HomeMy WebLinkAboutPort Townsend Jefferson County Leader Newpaper - 03272393
LEGALS ADVERTISING AGREEMENT
By and Between
JEFFERSON COUNTY
And
THE POR T TO WNSEND & JEFFERSON CO UNTY LEADER
The Jefferson County Commissioners hereby designate the Port Townsend &
Jefferson County Leader the Official County Newspaper for printing of Jefferson County
legal publications during the year beginning July 1, 2023 and ending June 30, 2024.
RATE:
TYPESET:
TYPE POINT:
COLUMN WIDTH:
PUBLICATION FREQUENCY:
$8.50 per column inch
Helvetica
7.0
1.58 inches
One (1) time per week on Wednesday
OTHER SERVICES/ENHANCEMENTS:
For no additional charge, the Leader will:
• Publish legal notices on www.ptleader.com website, and on a statewide community
newspaper (WNPA) website http://www.wgpublicnotices.com
• Publish the Jefferson County logo where county legal notices begin.
• Publish a project location map with the legals as appropriate for a specific notice.
• Provide two annual newspaper subscriptions to the County.
• Provide full access to the Leader website to the County.
• Legals are accepted with a discounted display ad rate of $13 a column inch.
• The Leader welcomes press releases from Jefferson County and its agencies and
endeavors to publish timely information in a timely manner. All press releases are
subject to editing or may be enhanced by further reporting by Leader staff.
Legal Advertising Rate and Submission Deadline: This rate is for publication in the
Leader and is applicable to all county departments and offices. Rates are for single
column legal notices and are conditional upon copy reaching the Leader by email
by 1:00 p.m. two (2) days prior to publication on Wednesday. The Leader staff always
strives to accommodate late legal notices; however publication is not guaranteed outside
of this deadline.
Page 1 of 2
Legal Advertising Agreement July 1, 2023 to June 30, 2024
Legal Advertising for Other Public A eg ncies: The column inch rates in this contract will
be extended to other public agencies located in Jefferson County, Washington provided
they meet the conditions for submission as outlined above.
Press Releases: All County departments and offices are eligible to submit Press Release
copy to the Leader at any time.
Printing Error: Re -publication of legal advertisements required due to errors or omissions
in printing attributable to the publisher shall be without charge to the County.
Payment of Charges: Jefferson County departments and offices will only pay from
invoices (not statements) presented by the Leader. County departments and offices will
process invoices from the Leader in the next claim payment cycle after the invoices are
received.
Liability for Content: Jefferson County assumes liability for the content of
advertisements authorized for publication in the Leader and for any claims that arise that
may be made against the publisher except for those claims arising from advertisements
erroneously printed by the publisher.
IN WITNESS WHEREOF, the parties have executed this agreement on this 27`h day of
March, 2023.
The LEADER
Lloyd Mullen, Publisher
SEAL: �+y
'r
ATTEST:
CarolyrPGallaway,
Clerk of the Board
JEFFERSON COUNTY
BOA COMMI SSIONERS
reg rotherton, Chair
APPROVED AS TO FORM:
�f e
March 22, 2023
Philip C. Hunsucker,
Chief Civil Deputy Prosecuting Attorney
Page 2 of 2
Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley, County Administrator
Carolyn Gallaway, Clerk of the Board
DATE: March 27, 2023
SUBJECT: BID AWARD re: Official County Newspaper
STATEMENT OF ISSUE:
RCW 36.72.075 requires that the County call for bids for the Official County Newspaper each year and
approve a contract at the first meeting in April.
ANALYSIS:
A call for bids was published on January 18, 2023 which resulted in the submission of two bids. One was
received from the Peninsula Daily News and the other from the Port Townsend — Jefferson County Leader.
The two bids were opened and read during the Board of County Commissioners' regular meeting on
Monday, March 6, 2023. The Commissioners reviewed the bid comparison on March 13, 2023 and directed
staff to prepare a contract with the Leader for adoption on an upcoming Consent Agenda.
RECOMMENDATION:
Approve the contract as presented.
REVIEWED BY:
Mark McCaule , ounty Administrator Date
CONTRACT REFORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Port Townsend Leader Contract No: PTLEADER202313
f, ,.,+.n + P-9 Official County NewsoaDer Term: July 1, 2023 to June 30, 2023
COUNTY DEPARTMENT: COUNTY ADMINISTRATOR
Contact Person: CAROLYN
Contact Phone: 360-385-9122
Contact email: CAROLYN@CO.JEFFERSON.WA.US
AMOUNT: TBD
Revenue:
Expenditure:
Matching Funds Required:
Sources(s) of Matching Funds
Fund #
Munis Org/Obj
VARIOUS
rKUI;E,b:
Exempt from Bid Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: El N/A:
C4 L 2-3
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: D N/A: Z 3
Signature Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 3/23/2023.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 3/22/2023.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
TO RISK MANAGEMENT AND
mr
& Cos os
4w4$
ON
March 27, 2023
Board of County Commissioners
1820 Jefferson Street
PO Box 1220
Port Townsend, WA 98368
Kate Dean, District 1 Heidi Eisenhour, District 2 Greg Brotherton, District 3
Jefferson County Leader
Attn: Lloyd Mullen, Publisher
226 Adams Street
Port Townsend, WA 98368
Re: BID AWARD re: Designating the Official County Newspaper of Public Record for Legal Notices; In the
Amount of $13.00 per Column Inch; Port Townsend Leader
Dear Mr. Mullen,
Enclosed are two (2) Originals Re: BID AWARD re: Designating the Official County Newspaper of Public
Record for Legal Notices; In the Amount of $13.00 per Column Inch; Port Townsend Leader
Please sign both (2) Originals. Keep one (1) Original for your own records and please return the other signed
Original to the following address:
Jefferson County Commissioners Office
Attn: Julie Shannon
PO Box 1220
Port Townsend, WA. 98368
Please contact me if you have any questions.
Th k y((ou,
k
Jui Shannon
Executive Secretary II
Jefferson County Commissioners Office
360 385 9100
jshannon ,co jefferson.wa.us
Enclosure
Phone (360) 385-9100 Fax (360) 385-9382 jeffbocc@co.jefferson.wams