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Home My WebLink AboutJCPRAB 4-6-2023 MinutesJefferson County Parks and Recreation Advisory Board Meeting THURSDAY April 6, 2023, 3:01pm to 4:41pm HYBRID MEETING, IN PERSON OR VIA TELECOMMUNICATIONS This meeting was recorded. The recording is can be accessed here: https://test.co.jefferson.wa.us/WeblinkExternal/Browse.aspx?id=2758434&dbid=0&repo=Jefferson MEETING MINUTES OPENING BUSINESS (Timestamp 00:00) Members Present Marianne Walters, Vern Bessey, Malloree Weinheimer, Taylor McCormack, Susie Marshall, Jon Cooke, Jacob Davidson, Bob Hoyle, Commissioner Greg Brotherton, Members Absent Staff Present Matt Tyler, Chelsie Kilmer Public Present Karin Nyrop, Harriet & Charles Cannon, Asa Clifford OPMA Requirements met? (0:07) • In-Person: Conference Room of Jefferson County Public Works, 623 Sheridan St., Port Townsend, WA 98368. (attendance limited to 50% capacity or 11 people) • Zoom Meeting: https://us06web.zoom.us/j/86071964424 Enter Passcode 200579 This option will allow you to join the meeting live. You will need to enter an email address. If you wish to provide public comment, click on the hand icon at the bottom of the screen to “raise your hand.” Participation will be up to the Chair and/or Clerk of the meeting. • Audio-only: Dial: 1-253-215-8782 and use Webinar ID: 860 7196 4424# Enter Passcode 200579 • This option will allow you to listen to the meeting live. If you wish to provide public comment, press *9 to “raise your hand.” Participation will be up to the Chair and/or Clerk of the meeting. Access for the hearing impaired and others can be accommodated using Washington Relay Service at 1-800-833-6384. Technical Difficulties: if there are technical difficulties at least one method above will be accessible to the public. Please try all methods first before calling 360-385-9160 to report any issues. Yes. Call to Order (0:10) Vern Bessey called the meeting to order at 3:03 pm. Public Comment (03:53) (04:00) Harriet & Charles read their letter regarding the Pickleball Court noise from the Courthouse Park Court. They shared their experience living next to the Court and requested noise attenuation of the Pickleball Courts. (09:45) Asa Clifford, Quilcene Community Skate Park representative, shared the groups plan for a skate park in Quilcene. AARPA funds have been secured and community support has been documented via signatures. Next steps presented were to discuss the project in a future board meeting. Fundraising options mentioned. Agenda adopted (15:47) (16:55) Moved by Susie, seconded by Marianne, and carried all in favor: to adopt the agenda with no changes. Minutes approved (17:22) (17:40) Moved by Bob, seconded by Susie, and carried all in favor: to accept meeting minutes from February 2, 2023. OPEN FORUM FOR BOARD MEMBERS (18:15) Bob inquired about Robert’s Rules of Order and voting to approve meeting minutes. He also asked if he would receive a copy of the Courthouse Pickleball Court letter from the public comment. It was assured board members would receive a copy via email. (19:20) Jon asked how familiar Matt was with the Skate Park. Matt shared that he was aware of the $20,000 AARPA fund and while the group is fairly new, funding is a good start to a project. (19:50) Susie asked how the Board processes requests as such was received in the public comment period. Matt reviewed options with the board. (22:40) Bob brought up the incidents at Gibbs Lake trails involving tread tracks on the trails, litter, and police involvement to at Beausite. Matt shared Parks’ response to those incidents. SUBCOMMITTEE REPORTS (25:10) Chimacum Park – No Report NEW BUSINESS (25:20) Board Candidate Interview, Karin Nyrop, District 3 The board interviewed Karin Nyrop as a District 3 candidate. Providing well received responses, the board unanimously approved Karin for appointment. (26:10) Vern asked Karin the JCPRAB interview questions. (34:10) Karin asked how the board liked serving on the board. The members shared their ‘likes’ for serving on the board. (36:50) Moved by Marianne, seconded by Bob, and carried all in favor: to recommend to the Board of County Commissioners that Karin Nyrop be appointed to district 2 Jefferson County Parks Advisory Board as JCPRAB member for district 3. OLD BUSINESS (39:20) Park Use Fee Schedule (40:30) Matt reviewed the Preliminary Working Draft 2023-2028 Park Fees presentation with the board. This is the same presentation as February’s meeting. A review was provided so the board would be familiar before moving forward. Board comments during the presentation: (42:48) Marianne shared that she’s heard from the community willingness to pay higher fees, they just want to know what the increased services to them. (48:36) Bob asked if the unhoused were considered in the demographics of the campground use. Matt confirmed they were and shared some statistics. (50:35) Susie asked if the campgrounds pay for their own cost. Matt explained the funds and how they’re distributed. (1:04:36) Susie asked if rentals are expected to continue at the recent rates. Matt confirmed and reviewed. (1:08:45) Further Discussion Susie asked if the rates were promised for too long. Discussion occurred. The schedule can be amended at any time and the process is now simpler, from an ordinance to a resolution. That satisfied concerns of costs rising during the years. (1:11:09) Marianne inquired about planned maintenance for the Recreation Center. Matt reviewed the plans. (1:13:00) Moved by Bob, seconded by Jon, and carried all in favor: The Jefferson County Parks and Recreation Advisory Board considered and provided input on the proposed 2023 Park use Fee Schedule on February 2 and April 6, 2023 and voted to recommend it for adoption by resolution of the Jefferson County Board of Commissioners. Compliments were given to the board for their questions during the review and to the new schedule itself. Volunteer Planning Update (1:15:06) • Volunteer Work and Project Updates o Gibbs Lake o Deema Smakman Field o Irondale Beach Park JCPRAB Parks Tour, Spring 2023 (9am – 2pm) (1:18:30) Locations discussed and decided on: • Quilcene • HJ Carroll • Camp Beausite • Chimacum Park • Oak Bay Campground A poll will be sent out to the board to decide a date. MANAGER’S REPORT (1:26:15) Parks & Rec 2024 & 2025 – Strategic Budget Planning • Changes and Trends • Park Staffing • NRPA Agency Comparison Summary • Lessons and Issues from 2022-2023 • Priorities for 2024-2025 CORRESPONDENCE (1:38:18) Linda Herzog, Count Me In for Quilcene – Quilcene Discovery Walk letter Courthouse Park Pickleball Court – Noise reduction request, Harriet & Charles Cannon Additional Comments (1:39:18) None ADJOURNMENT (1:39:22) Vern adjourned the meeting at 4:41 p.m.