HomeMy WebLinkAbout053123M DRAFT minutes Budget CommitteeJEFFERSON COUNTY BUDGET COMMITTEE
Budget Committee DRAFT Meeting Minutes - Wednesday, May 31, 2023 8:30 AM
Attendees:
Amanda Hamilton
Andy Pernsteiner
Anji Scalf
Apple Martine
Brandon Mack
Brenda Huntingford
Brent Butler
Brian Gleason
Bridget Gregg
Carolyn Gallaway
Cathy Taylor
Chris Goy
David Fortino
Heidi Eisenhour
Greg Brotherton
James Kennedy
Jeff Chapman
Joe Nole
Josh Peters
Judy Shepherd
Kari Binns
Kate Dean
Lauralee Keisel
Leanne Dotson
Lori Bailey
Lysa Phillis
Mark McCauley
Matt Tyler
Mindy Walker
Monte Reinders
Philip Hunsucker
Renee Talley
Sarah Melancon
Sasha Coffey
Scott Carpenter
Shannon Burns
Sophie Nordstrom
Stacie Prada
Thomas Goodwin
Veronica Shaw
Willie Bence
Meeting was called to order at 8:32 by Chair Judy Shepherd
Public Comment period – no comments, closed at 8:34
Motion to approve the April 26, 2023 Minutes by Heidi E and Brent B, motion carries
Expenditure Reports presented by Brenda Huntingford (see reports in Laserfiche):
• General Fund - Target 41.6%, at 36.34%.
• Other funds – Target 41.6%, at 21.54%. Sewer fund balance affecting this.
Revenue Reports presented by Stacie Prada (see reports in Laserfiche):
• General Fund at $9,745,983 – 39.8% of the annual budget. The second sheet shows general fund revenue charts
showing 2015-2023 detail and percentage of actual full year collections.
• Other Funds at $14,328,334, 25.7% of annual budget. Funds are grouped at the top by fund type, and YTD
percentages are provided. The graph on the second page shows the full year and YTD percentage lines.
• General Fund Cash Balance - $9,347,020 at end of month which includes $3,906,731 for the 15% of
expenditure reserve. Note that with property taxes due in April, we have one of our two peak balances for the year,
and cash amounts cover expenditures until our next tax due date in October. Our 15% recommended reserve is
slightly under the 60 day Cash Balance Sufficiency benchmark (16.44%) that the Washington State Auditor’s
Financial Intelligence Tool recommends.
• General Sales Tax Receipts - $377,962 General and Optional Sales Tax and $104,345 for Special Purpose
this month. Cumulatively, this is 4.4% over YTD budget and 9.7% over YTD for last year.
• Sales Tax by Sector: Positive percentages are increases over last year to date, negative are decreases. Color
shading is white for zero, green for positive and red for negative.
Sales Tax Revenue by Sector Unincorp Jefferson County City of Port Townsend
All Sales YTD 8% 14%
RETAIL YTD 2% 5%
CONSTRUCTION YTD 14% 49%
ACCOMMODATION & FOOD SERVICES YTD 76% 30%
• REET Receipts - Fund 302 - $92,481 for the month which is 16.6% under budget for the month and 31% less
than what it was this month last year. Year to Date it’s 23% under budget and 40% less than last year. We had
two sales over $1 million in unincorporated Jefferson County, both in Port Ludlow tax area. This is one fewer than
this month last year. Current projection is $406,000 under budget, but it’s a smaller shortage than earlier in the year.
• Excise Detail – shows the Excise paid in the city and unincorporated Jefferson County, and the detailed
transactions. Available from Treasurer on request.
• Hotel/Motel Lodging Tax – Fund 125 - $145,748 for the month. This is 260% over budget for the month and
109% over budget YTD. This is 75.9% more than 2022 YTD. Year-end projection is $700k over budget, but we’ll
see how it goes as we get further in the year.
• 148 / 149 (housing funds) down. Interest in looking at trends in these funds. Judy and Mark to provide
report. – reported by Mark M
• Recording fees are at about 50% of previous. Reviewed changes / increases to fees as a result of recent
legislation – reported by Brenda
Annual Report update: posted 5/30/23 – shout outs to Finance and Treasurer teams. Review meetings upcoming. Let Judy
know if you want to be included.
Budget Calendar review: 2nd quarter appropriations due June 19. Budget call out on August 1. Budget presentations in October.
Judy will do a Zoom training (and Doodle to set) in advance of this. Judy will send out Budget Calendar.
Next Meeting – 6/28/2023, 8:30 AM
Motion to Adjourn at 9:10 by Phil H moves, Greg B 2nds - motion carries.
Minutes submitted by Heidi Eisenhour for Kate Dean, Secretary