HomeMy WebLinkAboutMOU - Early Childhood Learning OlyCAP 615 Sheridan Street
Port Townsend, WA 98368
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Consent Agenda
Public Healt
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Apple Martine, Public Health Director
Denise Banker, Community Health Director
DATE:
SUBJECT: Agenda item — Memorandum of Understanding with Olympic Community Action
Programs (OlyCAP); May 15, 2023 until terminated
STATEMENT OF ISSUE:
Jefferson County Public Health (JCPH), Community Health Division, requests Board approval of the
Memorandum of Understanding with OlyCAP for Early Childhood Services (ECS); May 15, 2023 until
terminated.
ANALYSIS/STRATEGIC GOALS/PRO'S and COWS:
OlyCAP and JCPH share common goals of providing services to enhance the health and development of young
children. This agreement formalizes a voluntary commitment by OlyCAP ECS and JCPH to facilitate an
effective working relationship in order to benefit our community's young children and their families.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
There is no financial component to this Memorandum of Understanding.
RECOMMENDATION:
JCPH management requests approval of the Memorandum of Understanding with OlyCAP for Early
Childhood Services; May 15, 2023 until terminated.
REVIEWED Y:
Mark McCauley, C ty Administrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
N-23-028
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Olympic Community Action Programs Contract No: N-23-028
Contract For: Early Childhood Services Term: 5/15/2023 - until terminated
COUNTY DEPARTMENT: Public Health
Contact Person: Denise Banker
Contact Phone: x 438
Contact email: dbanker@co.jefferson.wa.us
AMOUNT: -- PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
Fund # RFP or RFQ
Munis Org/Obj ✓ Other: NA
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE. W J 5: 80 AND CHAPTER 42.23 RCW.
CERTIFIED: F N/A:® Mav 16, 2023
Sign ure Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BE DEBA ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: F N/A: ElMav 16,2023
Signature Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 5/26/2023.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Lasertiche):
Electronically approved as to form by PAO on 5/25/2023.
This MOU says how OlyCAP and the County are going to work together
on a joint project.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
l
01yCAPOlympic Community Action Programs
Memorandum of Understanding
Between
Olympic Community Action Program, Early Childhood Services
And
Jefferson County Public Health
The Olympic Community Action Programs, Early Childhood Services and the Jefferson County
Public Health share common goals of prevention, identification and treatment of disease as
well as healthy development for young children. In order to meet these goals this agreement
formalizes a voluntary commitment by OlyCAP ECS and JCPH to facilitate an effective working
relationship in order to benefit our community's young children and their families.
Term: May 15, 2023 and ending at the request of either party.
OlyCAP Early Childhood Services Will:
1. With signed and appropriate consent, refer eligible Early Head Start/Head Start, ECEAP
and child care families to Family Health Services, WIC, Children with Special Health Care
Needs and comprehensive perinatal service providers and provide case management to
assure continuity of care.
2. With signed client consent, communicate and coordinate with appropriate public health
staff, WIC and Nurse Family Partnership regarding follow-up and client outcome
information as needed to better serve children and families of Jefferson County.
3. Provide a center based, and/or home based comprehensive child development program
to eligible Jefferson County families.
4. Provide opportunities for shared training with community partners on such topics as
post-partum depression, smoking cessation, infant and child mental health, CPR and First
Aids, family planning and child development, immunizations
5. Provide opportunities for parent education on topics related to health and family life.
N-23-028 Page 1 of 3
CAP
Ol
Y Olympic Community Action Programs
Jefferson County Department Public Health Will:
1. Provide WIC Supplemental Nutrition Program Services to eligible, pregnant,
breastfeeding, postpartum women, infants and young children. With signed consent
from OlyCAP, medical information, (such as hematocrit/hemoglobin status, height and
weight), nutritional assessments will be shared which will benefit service delivery for
OlyCAP Early Childhood Services.
2. Provide referral for MSS/ICM and other programs to eligible pregnant women.
3. With signed and appropriate consent, share information on high-risk, concurrently
served children.
4. Where possible, provide parent and OlyCAP ECS staff education and/or outreach on
health related topics including communicable disease prevention, prenatal care,
breast-feeding, dental health, diet, family planning, tobacco education and referral to
substance abuse education and services, and immunizations.
5. Refer eligible families to OlyCAP Early Head Start, Head Start, ECEAP and Child Care
services.
Shared Responsibility:
1. When possible, collaborate to provide training opportunities for the community on
such topics as breast feeding, prenatal education and support, family life, health, and
substance abuse.
2. Share outreach and/or education materials such as videos, pamphlets, and program
brochures.
3. Promote strategies that focus on the larger determinants of healthy outcome in
children and families. These strategies may include emphasis on prevention, health
behaviors, and a medical and dental home for families, prevention or cessation of
tobacco use, domestic violence and substance abuse.
4. As appropriate, provide exchange of program data as relating to community needs
assessment needs.
Page 2 of 3
01yCAP
Olympic Community Action Programs
MOu
Olympic Community Action Programs
Signed:(1�(I�''�t
Date:
Jefferson County Washington
dba Jefferson County Public Health
Signed: Date:
Greg Brotherton, Chair
Board of County Commissioners
Approved as to form only:
May 25, 2023
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
Page 3 of 3