HomeMy WebLinkAboutStrategies 360 Government Relations Jefferson County
Board of Commissioners
Consent Agenda Request
To: Board of Commissioners
From: Mark McCauley, County Administrator
Agenda Date: June 26, 2022
Subject: Supplement #3 - Contract with Strategies 360, Inc.
Government Relations - Health and Wellness Center and Other
Priorities to be Determined
Statement of Issue: Strategies 360 provides legislative liaison services for the County at the
State and Federal level. The current contract expires at the end of 2022. This Supplement
#3 will modify the scope of work to add the joint Health and Wellness Center (Aquatics
Center), Housing and the Olympic Discovery Trail. The dollar amount and term of the contract
remain unchanged.
Analysis/Strategic Goals/Pro's It Con's: Strategies 360 has worked effectively with the
County to help bring attention to County infrastructure needs at the State and Federal level.
By working with County commissioners, and our State and Federal legislators, S360 has helped
the County acquire millions of dollars of State and Federal funding for projects on the Upper
Hoh Road and for the Port Hadlock Wastewater project. We believe they can provide similar
value in securing funding for the Health and Wellness Center, Housing and the Olympic
Discovery Trail.
Fiscal Impact/Cost Benefit Analysis: The current contract was originally executed on March
16, 2020 with a budget of $88,000. Supplement #1 added $30,000 to the budget and an
additional year to the time of performance. Supplement #2 added $50,000 to the budget and
extended the contract through 2023. This supplement only modifies the scope of work to
include the items discussed above.
Recommendation: Please sign three (3) originals of Supplement #3.
Reviewed By:
Mark McCain County Administrator Date
CONTRACT REVIEW FORM dear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Strategies 360-3rd Supplemental Contract No: S360 S#3
Contract For: Lobbying Services Term: Through December 31, 2023
COUNTY DEPARTMENT: County Administrator
Contact Person: Mark McCauley
Contact Phone: 360-385-9130
Contact email: mmccauley@co.jefferson.wa.us
AMOUNT: No change in dollar amount PROCESS: Exempt from Bid Process
Revenue: N/A Cooperative Purchase
Expenditure: N/A Competitive Sealed Bid
Matching Funds Required: N/A Small Works Roster
Sources(s)of Matching Funds N/A Vendor List Bid
Fund # N/A RFP or RFQ
Munis Org/Obj N/A Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES CO ANC WIT JC .5.08 ND CHAPTE 42.23 RCW.
CERTIFIED: � N/A: �3
Sig re Date"
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT EEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: F N/A: 3
i nature Dat
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through fiche):
Electronically approved by Risk Management on 6/22/2023.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 6/23/2023.
Standard contract amendment language. No PAO signature required.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
I
Supplemental Agreement Number: #3 Organization,Address, and Phone:
Strategies 360,Inc.
1505 Westlake Ave. N., Suite 1000
Agreement Number: N/A Seattle, WA 98109
Project Number: Execution Date: Completion Date:
3/16/2020 12/31/2023
Project Title: Health and Wellness Center; Maximum Amount Payable:
Housing; Olympic Discovery Trail. $168,000
Description of Work: Legislative liaison services—Health and Wellness Center(Aquatics
Center), Housing and the Olympic Discovery Trail.
SUPPLEMENTAL AGREEMENT
The Local Agency of Jefferson County hereby amends the agreement with Strategies 360, Inc. ("the
Agreement"), executed on March 16, 2020.
All provisions in the Agreement remain in effect, except as expressly modified by this
Supplemental Agreement.
The changes to the Agreement are described as follows:
I.
Scope of Services is hereby changed to read: Changed to include the Health and Wellness Center
(Aquatic Center), Housing and the Olympic Discovery Trail.
II.
Section 17.Notices: Notices should be sent to the Board of County Commissioners, P.O. Box 1220,
Port Townsend, WA 98368.
III.
Time for Performance remains unchanged: The Agreement shall terminate on December 31, 2023
unless amended in writing prior to this date.
VII.
Payment remains unchanged: The total contract value is $168,000.
This Supplemental Agreement shall be effective upon execution by both parties. Work performed
consistent with the Agreement prior to execution of this Supplemental Agreement is hereby ratified.
Supplemental Agreement(to A&13) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page l of
In witness whereof,the parties hereto have executed this Supplemental Agreement#3 as shown
below.
COUNTY OF JEFFERSON
(Consultant Firm Name) BOARD OF COMMISSIONERS
Strategies 360, Inc.
Consultant's Name Kate Dean, District 1 Date
Consultant's Signature Heidi Eisenhour, District 2 Date
Date Greg Brotherton, District 3 Date
Approved as to form only:
PRE-APPROVED CONTRACT FORM
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 2 of
PROFESSIONAL SERVICES AGREEMENT FOR
Governmental Liaison and Legislative Services
THIS PROFESIONAL SERVICES AGREEMENT("this Agreement") is entered into between
the County of Jefferson, a municipal corporation("the County"), and
Strategies 360, Inc. ("the Consultant"), in consideration of the
mutual benefits, terms, and conditions specified below.
1. Project Designation. The Consultant is retained by the County to perform
Governmental Liaison and Legislative Services for? A) Upper Hoh Road Management,
B) General Roads Support, and C) Port Hadlock Wastewater System Project.
2. Scope of Services. Consultant agrees to perform the services identified on Exhibit "A"
attached hereto including the provision of all labor.
3. Time for Performance. Work under this Agreement shall commence upon the giving of
written notice by the County to the Consultant to proceed. The Consultant shall perform
all services and provide all work products required pursuant to this Agreement on the
dates listed on Exhibit"A". Time is of the essence in the performance of this Agreement.
4. Payment. The Consultant shall be paid by the County for completed work and for
services rendered under this Agreement as follows:
a. Payment for the work provided by Consultant shall be made as provided on
Exhibit"B"attached hereto, provided that the total amount of payment to
Consultant shall not exceed $88,000 without express written modification
of the Agreement signed by the County.
b. The Consultant may submit invoices to the County once per month during the
progress of the work for partial payment for project completed to date. Such
vouchers will be checked by the County, and upon approval thereof, payment will
be made to the Consultant in the amount approved. Payment of Consultant
invoices shall be within 30 days of receipt by the County for any services not in
dispute based on the terms of this Agreement.
C. Final payment of any balance due the Consultant of the total contract price earned
will be made promptly upon its ascertainment and verification by the County after
the completion of the work under this Agreement and its acceptance by the
County.
d. Payment as provided in this section shall be full compensation for work
performed, services rendered and for all materials, supplies, equipment and
incidentals necessary to complete the work.
e. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the County and state for a period of
three (3) years after final payments. Copies shall be made available upon request.
Professional Services Agreement, Contract B. Version 2, Risk Legal Review 8/8/2019 Page I of 14
5. Ownership and Use of Documents. All documents, drawings, specifications, and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the County whether the project for which they are
made is executed or not. The Consultant shall be permitted to retain copies, including
reproducible copies, of drawings and specifications for information, reference and use in
connection with Consultant's endeavors. Consultant shall not be held liable for reuse of
documents or modifications thereof, including electronic data, by County or its
representatives for any purpose other than the intent of this Agreement.
6. Compliance with laws. Consultant shall, in performing the services contemplated by this
Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this
Agreement.
7. Indemnification. Consultant shall indemnify and hold harmless the County, its officers,
and employees, from and against all claims, losses or liability, or any portion thereof,
including reasonable attorney's fees and costs, arising from injury or death to persons,
including injuries, sickness, disease or death to Consultant's own employees, or damage
to property occasioned by a negligent act, omission or failure of the Consultant.
Consultant shall be liable only to the extent of Consultant's proportional negligence. The
Consultant specifically assumes potential liability for actions brought against the County
by Consultant's employees, including all other persons engaged in the performance of any
work or service required of the Consultant under this Agreement and, solely for the
purpose of this indemnification and defense, the Consultant specifically waives any
immunity under the state industrial insurance law, Title 51 R.C.W. The Consultant
recognizes that this waiver was specifically entered into pursuant to provisions of R.C.W.
4.24.115 and was subject of mutual negotiation.
8. Insurance. Prior to commencing work, the Consultant shall obtain at its own cost and
expense the following insurance coverage specified below and shall keep such coverage
in force during the terms of the Agreement.
Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or used in
the performance of the work for a combined single limit of not less than $500,000 each
occurrence with the County named as an additional insured in connection with the
Consultant's performance of this Agreement. This insurance shall indicate on the
certificate of insurance the following coverage: (a)Owned automobiles; (b) Hired
automobiles; and, (3) Non-owned automobiles.
Commercial General Liability Insurance in an amount not less than a single limit of one
million dollars ($1,000,000) per occurrence and an aggregate of not less than two (2)
times the occurrence amount($2,000,000.00 minimum) for bodily injury, including death
and property damage, unless a greater amount is specified in the contract specifications.
The insurance coverage shall contain no limitations on the scope of the protection
provided and include the following minimum coverage:
a. Broad Form Property Damage, with no employee exclusion;
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b. Personal Injury Liability, including extended bodily injury;
C. Broad Form Contractual/Commercial Liability—including coverage for products
and completed operations;
d. Premises—Operations Liability (M&C);
e. Independent Contractors and subcontractors;
f. Blanket Contractual Liability.
Professional Liability Insurance. The Consultant shall maintain professional liability
insurance against legal liability arising out of activity related to the performance of this
Agreement, on a form acceptable to Jefferson County Risk Management in the amounts
of not less than $1,000,000 Each Claim and $2,000,000 Aggregate. The professional
liability insurance policy should be on an"occurrence" form. If the professional liability
policy is "claims made,"then an extended reporting period coverage(tail coverage) shall
be purchased for three (3)years after the end of this Agreement, at the Consultant's sole
expense. The Consultant agrees the Consultant's insurance obligation to provide
professional liability insurance shall survive the completion or termination of this
Agreement for a minimum period of three (3) years.
The County shall be named as an "additional named insured" under all insurance policies
required by this Agreement, except Professional Liability Insurance when not allowed by
the insurer.
Such insurance coverage shall be evidenced by one of the following methods: (a)
Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit
from a qualified financial institution.
The Consultant shall furnish the County with properly executed certificates of insurance
that, at a minimum, shall include: (a)The limits of overage; (b) The project name to
which it applies; (c) The certificate holder as Jefferson County, Washington and its
elected officials, officers, and employees with the address of Jefferson County Risk
Management, P.O. Box 1220, Port Townsend, WA 98368, and, (d) A statement that the
insurance policy shall not be canceled or allowed to expire except on thirty(30) days
prior written notice to the County. If the proof of insurance or certificate indicating the
County is an "additional insured"to a policy obtained by the Consultant refers to an
endorsement (by number or name) but does not provide the full text of that endorsement,
then it shall be the obligation of the Consultant to obtain the full text of that endorsement
and forward that full text to the County. Certificates of coverage as required by this
section shall be delivered to the County within fifteen (l 5) days of execution of this
Agreement.
Failure of the Consultant to take out or maintain any required insurance shall not relieve
the Consultant from any liability under the Agreement, nor shall the insurance
requirements be construed to conflict with or otherwise limit the obligations concerning
indemnification of the County.
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The Consultant's insurers shall have no right of recovery or subrogation against the
County (including its employees and other agents and agencies), it being the intention of
the parties that the insurance policies, with the exception of Professional Liability
Insurance, so affected shall protect both parties and be primary coverage for all losses
covered by the above described insurance.
Insurance companies issuing the policy or policies shall have no recourse against the
County(including its employees and other agents and agencies) for payment of any
premiums or for assessments under any form of policy.
All deductibles in the above described insurance policies shall be assumed by and be at
the sole risk of the Consultant.
Any deductibles or self-insured retention shall be declared to and approved by the County
prior to the approval of this Agreement by the County. At the option of the County, the
insurer shall reduce or eliminate deductibles or self-insured retention, or the Consultant
shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
Insurance companies issuing the Consultant's insurance policy or policies shall have no
recourse against the County(including its employees and other agents and agencies) for
payment of any premiums or for assessments under any form of insurance policy.
Any judgments for which the County may be liable, in excess of insured amounts
required by this Agreement, or any portion thereof, may be withheld from payment due,
or to become due, to the Consultant until the Consultant shall furnish additional security
covering such judgment as may be determined by the County.
Any coverage for third party liability claims provided to the County by a"Risk Pool"
created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy
of insurance the Consultant must provide in order to comply with this Agreement.
The County may, upon the Consultant's failure to comply with all provisions of this
Agreement relating to insurance, withhold payment or compensation that would
otherwise be due to the Consultant.
The Consultant's liability insurance provisions shall be primary and noncontributory with
respect to any insurance or self-insurance programs covering the County, its elected and
appointed officers, officials, employees, and agents.
Any failure to comply with reporting provisions of the insurance policies shall not affect
coverage provided to the County, its officers, officials, employees, or agents.
The Consultant's insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
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The Consultant shall include all subconsultants as insured under its insurance policies or
shall furnish separate certificates and endorsements for each subconsultant. All insurance
provisions for subconsultants shall be subject to all the requirements stated herein.
The insurance limits mandated for any insurance coverage required by this Agreement
are not intended to be an indication of exposure nor are they limitations on
indemnification.
The Consultant shall maintain all required insurance policies in force from the time
services commence until services are completed. Certificates, insurance policies, and
endorsements expiring before completion of services shall be promptly replaced. All the
insurance policies required by this Agreement shall provide that thirty(30)days prior to
cancellation, suspension, reduction or material change in the policy, notice of same shall
be given to the County Risk Manager by registered mail, return receipt requested.
The Consultant shall place insurance with insurers licensed to do business in the State of
Washington and having A.M. Best Company ratings of no less than A-, with the
exception that excess and umbrella coverage used to meet the requirements for limits of
liability or gaps in coverage need not be placed with insurers or re-insurers licensed in the
State of Washington.
The County reserves the right to request additional insurance on an individual basis for
extra hazardous contracts and specific service agreements.
9. Worker's Compensation Industrial Insurance).
If and only if the Consultant employs any person(s) in the status of employee or
employees separate from or in addition to any equity owners, sole proprietor, partners,
owners or shareholders of the Consultant, the Consultant shall maintain workers'
compensation insurance at its own expense, as required by Title 51 RCW, for the term of
this Agreement and shall provide evidence of coverage to Jefferson County Risk
Management, upon request.
Worker's compensation insurance covering all employees with limits meeting all
applicable state and federal laws. This coverage shall include Employer's Liability with
limits meeting all applicable state and federal laws.
This coverage shall extend to any subconsultant that does not have their own worker's
compensation and employer's liability insurance.
The Consultant expressly waives by mutual negotiation all immunity and limitations on
liability, with respect to the County, under any industrial insurance act, disability benefit
act, or other employee benefit act of any jurisdiction which would otherwise be
applicable in the case of such claim.
If the County incurs any costs to enforce the provisions of this subsection, all cost and
fees shall be recoverable from the Consultant.
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10. Independent Contractor. The Consultant and the County agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
The Consultant specifically has the right to direct and control Consultant's own activities,
and the activities of its subconsultants, employees, agents, and representatives, in
providing the agreed services in accordance with the specifications set out in this
Agreement. Nothing in this Agreement shall be considered to create the relationship of
employer and employee between the parties. Neither Consultant nor any employee of
Consultant shall be entitled to any benefits accorded County employees by virtue of the
services provided under this Agreement, including, but not limited to: retirement,
vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits;
fringe benefits; or any other rights or privileges afforded to Jefferson County employees.
The County shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to Consultant, or any
employee of Consultant.
11. Subcontracting Requirements.
The Consultant is responsible for meeting all terms and conditions of this Agreement
including standards of service, quality of materials and workmanship, costs, and
schedules. Failure of a subconsultant to perform is no defense to a breach of this
Agreement. The Consultant assumes responsibility for and all liability for the actions and
quality of services performed by any subconsultant.
Every subconsultant must agree in writing to follow every term of this Agreement. The
Consultant must provide every subconsultant's written agreement to follow every term of
this Agreement before the subconsultant can perform any services under this Agreement.
The County Engineer or their designee must approve any proposed subconsultant in
writing.
Any dispute arising between the Consultant and any subconsultant or between
subconsultant must be resolved without involvement of any kind on the part of the
County and without detrimental impact on the Consultant's performance required by this
Agreement.
12. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bona fide employee working solely for the
Consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely for the
Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty,the County shall have the right to annul this
Agreement without liability or, in its discretion to deduct from the contract price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift, or contingent fee.
13. Discrimination Prohibited. The Consultant, with regard to the work performed by it
under this Agreement, will not discriminate on the grounds of race, color, national origin,
Professional Services Agreement, Contract B, Version 2, Risk Legal Review 8/8/2019 Page 6 of 14
religion, creed, age, sex, or the presence of any physical or sensory handicap in the
selection and retention of employees or procurement of materials or supplies.
14. No Assignment. The Consultant shall not sublet or assign any of the services covered by
this Agreement without the express written consent of the County. Assignment does not
include printing or other customary reimbursable expenses that may be provided in an
agreement.
15. Non-Waiver. Waiver by the County of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
provision.
16. Termination.
a. The County reserves the right to terminate this Agreement at any time by giving
ten (10)days written notice to the Consultant.
b. In the event of the death of a member, partner,or officer of the Consultant, or any
of its supervisory personnel assigned to the project, the surviving members of the
Consultant hereby agree to complete the work under the terms of this Agreement,
if requested to do so by the County. This section shall not be a bar to
renegotiations of this Agreement between surviving members of the Consultant
and the County, if the County so chooses.
17. Notices. All notices or other communications which any party desires or is required to
give shall be given in writing and shall be deemed to have been given if hand-delivered,
sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the
party at the address listed below or such other address as a party may designate in writing
from time to time. Notices to the County shall be sent to the following address:
Jefferson County Public Works
623 Sheridan Street
Port Townsend, WA 98368
Notices to Consultant shall be sent to the following address:
Strategies 360, Inc.
1505 Westlake Ave. N., Suite 1000
Seattle, WA 98109
18. Integrated Agreement. This Agreement together with attachments or addenda, represents
the entire and integrated Agreement between the County and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
representation or promise not expressly contained in this Agreement has been made. This
Agreement supersedes all prior or simultaneous representations, discussions,
negotiations, and agreements, whether written or oral, by the County within the scope of
this Agreement. The Consultant ratifies and adopts all statements, representations,
warranties, covenants, and agreements contained in its proposal, and the supporting
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material submitted by the Consultant, accepts this Agreement and agrees to all of the
terms and conditions of this Agreement.
19. Modification of this Agreement. This Agreement may be amended only by written
instrument signed by both County and Consultant.
20. Disputes. The Parties agree to use their best efforts to prevent and resolve disputes
before they escalate into claims or legal actions. Any disputed issue not resolved
pursuant to the terms of this Agreement shall be submitted in writing within 10 days to
the Director of Public Works or County Engineer, whose decision in the matter shall be
final, but shall be subject to judicial review. If either party deem it necessary to institute
legal action or proceeding to enforce any right or obligation under this Agreement, each
party in such action shall bear the cost of its own attorney's fees and court costs. Any
legal action shall be initiated in the Superior Court of the State of Washington for
Jefferson County. The parties agree that all questions shall be resolved by application of
Washington law and that the parties have the right of appeal from such decisions of the
Superior Court in accordance with the laws of the State of Washington. The Consultant
hereby consents to the personal jurisdiction of the Superior Court of the State of
Washington for Jefferson County.
21. Section Headings. The headings of the sections of this Agreement are for convenience of
reference only and are not intended to restrict, affect, or be of any weight in the
interpretation or construction of the provisions of the sections or this Agreement.
23. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach
by either party, whether express or implied, shall constitute a consent to, waiver of, or
excuse of any other, different, or subsequent breach by either party.
24. No Oral Waiver. No term or provision of this Agreement will be considered waived by
either party, and no breach excused by either party, unless such waiver or consent is in
writing signed on behalf of the party against whom the waiver is asserted. Failure of a
party to declare any breach or default immediately upon the occurrence thereof, or delay
in taking any action in connection with, shall not waive such breach or default.
25. Severability. Provided it does not result in a material change in the terms of this
Agreement, if any provision of this Agreement or the application of this Agreement to
any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the
remainder of this Agreement and the application this Agreement shall not be affected and
shall be enforceable to the fullest extent permitted by law.
26. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and
inure to the benefit of the parties' successors in interest, heirs, and assigns.
27. No Assignment. The Consultant shall not sell, assign, or transfer any of rights obtained
by this Agreement without the express written consent of the County.
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28. No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement
shall be construed to mean, that any provision in this Agreement is for the benefit of any
person or entity who is not a party.
29. Signature in Counterparts. The parties agree that separate copies of this Agreement may
be signed by each of the parties and this Agreement shall have the same force and effect
as if all the parties had signed the original.
30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic
signatures shall have the same force and effect as original signatures.
31. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at
arms-length, with the assistance and advice of competent, independent legal counsel.
32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to
the extent any record, including any electronic, audio, paper or other media, is required to
be kept or indexed as a public record in accordance with the Washington Public Records
Act, Chapter 42.56 RCW, as may hereafter be amended, the Consultant agrees to
maintain all records constituting public records and to produce or assist the County in
producing such records, within the time frames and parameters set forth in state law. The
Consultant further agrees that upon receipt of any written public record request,
Consultant shall, within two business days, notify the County by providing a copy of the
request per the notice provisions of this Agreement.
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DATED this � � day of "h'7ltp(/1 , 20_�LJ .
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Strategies 360, Inc.
"x1---
Name of Consultant Kate"Dean s ict 1
Ron Dotzauer
Consultant Representative (Please print) Da ' ul va , Dist
(Signature) reg 13 erton, District 3
CEO
Title
03.09.2020
Date
Approved as to form only:
PRE-APPROVED CONTRACT FORM
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
-7
3 7 za
Monte Rem ers,2P.E. Date
Public Works Director/County Engineer
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EXHIBIT "A"
SCOPE OF SERVICES
The Consultant will provide strategy development, legislative liaison, and communications services
to achieve the following project goals:
• Bring more resources and management capacity to the Upper Hoh Road in order to provide
secure access for residents, landowners, businesses and Olympic National Park(ONP)
visitors. Strengthen the Federal and State commitment to the collaborative management of the
first twelve miles of the Upper Hoh Road, from U. S. Highway 101 to the ONP boundary.
• Bring more resources to Jefferson County Public Works Roads Division in order to support
the management of transportation facilities developed and managed by Jefferson County
Public Works.
• Implement a state and federal funding strategy for the Port Hadlock Wastewater System with
the objective securing state and federal funding for the Port Hadlock Wastewater System in
order to bring down final cost to sewer customers.
GENERAL SERVICES
Strategy Session
The Consultant will participate in a phone-in strategy session with the County twice per year, and as
further required by the County, to discuss work anticipated to occur and estimated level of effort and
costs.
Upper Hoh Road
In an effort to meet the project goal and Memorandum of Understanding objectives, the services that
the Consultant is requested and agrees to perform include, but are not limited to, the following:
• Engage federal delegation as necessary to ensure successful completion of Federal Lands
Access Program (FLAP) projects and ensure funding remains secure as complex permitting
issues are resolved.
• Implement agreed upon strategy and advocate for support to meet the project goal and the
Memorandum of Understanding objectives. Continually monitor progress towards
achievement of the goal and objectives. Continually adjust strategy and action items, as
circumstances require and with concurrence of the County.
• Provide general on call services including but not limited to ensuring compliance of the
Memorandum of Understanding: Upper Hoh Road Interagency Working Group(recorded
May 24, 2016, AFN 599521) by all federal and state partners, provide support for additional
resources through the Federal Land Access Program (FLAP), or other federal and state
programs, provide additional strategic guidance to keep the Federal Government land
managers and transportation managers engaged in developing solutions to ensure access to
Olympic National Park (ONP) and residents.
• Secure funding for road reconstruction in response to emergency events.
• Arrange for meetings and testimony of County staff and/or County Commissioners to
advocate support for the realizing the project goal, as needed.
• Meet with Federal elected officials, State elected officials, and local elected officials to
Page I 1 of 14
develop support and familiarity with the situation and desired outcome.
• Arrange for discussions with stakeholders including affected West End residents and business
owners, ONP, Western Federal Lands Highway Division (WFLHD), the Hoh Tribe, the Hoh
River Trust, the City of Forks, the Federal Highway Administration (FHWA), WSDOT, and
the Washington State Department Fish and Wildlife (WDFW). Solicit support and address
concerns.
• Assist with maintenance of continual communication with stakeholders, negotiation of
agreements, and development of information and outreach materials and strategies for
constituents.
• Assist the County, as needed, to negotiate interim solutions to Upper Hoh Road management
challenges with associated stakeholders until such time as a long-term solution is achieved.
• Assist the County, as needed, to negotiate a long-term agreement that designates WFLHD or
ONP as the proactive manager of the roadway in terms of capital projects and emergency
repairs, essentially as if the road were inside the boundary of the National Park.
General Roads Department Support
In an effort to meet the project goal, the services that the Consultant is requested and agrees to
perform include, but are not limited to, the following:
• Maintain contact with State and Federal elected officials to develop familiarity with and
support for Jefferson County's transportation funding needs.
• Provide coordination with local elected officials, as needed, to develop familiarity with State
and Federal elected officials and their staff to advocate support for Jefferson County's
transportation funding needs.
• Secure funding for construction and maintenance of motorized and nonmotorized
transportation facilities.
• Secure funding for reconstruction of transportation facilities in response to an emergency
event.
• Arrange for meetings and testimony of County staff and/or County Commissioners to
advocate support for Jefferson County's transportation funding.
• Collaborate with County staff regarding funding strategy and opportunities for State and
Federal program funds.
• Advocate at State and Federal levels for continued and increased support of existing funding
sources such as Secure Rural Schools (SRS) and Payment in Lieu of Taxes (PILT), Motor
Vehicle Fuel Tax (MVFT) and Transportation Benefits District(TBD).
• Advocate at the State level for plan implementation and project funding of the Washington
State Department of Transportation (WSDOT) SR 19/SR 20 Corridor Plan: SR 104 to Port
Townsend Ferry Terminal.
Port Hadlock Wastewater System
In an effort to meet objectives and the project goal, the services that the Consultant is requested and
agrees to perform include, but are not limited to, the following:
• Implement agreed upon strategy and advocate support to meet project goal and objectives.
Continually monitor progress towards achievement of goals and objectives and adjust strategy
and action items as circumstances require and with concurrence of the County.
Page 12 of 14
• Monitor and investigate opportunities for state and federal appropriations, and/or alternative
funding streams.
• Maintain contact with key state legislative representatives, legislative committees and staff to
raise awareness of project needs and pursue funding opportunities.
• Maintain contact with federal congressional representatives and staff to raise awareness of
project needs and pursue funding opportunities.
• Collaborate with project team regarding funding strategy and opportunities for state and
federal program funds.
• Provide local strategic advice; assist with media relations and collation building.
• Assist with the development of project information and outreach materials to meet specific
needs of state and federal funding strategies.
TIME FOR PERFORMANCE
The contract period for this Agreement expires on December 31, 2021. Should project goals and
objectives be met prior to the maximum contract period, Consultant work will cease at the County's
notification according to the terms specified herein.
DELIVERABLES
• Provide on a monthly basis written activity reports that describe recent activities and
accomplished goals per project type A) Upper Hoh Road, B) Port Hadlock Wastewater
System and C)General Roads Support and per key consultants from the Project Team.
• At six month intervals of the contract and in coordination with the phone-in strategy sessions,
issue a memo of planned activities, identified issues,anticipated milestones, future action
items and recommended policy direction.
• Provide state Public Disclosure Commission lobbying hours per month generated by the
Consultant in accordance with RCW 42.17A.635 to Jefferson County Public Works.
PROJECT TEAM
Upper Hoh Road and General Roads Department Support
• Strategies 360, Inc. Senior Vice President Paul Berendt will serve as the lead for the
Consultant on the project. The Consultant team will include Washington DC-based Executive
Vice President Tylynn Gordon, Washington DC-based Federal Relations Vice President
Crystal Ellerbe, and others as selected by the Consultant and the County.
• Transportation Planner Wendy Clark-Getzin, will serve as the project manager and point of
contact for the County, with direct involvement of Monte Reinders, Public Works Director
and County Engineer.
Port Hadlock Wastewater System
• Strategies 360, Inc. Senior Vice President Paul Berendt will serve as the lead for the
Consultant on the project.
• Monte Reinders, Public Works Director/County Engineer or his designated representative will
be the point of contact for the County.
• Project Consultant Team will participate in strategy, outreach materials and communications
Kevin Dour, Tetra Tech; Katy lsaksen, Katy Isaksen & Associates; Robert Wheeler, Triangle
and Associates.
Page 13 of 14
EXHIBIT "B"
CONSULTANT FEE DETERMINATION
The County agrees to pay the Consultant for services Consultant performs pursuant to this Agreement
according to an hourly billing schedule over the approximately 22-month contract period, with a
maximum total payable amount of$88,000.
The County agrees to pay the Consultant at a rate of$200 per hour for services outlined and
described in this Agreement and Exhibit A. The monthly service is anticipated to average 20 hours
per month. In no case shall the compensation exceed $6,000 per month without prior written consent
of the County.
The Consultant shall provide an invoice to the County indicating the number of hours of service for
each project/goal and types of services provided in the previous month. The rate of compensation
shall be billed per hour per government relations team member, whether located in Seattle, WA or
Washington, DC.
The hourly rate shall cover all services provided each calendar month, including costs associated with
clerical administration, copying, postage or other delivery, and travel. The Consultant shall be
responsible for all expenses associated with performing services pursuant to this Agreement and
reporting to the WA PDC and Federal Lobbying requirements.
Page 14 of 14
Department of Public Works
O Consent Agenda
Page 1 of 2
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, PE, Public Works Director/County Engineer,-�e_
i
Agenda Date: March 16, 2020
Subject: Professional Services Agreement for Legislative Liaison Services:
Upper Hoh Road, General Roads Department Support, and Port
Hadlock Wastewater System with Strategies 360, Inc. (5360)
Statement of Issue:
This agreement will provide governmental relations assistance to improve Jefferson
County's standing as a beneficiary of state and federal budgets and advancement into
specific funding programs related to Public Works road and sewer projects.
Analysis/Strategic Goals/Pros 8t Cons:
A new contract is warranted for the 2019-21 biennium to provide support for funds
appropriation administration. The specific topics requiring 5360 assistance are:
o The Port Hadlock Wastewater System is the County's top priority infrastructure
project, intended to provide urban service to the Port Hadlock and Irondale areas
consistent with the Growth Management Act.
o The Upper Hoh Road is one of the most difficult and expensive roads to maintain in
Jefferson County. State and federal aid are critical in maintaining this road that
primarily (90%+/-) serves tourism to Olympic National Park Hoh Rain Forest.
o Advocate at State and Federal levels for support of key funding sources, such as
the Secure Rural Schools program.
o Coordinate and collaborate with Local, State, and Federal officials, and their
staff, in support of Jefferson County's transportation funding needs.
Fiscal Impact/Cost Benefit Analysis:
The new contract is for Governmental Liaison and Legislative services through
December 2021 with a maximum contract value of $88,000 and a not to exceed value
of $6,000 per month.
&\Transportation\Govemment Relations\Strategies 360\Contract&scope\2020 Agreement\Agenda Rcquest Strat360 2020 contraadocx
S
Department of Public Works
O Consent Agenda
Page 2 of 2
5360 has been very effective in developing state legislative and federal congressional
support for the County. In 2010, the Port Hadlock Wastewater System received a
$1,000,000 Special Appropriations Act Project (SAAP) grant from the federal
government. Since 2011, with the assistance of 5360, the County has received over
$20 million from federal and state funding sources for the management and repair of
the Upper Hoh Road.
Recommendation:
The Board is requested to sign the three original documents of the 5360 professional
services agreement. After signing, return two fully-executed originals to Public Works
for distribution to the consultant and for the Department's project file.
Department Contact:
Wendy Clark-Getzin, PE
ENGI I I/Transportation Planner
360-385-9162
Reviewed By:
Philip Morl y, unty Administrato Date
GATransportation\Government Relations\Strategies 360\Contract&scope\2020 Agreement\Agenda Request Strat360 2020 contract.docx
CONTRACT REVIEW FORM
CONTRACT WITH: Strategies 360, Inc. TRACKING NO.: PW 2020-18
(Contractor/Consultant)
CONTRACT FOR: Governmental Liaison & Legislative Services TERM: 22 months
COUNTY DEPARTMENT: Public Works
For More Information Contact: Wendy Clark-Getzin
Contact Phone #: 360-385-9162
RETURN TO: Chris Spall RETURN BY: March 10, 2020 or in 2 weeks
(Person in Department) (Date)
AMOUNT: $88,000 PROCESS: ❑ Exempt from Bid Process
O Consultant Selection Process
Revenue 18000010 1405000.0 ❑ Cooperative Purchase
Expenditure 53520.41& 54400.41 ❑ Competitive Sealed Bid
Matching funds Required NA ❑ Small Works Roster
Source(s)of Matching Funds NA O Vendor List Bid
❑ RFP or RFQ
❑ Other
Step 1 : REVIEW BTJRISK , N
Revie*�y:
Date Rev• we
❑ APPROVED FORM ❑ Returned for revision(See Comments)
Corfiments
Step 2: REVIEW BY P OSE UMG ATTORNEY
Review by: ['. Philip C. Hunsucker
Date Reviewed: Z-9 Chief Civil Deputy Ptosecuting Attorney
APPROVED AS TO FORM eturned for revision(See Comments)
Comments
Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK_
MANAGEMENT AND PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF
ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit original Contract(s),Agenda Request,and Contract Review form. Also,please send 2 copies of
just the Contract(s)(with the originals)to the BOCC Office. Place"Sign Here"markers on all places the
BOCC needs to sign.
MUST be in BOCC Office by 4:30 p.m.TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)
Supplemental Agreement Number: #1 Organization, Address, and Phone:
Strategies 360, Inc.
1505 Westlake Ave. N., Suite 1000
Agreement Number: N/A Seattle, WA 98109
Project Number: Varies Execution Date: Completion Date:
3/16/2020 12/31/2022
Project Title: Varies New Maximum Amount Payable:
$118,000 _
t.-
Description of Work: Legislative liaison services— Port Hadlock Wastewater Project;
Upper Hoh Rd.
SUPPLEMENTAL AGREEMENT
The Local Agency of Jefferson County hereby amends the agreement with Strategies 360, Inc. ("the
Agreement"), executed on March 16, 2020.
All provisions in the Agreement remain in effect, except as expressly modified by this
Supplemental Agreement.
The changes to the Agreement are described as follows:
I.
Scope of Services is hereby changed to read: No Change
II.
Time for Performance is hereby changed to read: The Agreement shall terminate on December 31,
2022 unless amended in writing prior to this date.
III.
Payment is hereby changed to read: Add$30,000 to maximum amount payable brining total to
$118,000.
Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page l of
This Supplemental Agreement shall be effective upon execution by both parties. Work performed
consistent with the Agreement prior to execution of this Supplemental Agreement is hereby ratified.
In witness whereof, the parties hereto have executed this Supplemental Agreement#1 as shown
below.
COUNTY OF JEFFERSON
(Consultant Firm Name) BOARD OF COMMISSIONERS
Strategies 360, Inc.
Consultant's Name Ron Dotzauer, CEO K ean, District 1 Date
e.
Consultant's Signature Heidi Eise ur, District 2 Date
11/9/2021 1[115l2-1
Date Greg rotherton, District 3 Date
Approved as to form only:
PRE-APPROVED CONTRACT FORM
Philip C. Hunsucker Date
qiV`ffUeputy Prosecuting Attorney
2
Monte Rein ers, E. Date
Public Works Director/County Engineer
Supplemental Agreement(to A& B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 2 of
Department of Public Works
O Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, Interim County Administrator
From: Monte Reinders, Public Works Director/County Engineer
Agenda Date: November 15, 2021
Subject: Supplement #1 - Contract with Strategies 360, Inc.
Government Relations - Port Hadlock Sewer/Transportation
Statement of Issue: Strategies 360 provides legislative liaison services for the County at the
State and Federal level. The current contract expires at the end of 2021. This Supplement
#1 will extend the contract for one year and provide additional budget.
Analysis/Strategic Goals/Pro's Et Con's: Strategies 360 has worked effectively with the
County to help bring attention to County infrastructure needs at the State and Federal level.
By working with County commissioners, and our State and Federal legislators, 5360 has helped
the County acquire millions of dollars of funding for projects on the Upper Hoh Road and for
the Port Hadlock Wastewater project.
Fiscal Impact/Cost Benefit Analysis: The current contract was originally executed on March
16, 2020 with a budget of $88,000. Supplement #1 will add $30,000 to the budget and an
additional year to the time of performance. Funding will come primarily from non-federal
County sewer funds and from the County road fund
Recommendation: Please sign three (3) originals of Supplement #1 and return two (2) fully
executed originals to Public Works.
Department Contact: Monte Reinders x242
Reviewed By:
Mark McCauley, I rim County Administra r D e
CONTRACT REVIEW FORM
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: strategies 360-Supplement a1 Contract No: PW2021-098
Contract For: Legislative Liaison Services-Sewer/Roads Term: 12/31/2022
COUNTY DEPARTMENT: fttftwoft
Contact Person: Monte Reinder;
Contact Phone: 360.385.9242
Contact email: mrsindem0cw.jeflerson.wa.us
AMOUNT: simcoo PROCESS: Exempt from Bid Process
Revenue: o Cooperative Purchase
Expenditure: s1ie,000 _ Competitive Sealed Bid
Matching Funds Required: sslta.000 Small Works Roster
Sources(s)of Matching Funds Sewer Fund;Road Fund Vendor List Bid
RFP or RFQ
X Other: Supplement
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES PLIANCE WIT C 3.55.080 AND CIIAPTE 14 .23 RCW.
CERTIFIED: RN/A: _ //4 Z
Scgna re - Date
STEP 2: DEPARTMENT CERTIFIES THE PER POSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT DEBARRED B ANY FEDERAL, STATE, OR LOCAL
AGENCY. —
CERTIFIED: a N/A:
ignature Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 11/4/2021.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 11/5/2021.
Pre-approved form
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
M �
C f�
1
J
Supplemental Agreement Number: #2 Organization, Address, and Phone:
Strategies 360, Inc.
1505 Westlake Ave.N.,Suite 1000
Agreement Number: N/A Seattle, WA 98109
Project Number: 405-1693-0 Execution Date: Completion Date:
3/16/2020 12/31/2023
Project Title: Port Hadlock Wastewater New Maximum Amount Payable:
$168,000
f/?
Description of Work: Legislative liaison services— Port Hadlock Wastewater Project;
Upper Hoh Rd.
O
SUPPLEMENTAL AGREEMENT
The Local Agency of Jefferson County hereby amends the agreement with Strategies 360. Inc. ("the
Agreement"),executed on March 16,2020.
All provisions in the Agreement remain in effect,except as expressly modified by this
Supplemental Agreement.
The changes to the Agreement are described as follows:
1.
Scope of Services is hereby changed to read: No Change
II.
Time for Performance is hereby changed to read: The Agreement shall terminate on December 31,
2023 unless amended in writing prior to this date.
III.
Payment is hereby changed to read: Add $50,000 to maximum amount payable bringing the total
contract value to $168,000.
Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page i of 2
This Supplemental Agreement shall be effective upon execution by both parties. Work performed
consistent with the Agreement prior to execution of this Supplemental Agreement is hereby ratified.
In witness whereof,the parties hereto have executed this Supplemental Agreement #2 as shown
below.
COUNTY OF JEFFERSON
(Consultant Firm Name) BOARD OF COMMISSIONERS
Strategies 360, Inc. ZZ
Consultant's Name Kate be , District 1 Date
Con, tant's Signature Heidi Eisenho , District 2 Date
August 10, 2022 7
�Z z zZ
Date GKWirotgert6K, District 3 Date
Approved as to form only:
PRE-APPROVED CONTRACT FORM
Philip C. Hunsucker Date
Chief Ct rosecuting Attorney
8 12—
Monte Reinders, P.E. Date
Public Works Director/County Engineer
Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 2 of 2
Department of Public Works
O Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, Public Works Director/County Engineer
Agenda Date: August 22, 2022
Subject: Supplement #2 - Contract with Strategies 360, Inc.
Government Relations - Port Hadlock Sewer/Transportation
Statement of Issue: Strategies 360 provides legislative liaison services for the County at the
State and Federal level. The current contract expires at the end of 2022. This Supplement
#2 will extend the contract for one year and provide additional budget.
Analysis/Strategic Goals/Pro's Et Con's: Strategies 360 has worked effectively with the
County to help bring attention to County infrastructure needs at the State and Federal level.
By working with County commissioners, and our State and Federal legislators, 5360 has helped
the County acquire millions of dollars of State and Federal funding for projects on the Upper
Hoh Road and for the Port Hadlock Wastewater project.
Fiscal Impact/Cost Benefit Analysis: The current contract was originally executed on March
16, 2020 with a budget of $88,000. Supplement #1 added $30,000 to the budget and an
additional year to the time of performance. Supplement #2 will add $50,000 to the budget
and extend the contract through 2023. Funding will come primarily from non-federal County
sewer funds and from the County road fund
Recommendation: Please sign three (3) originals of Supplement #2 and return two (2) fully
executed originals to Public Works.
Department Contact: Monte Reinders x242
Reviewed By:
Mark McCain County Administrator 1) D e
Clear form
CONTRACT REVIEW FORM
(INSTRUCTIONS ARE ON THE NEXT PAGE) ��
CONTRACT WITH: Strategies 360-Supplerr NP Contract No: I 0��aa o 0
Contract For: Legislative Liaison Services-Sewer/Roads Term: 12/31/2023
COUNTY DEPARTMENT: Pudic works
Contact Person: Monte Reeiders
Contact Phone: 360.305.9242
Contact email: mremders®cojetlersoa wa as Avf w Or I(i(r(. �,�. X�f� fj WQ
PROCESS: I '
AMOUNT: slismo Exempt from Bid Process
Revenue: o Cooperative Purchase
Expenditure: st66,000 Competitive Sealed Bid
Matching Funds Required: $168,000 Small Works Roster
Sources(s) of Matching Funds Sewer Fund,Road Fund Vendor List Bid
RFP or RFQ
x Other: Supplement
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: ✓ N/A:F_1 Monte Reinders�'_`^::
Signature" Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY. =�••w-a-•-
Monte Reinders .w�:=-�""`
CERTIFIED: ❑✓ N/A:
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 7/27/2022.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 7/30/2022.
Pre-approved contract form. No PAO signature necessary.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6:CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
I