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Home My WebLink AboutHearing Notice CDBG JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of Commissioners FROM: Michael Mark, Grants Administrator DATE: May 1,2023 RE: HEARING NOTICE re: Washington State Community Development Block Grant(CDBG) 2023 General Purpose Grant for the Early Learning and Family Support Center Project STATEMENT OF ISSUE: Jefferson County is securing contingency funds for its role in the Jefferson County Early Learning and Family Support Center project. ANALYSIS: The project architect's current estimates suggest that the project may face a cost increase of at least$700,000,bringing the total financial needs from $2.79M to around $3.5M. In order to hedge against the risk of increased cost estimates,the project team is planning to take two actions: apply for additional funding and reducing the scope of the project in case additional funding cannot be secured. County staff, with the assistance of Jefferson Healthcare staff, is preparing an application to the CDBG General Purposes grant to ensure expanded cost estimates are covered. FISCAL IMPACT• The project team plans to apply for$700,000 in funding to manage the risk of increased costs. The fiscal impact of CDBG funds is expected to be neutral. RECOMMENDATION Review and Approve the Hearing Notice attached re: Community Development Block Grant (CDBG) for 2023 General Purpose Grant Application for May 22, 2023 at 11:00 am. The notice will be published in the Port Townsend Leader on May 3 and May 10, 2023. REVIEWED BY: Z 5' Z 3 Mark McCaule q ounty Administrator Date Please publish 2 times: May 3 and May 10, 2023 Contact Person: Auditor's Office Bill to: Jefferson County Commissioners P.O. Box 1220 Port Townsend, WA 98368 NOTICE OF PUBLIC HEARING Community Development Block Grant(CDBG) General Purpose Funds for the Early Learning and Family Support Center Project NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of Commissioners for Monday. May 22, 2023 at 11:00 a.m. in the Commissioners' Chambers, County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368.Notice of said hearing is to be published in the official newspaper of Jefferson County. This hearing is to review community development needs, inform citizens of the availability of funds and eligible uses of the State Community Development Block Grant(CDBG), and receive comments on the proposed use of funds toward the Early Learning and Family Support Center project, particularly from lower income persons residing in the Jefferson County area. The information is available for viewing on the County website by clicking on: www.co jefferson.wams—Services—Laserfiche Web Portal—Board of Commissioners—BOCC Agenda Packet—2023 Weekly Agenda Items—05 May 2023 —052223—Hearing Notice You are welcome to participate in this hearing. You will need to join the meeting by 11:00 a.m. using the following methods: VIRTUALLY: Via the following Zoom, link: https://zoom.us/i/93777841705, PHONE: Dial 1-253-215-8782 and enter access code: 937-7784- 1705# and press *9 to"raise your hand"to be called upon. Access for the hearing impaired can be accommodated using Washington Relay Service at 1-800-833-6384,or IN-PERSON To view documents or watch this meeting live with no participation, go to www.co.iefferson.wa.us Follow the links under "Quick Links: Videos of Meetings: Today. " If you experience difficulties joining the meeting or viewing documents please call 360-385-9100 to report any issues. In addition,written testimony is also invited beginning on May 3, 2023 and ending on May 22, 2023 at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written public testimony may be submitted by Email to: You may view testimony received by clicking here: www.co.jefferson.wa.us—Services—Laserfiche Web Portal—Board of County Commissioners—BOCC Agenda Packets—2023 Weekly Agenda Items—05 May 2023- 052232 You can also Mail your testimony to: Jefferson County Commissioners' Office; P.O. Box 1220, Port Townsend, WA 98368. Written testimony must be received by the Board of County Commissioners by the end of the hearing testimony period. Signed this I'day of May, 2023. JEFFERSON COUNTY BOARD OF COMMISSIONERS /S/Greg Brotherton, Chair 4/25/23, 12:02 PM CDBG-General Purpose Grants .�► Washington State Department of ail► Commerce Serving Communities Building Infrastructure .. Growing the Economy .. Promoting Washington ., Q 0 TT P ... . .. w CDBG 2023 General Purpose Grants Application Open CDBG Program Priorities: • Financial need- Prioritizing applicants who do not have viable access to other funds/resources. • Funding readiness- Prioritizing applicants who have secured all other funds. • Funding efforts- Prioritizing applicants who have pursued other funding. • Equity- Prioritizing applicants who have not recently received CDBG funding and who do not have open CDBG contracts for similar activities. Application submission is online using ZoomGrants. Click on the Apply via ZoomGrants button below to reach the ZoomGrants website. If you have a ZoomGrants account, login and follow the instructions. If you are a new user,create a ZoomGrants account. Once the agency profile has been created, go to the 2023 CDBG General Purpose Grants Program by selecting the "Apply" button, and start your application. https://www.commerce.wa.gov/servi ng-communities/com munity-development-block-grants/cdbg-general-purpose-grants/ 1/6 4/25/23, 12:03 PM CDBG-General Purpose Grants 0Washington State Department of Commerce Serving Communities .. Building Infrastructure Growing the Economy .. Promoting Washington .. Q Setting Up Your Application Account and Creating Application — ZG University (Zoomgrants.com) Using ZoomGrants to apply for CDBG General Purpose Grants Preview of 2023 ZoomGrants CDBG Application Application Materials Program Overview Eligible Project Tests CDBG Requirements LMI Worksheet and Guide LMI Map SAMPLE Citizen Participation Guide Public Hearing HANDOUT 2023- English Public Hearing HANDOUT 2023- Spanish Public Hearing SAMPLE NOTICE Grievance Procedure SAMPLE Ethnicity and Race Instructions Application Questions Project Budget Form and Instructions Operations Budget Form and Instructions Work Plan Application Questions CDBG Content Related Questions Jon Galow, CDBG Program Administrator jon.galow@commerce.wa.gov (509)547-5021 https://www.commerce.wa.gov/serving-communities/community-development-block-grants/cdbg-general-purpose-grants/ 2/6 4/25/23, 12:03 PM CDBG-General Purpose Grants Washington State 40014 1040 Commerce Serving Communities Building Infrastructure Growing the Economy Promoting Washington CZ Development (HUD). Examples of eligible General Purpose Grant activities include: • Public facilities, such as water,wastewater, streets and sidewalks • Community facilities, such as community centers, libraries,food banks and fire stations • Local assistance programs such as housing rehabilitation Funds Available We estimate $11 million will be available for CDBG General Purpose Grants in 2023. The maximum amount is $2,000,000 for construction projects. Eligibility Guidelines Eligible applicants are HUD non-entitlement cities,towns, and counties in Washington State. Special purpose districts, public housing authorities, port districts, community action agencies,economic development councils,other non-profit organizations, and Indian tribes are not eligible to apply directly to the state CDBG Program for funding, but may be a partner and sub-recipient of funding through eligible jurisdictions. Projects must principally benefit low-and moderate-income persons. Additional resources are available under Technical Assistance Resources/Guidance Materials. Program Links https://www.commerce.wa.gov/serving-communities/community-development-block-grants/cdbg-general-purpose-grants/ 3/6 4/25/23, 12:03 PM CDBG-General Purpose Grants I► Washington State Department of commerce Serving Communities .. Building Infrastructure .. Growing the Economy .. Promoting Washington .. Q Technical Assistance Resources Management Handbook&Attachments Guidance Materials HUD Exchange HUD LMI data for non-entitlement jurisdictions HUD LMI Interactive Map Infrastructure Assistance Coordinating Council (IACC) Municipal Research Services Center of Washington Need help? Jon Galow, Section Manager Jon.Galow@commerce.wa.gov Phone: 509-847-5021 Jacquie Andresen, Project Manager Jacquie.Andresen@commerce.wa.gov Phone: 360-725-3017 Jeff Hinckle, Project Manager Planning Activities Jeff.Hinckle@commerce.wa.gov Phone: 360-605-2402 https://www.commerce.wa.gov/serving-communities/community-development-block-grants/cdbg-general-purpose-grants/ 4/6 4/25/23, 12:03 PM CDBG-General Purpose Grants 0 Washington State Department of Commerce Serving Communities Building Infrastructure .. Growing the Economy .. Promoting Washington .. CZ Employee Resources Search C� Main Menu Serving Communities Building Infrastructure Growing the Economy Promoting Washington Other State Sites Business.wa.gov Office of the Governor Secretary of State Department of Revenue Employment Security Subscribe Subscribe to receive emails or SMS/text messages from Commerce or to access subscriber preferences. Subscription Type Email *Email Address ' Submit https://www.commerce.wa.gov/serving-communities/community-development-block-grants/cdbg-general-purpose-grants/ 5/6 4/25/23, 12:03 PM CDBG-General Purpose Grants .�► Washington State • Department of �► Commerce Serving Communities .. Building Infrastructure .. Growing the Economy .. Promoting Washington .. Q https://www.commerce.wa.gov/serving-communities/community-development-block-grants/cdbg-general-purpose-grants/ 6/6 .�►. Washington State Department of Viov Commerce 2021 CDBG General Purpose Grant Awards Grant Recipient Project Type Project Description Award Total Project Costs City of Brewster Sewer Wastewater Improvements $900,000 $7,109,632 City of Cle Elum Streets Stafford Avenue Corridor Improvements $800,000 $1,195,335 City of College Place Streets SafeWalk College Place Sidewalk Construction $341,184 $382,873 Community Fire and Emergency Service Facility Upgrades City of Colville $900,000 $1,034,400 Facility with Stevens County Fire District No.3 Town of Elmer City Planning Force Main Assessment and Feasibility Study $30,000 $30,000 City of Harrington Sewer Wastewater Plant Modifications $366,750 $1,357,000 Community Food Bank and Food Pantry Expansion Kittitas County $900,000 $2,721,177 Facility with Friends in Service to Humanity(FISH-Ellensburg) Town of Lamont Water Telemetry&Water System Improvements $668,900 $670,900 Lewis County Water New Water Reservoir $900,000 $1,120,000 with Water District No.1(Randle) Town of Malden Community Fire Station $900,000 $1,588,300 Facility Town of Malden Planning Outdoor Recreation Planning $30,000 $32,000 Town of Odessa Planning Well 3 Assessment $30,000 $30,000 City of Oroville Planning Public Utilities GIS Mapping $30,000 $39,970 City of Pateros Planning Planning&Construction Standards $30,000 $38,235 City of Raymond Planning Comprehensive Plan Update $25,000 $40,000 Community EMS Station Construction City of Republic $850,000 $1,289,000 Facility with Ferry County EMS District No.1 Town of Rosalia Water Water System Emergency Power Improvements $600,051 $600,051 San Juan County Sewer Wastewater Treatment Plant Expansion $900,000 $5,795,600 with Eastsound Sewer&Water District Town of Springdale Water New Reservoir and Water System Improvements $900,000 $900,000 Town of Springdale Planning Asset Management Plan $30,000 $30,000 Town of Washtucna Water Well Improvements $895,000 $895,000 Regional Housing Rehabilitation Program City of White Salmon Housing $400,000 $400,000 with Columbia Cascade Housing Corporation(Klickitat and Skamania) $11,426,885 $27,299,473 General Purpose Grant Lead: Jacquie Andresen,(360)688-0822,jacquie.andresen@commerce.wa.gov CDBG Section Manager: Jon Galow,(509)847-5021,jon.galow@commerce.wa.gov 2021 CDBG GENERAL PURPOSE GRANT AWARDS 0 Whatcom San Juan � aa � �. { Skagit Okanogan Pend Island Mayo,, Ferry Stevens Oreille Clallam `a O Snohomish Jefferson - Chelan kfsa Douglas p Grays King Lincoln� Spokane Harbor Mason 0 -� Grant Thurston Pierce Kittitas A ams Whitman Pacific Lewis Franklin Garfield Yakima Wahkiak m Benton 0� p Cowlitz G�6' Skamania Walla Walla d Asotin Klickitat Clark Project types: Application Received • (19) Cities/Towns; (3) Counties V- Grant Award - Planning • (7) Planning • (4) Community Facility; (1) Housing; VL Grant Award - Construction (2) Street/Sidewalk; (3) Sewer; (5) Water