, and any I'd invite any other members of this, the Strategic Planning committee to speak up and share thoughts. 11:42:54 If you have any. 11:42:55 Any other thoughts, I can just say, as a member of the committee that the response rates we've been getting are really good. 11:43:05 So I feel I've done a lot of surveying in the patent my past professional life, and you know, to have the number of pieces of input that we're getting from both internal teams and the community is really good so I think it's going to inform a very robust discussion amongst 11:43:22 our leadership, and I hope people will take time to review the comments I have looked at a lot of the comments on those post-its. 11:43:29 There's also a word cloud as part of this, and every time we refresh the word cloud housing is big and in the middle of the word cloud it hasn't changed the whole time we've been looking at that. 11:43:43 So. But community is also big in the word cloud. So I mean, it's just interesting to see what's coming up. 11:43:48 But that gives us kind of a quick glance into what people are giving us input about housing. 11:43:53 's the biggest issue. 11:43:57 Go ahead. We'll go to Wendy. Then, Kate. 11:44:02 Yup! 11:44:02 We can. 11:44:01 I just have a quick comment. Can everyone hear me? Okay? So our dashboard, which is something I sort of monitor, is, I'll just get you some stats because they're pretty good. 11:44:11 We've had 4,127 total visits with 1,504 unique users, 280 unique stakeholders, 111 comments and 232 survey responses, and we've been wanting to get some younger people involved 11:44:32 so are sending out a big push to all the area principles and they're going to send it out to their kids. 11:44:39 So hopefully, we get some young adult responses into the mix. 11:44:45 Great thanks, Randy. 11:44:46 Thanks, Wendy, for sharing those I actually have those on my list to talk about, and I script right over them. Well, thank you. Appreciate that. 11:44:51 Oops, you bet! 11:44:54 Okay. Yeah. Those dates that you mentioned mark, I know I don't see any of them on my calendar. 11:45:03 It'd be great to get those out to a big, busy group of people. 11:45:06 Okay, all right. Yeah. I guess I was mistaken. 11:45:10 I thought that those have been coordinates with your calendars, but if not, we will do that now. 11:45:22 Okay, yeah, I do have one that the vocc retreat. 11:45:26 Yeah, that's the only one I do here. We're not invited to. 11:45:32 But then there was another one, a June one. 11:45:32 Yeah, yeah, that's right. Yeah. You're invited to the one. 11:45:39 But not the other 2. 11:45:40 And did you say that's June 20, sixth? 11:45:44 June 20, s. 11:45:45 Second. Okay, thanks. And you've got the rope court reserved on the eleventh of May, right? 11:45:53 The ropes. Cords can both sides. Yeah, you have to do something physical in this process. 11:46:01 What we'll check on that the minute we include this coordination meeting. Yeah. 11:46:05 Yeah. Critical question. Yeah, no. I'm. 11:46:08 And and we'll have Brett Black get an ambulance to standby. 11:46:13 Yeah. 11:46:17 Okay. Any other questions or comments about this strategic planning process as it's going or suggestions. 11:46:24 Okay. There's, you know, there's a lot of. 11:46:26 Did I understand? You want us to bring horses? 11:46:31 In a shovel. 11:46:29 Do you want me to bring horses to the both site like meeting for? 11:46:33 Yeah. 11:46:32 Yeah, totally. I wouldn't. Now, horse really do a rope course. 11:46:38 Well, the rope course is over at a Gibbs like, but we could, but we can ride over there. 11:46:42 Oh, right! 11:46:45 Yeah, perfect. 11:46:45 We we have our trail system in there. So we can ride from both sides to Gibbs. 11:46:49 Perfect. 11:46:50 Okay, got it? 11:46:53 Okay. Well, the body of this meeting is just kind of going around and hearing from all of our county leaders. 11:47:00 So let's start with that, let's start online. 11:47:06 And I'll just. I'll just pick and choose and call on folks, and you can always defer. But we'd love to hear from you on Bridget first. 11:47:10 Anything going on at extension? Bridget, Hmm! 11:47:16 Yes, there is. 11:47:16 Well, it's odd. I mean, Bruce. Is making her making her work plan presentation on Monday. 11:47:21 So this is, she's prepared for that question. Greg. 11:47:23 Oh, yeah. 11:47:25 I won't take too much of your time, since I will be presenting on Monday the big news that I'd like to share with everybody. 11:47:34 Here is our. We have our new director interviews for the new director, for a Wsu extension happening on Wednesday, Thursday, and Friday. 11:47:46 Really excited about that. We have some really phenomenal candidates, and I know this information has been sent out to all of you, but the presentations will be live in the Wsu classroom, but they'll also be streamed. 11:48:02 Via zoom. Wednesday we have Rebecca miner check, presenting at 2 30, Thursday, the 20 seventh. 11:48:13 Omit, Sharma will be presenting at noon and Friday, April 20, eighth. 11:48:18 We'll have Rachel Cardone presenting at noon as well we'd love to see you all there, and we'll have the links to the zooms available on our website. 11:48:28 If you haven't seen them yet in your email, you'll there's gonna be a big glass to get this out to our community. 11:48:37 Oh! 11:48:35 So I think I'll leave it there, Mark, since presenting tomorrow or Monday. 11:48:40 Yeah. And you might announce also, Bridget, about your 4 H coordinator moving on. 11:48:44 Oh, well, yes, so our forage Coordinator! 11:48:48 Well, she's still working for us. She's now working remotely, and we'll be doing so through the end of the summer unless we find a coordinator to replace her beforehand. 11:48:59 So I have the application process started through Wsu extension that usually takes, as you're aware, it takes about a month for that position to get advertised, and then we'll start seeking new candidates for the 4 H position so we're sad to see Sarah go but she's going to 11:49:16 stay on. And she's fast fantastic relationships in our community and is continuing to do that work just not in person. 11:49:28 Great. Thank you. Bridget. Great news! Sad news! But you know, I'm sure none of us all of us are excited to have a new extension director, and that this is going forward. 11:49:39 But you're probably the most excited about it. 11:49:30 Yes, I am so fantastic, and thank you all. 11:49:44 Alright, thanks a lot. Let's move on to Stacy. 11:49:48 I know that you're gonna need to leave early. But, Stacy, Prada, you have anything to you wanna share. 11:49:53 Sure. Thanks. So big changes in the treasurer's office. 11:49:59 We have Chief deputy treasurer, Sabrina Hathaway, who has been with the county 31 years. 11:50:07 We'll be leaving July fifth, and this is our last tax season. 11:50:11 So swing on by and say, Hi! We have found a replacement or not. A replacement. 11:50:18 Another person for the position, and he will start May first, so I'll bring him around and introduce him. 11:50:25 He's from outside the county. A lot of management and accounting experience, and we're excited to have him start. 11:50:36 So more information on that, and always this time a year, make sure you pay your property. 11:50:42 Taxes by May. First you get an extra day due to the weekend due date, and again Heidi and I will be on Kptz right after this meeting to talk about property tax and always call email whatever you need. 11:50:57 If you have any questions. 11:51:00 Great thanks so much, and anyone that has questions for any of our folks. 11:51:05 Please do interject as they're speaking. Brendan. 11:51:08 How's it going to Dcd. 11:51:10 Hi, Dcd currently has quite a few positions posted and available on the website. 11:51:20 And I really would encourage anyone here that knows of qualified individuals and including a qualified code compliance officers or planners to direct them to our website. 11:51:34 Those are all posted now, and we are still moving ahead with projects in the department, including those that were subject to discussion before the Board. 11:51:49 The cpaper program as well as really trying to move ahead with our short what we call the the stock plans. 11:52:00 We have a just to make sure everyone is aware what a stock plan is essentially it's a plan that's pre-approved and it's already been reviewed. 11:52:08 And so it streamlines the whole process of getting your project developed. 11:52:15 And so we've recognized that as a need in the community. 11:52:18 And so we're hopeful that when the new building codes come out that will have stock plans available for kids, members. 11:52:27 And then finally, the most important thing I would point out is every 3 years the State Building Council adopts new codes, and they are adopted by reference. 11:52:42 And so this year, 2023, July first, we're gonna roll out some of the most significant changes in our building codes in many, in possibly decades. 11:52:57 And one of those changes is a new Wildland urban interface code that requires buildings to be more fire resilient in response to what we've been seeing in our region with fires. 11:53:12 And so more to come. I'm hopeful to have some discussions with the Board to share more of the details of what this means. 11:53:22 Great. Thank you so much, Brett. Why don't we go to Andy? 11:53:27 You want to talk about the sheriff's office, or any other agencies that you work with. 11:53:31 You have any updates. 11:53:32 Sure are front lobby. I was opened last month, which has been a huge blessing to be able to get people to actually be able to come in talk to somebody about having to call first, to be able to be bus through the front door. 11:53:46 So that's been really nice. We've been working with Matt Court the last couple of weeks, and he's been working on our last or the back parking lot where we had the apple trees taken from, so that's all done now, and we're looking at maybe get some some 11:54:00 fenced, done back back there for the end of the year. 11:54:05 We're still down about 5 officers in the jail. 11:54:08 By the way, everything else seems to be going smoothly. 11:54:13 Great thanks, so much, Andy, I'll just do that do a put on the apple trees. They're doing good at their new location. Okay? 11:54:21 One died. That's a pretty good ratio. Yeah, yeah. 11:54:23 Really good. 11:54:25 Alright, Jeff, you want to give us an update from the assessor's office. 11:54:30 Sure one of the things I've been busy doing is we've been monitoring the legislative session, which is wrapping up on Sunday and and of course it's gonna be voting right through the weekend and meeting through the weekend so we still don't 11:54:45 know how some things are gonna turn out until until the after, which will be Sunday night. 11:54:52 Couple of bills, we would. I've been following closely is we had a senior bill that went through, and Governor hasn't signed it yet. 11:55:00 It was 1355, and that's the Senior Exemption Bill, and it got out in Seattle Times that the bill had passed and was put in. 11:55:09 Of course everybody's excited because it changes the thresholds for what you qualify at for the senior citizen exemption. 11:55:17 So there's a lot of folks calling in, and news circulating about it, and it's going to be different in every county. 11:55:26 What the threshold is, because it's based on the Median income. 11:55:33 The Median income income in each county as published by the office of financial management. 11:55:38 Well, they haven't published it yet. They'll publish it about mid. 11:55:42 Wow! 11:55:42 May, and then the Dor will look at it. And and now officially set before August what it will be for 2024, what the senior threshold will be for each county right now, and for many, many years almost 9 years. 11:55:59 It's been 40,000 in Jefferson County. It's kind of go up. 11:56:01 It's gonna go up to over 50. But we don't know exactly what yet. 11:56:05 So a lot of it'll mean in the second half this year we'll be processing and beginning of next year. 11:56:13 A number of media releases and then processing senior application. 11:56:19 So, if it'll put quite a few more people on the exemption program. 11:56:23 Another bill. I we're following is 5104, which is will produce shoreline ererials every 2 years, and that one also passed, and so by the end of 2024, we should have new shoreline. Aerials. 11:56:37 They're obliques, so we'll be able to see what slides have occurred throughout Long Hood Canal. 11:56:44 And we'll be able to also see development along the shoreline which we often don't see from the roads. 11:56:53 And speaking of that, you know our praises are driving down right now, driving down a lot of driveways to look at this part of their end. 11:57:04 Evaluation of property, and they're getting a lot of concern folks right beyond, based on the news you hear about people getting shot for driving down the wrong driveway. 11:57:13 Well that's being brought up a lot to our prisons, and you know how. 11:57:19 What are we doing? Driving down their driveways? And of course we have a right to be there. 11:57:22 But but you first have to have the opportunity to explain that. 11:57:28 So so we're doing everything we can to deal with it. 11:57:31 And we are very concerned about our safety out there, and and the news isn't necessarily helping us, because it's it's it's a energizing folks to consider the right of public officials to be on their property. 11:57:47 So anyway, that's coming up and other things we're doing. 11:57:51 We're in our appeal season, and where we're processing board of Equalization appeals. 11:57:57 And I have the mill appeal coming up where they're saying mill's worth virtually nothing, and so that's an interesting case to prepare for, and it probably will means a significant tax reduction this year. 11:58:11 But or int taxes that they pay, but I don't know that yet. 11:58:18 But again, you know, first half taxes are coming up, and so we're looking at that I'm looking at noxious weed who's paying which State agencies are paying their noxious, we assessment because we're still beating that around with a waz dot that says state highways have no noxious 11:58:33 weeds along them. And so we're waiting to see if they finally pay a noxious weed assessment. 11:58:38 It's not a lot, but you know it's like, Oh, come on, guys, pay your assessment for once. 11:58:43 Hmm! 11:58:43 So that's where we're at. And but otherwise we're staffed. And we're doing what we need to do. 11:58:51 That's great. I mean I, Jeff. What are other assessors doing about this? 11:58:56 You know, distrust of public officials coming onto the property. 11:58:59 Is, there are other. Seems like it's not unique, of course, to Jefferson County, but throughout the State. 11:59:04 No, it's all around, you know, and again, we don't have a problem so much in platinum areas or the city where you can walk up the street. You don't have to be on people's property, but you know, out there in the country you don't have to be on people's property. But you know out there in the country. 11:59:17 Where you got a lot of trees, and you really can't see what's going on. You know. 11:59:20 Well, you can't see the houses you can't do by law. 11:59:23 We're required to physically inspect the property. That's a state law that we need to get in there and look at it. 11:59:31 So assessors are doing the best they can. There's some creative thoughts out there about using more video technology. 11:59:41 I mean, like Grace Harbour is looking into having cameras mounted on their cars. 11:59:47 You know, and I'm not sure about that. I mean it. 11:59:50 Then, you know, kind of like Google cars. Where it's then you're streaming, you know. 11:59:53 That's even more invasive in some respects, because you're you're capturing streaming video at that point. 11:59:59 So, and of course there's always discussions about drones, something that in one sense to a property owner is less invasive because you don't see a person. 12:00:09 But in, on the other hand, it is more invasive because you could be have taken video anytime. 12:00:16 And and so I don't know, you know one assessor is actually using a helicopter to fly over rural lands to inspect vacant land and the other thing we're looking at. 12:00:30 Hmm! 12:00:30 We do have some statewide bills out there to try to move to where we can get oblique's aerial imagery from planes accepted as a way to inspect property where you can do it from the oblique imagery. 12:00:44 That would have to be flown on a relatively recent frequent basis. 12:00:49 Like every couple of years, and because of the high resolution, it's expensive, but it's something that State legislature has been studying and considering whether that's a good way but again, you get into the privacy issues of just how detailed are the aerial views. 12:01:06 I mean, you know, we talk about 6 inch detail. 12:01:11 You can almost make people out coming in and out of the house. 12:01:15 So you know, it's how far do you go? And is it really better than having someone come? 12:01:19 Knock on your doors, but, like I said, people are getting used to not having phones knock on their doors, you don't have meter readers anymore, and everybody's doing it remotely, and they're kind of expecting us to do go that direction. 12:01:34 To so it. It is a constant discussion among assessors. 12:01:39 Great might be a good media, social media post. I don't know if Wendy's done anything on that, but get the word out. 12:01:47 People are doing assessments right now. 12:01:50 I have not, but I can add it to the list, for sure. 12:01:55 Great. That sounds like a good suggestion, too. All right, I oh, let's see. 12:02:04 How about Jen Moore? You wanna talk about anything to report from the courthouse or other security? 12:02:13 Hmm! 12:02:20 Are you with us, Jen? 12:02:21 No, she's talking, but we're not hearing. 12:02:23 Oh, maybe you're muted! 12:02:29 It might be a microphone issue. 12:02:32 You might wanna click up where the mute button is, and make sure that your microphone's correct. 12:02:38 Microphone is highlighted. 12:02:45 Well, well, we'll come back to you, Jen. 12:02:48 We still can't hear you. You don't look like you're muted from here, so you might need to check on your hardware. 12:02:54 Make sure the right ones associated with the meeting. Brandon, you want any you want to give us an update from Superior Court? 12:03:03 Sure, and apologies on not having my video on today. 12:03:09 Things are kinda working. As they were pre pandemic in Superior Court. 12:03:16 We're in the process of reevaluating all of our local court rules and have set up some different committees to update them and get them published out to the broader county for opportunities for feedback. 12:03:32 That'll be happening soon. We're also organizing a color of justice event that'll happen sometime, most likely. Later. 12:03:40 2023, which seeks to inspire youth of color, ages 11 to 18, to consider a profession in the law and judiciary. 12:03:49 So certainly keep everybody posted on that event. Really exciting. 12:03:54 We have a lot of really big changes coming up with child welfare law and juvenile services has been coordinating with Clown County. 12:04:02 We have a retreat plan for June ninth to discuss a lot of the a lot of those changes in child welfare, and then also, we've been working with Matt Court and his team to. 12:04:14 I think we're gonna put the benches back in superior core, like they were pre pandemic. 12:04:20 Kinda go back to that historical feel, and at the same time do some more updates in the courtroom, such as maybe removing some of the law books that nobody looks at. 12:04:29 We wanna try to incorporate some, some more artwork in there, some more plants and try to make the courtroom more trauma responsive. 12:04:38 And I, you know, give people a sense that you know they they can relax and and you know, just know that they'll be heard, and that they belong. 12:04:48 And so we'll be looking for opportunities to kinda represent all of Jefferson County through art. 12:04:53 Work and and pictures in the courtroom. So if you have any ideas, don't hesitate to reach out really excited about that project. 12:05:01 That's about all. 12:05:02 Great exciting stuff. Can I ask a question, Brandon? How about Blake cases? 12:05:09 Go in! 12:05:10 There. I think we're just about all the way through them, Ruth Gordon has been contracted with the prosecutor's office for the last. 12:05:19 Ever ever since she retired the clerk's office, and as as she reports to me, she's gotten all the way through, the Superior Court cases are just about, and it's moving over to get through the District court cases. 12:05:33 Yeah. 12:05:31 Okay, thanks. Let's follow her lead and go over to Judge Walker. 12:05:38 Mindy, do you have any update from District Court? 12:05:42 Awesome. Hello! Everyone nice to see everybody I don't have a huge update. 12:05:47 I'll start with it talking to Kate's question to Judge Mac about the late cases. 12:05:56 Ruth is starting on the District court cases we've created a really good work flow on. How to handle those cases. 12:06:04 My office has the first batch of cases of their processing. 12:06:08 And so it's moving along as quickly as we can, and I'm excited to see how that's process, continues. 12:06:15 We are down to one staff member, and so if anyone knows someone who'd like to join District Court, we are looking for one individual. 12:06:24 Another thing that I'm really excited about I've been working with the Commissioner's office specifically with Kate and with the prosecutor's office to do a tour for the fourth grade class at Sales Coast. 12:06:37 So that's the whole entire fourth grade class. 12:06:40 And so next Friday we'll have a bunch of good running around. But they're really excited to be here and to learn a little bit more about their local county government. 12:06:51 Exciting good to have kids around the house again. 12:06:54 It'll be good. 12:06:55 Great. Thank you. Jess Walker. I see some deputies. 12:07:01 If anyone else. Oh, I don't know Barbara. Oh, well, let's give Jen a chance. Jen, you wanna try again. Give an Update if you have one. 12:07:14 Star 6. Unmute your phone. 12:07:31 Okay. Can you hear me now? 12:07:29 Oh, there we go. Try now with the phone. We can. Yes. 12:07:35 Okay, sorry about that. I don't know why I don't have a microphone on my video. 12:07:41 But sorry about that. 12:07:41 No problem. 12:07:44 So not too much as far as security, courtroom, courthouse, security. 12:07:51 Just a little tidbit we've had last month over 4,982 to people come into the building, which is huge as far as attendees of the courthouse were definitely getting an increase. 12:08:07 No major security, events. 12:08:12 So far in the last couple of months, which is also really good. 12:08:16 So yeah, not a whole lot. We're just kind of plugging along. 12:08:21 Great thanks. Jen. Sounds busy alright. I see, Barbara, you turned your camera on, do do you have an update? 12:08:27 I know Prosecutor Kennedy is at a conference this week, and. 12:08:30 Yes, he is. Well, we're just busy as usual. 12:08:36 Criminal deputies are very busy with cases, and Civil is also busy with a lot of civil rights going on right now, and and keeping up with all of you people and your needs. 12:08:52 So we're just we're just plugging along, too. 12:08:58 We did recently, this week received a Court of Appeals decision having to do with restoration of firearms, which has been a it's a issue that we deal with in the single department when someone wants to come in and restore their rights to carry firearms, you know, after a certain period of 12:09:24 after a conviction. 12:09:38 So we are we're the copy to have other than that. 12:09:45 We're the county coroner's, too. So we're definitely keeping busy on that. 12:09:51 I can attest to that, having just come off of that shift recently, and enjoying having Ruth in the office as well. 12:10:01 Hmm! 12:10:00 So that's about it. 12:10:04 Great thanks so much, Barbara. I see Matt Court on. I don't know if there's a an update from facilities, but one of the little space for you, Matt. 12:10:21 I think I saw I thought I was on that. Who's Matthew? 12:10:23 He was there. 12:10:26 Oh, Matthew! 12:10:32 Yeah, he, yeah. He was away from his desk. Who knows? 12:10:36 Okay. We'll give them another opportunity. And I'd invite anyone else. 12:10:40 I think I hit every department. But if someone has something they'd like to share, now is the time online before we go to to the. 12:10:51 Well, we might give you one more chance. Alright! Let's start here. 12:10:56 Start with Shannon. How's it going in juvenile services well, oh, yeah, got it. Yeah. Gotta talk in the microphone so they can hear you. They won't be able to hear you online if you don't. 12:11:08 But we we're doing a couple Juvenile Court, and like Judge Mac said, we're on the retreat for some new dependency. 12:11:19 House. Build 1227. That's coming into play. 12:11:20 And we're elaborating with palum we also have a parent reunification. Native. 12:11:23 We're holding and we're full stab, which is great. 12:11:30 I'm just now trying to prevent people from going anywhere else which I deserve, because I've taken other computers. 12:11:36 So I totally understand that I deserve it. But I am trying to hold onto those folks as much as I can. 12:11:42 And our team is like out of 7 outside of contracted people. 12:11:48 But just our county employees that are 7. 5 are new in roles less than 6 months in our office. 12:11:52 So I really would like to extend my appreciation and patience for everybody else. 12:11:59 That is working through juvenile services, we're trying very hard to figure out things, you know. 12:12:05 There's a lot of times that we're maybe not getting it smoothly the first time we're like, maybe second try. 12:12:14 But our intentions are always good, and we're trying to first and foremost, not have any lack of service to our clients and families that are struggling. 12:12:23 So I'm pleased to say that as our first andmost priority, so some of the other stuff may not get in or get done quite as timely as but we are coming up to speed, I'm pretty excited about the office that way. 12:12:39 I think there's some really great people on board. I'm for the therapeutic porthouse dog. 12:12:46 I got denied my first interview, because all they had was big dogs. 12:12:51 So I'm gonna now try. I can't have a big dog. 12:12:53 So just personally. And they did. They used to do medium sized dogs, this one company, but now they only do big dogs. 12:13:03 So I'm gonna try to also coordinate with the prosecutor's office and see if they're interested in. 12:13:06 Also source collaboration on that. Just for our dependency core and all the kids interviews that happen, and all of that. 12:13:14 So I'll figure out, get that approved as it gets closer. 12:13:20 It's actually a courthouse. There's actually a cord house. 12:13:25 There's actually a category of dog that's called the courthouse therapeutic dog, and it's trained with a handler and a caretaker to specifically go into port with folks. 12:13:34 They sense anxiety, they, they are attentive to people's emotional needs and as well as like private meetings that we have in our office with kids. 12:13:45 They could also be in our court room, as well as for any forensic interviews or anything. 12:13:52 When they're not busy they can hang out in the Commissioners. 12:13:58 Well, yes, and so that would be something that of course, I would figure out when we got closer, how I'm sure there's some process that hasn't happened for that. 12:14:07 So that's one thing we're thinking about. 12:14:10 Do me are trying to go forward on and outside of that, thank you. 12:14:17 Newness that we have going on. Great thanks, Shannon, Brenda. How's the auditors office? 12:14:27 Doing well, getting ready for filing week for 56 different offices are up this year. 12:14:42 So Wynn's been working with the State because you can do it online, which they encourage that. 12:14:48 And so getting ready for that in elections there's some new election bills that have passed that she's going to be working on, which are some automatic voter registration. 12:15:03 When you go get enhanced. Driver's license, you're automatically put puts them in a whole new category. 12:15:08 So we're gonna have a whole new process, because the kind of register, but not we have to contact them within so many days. 12:15:15 And make sure they still want to be registered because they approve citizenship because they've gotten menhanced drivers. 12:15:22 The question there recording has some new legislation also. 12:15:27 Our recording fees, I think I hear is gonna be the highest in that whole United States. 12:15:32 It's going up $100. And there was. I was just on a meeting right before here. 12:15:38 We think either. July 20 first or January first. 12:15:41 So we had 2 conflicting information. So of course, that's gonna affect a lot of things. 12:15:49 So Dcd, we record a lot of documents for them. 12:15:53 So it's coordinating all this fee increase. So we do have one another fee increase happening with the county maps. 12:16:00 July 20 first, so we might have 2 2 different fee schedules for us. 12:16:11 That's recording and. 12:16:15 We're in our finance part. We're working on the annual report. 12:16:21 So I know that anybody that does finance were asking for information. 12:16:25 Grants, leases, and all that, so annoy me and Judy are working on that. 12:16:30 We did have someone resign. Their last is Monday. 12:16:34 Which is sad because she helped with getting unit payroll. And you know we're talking es simply self. 12:16:41 Serve which is going to be hopefully happening. But we'll have less stack, so we'll see how that goes. 12:16:48 And Judy, Judy and I met about that this morning, and she'll be emailing the affected people that's gonna help with this. 12:17:00 So we have another. We have someone that's gonna have a baby, so she'll be out soon and licensing. 12:17:05 And then we have someone else get their notice. Because they're moving out of state. 12:17:10 So we're going to be looking for people to. 12:17:12 So it sounds like there's lots of opportunities for people to work in the community. 12:17:22 And yeah, we're, I'm anybody else. Talk to. 12:17:24 I tell them there's lots of stuff happen in Dcd. 12:17:27 And less opportunity to help work with the county and make things great you did get some new staff right? 12:17:34 We have lots of new stuff. Yeah. So we have, like on our front counter. 12:17:39 You know, there's someone that's been there one month, someone that's been there 6 months, someone that's been there less than a year. 12:17:45 So, but they're handling customers well, and you know, are we want the good customer service and want to be known for that. 12:17:52 So they're helpful and. 12:17:55 We'll be hanging again. So I think I I love the department tonight. 12:18:02 Sorry I'm trying to give you some one way. There. 12:18:05 Alright. Thank you, Brandon. Chris. How's Central Service is going? Doing great feeling extra grateful that we're fully staffed having listen to all my colleagues today. 12:18:20 Oh, thank you, so I'll hop around a bit. 12:18:24 I just did my board presentation not too long ago, but I'll try to keep it germane to the public and to my colleagues. 12:18:32 Server. Relocation over to the jail complex is still underway. 12:18:40 We've had some delays due to supply chain issues that we couldn't avoid, but nevertheless, the It team and facilities have been working well to make that a seamless transition for the county, the purpose of which is to. 12:18:55 Preserve our ability to stay completely online during a power outage which is which will be significantly increased as a result of being down there. 12:19:06 So we're excited about that. We're moving to exchange online. 12:19:12 That is long story short, we have a pretty old email system. 12:19:18 Thanks for the board support on getting us to a place where we can quickly transition to let less or 0 email interruptions. 12:19:28 I know folks have been noticing that's been happening a bit more lately. 12:19:31 Fortunately been able to keep to a minimum. But it's just time to update our system. 12:19:35 So that's that's a friendly reminder to all of our department heads that our ability to come back online after power outages is significantly improved when folks are taking the time to clean up old files on their system. 12:19:54 It's spring, which means that it's always a good time to do some spring cleaning. 12:19:58 Obviously please, abide by public records, act requirements, anything that you can do in that department would be greatly appreciated there's a number, of cybersecurity enhancements that we're going to be rolling out in the days to come that work really excited about we just recently 12:20:17 hired a database specialist to address a number of needs across every department. 12:20:22 Most recently he's been focusing on the implementation over at Dcd. 12:20:29 And other defective departments. But Scott isn't getting rave reviews and we are super grateful to have him on board and in the days and months to come he's gonna be interfacing with each department to identify their database needs and how we can sort 12:20:43 of continue to move into the 20 first century. So if he hasn't met with you already, it's because we're triaging, and he will be meeting with you soon. 12:20:53 Lastly, oh, not lastly, we'll be rolling out a ticketing solution for it shortly, so we're gonna be doing that as a as a in an effort to create some more transparency and improve customer service with it things can sometimes get handed from one person 12:21:13 to the other, and it's helpful to know where your request stands. 12:21:16 It's also helpful to get a quick response. And it's helpful to know what has been closed out. 12:21:21 So that's a it's part of our effort to enhance customer service. 12:21:26 Like, Brenda was saying. It's super important for us as well. 12:21:29 The last thing I wanted to mention was, thanks to the board support. 12:21:36 We have passed, or they were able to pass a a contract for community wildfire protection plans which is something neat. 12:21:45 County has solely needed for a long time. We're one of the last counties in the States not have something. 12:21:51 So we're really excited that a top-tier firm, S. Wca. 12:21:58 Environmental consultants, which is a nationwide firm, was selected to do the work over the next year. 12:22:02 They're gonna be putting together a number of community outreach events. 12:22:07 They're gonna be interfacing with folks stakeholders throughout the county, using their wildfire expertise to both inform the citizens and help us plan for hopefully much mitigated wildfire events in the future. 12:22:25 So we're really excited that Jefferson County is gonna be able to be have that as a part of our community knowledge set. 12:22:32 That's it. Hmm! Any update before you go? 12:22:36 Okay, I wanna Stacey left. I did. 12:22:40 Wanna put out a shout out for Rody parade, which the sheriff usually has an entry right at the front of the parade and elected always go. 12:22:47 We cannot ask employees or staff to go, because then it would trigger overtime issues. 12:22:54 If you show, if any employees show up, we're not going to turn you away. 12:22:58 It is not work. Time, of course, but very fun, very fun to be at the front of the roady paradeops area and the Jefferson County banner, thanks. 12:23:06 I think that's before us. Okay, thank you. Thank you. Okay. Sorry. 12:23:11 Amanda, yeah, thank you. Okay. Sorry. Amanda. Clerk's office. 12:23:16 Yes, I can keep it short. There's always clerk news, but not a whole lot to share. 12:23:17 Here we are fully staffed and doing well. You asked about Blake, so we have been doing some refunds. 12:23:22 I hazard to guess where, maybe ahead of everybody else in state with with Ruth working on this so we've we're now going back and recoding a lot of those orders to make sure that when the State takes over refunding these in July, they will have 12:23:41 access to all that information. So right now, we're doing. 12:23:45 If people come in, and we pretty much established everybody who has a refund, and how much it is we can get those out working with the auditor, and then July first, it'll transition to the State. 12:23:57 But we're still a resource. We'll solve the orders, and how much they can. 12:24:01 We'll help pass them on. To get them what they need to go. 12:24:04 So I'm looking forward to our Education Conference in June, so I won't be able to make the strategic plan. 12:24:10 On the 20 s, but happy to comment whenever right, and I'm sorry if that question should have been directed towards you. 12:24:17 I'd love that. Ruth was working outside oh, it's a group effort, totally. 12:24:25 Can I go back to Chris? I want to ask one more question about the tickets. 12:24:28 What is that going to look like? Could we direct Staff not to just call up it once this ticketing automatic locks on the computers? 12:24:37 What's that going to look like? I've heard some concern about that from some staff. 12:24:41 So yes, thanks for the follow up. So all staff will be notified shortly about their ability to email, help desk@code.jefferson.water us showing up in person or making phone calls is never discouraged. 12:24:56 However, when those things occur, we will be creating tickets regardless. 12:25:01 So that people from their desktops are no laptops and their email accounts. 12:25:06 Can track the progress of a request that was made in person or over the phone, or hope is over. 12:25:10 Time that folks will recognize that the quickest way to get to the resolution that they're looking for is going to be via email. 12:25:19 That said, we understand that folks are used to communicating with it the way that they've communicated successfully in the past our hope is that we projects or support requests can take time that folks can have an increased level of confidence that something didn't get dropped as a result of somebody being 12:25:38 out on a Friday, or getting sick things of that nature. 12:25:40 So that's really what we're trying to tackle. 12:25:44 It's gonna increase transparency and people's awareness of whether their request stands rather than decrease. 12:25:51 And we're not eliminating or turning away. 12:25:52 Anybody in terms of routes to get what people want. 12:25:57 And then you asked about auto locking your desktop or workstation as you walk away. 12:26:02 After a certain time. Yeah. So at a previous conversation with directors and electives, I let folks know that the State auditor's office strongly recommended that for cybersecurity preparedness that the county look into auto locking all computers, we took that in stride and left folks know sort of 12:26:23 what our ideas were, what are sort of benchmarks for? 12:26:27 Blockouts. We're going to be got feedback from. 12:26:31 Folks didn't inventory of computers that should be exempted and took that back to our it team for sort of internal debate, shall we say in the days to come we're gonna be asking all departments that don't have a strong public safety exemption such as control 12:26:51 vehicles, or computers that would never see the light of day that manage A/C units for buildings. 12:27:00 That 10 min is sort of an industry standard. It's somewhere in between the 5 min that we had initially talked about, and and never that if people want, and then never that many people want so what we've done is we've worked with a number of our folks who are the most concerned and tested things out just to see how it would 12:27:17 feel for them, gotten some good customer service feedback from folks were the most concerned about it, and hopefully we'll be able to use that to bolster that the need to move forward it long and short of it is individual discomfort or individual discomfort does not supersede our need to 12:27:37 protect our cybersecurity, infrastructure collectively. 12:27:39 Yeah, it would. It would only take 30 s for somebody. 12:27:43 With a flash drive with malware on it to pop it in and populate our network. 12:27:48 And so minor inconvenience versus a hefty settlement. 12:27:54 Because we had a cyber incident and compromising, personally identifying information. 12:27:59 That's a disaster we want to avoid. 12:28:02 It's exactly right. Thanks, Mark. Thanks. Does that answer your question? 12:28:06 It does one quick follow up, and that's is the help desk system going to be entirely interfaced through email? 12:28:13 Or is there going to be a program that the customers, the other staff, can access to to check on the status of their ticket? Yeah. So that'll all be spelled on the email that I'm hoping to send today essentially, there's gonna be a program. That the customers the other staff can access to to check on the status of their 12:28:29 tick and look at basically there'll be a knowledge library there for any patterns that we notice where we can develop a frequently answered answers to frequently asked questions. 12:28:41 So folks will not necessarily have to come to us, for every little thing going forward alright, so that their web interface will perfectly link with the email. 12:28:50 The email conversations that will be the folks will be most used to having okay. 12:28:54 Great thanks. Sorry I didn't leave as much time, but we talk all the time. Oh, yeah, go ahead, Jeff. 12:28:59 And following up our office, is testing the lockout. 12:29:06 The 10 min lockout, and I had no one of our main concerns at a time was that if you're watching a video, does it lock you out? 12:29:12 And it doesn't. I mean, we could listen to a Zoom Meeting, and it does not break out. 12:29:16 After 10 min, so which we very much appreciate. 12:29:16 Hmm, hmm, thank you. Thank you for the assist. 12:29:21 Jeff, Kate, you wanna update on it and then, yeah, maybe, Andy, if I could just check in and see. So like I mentioned Rody parade we get to look at the back of my head there. Sorry I didn't even brush my hair typically the sheriff's office does 12:29:40 secure the spot at the parade. Andy, do you happen to know if that has happened? 12:29:45 I believe Joe is already reached out and taken care of that. 12:29:49 If not, I'll make sure it gets scored away. 12:29:50 Sure it's sort of. 12:29:50 But we'll definitely have our old, old car there to lead the parade. 12:29:54 Great. Okay. So I would love to have others their presence. We've got a banner. 12:29:58 I won't be there. I'm really sorry to say. 12:30:00 First one I've ever missed, but Nico Winneger is graduating from college, as some of you know, Dave Whinaker's son. 12:30:08 Oh, great! 12:30:08 It's a really big deal. My sister Andy and son also, but Davis in our hearts always just couple of things I've been working on lately. 12:30:17 We did get a Federal appropriation for a childcare center that we're doing in conjunction with the Port Teenson school district. It will be located at the Pretends and High School with the Y.M.C.A. 12:30:28 Running it, and huge, thanks to the financial team and Michael Mark Grant, administrator for helping with a lot of work for that Federal appropriation, that really exciting 42 slots of child care available breaking grounds later this year, also working with a number of public partners on potential 12:30:46 aquatic center. So stay tuned. Be a number of opportunities to weigh in on that. 12:30:54 It's gonna be a big lift, but hoping that we can get that amenity for our our residents, since nobody's here from public works, I don't think just quick. 12:31:04 Shout out that the sewer is going. Gangbusters and port head luxur. 12:31:09 So first time we will have built a municipal sewer, probably ever and really making that urban growth area where our development and density will go in the future. 12:31:20 So we've about 35 million dollars to spend in the next 2 years, which is exciting and hired a sewer manager. 12:31:29 That position has been vacant for almost 2 years, and Nancy has been filling it, in addition to being a county engineer in public work. Str. 12:31:36 So huge, win to have scored. Actually an engineer from the Pd. 12:31:41 Sorry. Pud sorry. Not sorry. Exactly so. Really, really great. And then also related to that our biggest legislative priority this year was getting our point 0 9. 12:31:57 What we call our Pif funds extended those receptors. 12:32:01 Sunset in the law, as it was written previously, and it just got voted on, pass through the second Chamber yesterday, and is after the Governor's office to sign, so that is the fund that has gotten us to be shovel-ready with the sewer, and so it's a 12:32:19 big win. So good stuff happening. Thanks. Kate. I see Jim has her hand up. 12:32:24 You have a question or comment, Jen. 12:32:27 I do. I kind of forgot about this. We do have a fingerprint machine up in our office for some preconviction type fingerprints for the prosecutor's office has been working with us, but I know Carrie binns had sent out an email to some departments 12:32:45 of some employees that might need to be fingerprinted if they have anything to do with criminal records or anything criminal history, anything like that. 12:32:54 So if anybody in your office needs to be fingerprinted police send them up to my office or give us a call, and we'll get that scheduled and done. 12:33:02 We've done a couple so far, but I know there's some more out there that maybe need it done. 12:33:07 So if you guys need anything, just let us know up here. 12:33:09 Thanks so much, Jen. Can we send our teenagers up just to scare them? 12:33:14 Sure we got the cage and everything. 12:33:13 Yeah. Alright. Thank you. And, Mark, I didn't give you a chance. 12:33:22 But do you have anything you wanna report back to the group about? 12:33:25 Not really one thing, that I'm working on I've got a number of agreements I have to spend some time on, one of which is the transition for management of the gateway Visitor center from the Jefferson County Historical Society to the Tourism 12:33:43 coordinating council. I've got some code work to do on procurement and a number of other things, but I did get away for 2 weeks of vacation, which was certainly a good time for me, and I I'm just happy to be back with all you great folks. 12:34:01 Thanks, Mark, and I'll just really quickly echo! 12:34:06 I would just add one more public works. Item on, since we don't have anyone from public works, I don't think. 12:34:11 Speak up if if I missed you, but working on the solid waste task force to look at capital planning for a new solid waste facility, and tomorrow we're starting to look at sites, and it's getting real. 12:34:25 So we'll come back. But there's some real planning going on that I hope will inform our future capital planning, too, as we move forward in that as a county which isn't necessarily a new site, it's not necessarily a new site, but there's multiple sites managed people's 12:34:39 anxiety, right? Not necessarily new site. The existing, you know. 12:34:44 There's no action alternative that's being. And then I guess, unless there's anything. 12:34:53 Oh, Jeff, go ahead! 12:34:54 Yeah. Greg, I have I have a quick question for you. 12:34:57 You know, when I come to work I go through the Mill Road intersection right? 12:35:02 That's where I join highway, you know. 12:35:05 Highway, 20 from Discovery Road, you know, with them putting around about it. 12:35:14 Bye! 12:35:10 There is a county working with was on the development of that roundabout, because, you know, you've got the casual Brown village there that comes out there. 12:35:18 You've got the mill traffic comes out there, and what it's always tricky getting from Discovery road onto Highway 20 at that little short stretch. 12:35:27 Gotcha! 12:35:28 So is the county pretty involved in that discussions on that right on the roundabout. 12:35:35 I can speak to, it. I don't know if Mark has been in conversations with this city too. 12:35:38 But yes, so the city successfully asked the Saskatchewan to delay that project they were going to do the compact roundabout there without addressing discovery. 12:35:50 Road, that intersection nearby, and so the they were successful in delaying that. 12:35:57 And now it's kind of on the city and county to come up with an agreed upon plan and maybe work with our legislators to get more funding to do a more substantial intersection. 12:36:09 Redesign that includes discovery. Yeah, so definitely in the works. 12:36:15 And on the radar. Okay? It's kind of like Cousin it today on the meeting. 12:36:16 Thank you. Thank you. 12:36:20 Yeah, I know he wants to see that sorry. Okay. Great. Well, great conversation. It's good to hear from everyone. 12:36:33 I wish we had more time for this yeah, I don't think we really have time to go over future agenda items. 12:36:36 I'm gonna bring back. You know, we're taking the road show out again this year, bringing that elections and directors out, and I'll put that on the agenda for the next meeting to kind of talk about that process. 12:36:44 It's always a challenge to make sure. You know, the clerk gets as many questions as the Commissioners. 12:36:49 Basically well, more information will come. But I'd love to have as many players as possible and those days are starting to get scheduled. 12:37:00 So we'll our office will reach out and communicate about that. 12:37:03 So anything else for the good of the order. We're a couple of minutes past. 12:37:07 Okay, this meeting special meeting of the Board of County Commissioners, Slash county coordination meeting is adjourned.